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<h3>Job Description</h3>
Job DescriptionSalary: 2025 Salary Range: $46,923 - $62,402 Annually, DOE 
FLSA Status: Overtime Eligible/Non-Exempt
2025 Salary Range: $46,923 - $62,402 Annually, DOE
Reports To: Office Manager
Supervisory Responsibilities: None
JOB OVERVIEW
The Administrative Assistant is responsible for maintaining an efficient front desk environment and ensuring a welcoming experience for visitors and staff. Primary duties include answering and directing phone calls, greeting guests, managing reception area activities, and handling inquiries with professionalism and friendliness. Additional tasks include scheduling appointments, managing mail, and coordinating administrative support.
 
ESSENTIAL JOB FUNCTIONS
<ul>
<li>Handles incoming telephone calls by screening, routing, and directing them to appropriate staff, departments, or agencies.</li>
<li>Greet clients and visitors.</li>
</ul>
<ul>
<li>Performs various administrative duties:
<ul>
<li>scheduling and coordinating meetings, appointments, itineraries and calendars.</li>
<li>researching and formulating recommendations on procedures, products or services.</li>
<li>running errands; and coordinating services or programs with outside firms and agencies.</li>
</ul>
</li>
<li>Expected to maintain a clear understanding of, and comply with, all Agency policies and procedures.</li>
<li>Maintains strict confidentiality of sensitive information, ensuring discretion and compliance with organizational policies. Safeguards all documents, communications, and data to prevent unauthorized access or disclosure.</li>
<li>Manage and organize files and documents</li>
<li>Handle incoming and outgoing mail and packages</li>
</ul>
<ul>
<li>Maintain office supplies and inventory</li>
<li>Provide administrative support for staff and managers</li>
<li>Prepare and edit correspondence, reports, and presentations.</li>
<li>Participate in archiving activities such as receipt, storage, cataloging and retrieval of documents.</li>
</ul>
<ul>
<li>Provide support for meetings as needed (Council of Governments, Advisory Council, staff meetings etc.)</li>
<li>Coordinates and oversees large mailing and printing projects.</li>
<li>Prepare reports and correspondence as needed</li>
<li>Write receipts for incoming payments and donations. Serves as backup to technical or support staff as needed.</li>
<li>Participates in meetings and training as required or appropriate.</li>
<li>Other duties as assigned.</li>
</ul>
 
CORE COMPETENCIES &amp; JOB REQUIREMENTS
<ul>
<li>Ability to use Microsoft Office Suite products and Windows operating system.</li>
</ul>
<ul>
<li>Ability to work and communicate over the telephone in English.</li>
<li>Interact politely and professionally with staff, members of the public, and other professionals. </li>
<li>Ability to move around the office and sit for long periods of time.</li>
<li>Ability to work independently and make appropriate decisions regarding work methods.</li>
<li>Ability to interpret and apply program information in making work decisions or in supplying information to others.</li>
<li>Ability to manage multiple tasks in an environment with many distractions.</li>
<li>Have a current Washington state drivers license and adequate motor vehicle insurance.</li>
</ul>
<ul>
<li>Successfully pass a background check according to DSHS/ALTSA and agency policies</li>
</ul>
MINIMUM EDUCATION AND EXPERIENCE
<ul>
<li>Applicants must have a high school diploma or GED.</li>
<li>Bachelors degree or some college courses preferred.</li>
<li>Must have at least three years of experience in a high level administrative secretarial position; however, at the discretion of LMTAAA, other related experience may be substituted for applicants who have a Bachelors degree or college credit.</li>
</ul>
WORKING CONDITIONS
<ul>
<li>This position requires an ability to perform office functions in a hybrid work model, weekdays, usually between the hours of 8:00 Am and 5:00 PM.</li>
<li>May be required to pick up and deliver items, travel to meetings, and operate personal automobile.</li>
<li>Travel is required within Lewis, Mason and Thurston counties and occasionally to other parts of the state.</li>
<li>Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position.</li>
</ul>
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the essential functions and core competencies of this position, the level of knowledge and skill typically required and the scope of responsibility. This job description, while comprehensive, should not be considered an all-inclusive listing of work requirements or tasks. Individuals may perform other duties as assigned.
