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<h3>Job Description</h3>
Job Description
Job Summary
<ul>
<li>Performs varied secretarial and administrative duties for an administrative department.</li>
</ul>
General Accountabilities
<ul>
<li>Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.</li>
<li>Reviews and signs materials, as authorized.</li>
<li>Edits documents produced by others.</li>
<li>Ensures confidentiality and controls access to sensitive information, such as staff personnel files.</li>
<li>Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.</li>
<li>Serves as an internal resource to administrators or staff on departmental and company procedures.</li>
<li>Performs administrative duties associated with scheduling and coordinating meetings and planning events.</li>
<li>Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.</li>
<li>Oversees office operations.</li>
<li>Schedules, assigns and prioritizes workload by setting appropriate deadlines.</li>
<li>*The company reserves the right to add or change duties at any time.</li>
</ul>
Job Qualifications
<ul>
<li>Education: Associate's degree</li>
<li>Experience: 1-2 years of related experience</li>
</ul>
Skills
<ul>
<li>Excellent written and verbal communication</li>
<li>Service orientation</li>
<li>Administration</li>
<li>Clerical</li>
</ul>

Administrative

<h3>Job Description</h3>
Job Description
Create Your Experience of a Lifetime!
Come work and play in the mountains!&nbsp; Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). &nbsp;
Job Benefits
<ul>
<li>Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons&nbsp;</li>
<li>MORE employee discounts on lodging, food, gear, and mountain shuttles</li>
<li>401(k) Retirement Plan&nbsp;</li>
<li>Employee Assistance Program</li>
<li>Excellent training and professional development</li>
<li>Referral Program &nbsp;</li>
</ul>
Full Time roles are eligible for the above, plus:
<ul>
<li>Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)</li>
<li>Free ski passes for dependents</li>
<li>Critical Illness and Accident plans</li>
</ul>
Job Summary:&nbsp;&nbsp;
As our Administrative Assistant, you will be responsible for providing administrative support to our team, as well as ensuring our guests have an Experience of a Lifetime.&nbsp;&nbsp;&nbsp;
Job Specifications: 
<ul>
<li>Starting Wage: $22.43/hr - $34.15/hr&nbsp;</li>
</ul>
<ul>
<li>Employment Type: Year Round (10-month)&nbsp;&nbsp;</li>
</ul>
<ul>
<li>Shift Type: Full Time hours available&nbsp;</li>
</ul>
<ul>
<li>Minimum Age: At least 18 years of age&nbsp;&nbsp;</li>
</ul>
<ul>
<li>Housing Availability: No&nbsp;&nbsp;</li>
</ul>
Job Responsibilities:&nbsp;
<ul>
<li>Communicating effectively with guests, employees, and managers.&nbsp;</li>
</ul>
<ul>
<li>Answering phones promptly and professionally.&nbsp;</li>
</ul>
<ul>
<li>Checking email regularly throughout the day to ensure prompt attention to immediate issues.&nbsp;</li>
<li>Direct support for the Director of Lodging and Property Manager</li>
<li>Use and understanding of all our support systems will be necessary</li>
</ul>
<ul>
<li>Ensure all administrative needs of the department are met.&nbsp;</li>
</ul>
<ul>
<li>Document tracking, organization, and scanning/filing.&nbsp;</li>
</ul>
<ul>
<li>Other duties as assigned.&nbsp;</li>
</ul>
Job Requirements:&nbsp;
<ul>
<li>Excellent organizational and workplace communication skills.&nbsp;</li>
<li>Able to communicate effectively and professionally in English.</li>
</ul>
The expected pay range is&nbsp;$22.43/hr - $34.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.&nbsp;
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID &nbsp;510923 Reference Date:&nbsp;08/20/2025&nbsp; Job Code Function:&nbsp;Administrative&nbsp;

