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<h3>Job Description</h3>
Job Description
Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.
Locations: Scottsdale, AZ
Team Overview
As an Event Coordinator, you are a vital part of the Events team here at ADF. In this role, you are responsible for delivering high-quality, mission-aligned events across the organization. This role involves end-to-end planning, stakeholder collaboration, logistics management, and on-site execution to ensure each event meets ADF's exceptional standards. You will support and lead events of varying sizes (20-300 attendees), providing outstanding service to both internal and external audiences that may include ministry friends, potential ministry friends, and other guests.
Key Responsibilities
Event Planning and Execution:
<ul>
<li>Travel to event locations to manage on-site operations and ensure successful event delivery.</li>
<li>Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event. </li>
<li>Continuously identify opportunities to improve event planning processes, logistics, and attendee engagement. </li>
<li>Be a champion for ADF with the ability to articulate our mission to high-capacity Ministry Friends as part of the Development team.</li>
<li>Understand the Ministry Friend bill of rights and maintain utmost confidentiality.</li>
</ul>
Attendee and Faculty Coordination:
<ul>
<li>Serve as the main point of contact for assigned attendees and/or faculty members during the pre-event phase. </li>
<li>Oversee the registration process, travel arrangements, scheduling, and reimbursement needs. </li>
<li>Coordinate with A/V and Event Technology teams to ensure all presentation and production needs are met, including session materials and stage setup. </li>
</ul>
Event Lead and Management:
<ul>
<li>Act as the lead planner for assigned events, guiding stakeholders through the planning process and aligning event goals with execution strategies. </li>
<li>Facilitate planning meetings, assign responsibilities, and manage timelines using project management tools such as Trello. </li>
<li>Partner with the Event Technology Team to coordinate event registration (Cvent), branding, signage, and printed materials. </li>
<li>Communicate A/V needs and ensure production logistics are clear and coordinated across teams. </li>
<li>Maintain ownership of the event budget and ensure cost-effective planning in collaboration with stakeholders. </li>
</ul>
Logistics Coordination:
<ul>
<li>Source and secure event venues, including site research, contracting, and proposal development for stakeholder and legal review. </li>
<li>Coordinate all logistics such as catering, décor, transportation, supplies, and vendor communications. </li>
<li>Manage hotel rooming lists and oversee accommodation logistics for attendees and guests. </li>
<li>Support in-house event needs by collaborating with the Facilities Team and managing shipping for offsite events. </li>
<li>Monitor expenses and work closely with stakeholders and managers to ensure events are delivered within budget. </li>
</ul>
Minimum Qualifications
<ul>
<li>2 years of experience in event or conference coordination, ideally within a professional and/or nonprofit setting.</li>
<li>Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proven project management abilities with the capacity to manage multiple events and priorities throughout the year.</li>
<li>Exceptional interpersonal skills, demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors.</li>
<li>Ability to represent the organization with a positive, professional demeanor at all times.</li>
<li>A commitment to excellence in customer service, with high standards for quality and guest experience.</li>
<li>Well-developed organizational skills with strong attention to detail.</li>
<li>Thrives in a fast-paced, high-pressure environment while managing multiple priorities.</li>
<li>Stays composed and solution-focused under pressure or during unexpected challenges. </li>
<li>Ability to travel approximately 40–60 days per year (including out of state travel) as well the ability to work evenings and weekends as needed.</li>
</ul>
Preferred Qualifications 
<ul>
<li>Bachelor's degree preferred. </li>
<li>Experience coordinating events that include high-profile guests or speakers is strongly preferred. </li>
<li>Familiarity with event registration and project management tools is a plus. </li>
</ul>
Pay &amp; Benefits
At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.
Want to Know More About ADF?

Event Coordinator

<h3>Job Description</h3>
Job Description
Join our team as a Destination Wedding Travel Advisor, helping couples design and plan weddings in dream locations. You’ll coordinate group travel, resort accommodations, and event logistics while providing excellent client service.
Responsibilities:
<ul>
<li>
Assist couples in selecting destinations and resorts for weddings. 
</li>
<li>
Coordinate group travel, accommodations, and special requests. 
</li>
<li>
Manage reservations, itineraries, and guest bookings. 
</li>
<li>
Provide guidance on destination requirements and travel details. 
</li>
<li>
Support couples and their guests throughout the planning process. 
</li>
</ul>
Qualifications:
<ul>
<li>
Strong organizational and multitasking skills. 
</li>
<li>
Excellent communication and interpersonal abilities. 
</li>
<li>
Ability to work independently and meet deadlines. 
</li>
<li>
Interest in weddings, events, or hospitality. 
</li>
</ul>
What We Offer:
<ul>
<li>
Comprehensive training for new agents. 
</li>
<li>
Flexible remote scheduling. 
</li>
<li>
Performance-based pay structure. 
</li>
<li>
Mentorship and ongoing professional development. 
</li>
<li>
Access to exclusive wedding travel resources and perks. 
</li>
</ul>