This Agency is an equal opportunity employer and is committed to working with its employees to reasonably accommodate them with the physical aspects of a position. Qualified applicants are considered for employment without regard to race, creed, religion, color, age, sex, national origin, marital status, veteran status, sexual orientation, or the presence of any sensory, mental, or physical handicap, or any other protected characteristic as outlined by federal, state, or local laws.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Ivonne Welch Insurance Agency is seeking an experienced Administrative Assistant to join our dedicated team. This position would primarily support day-to-day operations with an emphasis on data entry and analysis. You would also be helping provide quality service to our mostly Spanish-speaking, Medicare-aged clients and their families to resolve any issues that arise during the application process. Our ideal candidate is highly motivated and detail-oriented with a strong work ethic. This position is full-time with benefits available upon reaching designated employment milestones. Starting compensation is $19-22 per hour. To excel in this role, you will need to be able to handle multiple assignments at once, and have the follow through to see each one to a satisfactory completion. You will need to be an organized multi-tasker who is able to stay focused. You listen to instructions and take direction well with an ability to follow established protocols. Reliability is key for this position, as data will need to be processed daily and reporting information distributed to the appropriate parties. Good communication skills are also a must. Bilingual in Spanish is a plus! Minimum Qualifications: 
<ul>
<li>One year of experience in a professional office setting </li>
<li>The ability to prioritize, stay organized, and multi-task </li>
<li>Above-average computer skills, with the ability to learn new software quickly </li>
<li>A general understanding of and prior experience using Microsoft Excel </li>
<li>Strong grasp of the English languages, both written and verbal </li>
<li>A positive and professional attitude </li>
</ul>
 Preferred Qualifications: 
<ul>
<li>Bilingual in English and Spanish is a plus, but not required </li>
<li>A basic knowledge of Customer Relationship Management Software or previous experience with Zoho CRM </li>
<li>Advanced skills using Microsoft Excel </li>
</ul>

<h3>Job Description</h3>
Job DescriptionWhy Join {{ account.name }}? At {{ account.name }}, we believe great care starts with a great team. We’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you! Benefits &amp; Perks 
<ul>
<li>Competitive pay with regular reviews&nbsp;</li>
<li>Paid Time Off &amp; flexible scheduling options</li>
<li>Tuition reimbursement &amp; career‑development programs</li>
<li>Positive, team‑oriented office culture with leadership that invests in you </li>
</ul>
What You’ll Do: 
<ul>
<li>Be the first point of contact: answer and route incoming calls, greet visitors, and provide stellar customer service. </li>
<li>Own the calendar: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations. </li>
<li>Keep us organized: maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations. </li>
<li>Support client intake: gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities. </li>
<li>Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders. </li>
<li>Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures. </li>
<li>Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines.</li>
</ul>
 What You’ll Bring: 
<ul>
<li>High school diploma or GED (Associate’s degree or admin certification a plus) </li>
<li>1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred </li>
<li>Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly </li>
<li>Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor </li>
<li>Excellent time‑management and multitasking abilities; you thrive on organizing people and information </li>
<li>Ability to handle confidential information with discretion and navigate a fast‑paced office environment</li>
</ul>
 Ready to Make an Impact? Join a company that helps seniors and people with disabilities live safely and comfortably at home—and gives you the resources to build a rewarding career. Click “Apply Now” to submit your resume

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
This entry-level position provides support to the Project Management team and their customers. The role involves managing, organizing, and entering information across multiple platforms, with a focus on Excel and OV systems, while working across multiple accounts simultaneously. The Administrative Assistant will collaborate with Project Managers and production teams to ensure tasks are managed and delivered on time. This is primarily an internal-facing role, and correspondence with customers will vary based on the account.