Administrative Specialist

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Schedule appointments</li>
<li>Greet and assist onsite guests</li>
<li>Maintain in/outbound multiline phone system</li>
<li>Maintain file systems</li>
<li>Perform all other office tasks</li>
<li>Front line of Communications –office phones, emails, faxes</li>
<li>Present a professional image reflecting the mission of Best People. Best Practices</li>
<li>Office Coverage – Perform all functions during staff breaks, lunch hours, and when team members are staffing an off-site event</li>
<li>Mail and mailer projects – Disseminate mail and provide to the Office Administrator or in their absence, the Executive Director on arrival. Perform postal service mailings, including correctly reconciling multiple employer and student documents.</li>
<li>Data Entry – various forms of data entry using Microsoft Excel, Word, and our exclusive database system – training provided</li>
<li>Follow-up – various forms of phone and email follow-up to students, contractor members, board members and sponsors</li>
<li>Coordinate and assist with meeting and event logistics – conference room set up, food and beverage service, audio/visual</li>
<li>Social media updates.</li>
<li>Graphic Designs for outreach/social media on Canva</li>
<li>Keep copy room organized and clean</li>
<li>Attend outreach events such as tradeshows, career faits and tabletops in support of the PHCC mission.</li>
<li>Process multiple forms for educational and membership purposes.</li>
<li>Cleaning as assigned.</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills, with strong typing skills</li>
<li>​Strong organizational skills and attention to detail</li>
<li>Strong communication and interpersonal relationship skills</li>
<li>Team player, self-motivated, with strong leadership skills</li>
<li>Emotional intelligence, ability to work in demanding, occasionally stressful, and fast-paced environment.</li>
<li>Proficiency in Microsoft Office suite software (Word, Excel, Outlook), Constant Contact or similar email marketing applications; multi-line VOIP phone system and standard office equipment. Knowledge in Canva a plus</li>
<li>Ability and willingness to follow procedures; accept direction, reporting, and compliance processes; identify improvements and make changes.</li>
<li>Must be willing to travel with some evening work in the greater CA region. Occasional overnight travel may be required.</li>
<li>Reliability and punctuality.</li>
<li>Ability to work odd hours/after-hours/before hours at times in order to provide the proper coverage and attendance for events. Certain events and attendance are mandatory.</li>
</ul>
Physical Requirements:
Bending, reaching, lifting various materials (up to 40 lbs.), sitting, and standing for long periods of time, using office equipment and computers. Safe operation and use of standard office equipment, including sharp objects. Able to communicate by phone, e-mail and confidently present in-person to small and large groups. Accuracy and concentration are required, and sometimes with multiple distractions in the immediate area. The position requires occasional travel and driving a personal vehicle. The successful candidate must have reliable transportation, a clean DMV and current license and registration.