Vacation Planner

<h3>Job Description</h3>
Job Description
Case Planner
MINIMUM QUALIFICATIONS
<ul>
<li>Bachelor's Degree, preferably in Social Work, Human Services, or a counseling-related field, and direct experience working with youth in a counseling position (copy required upon hire)</li>
<li>Valid New York State Driver’s License (copy required upon hire)</li>
<li>Yearly Physical (required within one month after the hire)</li>
<li>Ability to work with a diverse population presenting a variety of cultural, socioeconomic, developmental, and sexual identities. Must have the ability and willingness to establish and foster healthy and supportive relationships that acknowledge individual identities and encourage personal growth.</li>
</ul>
PREFERRED QUALIFICATIONS
<ul>
<li>Master's Degree in Social Work and previous experience in working with critically disturbed adolescents</li>
</ul>
REQUIREMENTS
<ol>
<li>Must successfully complete all required background checks:</li>
</ol>
§ NYS Statewide Central Register of Child Abuse and Maltreatment (SCR)
§ Multi-State Sex Offender Registry (SOR) 
§ NYS Division of Criminal Justice Services (DCJS) Fingerprinting
§ NYS Justice Center Staff Exclusion List (SEL) 
§ NYS OMIG Medicaid Exclusion List
§ Out-of-state child abuse register inquiry of any state in which the person resided within the last five years (if applicable)
§ NYS License Event Notification Service (LENS)
§ Office of Inspector General (OIG)
<ol>
<li>Must complete Therapeutic Crisis Intervention (TCI)</li>
</ol>
HOURS
<ul>
<li>40 hours per week</li>
<li>Must be flexible to meet the needs of the program</li>
</ul>
SALARY
Starting at $54,075 annually

POSITION OBJECTIVE
Under the supervision of Behavioral Health Clinicians, provide effective clinical Case Planning services to youth with the goal of family reunification and positive reintegration into their home communities. 

DUTIES AND RESPONSIBILITIES
<ol>
<li>Responsible for the development and coordination of individual treatment planning for each resident and family. Implementation of the treatment plan and discharge planning along with appropriate continuing care recommendations.</li>
<li>Maintain up-to-date and accurate information on each resident in the statewide Connections system, including progress notes related to their duties, incidents of family contact, resident contact individuals, and group counseling, as required by the New York State Office of Children and Family Services.</li>
<li>Coordinate appropriate family/resource visitation in conjunction with the treatment team. </li>
<li>Provide ongoing updates and attend weekly supervision with the appropriate Behavioral Health Clinician.</li>
<li>Coordinate clinical reports for legal hearings and document any legal activity in Connections with the Behavioral Health Clinician.</li>
<li>Co-Chair treatment team meetings in conjunction with the Behavioral Health Clinician. </li>
</ol>
<ol>
<li>Attend all meetings and training as requested by the Director of Residential Services, Residential Department Head, Behavioral Health Clinician, and Human Resources Department. </li>
<li>Perform other duties as assigned by the Residential Department Head. </li>
<li>Adhere to the treatment philosophy of The William George Agency and the rules, requirements, and regulations of the New York State Office of Children and Family Services.</li>
<li>Assist the Admissions Department with the intake process.</li>
<li>Responsible for adhering to and performing all duties in accordance with every safety standard, practice, and policy of The William George Agency. This includes but is not limited to, a review of The William George Agency’s Safety Policy and attending all required safety-related training.</li>
</ol>

DEPARTMENT: Residential Services
POSITION LEVEL: Responsible to the Residential Department Head
About The William George Agency for Children’s Services
The William George Agency for Children’s Services is located on a 650-acre campus nine miles northeast of Ithaca, in the Finger Lakes Region of New York State. It is a private not-for-profit residential treatment center licensed by the New York State Office of Children and Family Services (OCFS) that serves both male and female youth between the ages of 12 and 21 and their families who present with significant mental health issues, behavioral difficulties, and substance abuse issues. Our programs offer an array of treatment modalities specifically designed to meet the needs of our youth. 
The William George Agency for Children’s Services is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunities without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
This job description intends to provide, in broad terms, the general functions and responsibilities of positions given this title and shall not be construed as a declaration of the total of the specific job duties and responsibilities for any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.
Outstanding Benefits Package
Working at The William George Agency for Children’s Services comes with benefits that exceed salary alone. There are personal rewards, including comprehensive health and retirement plan options. We also offer generous paid time off in an effort to support your work-life balance.