Responsibilities
<ul>
<li>Track billing summaries and kitted ship lists.</li>
<li>Create item codes and Finished Goods subs.</li>
<li>Place Finished Goods orders and follow up with tracking.</li>
<li>Discard orders.</li>
<li>Follow up on backorders and inactive status of item codes.</li>
<li>Assist with pallet labels for customers.</li>
<li>Conduct 'leg work' for workers to track items down for Project Managers.</li>
<li>Perform kit checks when needed.</li>
<li>Double-check packing lists.</li>
<li>Pack samples and ship them.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in administrative support and Microsoft Excel.</li>
<li>Experience with V-Lookups and mathematical functions.</li>
<li>Ability to handle a fast-paced environment.</li>
<li>Consistently meet deadlines.</li>
<li>Competency in data entry and Microsoft Office, including Outlook.</li>
<li>Strong organizational skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>3+ years of administrative experience.</li>
<li>Billing or accounting clerk experience is advantageous.</li>
</ul>
Work Environment
The work schedule is Monday through Friday, either from 8:00 am to 5:00 pm or from 9:00 am to 6:00 pm.
Job Type &amp; Location
This is a Contract to Hire position based out of Mesquite, Texas.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Mesquite,TX.
Application Deadline
This position is anticipated to close on Sep 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionJob Title: Assistant for Trade Partner Administration Job Description
This role involves assisting in the preparation and administration of Trade Partner documents, including contracts and insurance related to construction projects. The position requires securing all necessary approvals and ensuring adherence to company procedures. The role also includes establishing and maintaining Address Book Records (ABR) forms and supporting documents for accuracy in vendor file creation and maintenance.
Responsibilities
<ul>
<li>Obtain required documents from trade partners and divisions to complete the Master Trade Partner Agreement (MTPA) and Address Book Records (ABRs).</li>
<li>Ensure trade partner insurance compliance by obtaining necessary documents from trade partners and divisions.</li>
<li>Create and maintain ABR for non-trade partner and Trade Partner search types.</li>
<li>Prepare MTPA and gather required approval signatures using DocuSign.</li>
<li>Ensure all received documents are properly and completely filled out.</li>
<li>Log and maintain contract documents in designated areas.</li>
<li>Manage placement and removal of contract and insurance holds on ABRs.</li>
<li>Escalate any deficiencies, long-standing issues, or questions regarding MTPAs or insurance to management.</li>
<li>Assist divisions with contract negotiations and maintain change addendums to MTPAs.</li>
<li>Perform all other duties as assigned.</li>
<li>Set up and maintain address book revisions using JD Edwards.</li>
<li>Maintain trade partner documents, exhibits, and insurance compliance.</li>
</ul>
Essential Skills
<ul>
<li>High School Diploma or GED required.</li>
<li>Previous experience with contracts, administration, or related areas preferred.</li>
<li>Intermediate skills in Microsoft Office, including Outlook, Word, and Excel.</li>
<li>Previous experience using Box, DocuSign, ServiceNOW, or other third-party insurance compliance platforms.</li>
<li>Exceptional communication skills, both oral and written.</li>
<li>Attention to detail and ability to spot errors and inconsistencies.</li>
<li>Professional attitude to represent the company positively.</li>
<li>Excellent reading and language comprehension.</li>
<li>Ability to work collaboratively with a team at all organizational levels.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Spanish bilingual is a plus.</li>
<li>Experience managing vendor contracts is beneficial.</li>
<li>Experience collecting certificates of insurance.</li>
</ul>
Work Environment
This position is on-site Monday through Friday, with shifts from 8:30 AM to 5:30 PM EST or 9:00 AM to 6:00 PM EST. The local team comprises you and one contractor, with a total team size of 19 across corporate offices. The role involves heavy email communication and Microsoft Teams messaging.