Administrative Support

<h3>Job Description</h3>
Job Description
We are seeking a highly skilled and organized Administrative Secretary to join our team. The ideal candidate will handle payroll and bookkeeping tasks using QuickBooks, manage client interactions, and provide excellent administrative support. This role is pivotal to maintaining smooth office operations and offering exceptional service to our clients. Nelson &amp; Townsend, CPA's has been in business for over 50 years. We are a local based CPA Firm providing tax advisory, strategic business planning, and company acquisition advisory. With many years of experience and our strong supporting staff, we are able to provide sound advise for clients. Here at Nelson &amp; Townsend we love to serve our clients and support our staff. We are a family organization, and would enjoy the opportunity to see how you would fit in with our team.
Key Responsibilities:
<ul>
<li>Payroll and Bookkeeping:</li>
<li>Process payroll accurately and on time.</li>
<li>Process Quarterly and Year-End reports</li>
<li>Record transactions, reconcile accounts, and maintain financial records in QuickBooks.</li>
<li>Prepare and submit necessary financial reports.</li>
<li>Client Interaction:</li>
<li>Answer phone calls promptly and professionally.</li>
<li>Serve as the first point of contact for clients, addressing inquiries or directing them to the appropriate team member.</li>
<li>Build and maintain strong client relationships with excellent communication and service.</li>
<li>Administrative Tasks:</li>
<li>Organize and manage office files and schedules.</li>
<li>Support management with day-to-day operational tasks.</li>
<li>Ensure confidentiality and accuracy in all interactions and record-keeping.</li>
</ul>
Qualifications:
<ul>
<li>Technical Skills:</li>
<li>Proficiency in QuickBooks Online and Desktop.</li>
<li>Advanced knowledge of payroll processing and bookkeeping.</li>
<li>Competence with Microsoft Office Suite (Excel, Word).</li>
<li>Experience:</li>
<li>2–3 years of payroll and bookkeeping experience.</li>
<li>Prior experience in a client-facing role is a strong advantage.</li>
<li>Soft Skills:</li>
<li>Exceptional phone etiquette and customer service skills.</li>
<li>Strong organizational abilities and attention to detail.</li>
<li>Professional demeanor and ability to handle sensitive information discreetly.</li>
<li>Educational Background:</li>
<li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).</li>
<li>Certification in QuickBooks (Required)</li>
</ul>
Company DescriptionNelson &amp; Townsend, CPA's has been in business for over 50 years. We are a local based CPA Firm providing tax advisory, strategic business planning, and company acquisition advisory. With many years of experience and our strong supporting staff, we are able to provide sound advise for clients. Here at Nelson &amp; Townsend we love to serve our clients and support our staff. We are a family organization, and would enjoy the opportunity to see how you would fit in with our team. 
<h3>Company Description</h3>
Nelson &amp; Townsend, CPA's has been in business for over 50 years. We are a local based CPA Firm providing tax advisory, strategic business planning, and company acquisition advisory. With many years of experience and our strong supporting staff, we are able to provide sound advise for clients. Here at Nelson &amp; Townsend we love to serve our clients and support our staff. We are a family organization, and would enjoy the opportunity to see how you would fit in with our team.