Case Planner

<h3>Job Description</h3>
Job Description
Join Us at The Lone Rock Foundation Retreat in Bailey, CO – Where Purpose Meets Exceptional Care
Located 40 mins from downtown Denver and 30 minutes from the foothill areas we are easy to get to and right off of Highway 285. Nestled in an inspiring natural setting, our private, nonprofit retreat center hosts the education sector. We offer them a peaceful space to rest, reflect, and recharge.
We are more than just a workplace—we are a values-driven team dedicated to meaningful service and genuine care. Diversity, equity, and inclusion are foundational to our mission.
What Sets Us Apart
Unlike traditional hospitality environments, The Lone Rock Foundation Retreat is not open 365 days a year. We host groups of 30 or 60 people. Our calendar aligns with the rhythms of the education community, which often means time off during major holidays like Thanksgiving, Christmas, and New Year’s—creating a healthier work-life balance for our team.
We Take Care of You, Too
We offer a generous and competitive benefits package designed to support your health, well-being, and future:
<ul>
<li>4% 401(k) employer contribution</li>
<li>3 weeks of vacation time</li>
<li>Up to 48 hours of paid sick leave</li>
<li>12 paid holidays annually</li>
<li>Employee Assistance Program (EAP)</li>
<li>Complimentary staff meals during shifts</li>
<li>Comprehensive dental and vision coverage</li>
<li>Four above-market medical plan options, starting at $28 every two weeks</li>
<li>Short-term and long-term disability insurance</li>
<li>Exclusive employee discounts and reward perks</li>
</ul>
Your Work Matters Here
At The Lone Rock Foundation Retreat, you’ll be part of a team that values presence, kindness, collaboration, and craftsmanship. Whether you're supporting our guests directly or behind the scenes, your role contributes to creating transformative experiences for those who are shaping the future of education and community leadership.
POSITION SUMMARY
Ensures event details are executed as it relates to food service, food service area and audio-visual needs. Keeps in communication with guests throughout the event and handles any additional meeting requests. Ensures meals are served on time and that all food items are accounted for and of quality standards. Maintains event area ambiance and ensures standards of cleanliness, appearance, hospitality, and service is met. Has the ability to problem solve and work well under pressure in a fast-paced environment. 
ESSENTIAL DUTIES AND RESPONSIBILITIES?
<ul>
<li>Ensure a high level of customer satisfaction, area cleanliness and timeliness of service. </li>
<li>Manage the event spaces and meal periods to ensure each food station is stocked with the right food, supplies and signage in accordance with the event details. </li>
<li>Be the point of contact with the customer's event planner for the meal and break periods.</li>
<li>Set the ambiance and atmosphere of the guest spaces including music, lighting, seating, etc. </li>
<li>Responsible for maintaining a high level of cleanliness in all event areas before and after service.</li>
<li>Ensure all food and beverage items have been brought in from all the patios at the end of service. </li>
<li>Set up and maintain taps for beer and wine. </li>
<li>Set up and serve any liquor packages ordered.</li>
<li>Facilitate smore’s events each evening. </li>
<li>Set guest spaces with needed TVs, Flip charts, speakers, etc. </li>
<li>Set meeting spaces with standard items including pens, pads, etc. </li>
<li>Keep all snack areas stocked. </li>
<li>Stock all event areas with plate ware, glasses, utensils and napkins.</li>
<li>Manage all event activities requested such as Karaoke, movie nights, scavenger hunts, etc. </li>
<li>Event hosts would at times lead hikes or other activities. </li>
</ul>
<ul>
<li>Accommodate guest requests that arise during their stay with us. Be on alert for emergency communication from guests. </li>
<li>Communicate with guests and staff via tech apps and smartphones. Respond to guest needs via this app.</li>
<li>Clean and organize event team supplies and equipment.</li>
<li>Notify managers of items to be ordered. </li>
<li>Responsible for exceptional presentation of public space areas.</li>
<li>Restocking and organizing food and beverage items in storage areas throughout buildings. </li>
<li>Report any accidents or incidents immediately. </li>
<li>Ensure the building is secure. </li>
<li>Ensure safety protocols are followed. </li>
<li>Follow emergency protocols to protect guest safety and property.</li>
<li>Escalate any guest or safety issues to department leaders.</li>
<li>Tasks from any supervisor or manager should be taken care of upon request.</li>
</ul>
Abilities and requirements
<ul>
<li>Required to have a passion for serving others and offer high levels of customer satisfaction.</li>
<li>Required to have an operating cell phone and ability to communicate via an app.</li>
<li>Required to drive at speed limits and always practice legal rules of the road and high safety levels.</li>
<li>Ability to use phone apps to punch in / out.</li>
<li>Ability to perform job functions with attention to detail, speed, and accuracy.</li>
<li>Ability to troubleshoot challenges, problem solve and diffuse high-tension situations.</li>
<li>Ability to communicate with others in a manner that is professional and respectful.</li>
<li>Ability to read, write and verbally communicate. </li>
<li>Ability to lift 50lbs.</li>
<li>Ability to walk, bend, climb stairs and perform at altitudes up to 9000. </li>
<li>Physical capacity to navigate natural terrain, stairs, and potentially slippery surfaces due to winter conditions.</li>
<li>Ability to stand or walk for an extended period or for an entire work shift. </li>
<li>Role requires repetitive motion.</li>
</ul>
QUALIFICATIONS:? To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 
LANGUAGE SKILLS: Read and interpret manuals, operating instructions and written policies. Ability to speak clearly and listen attentively to both guests and staff members. Must possess effective communications skills with the ability to speak and write professionally with tact. 
REASONING ABILITY: Resolve various problems of service efficiency, customer satisfaction and interpersonal dynamics. Ability to carry out instructions furnished in written, oral, or diagram form. Determine when guest has had enough alcohol. Capable of handling guest as well as staff complaints in a smooth and effective manner. Ability to make decisions to support the guest while keeping the business in mind. 
PHYSICAL DEMANDS: Position requires frequent standing or walking. Must be able to stoop, bend and reach up. Frequent use of hands and arms with repetitive movements. Hazards may include, but are not limited to, slipping, tripping, broken glass, hot liquids and hot food. Must be able to lift up to 30 pounds on occasion. Must be able to see distances to focus on small details and have good use of peripheral vision. 
WORK ENVIRONMENT: Work is performed primarily indoors. Must be able to work at high elevation in natural terrain. You may need to share small workspaces with associates, especially during busier times of service. You will be asked to work weekends, holidays and special events. 
This Job Summary is not finite, and all members of the Lone Rock team are expected to be willing and able to jump in and assist any guest or team member that require assistance or to proactively address any situation to ensure a positive experience for all.