Job Type &amp; Location
This is a Contract position based out of Miami, Florida.
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Miami,FL.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Are you passionate about real estate and eager to dive into its diverse realms? This entry-level administrative position offers a gateway to a dynamic career within a comprehensive real estate enterprise. As a Administrative Assistant, you’ll be the front face of the office, providing a hospitality-driven approach to ensure every client, new hire, and employee feels welcomed, safe, and supported. With a warm smile at the door, you’ll help create an environment where people feel even better when they leave than when they first arrived. This pivotal role ensures an exceptional experience for all while setting the stage for Inland Family of Companies esteemed reputation.
Key Responsibilities:
<ul>
<li>Financial Management: Organize and review invoices meticulously, ensuring accuracy in data and adherence to payment schedules. </li>
<li>Document Management: Handle incoming mail, scanning, and filing documents promptly to keep an organized repository. </li>
<li>Communication Hub: Monitor phones and manage the public email address, responding to inquiries and directing calls appropriately. </li>
<li>Client Liaison: Handle calls from brokers, tenants, and residents, ensuring smooth communication and quick resolution of queries. </li>
<li>Office Operations: Keep supplies well-stocked, ensuring smooth day-to-day functioning of the office. </li>
<li>Front-Facing Hospitality: Greet clients, guests, and employees with a warm, professional demeanor, creating a welcoming environment that embodies hospitality and care. </li>
<li>Talent &amp; Culture Support: Schedule in-person interviews, arrange milestone celebrations, and coordinate birthday gifts for employees. </li>
<li>Process Optimization: Excel in a process-oriented environment, showing a keen ability to learn quickly and execute tasks efficiently. </li>
<li>Initiative and Collaboration: Proactively seek opportunities to assist colleagues during downtime, fostering a culture of productivity and mutual support. </li>
<li>Relationship Building: Cultivate strong interpersonal connections with all stakeholders, fostering an inclusive office culture through engaging conversations and warm interactions. </li>
</ul>
Requirements
<ul>
<li>Experience: Prior experience in office administration, real estate, or customer service is a plus, but we welcome individuals eager to learn and grow. </li>
<li>Education: A degree in business or real estate is preferred but not required. </li>
<li>Technical Proficiency: Strong skills in Microsoft Office Suite, particularly Excel. </li>
<li>Interpersonal Skills: Warm, empathetic, and helpful in all interactions, with a focus on customer satisfaction and positive engagement. </li>
<li>Organizational Skills: Exceptional organization and time-management abilities; someone who considers themselves highly detail-oriented or “Type A” will thrive in this role. </li>
<li>Entrepreneurial Spirit: Enthusiastic about taking on challenges, with a strong emphasis on client service and team collaboration. </li>
<li>Integrity: Committed to honesty, transparency, and accountability in all professional dealings. </li>
<li>Work Environment: This is a fully in-person position based in the office. </li>
<li>Availability: Consistently available to be on-site Monday through Friday, 7:45 AM – 5:15 PM.</li>
</ul>
Benefits
At Inland Family of Companies, we value the contributions of our team members and offer a comprehensive benefits package, including:
<ul>
<li>Three medical plan options, including one with a Health Savings Account (HSA).</li>
<li>Dental and vision coverage.</li>
<li>Flexible Spending Plan.</li>
<li>Short-term and long-term disability coverage.</li>
<li>401(k) plan with company match.</li>
<li>Company-paid life insurance.</li>
<li>Educational assistance opportunities.</li>
<li>Generous Paid Time Off (PTO) and paid holidays.</li>
<li>Fitness center membership.</li>
</ul>
Our Core Values:
We operate under three guiding principles that define our culture:
<ul>
<li>Warrior-Spirit: We embrace challenges, continuously strive for excellence, and innovate in everything we do.</li>
<li>Empathy: We prioritize understanding, emotional intelligence, and building trust both internally and with clients.</li>
<li>Better Together: We believe in the power of collaboration and the collective success of our team.</li>
</ul>
Why Join Us?