Administrative Secretary

<h3>Job Description</h3>
Job Description
Position Overview: We are seeking a detail-oriented and proactive Administrative Assistant to support our leasing and operations teams. The ideal candidate will play a key role in ensuring efficient office operations, assisting in customer relations, and maintaining organized records. This is an excellent opportunity for someone looking to grow their career .
Key Responsibilities:
<ul>
<li>
Administrative Support:
<ul>
<li>Provide general administrative support to the leasing and property management teams.</li>
<li>Manage correspondence, including emails, phone calls, and mail.</li>
<li>Schedule and coordinate meetings, appointments, and property viewings.</li>
<li>Maintain and organize physical and digital filing systems.</li>
</ul>
</li>
<li>
Tenant Relations:
<ul>
<li>Assist in onboarding new tenants by preparing lease agreements and welcome packets.</li>
<li>Respond to tenant inquiries and requests efficiently and professionally.</li>
<li>Coordinate maintenance requests and follow up with service providers.</li>
</ul>
</li>
<li>
Record Keeping:
<ul>
<li>Assist in maintaining accurate and up-to-date records of lease agreements, tenant information, and property details.</li>
<li>Prepare and track invoices, payments, and financial documentation.</li>
<li>Generate reports related to leasing activity, property maintenance, and tenant interactions as needed.</li>
</ul>
</li>
<li>
Office Management:
<ul>
<li>Order and manage office supplies and ensure common areas are well-maintained.</li>
<li>Assist in the implementation of office procedures and policies to enhance efficiency.</li>
<li>Collaborate with team members to support various projects and initiatives.</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.</li>
<li>Proven experience in an administrative role, preferably in real estate, property management, or leasing.</li>
<li>Strong organizational skills with the ability to multitask and prioritize effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with property management software is a plus.</li>
<li>A team player with a positive attitude and willingness to learn.</li>
</ul>
What We Offer:
<ul>
<li>Competitive salary and benefits package.</li>
<li>Opportunities for professional development and career advancement.</li>
<li>A collaborative and dynamic work environment.</li>
<li>[Add any additional perks or benefits specific to your company, e.g., remote work options, flexible hours, etc.]</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description Administrative Assistant (Part-time) BKRHC convenes partners across Kern County to reduce and end homelessness through coordinated strategies, funding, and services. If you’re detail-oriented, people-centered, and eager to keep complex grant work running smoothly, we’d love to meet you. The Role The PT Administrative Assistant supports the Grant Administrator and program leadership with day-to-day administrative, data, and file management tasks that keep proposals, contracts, and reporting on track. You’ll maintain databases, organize records for audits, greet callers/visitors, and provide reliable clerical support so our Continuum of Care (CoC) can scale prevention, shelter, rehousing, and supportive housing initiatives. This position is grant-funded and subject to grant terms. Responsibilities:
<ul>
<li>Maintain program records and contract files in compliance with reporting and audit requirements.</li>
<li>Enter, update, and quality-check data in computerized database management systems.</li>
<li>Provide general clerical support (typing, copying, scanning, filing, mail).</li>
<li>Operate office equipment (computers, copiers, fax, etc.); manage office inventory/supplies.</li>
<li>Answer phones, cover the front desk, greet visitors, and route inquiries promptly.</li>
<li>Schedule meetings, prepare agendas/materials, capture notes, and track follow-ups.</li>
<li>Assist with assembling grant application packets, signatures, and attachments.</li>
<li>Help collect data and documents from providers/sub-recipients for reports and audits.</li>
<li>Support outreach activities, training, conferences, and weekly staff meetings as assigned.</li>
<li>Maintain a safe, professional, and functional office environment.</li>
<li>Perform other duties as assigned to advance BKRHC’s mission.</li>
</ul>
Minimum Qualifications:
<ul>
<li>Education: High school diploma or equivalent.</li>
<li>Experience: Two (2) years paid or volunteer experience in a highly responsible data entry role with general clerical support in a professional administrative office, social or health service agency.</li>
</ul>
Knowledge of:
<ul>
<li>Agency policies and procedures. </li>
<li>Applicable federal, state, and local laws, codes, and regulations. </li>
<li>Modern office procedures and equipment, including computers.</li>
<li>Microsoft Office, including Word, Excel, PowerPoint, Outlook and other related software applications. </li>
<li>Record keeping and filing methods. </li>
</ul>
Other Requirements:
<ul>
<li>Valid California driver’s license, state-required auto insurance, and acceptable DMV record.</li>
<li>Successful completion of live scan clearance, physical, TB test, and drug screening upon offer.</li>
<li>Bilingual English/Spanish highly desirable.</li>
</ul>
Work Environment: Primarily office-based with meetings and site visits in the community; some indoor/outdoor activities as program needs require. Location: Bakersfield, CA (local travel within Kern County) Schedule: Part-time, hourly Reports to: Executive Director Pay Scale: $17.90 to $20.00 per hour How to Apply: Resume submission deadline: September 30, 2025 Submit your resume and a brief cover letter. Apply directly via this job board or email your materials to <a href="mailto:Christopher.Vargas@bkrhc.org" target="_blank">Christopher.Vargas@bkrhc.org</a>&nbsp;with subject line “PT Administrative Assistant – Your Name.” BKRHC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and community members. &nbsp;
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<h3>Job Description</h3>
Job Description
Monday – Friday, 7:00 AM – 4:00 PM
$15.50 – $18.00/hour + benefits
Opportunities for growth
 Power-Flo Technologies Auburn is seeking a detail-oriented Administrative Clerk to join our state-of-the-art pump and motor repair facility. In this role, you will support the smooth operation of our industrial shop through accurate data entry, job processing, and administrative support.
Key Responsibilities
<ul>
<li>Check in new repair jobs with accuracy and efficiency</li>
<li>Prepare write-ups and process job tickets</li>
<li>Maintain organized records of service tickets, vendor invoices, and packing slips</li>
<li>Research customer and vendor histories as needed</li>
<li>Develop product and service knowledge to support shop operations</li>
<li>Perform additional clerical and administrative tasks as assigned</li>
</ul>
Qualifications
<ul>
<li>Reliable, dependable, and eager to learn shop operations</li>
<li>Strong written and verbal communication skills</li>
<li>High attention to detail and accuracy</li>
<li>Proficiency in Microsoft Office (Word, Excel) and ability to learn proprietary software</li>
<li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment</li>
<li>Comfortable working under deadlines</li>
<li>Solid mathematical and analytical abilities</li>
<li>Works well both independently and in a team setting</li>
<li>Valid, clean NYS driver’s license to operate company vehicles as needed</li>
</ul>
 Check us out at: <a href="https://www.powerflotechnologies.com/" target="_blank">https://www.powerflotechnologies.com/</a>
About Us 
We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa.
Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.
Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.