EVENT SERVER

<h3>Job Description</h3>
Job Description
World Travel Inc. Corporate Event Planner Description
 World Travel Inc. Global Meeting and Events Team is proud to be named a CMI 25 top meeting and incentive company in North America. 
 Our Global Meeting &amp; Event Team is a highly visible position that requires top notch customer service skills, it demands a high level of professionalism and readiness to handle all planning and organizational details of the events in which s/he will handle. 
 The ideal candidate will enjoy working in a fast-paced environment and will be able to multitask and prioritize with ease. Exceptional attention to detail and ability to be creative and challenge the norm is a must. This position will require continued education on technology and industry best practices to ensure that WTI continues to be an industry leader. 
 Roles and Responsibilities:
 Source, plan and manage the execution of corporate meetings and incentives.
<ul>
<li>Manage event site selection process and contract negotiations with hotels and other venues for events. </li>
<li>Oversee requirements for rooms, meeting facilities, food &amp; beverage, materials, a/v equipment, etc. and arrange all events with hotel/off site venue/caterer/other vendors.</li>
<li>Negotiate contracts and manage all aspects of ground transportation for events. </li>
<li>Determine Roles &amp; Responsibilities to assure a flawless meeting onsite by coordinating all efforts with hotel and catering personnel. </li>
<li>Deliver a high-level internal meeting experience.</li>
<li>Achieve clients budgeted goals through close monitoring of all expenses.</li>
<li>Complete Event Coordination &amp; Management including Invoice Reconciliation and Internal Final Billing. </li>
<li>Build and maintain strong working relationships with colleagues and industry contacts.</li>
</ul>
<ul>
<li>Closely collaborate with our team on continuous process improvements. </li>
<li>Travel and flexibility in hours required.</li>
<li>Attend and lead client discovery calls and f2f client meetings.</li>
</ul>
Relationships: 
Internally, this role will interact with our planning team, air team and accounting departments.
Externally this is a client facing role as well as interaction with our meeting related vendors.
Qualifications:
<ul>
<li>Must have a minimum of 5-7 years domestic and international meeting planning experience.</li>
<li>Bachelor’s Degree preferred; however, industry education is acceptable.</li>
<li>Demonstrated grasp and knowledge of the highest levels of service, and ability to deliver and manage events at the highest levels of excellence.</li>
<li>Strong interpersonal, written, and oral communication skills.</li>
<li>Minimum 5 years’ experience required in developing event websites and managing registration platforms such as Cvent or similar. </li>
<li>Demonstrated ability to manage and maintain budgets.</li>
<li>Prior experience negotiating contracts for meeting services with hotels and other providers.</li>
<li>Vast knowledge and experience in the hospitality industry as well as in depth knowledge of the hotel, travel and meeting planning business is required, particularly in terms of service expectations and negotiations.</li>
<li>On-site event management experience is required. </li>
<li>Demonstrated time management skills and ability to meet deadlines.</li>
<li>Demonstrated ability to interact with senior level and C-Suite clients.</li>
<li>Proven Event Operation Management and Customer Service focus and approach.</li>
<li>Strong Client Focused/ Customer Service Skills</li>
<li>Highly competent in Microsoft Office (word/excel), PowerPoint, etc.</li>
<li>Must be a highly motivated, solution oriented, collaborative, and decisive Meeting Planner.</li>
</ul>