At Inland Family of Companies, we are committed to empowering our clients and our employees to succeed. If you have a passion for IT, enjoy working with people, and excel in a dynamic environment, we would love to hear from you. Join us and be a part of a company that fosters growth, innovation, and success for all.

<h3>Job Description</h3>
Job Description
 
Green Light Distribution is seeking a friendly and organized Receptionist/Admin Assistant to join our team. The ideal candidate will be the first point of contact for our company, providing a warm and professional welcome to visitors and callers. This role involves managing the front desk, handling administrative tasks, and supporting various departments with clerical duties.
Responsibilities:
<ul>
<li>
Serve as the first point of contact by greeting visitors, answering calls, and maintaining a professional, welcoming reception area.
</li>
<li>
Manage office communications, mail, supplies, travel arrangements, and general administrative support for multiple departments.
</li>
<li>
Coordinate and assist with employee engagement activities including office birthday celebrations, milestone recognitions, appreciation events, and holiday parties.
</li>
<li>
Support recognition programs by organizing initiatives that foster a positive and inclusive workplace culture.
</li>
<li>
Demonstrate strong organizational, communication, and multitasking skills while working both independently and collaboratively.
</li>
</ul>
Relevant Work Experience and Requirements:
<ul>
<li>High school diploma or equivalent; additional education or certifications are a plus.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Strong communication and interpersonal skills.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Attention to detail and problem-solving skills.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Must be at least 21 years old</li>
</ul>
Physical Requirements:
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Must be able to lift to 15 pounds at times.</li>
<li>Able to travel as needed.</li>
</ul>
Work Environment:
The work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
<ul>
<li>Must be comfortable with various noise levels, at times, can be loud</li>
<li>Warehouse temperatures can vary throughout the seasons</li>
</ul>
* Must be able to perform all the essential duties of the job with or without reasonable accommodation.
About Green Light Distribution: 
Green Light Distribution was established to even the playing field. With experience as both the supplier and the wholesaler, the team at Green Light Distribution found it pertinent to change the status quo. We are a distribution company that provides services for the small to mid-size wine and craft spirits brands. Our goal is to help these small to mid-size companies continue to grow and take market share from the big guys. 
The opportunity to work at Green Light Distribution: 
<ul>
<li>Health Insurance </li>
<li>Dental Insurance </li>
<li>Vision Insurance</li>
<li>Employer Paid AD&amp;D Insurance</li>
<li>Voluntary Life Insurance</li>
<li>Voluntary Short Term Disability Insurance</li>
<li>Paid Time Off (PTO)</li>
</ul>
Green Light Distribution is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, marital status, or any other characteristic protected by applicable law.

<h3>Job Description</h3>
Job Description
Are you highly motivated, hard-working, and seeking to join a growth-focused consulting &amp; engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex!
Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.
Apex is seeking an Administrative Assistant to be based in Seattle, WA. 