Administrative Clerk

<h3>Job Description</h3>
Job Description
Minimum Candidate Qualifications:
a-1. Bachelor’s Degree (OR) a-2. High School / High School Equivalency Diploma with at least two years of experience in&nbsp;administrative support
b. Eligible to work in New York State
Job Description and Required Services:
Use of various information technology applications such as&nbsp;email, database, spreadsheets, and word processing applications (including Microsoft Office Suite): Composes, types, and distributes correspondence, and&nbsp;reports Sets up and manages paper and electronic filing&nbsp;systems Creates, maintains, and enters information into spreadsheets and&nbsp;databases:(SLMS, DFS Designations, Fed&nbsp;Provider) Updates SLMS and Fed Provider database as changes are made to enrollments, find replacements for classes, inform Fed providers of changes, track, collect and record certificates/attestations for completed classes (in SLMS) Creates and maintains SLMS courses and classes for Fed Provider and&nbsp;NAIC: Maintains records for Fed Provider and NAIC&nbsp;courses Track, collect and record certificates/attestations for completed&nbsp;classes Answers telephone;&nbsp;give&nbsp;information to callers, takes messages, and transfers calls to appropriate&nbsp;individuals. Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Enters visitor information&nbsp;into the Building&nbsp;Security system. Operates office equipment such as printers, scanners, copiers, etc.; and arranges for repairs when equipment&nbsp;malfunctions. Manage Training Unit correspondence and&nbsp;mail: Opens, reads, routes, and distributes incoming mail or other materials and answers routine&nbsp;inquiries Mails various items including letters, reports, and training materials; and prepares packages and arranges for them to be shipped Completes forms in accordance with agency&nbsp;procedures Locates and attaches appropriate&nbsp;files Makes copies of various documents, places them in proper files, and distributes them to appropriate&nbsp;staff Manage the Training Unit shared email&nbsp;accounts: Handles inquiries from staff or forwards them to program&nbsp;managers Locates and attaches appropriate files to incoming correspondence requiring&nbsp;replies Files completed&nbsp;inquiries Schedules and confirms appointments for clients, customers, or&nbsp;supervisors Creates and Maintains SLMS records for these learning events and provides staff with certificates as&nbsp;needed Manages Training resources (rooms and&nbsp;equipment): Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms&nbsp;requests Communicates with Office Services and IT Helpdesk to ensure that room resources/technology are in working order and submits requests for maintenance/ assistance when necessary Searches for information using various sources including the&nbsp;internet. Participates in projects or contributes to committee or&nbsp;teamwork. Other duties as&nbsp;assigned.
Preferred skills/abilities: -Proficiency in various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite) -Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc).