Meeting Planner

<h3>Job Description</h3>
Job DescriptionSummary: Leads planning and execution of domestic operations training exercises, ensuring alignment with military and civilian emergency response goals. Location: Lansing, MI Schedule:&nbsp;Monday–Friday, 0800–1630. Duties:
<ul>
<li>
Plan, coordinate, and execute live and virtual exercises.
</li>
<li>
Develop training scenarios and injects.
</li>
<li>
Manage Joint Event Life Cycle (JELC) milestones and documentation.
</li>
<li>
Identify and recruit participating agencies (DoD, federal, state, NGO).
</li>
<li>
Support After Action Review (AAR) development.
</li>
</ul>
Qualifications:
<ul>
<li>
5+ years in exercise coordination
</li>
<li>
Project management skills
</li>
<li>
Familiarity with ICS, NRF, NIMS
</li>
</ul>
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Exercise Venue Planner

<h3>Job Description</h3>
Job Description
Primary Job Duties: The Group Travel Planner manages all the logistical planning and implementation of our trips. This position communicates and works with all vendors to ensure the accurate implementation of contracts. The Travel Planner works with and gathers information from group leaders regarding passengers counts and information. The position also prepares materials for employees traveling with our passengers.
Maintain trip files (2-4 departures each month) by ensuring accuracy of contracts, costings, and computer data; adhere to deposit schedules and make all appropriate payments; monitor, adjust, and report room allotments; arrange and coordinate all itinerary activities and meals
· Work with all vendors on the trip
· Further develop or secure venues for trip itineraries.
· Communicate with the client throughout the trip planning process.
· Develop all passenger information and documentation and send to passengers
· Prepare all materials for the Travel Director and prep that person for the trip prior to departure
· Reconcile all financial aspects of trips in database; including vendor accounts, and payment documentation.
· Work effectively with other departments to ensure clients receive a great travel experience
Minimum Skill Requirements:
<ul>
<li>Ability to balance many projects and tasks</li>
<li>Detail oriented</li>
<li>Strong organization and time management skills</li>
<li>Excellent verbal and written communication skills</li>
<li>Travel industry or event planning experience preferred (not required)</li>
<li>Ability to negotiate and work well in a fast-paced environment</li>
<li>Working knowledge of computers (Excel and Word); required to learn and effectively work in proprietary database</li>
<li>College degree preferred</li>
</ul>
Company DescriptionGrueninger is a privately-owned group travel company established in 1954. Trusted travel partners known as innovators in group travel, the Grueninger companies escort groups of all sizes around the globe. The family of brands owned and powered by Grueninger includes Ambassadair, Grueninger Music Tours (GMT), Groups and Incentives (AGI), Grueninger Tours and Cruises (GTC), and Amber Travel. By land, sea, and air, we escort travelers worldwide. You can trust us to make your next trip unforgettable. Experience a lifetime of memories with our experts in travel! 
<h3>Company Description</h3>
Grueninger is a privately-owned group travel company established in 1954. Trusted travel partners known as innovators in group travel, the Grueninger companies escort groups of all sizes around the globe. The family of brands owned and powered by Grueninger includes Ambassadair, Grueninger Music Tours (GMT), Groups and Incentives (AGI), Grueninger Tours and Cruises (GTC), and Amber Travel.\r\n\r\nBy land, sea, and air, we escort travelers worldwide. You can trust us to make your next trip unforgettable. Experience a lifetime of memories with our experts in travel!