Your Responsibilities as an Office Administrator:
<ul>
<li>Serve as the first point of contact by answering phones, directing calls, and logging inquiries and leads. </li>
<li>Support scheduling and coordination of services, meetings, freight deliveries, rental returns, and office events. </li>
<li>Oversee daily office operations, including organizing mail, managing deliveries, and restocking supplies. </li>
<li>Assist in documentation of time, billing, expenses, travel associated with project for self and for in the field consultants. </li>
<li>Conduct routine checks to ensure a clean, safe, and organized workspace across the office, kitchen, and warehouse areas as applicable. </li>
<li>Maintain accurate records of equipment, vehicle logs, employee certifications, and appointments. </li>
<li>Provide administrative support to project managers and leadership teams, ensuring smooth workflow and communication. </li>
<li>Update and support the back-end operations and systems as determined by your direct supervisor. </li>
<li>Support other initiatives, including business transition tasks, as needed. </li>
<li>Assist with the onboarding of new employees and support HR-related administrative functions as needed. </li>
</ul>
What we're looking for:
<ul>
<li>High school diploma or equivalent (Associate's degree preferred). </li>
<li>2+ years of office administration experience in a professional setting. </li>
<li>Strong understanding of standard office procedures and practices. </li>
<li>Experience with multi-line phone systems, data entry, and document handling. </li>
<li>High level of attention to detail and organizational skills. </li>
<li>Clear and professional written and verbal communication abilities. </li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). </li>
<li>Ability to manage multiple tasks and priorities efficiently. </li>
<li>Reliable attendance and a consistent record of professionalism. </li>
</ul>
Why you'll love working for us:
<ul>
<li>Company-subsidized medical and dental.</li>
<li>Company-paid life, short, and long-term disability.</li>
<li>401k match, tuition assistance, and more.</li>
<li>Cross-training and the ability to work on a variety of projects.</li>
<li>Performance-based bonuses or other incentives.</li>
<li>Working with the best and brightest in the industry.</li>
<li>1,700+ employee national firm with 50+ locations across the US.</li>
</ul>
Apex Job Title: PBS Administrative Support
Req ID: 10715
Hourly Expected Pay Range$26.44—$30.53 USD
We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact <a href="mailto:Talent@apexcos.com" target="_blank">Talent@apexcos.com</a> or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer
TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career's sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

<h3>Job Description</h3>
Job Description
Responsibilities
<ul>
<li>Answer and direct phone calls</li>
<li>Organize and schedule appointments</li>
<li>Write and distribute email, correspondence memos, letters, faxes and forms</li>
<li>Assist in the preparation of regularly scheduled work orders for truck drivers</li>
<li>Develop and maintain a filing system</li>
<li>Update and maintain office policies and procedures</li>
<li>Order office supplies and research new deals and suppliers</li>
<li>Maintain contact lists</li>
<li>Book travel arrangements</li>
<li>Provide general support to visitors</li>
<li>Act as the point of contact for internal and external clients</li>
<li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li>
</ul>
Requirements and skills
<ul>
<li>Proven experience as an Administrative Assistant or Office Admin Assistant</li>
<li>Knowledge of office management systems and procedures</li>
<li>Working knowledge of office equipment, like computers, printers and fax machines</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
<li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li>
</ul>

<h3>Job Description</h3>
Job Description
We’re looking for an efficient, tech-savvy Administrative Coordinator with strong Microsoft Office skills (Word, Excel, PowerPoint) and excellent attention to detail. Must have reliable transportation for occasional local travel in Greer. This position offers an independent work environment with a focus on data entry, administrative support, and coordination.
Scope of Position
Represent the company in a positive and professional manner by providing exceptional support to internal and external customers. Work directly with the team to ensure customer reports are verified and created correctly for our external customers.
Core Responsibilities
<ol>
<li>Verify and track all incoming data per date, per shift, per site</li>
<li>Audit data entry of payroll/customer reports</li>
<li>Run and prepare necessary reports</li>
<li>Organize, and keep inventory of office supplies</li>
<li>Perform basic data entry</li>
<li>Assist other office personnel with any additional projects as needed</li>
<li>Monitor and/or back up telephone</li>
<li>Communicate effectively within a team setting</li>
<li>Maintain strong accuracy and typing skills</li>
</ol>
Qualifications
<ol>
<li>1–2 years of containment admin coordinator experience</li>
<li>Initiative and strong customer service focus</li>
<li>Effective interpersonal communication skills</li>
<li>Strong organizational skills</li>
<li>Proficiency in all Microsoft Office and email applications</li>
<li>High school diploma or higher</li>
<li>Ability to accurately type a minimum of 50 WPM</li>
<li>Good working knowledge of English, grammar, punctuation, spelling, and style</li>
<li>Ability to answer telephones and greet the public in a friendly and courteous manner</li>
<li>Ability to speak in a clear and understandable manner and write legibly</li>
</ol>
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