<h3>Job Description</h3>
Job Description
Administrative Assistant
On-site based in Midtown Manhattan, NY

Who We Are

As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directors and their teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers. Our members work in film, television, commercials, news, sports, and new media.
What You’ll Do

The Directors Guild of America has an opening in its New York office for an Administrative Assistant to directly assist a senior-level executive and support several member committees. Qualified candidates will possess advanced organizational skills, initiative, and excellent written, verbal, and interpersonal skills.
Essential Duties &amp; Responsibilities
<ul>
<li>Directly assist a senior executive through detailed calendar maintenance, the scheduling of meetings and phone calls, and proactive follow-up on ongoing projects and correspondence.</li>
<li>Liaise with Guild members and external parties to compile information on current television and film projects and maintain accurate files and records in internal databases.</li>
<li>Correspond with Guild members, prepare materials for, and attend frequent committee and Council meetings and events (several per month), which take place in person and/or via Zoom.</li>
<li>Prepare and distribute materials for weekly internal staff meetings.</li>
<li>Answer phone calls for the senior executive from Guild members and external contacts, and appropriately route callers.</li>
<li>Perform other duties as assigned to support the Guild’s New York office operations and additional senior-level executives.</li>
</ul>
What You’ll Need
<ul>
<li>Proficient with Microsoft Office suite, especially in Word and Excel.</li>
<li>Proficient with Zoom; creating, managing and sharing meetings.</li>
<li>Ability to take detailed notes and produce meeting minutes.</li>
<li>Outstanding grammar, spelling, and punctuation.</li>
<li>Clear, articulate verbal and written communication skills, and a professional and courteous telephone manner.</li>
<li>Ability to balance multiple tasks/projects and reporting to multiple supervisors.</li>
<li>Team-oriented with the ability to interact well with executive management, Guild membership, and other executive support staff.</li>
</ul>
Minimum Qualifications
<ul>
<li>1-2 years of experience in an administrative assistant and/or office support role.</li>
<li>Bachelor’s degree or equivalent work experience.</li>
<li>Familiarity with unions/guilds is a plus.</li>
</ul>
Physical Requirements
<ul>
<li>Prolonged periods of computer desktop work.</li>
</ul>
What You’ll Get
<ul>
<li>Medical, Dental and Vision Insurance</li>
<li>401(k) plan</li>
<li>Pension Plan</li>
<li>Flexible Spending Account</li>
<li>Life Insurance</li>
<li>Short and long-term disability</li>
<li>Long-term care</li>
<li>Generous PTO</li>
<li>Company-paid holidays</li>
<li>Work-Life Balance</li>
<li>This position pays an hourly rate with a yearly equivalent in the range of $45,000 - $50,000.</li>
</ul>
This is an in-person position at the Guild’s office in Midtown Manhattan. The position has significant overtime needs, including on evenings and weekends.
Candidates are encouraged to accompany their resume with salary requirements and a cover letter or statement expressing their interest in the position.
The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

<h3>Job Description</h3>
Job Description
As the key employee liaisons between the client and KWPM services &amp; internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.</li>
<li>The Administrative Assistant position entails working at the front desk, where the individual will perform a variety of administrative and clerical duties.</li>
<li>Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.</li>
<li>Maintain, update, type, and coordinate account information in computer database.</li>
<li>Research any owner discrepancies regarding payment to accounts.</li>
</ul>
<ul>
<li>Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.</li>
<li>Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.</li>
<li>Ensure that emails are responded to within 24 hours.</li>
<li>Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.</li>
<li>Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.</li>
<li>Reservation &amp; coordination of conference room events.</li>
<li>Special projects as instructed. </li>
</ul>
Work Environment
This position will be located indoors and in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type/Expected Hours of Work
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.
Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.
Required Education and Experience
<ul>
<li>Prior experience in a related position; a minimum of 1-year experience.</li>
<li>Working knowledge of computer and associated programs; MS Office Suite.</li>
<li>Ability to multi-task, set, and manage priorities.</li>
<li>Excellent communication and listening skills in order to interact with a diverse and multi culture population.</li>
<li>Keyboarding ability with accuracy at 45-50 words per minute.</li>
<li>Must function in team organized environment.</li>
</ul>
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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