Group Travel Planner

<h3>Job Description</h3>
Job Description
Job Title: Meeting Planner, International
Department: Meetings &amp; Events
FLSA Status: Exempt
Classification: Full-Time
Location: Remote [Employment in this role requires maintaining a valid passport to ensure ability to travel internationally as needed.]
Salary Range: $80,000.00 - $90,000.00
Application Requirements: All candidates must submit a cover letter along with a resume to be considered for the role.
 
Who We Are: 
Talley Management Group, Inc. (Talley), is an employee-owned company who specializes in delivering innovative management solutions that empower associations, non-profits, and professional societies to thrive. We partner with organizations to provide full-service association management and outsourced services. Our tailored approach ensures that our clients achieve their goals, enhance member experiences, and create lasting impact within their industries. 
What We Do:
Founded on a passion for excellence and collaboration, Talley is a leading association management company with decades of experience serving diverse associations. We are a team of dedicated professionals committed to fostering connections, driving growth, and delivering results. Guided by our mission and core values, we strive to be the trusted partner that organizations rely on to navigate challenges and achieve their mission.
 
Position Overview:
The Meeting Planner, International is responsible for the strategic planning, coordination, and execution of high-quality conferences, meetings, and events for association clients with a global presence in the science, engineering, and technology industries. This role requires expertise in international event logistics, cross-cultural communication, vendor and venue management, and budget oversight. The Meeting Planner, International will act as a trusted advisor to association executives, offering strategic input that extends beyond logistics to help shape the long-term success of global programs. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced, multi-client environment and can seamlessly manage events across multiple time zones, currencies, and languages while ensuring exceptional client service.
Key Responsibilities:
Meeting Planning &amp; Logistics
<ul>
<li>Destination &amp; Vendor Network: Leverage and maintain a global network of destination partners, DMCs, vendors, and venue contacts to secure competitive pricing, local expertise, and high-quality service delivery.</li>
<li>Lead the planning and execution of in-person, hybrid, and virtual international conferences, meetings, and events.</li>
<li>Develop and manage comprehensive project plans, timelines, and deliverables to ensure events are executed on time and within budget.</li>
<li>Source, negotiate, and contract with international venues, hotels, vendors, and suppliers.</li>
<li>Coordinate travel logistics for attendees, speakers, and staff, including visas, customs, and international travel advisories.</li>
<li>Manage room blocks, catering, audiovisual, translation/interpretation services, and transportation.</li>
</ul>
Client &amp; Stakeholder Management
<ul>
<li>Global Awareness &amp; Risk Insight: Maintain a working knowledge of global economics, political developments, and travel/security advisories that may impact meetings. Provide proactive guidance to clients on potential risks, opportunities, and alternative strategies.</li>
<li>Cross-Border Knowledge: Understand implications of international taxation (e.g., VAT, GST) and regulatory requirements that may affect event budgets, contracts, and compliance.</li>
<li>Serve as the primary point of contact for assigned international clients, providing regular updates and managing expectations.</li>
<li>Collaborate with client leadership to develop program agendas, session formats, and content.</li>
<li>Liaise with volunteer committees, boards, and working groups to gather input and maintain alignment with client goals.</li>
</ul>
Financial Management
<ul>
<li>Financial Compliance: Provide insight into country-specific financial requirements (VAT reclaim, tax exemptions, banking regulations, foreign exchange risks). Advise clients and executive directors on the financial implications of international planning decisions.</li>
<li>Prepare, monitor, and reconcile event budgets, including multi-currency transactions.</li>
<li>Ensure cost-effectiveness by negotiating contracts and seeking competitive bids.</li>
<li>Provide financial reporting to clients post-event.</li>
</ul>
Marketing &amp; Communications
<ul>
<li>Partner with marketing teams to develop event promotional strategies and timelines.</li>
<li>Oversee production of conference materials, including programs, signage, and mobile apps.</li>
<li>Ensure event branding and messaging align with client guidelines and resonate with international audiences.</li>
</ul>
Onsite &amp; Virtual Event Execution
<ul>
<li>Lead onsite operations for international conferences, ensuring smooth event flow and resolution of issues.</li>
<li>Manage event staff, volunteers, and vendors to deliver exceptional attendee experiences.</li>
<li>Oversee technology platforms for hybrid or virtual events, ensuring seamless delivery across global regions.</li>
</ul>

Qualifications:
Education Requirements:
<ul>
<li>Bachelor’s degree in Event Management, Hospitality, or a related field preferred.</li>
<li>CMP, CEM, or similar certification strongly preferred.</li>
</ul>
Experience Requirements:
<ul>
<li>Minimum 5 years of professional experience in conference or event planning, with at least 3 years focused on international events.</li>
<li>Demonstrated experience collaborating with science, engineering, and technology professional associations to plan, coordinate, and execute industry conferences, technical symposiums, and educational events.</li>
</ul>
Knowledge, Skills, &amp; Abilities:
<ul>
<li>A solid understanding of cultural and diplomatic sensitivity, with the ability to comprehend cultural etiquette; understand geopolitical sensitivities that may impact content, participation, or destination selection.</li>
<li>Proficiency in Microsoft Office Suite and various AMC project management tools.</li>
<li>Experience working in an association management company or with multiple client accounts preferred.</li>
<li>Proven success managing budgets for events.</li>
<li>Familiarity with international regulations, customs processes, and cultural business practices. </li>
<li>Excellent analytical, problem-solving, and strategic thinking skills.</li>
<li>Exceptional communication, interpersonal, and presentation skills, with ability to convey information in writing and verbally. </li>
<li>Demonstrated leadership abilities with a track record of team management.</li>
<li>High ethical standards and integrity.</li>
<li>Self-starter who is driven and has the ability to work independently. </li>
<li>Exhibit a high level of attention to detail in order to produce accurate results. </li>
<li>Ability to work collaboratively in a team environment to support strategic direction.</li>
</ul>
Supervisory Responsibilities:
<ul>
<li>None.</li>
</ul>
Core Competencies:
<ul>
<li>Project Management: Ability to juggle multiple projects with competing deadlines in a fast-paced environment.</li>
<li>Cross-Cultural Communication: Sensitivity to and respect for cultural differences; ability to adapt communication styles.</li>
<li>Problem Solving: Resourceful and decisive in managing unforeseen challenges.</li>
<li>Client Service: Dedicated to exceeding client expectations with responsiveness and professionalism.</li>
<li>Collaboration: Works effectively with diverse internal teams, clients, and global vendors.</li>
<li>Attention to Detail: Maintains high standards of accuracy in all aspects of event planning.</li>
</ul>
Success Metrics
<ul>
<li>On-Time &amp; On-Budget Delivery: All conferences executed within agreed timelines and budgets.</li>
<li>Client Satisfaction: Positive post-event survey results from clients and attendees.</li>
<li>Operational Efficiency: Effective coordination of multiple events with minimal errors or rework.</li>
<li>Revenue Goals: Achievement of financial targets, including sponsorship and registration revenue.</li>
<li>Stakeholder Engagement: High levels of satisfaction among boards, committees, and attendees.</li>
</ul>
Physical Demands &amp; Working Environment:
<ul>
<li>This is a remote position.</li>
<li>Percentage of travel (inclusive of Talley and client related obligations) – up to 30%</li>
<li>This role primarily involves desk-based work using a computer and standard office equipment. Employees must be able to sit or stand (based on preference) for extended periods, type and use a mouse, view a computer screen, and participate in virtual meetings. Occasionally, light lifting of items like laptops or small office supplies (up to 15 pounds) may be required. Employees are expected to maintain a comfortable home office setup and adhere to safety guidelines for physical needs, ensuring an efficient and productive work experience.</li>
<li>If travel is required, additional physical requirements include navigating airports, public transportation, and meeting locations, lifting luggage or equipment (up to 50 pounds), sitting or standing for extended periods, and adapting to various environments such as conference centers or client sites.</li>
<li>If an accommodation is required, individuals are expected to contact Human Resources to ensure Talley can provide the necessary support and ensure a safe, comfortable work experience.</li>
</ul>
Benefits:
<ul>
<li>Health Insurance, including medical, dental, and vision </li>
<li>401K with Employer Match </li>
<li>Employee-Ownership Program </li>
<li>Employer paid Life and AD&amp;D Insurance</li>
<li>Long-Term Disability </li>
<li>Flexible Health Spending Account (FSA) </li>
<li>Various voluntary benefit options </li>
<li>Employee Assistance Program (EAP)</li>
<li>Semi-Monthly Internet Reimbursement </li>
<li>Flexible Time Off</li>
<li>Paid Holidays</li>
<li>Winter Vacation </li>
<li>Bonus Opportunities</li>
<li>Professional Development</li>
</ul>

Talley is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Meeting Planner, International

<h3>Job Description</h3>
Job Description
[For best results, please make sure that your resume is up to date with your current contact information and that you submit an application with your resume. When given the choice, please Opt In for text messages. It's a critical way for us to send you instructions and assistance throughout the process.]
This is a full-time position. The annual salary is $60,000. This person will oversee the operations of the spa, pool, fitness center, and clubhouse. This position requires 40 hours of work with some schedule flexibility, and previous experience in a clubhouse or property management.
WE ARE NFC Amenity Management, the nation's largest luxury amenity service provider for residential and commercial properties, with a growing portfolio representing 350+ of the top brands in luxury residential and hotels across 30 markets in the U.S.
A typical day for our Lifestyle Directors…
As an NFC Amenity Lifestyle Director, you will work at some of the most exclusive addresses in the area, creating epic lifestyle experiences to delight our residents and guests. Our Lifestyle Directors are energetic, fun, and fully dedicated to making life extraordinary for our communities.
Ultimately, your priority is to ensure that our residents and guests receive an exceptional and memorable experience from the moment they arrive at our amenities to the time they leave.
Here are just a few other responsibilities you will have throughout your day:
<ul>
<li>Organize and manage monthly events, ranging from intimate gatherings to large-scale extravaganzas.</li>
<li>Coordinate with vendors, partners, and suppliers to ensure the delivery of the highest-quality service and products.</li>
<li>Ensure a smooth operation and service experience by effectively communicating with all team members, management, and guests.</li>
<li>Ensure exceptional customer experiences by maintaining high service standards.</li>
<li>Recruit, train, and supervise staff.</li>
<li>High-five your team when they're awesome and give them a hand when they need it.</li>
<li>Manage the approved budget, including tracking revenue and expenses for financial success.</li>
<li>Ensure the facilities are clean, tidy, cozy, and always presentable.</li>
<li>Manage inventory, order supplies, and oversee maintenance.</li>
<li>Ensure compliance with health and safety regulations.</li>
<li>Team up with the marketing department to design and implement monthly promotions, newsletters, and a calendar of events.</li>
<li>Stay updated on industry trends.</li>
<li>Monitor service quality and make adjustments as necessary.</li>
<li>Answer phone calls and respond to emails promptly, providing information about our services, programming, and other inquiries.</li>
<li>Address guests' concerns or issues professionally and courteously.</li>
<li>Look sharp in your supplied uniform.</li>
<li>Enjoy interacting with the guests and residents.</li>
</ul>
We are looking for a candidate who works well by themselves and enjoys a fast-paced environment. Making eye contact and being welcoming are essential!
Check out our website at nfcam.com and join our Social Networks:
<a href="https://www.instagram.com/nfcamenitymanagement/?hl=en" target="_blank">https://www.instagram.com/nfcamenitymanagement/?hl=en</a>
<a href="https://www.facebook.com/pg/NFC-Amenity-Management-1720447584877743/posts/?ref=page_internal" target="_blank">https://www.facebook.com/pg/NFC-Amenity-Management-1720447584877743/pos…</a>
<a href="https://www.linkedin.com/company/nfc-amenity-management" target="_blank">https://www.linkedin.com/company/nfc-amenity-management</a>
Benefits
<ul>
<li>Weekly Pay!</li>
<li>Paid training.</li>
<li>A long list of discounts and benefits is available to all employees.</li>
<li>Cellphone and other reimbursements for some applicable positions.</li>
<li>State-required healthcare benefits are available to qualifying employees in applicable areas.</li>
<li>Medical, Dental, and Vision Coverage are available to qualifying employees in applicable areas.</li>
<li>Start earning generous paid time off as of your first day.</li>
<li>Career Development: Our NFC University offers numerous training courses that you can take to advance your career while working with us.</li>
<li>Short-Term Disability Income is offered to qualifying employees in applicable areas.</li>
</ul>
We frequently interview and hire for multiple properties, so location details, individual pay rates, and specific schedules can be discussed in the interview process. If we don't contact you right away, we'll have your information on file for our next round of interviews, so you only need to apply once. All employees must be legally allowed to work in the US. Re-hire eligibility for former employees is determined by past employment performance and/or status.

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