Job Description
Job DescriptionSalary: 2025 Salary Range: $46,923 - $62,402 Annually, DOE
FLSA Status: Overtime Eligible/Non-Exempt
2025 Salary Range: $46,923 - $62,402 Annually, DOE
Reports To: Office Manager
Supervisory Responsibilities: None
JOB OVERVIEW
The Administrative Assistant is responsible for maintaining an efficient front desk environment and ensuring a welcoming experience for visitors and staff. Primary duties include answering and directing phone calls, greeting guests, managing reception area activities, and handling inquiries with professionalism and friendliness. Additional tasks include scheduling appointments, managing mail, and coordinating administrative support.
ESSENTIAL JOB FUNCTIONS
- Handles incoming telephone calls by screening, routing, and directing them to appropriate staff, departments, or agencies.
- Greet clients and visitors.
- Performs various administrative duties:
- scheduling and coordinating meetings, appointments, itineraries and calendars.
- researching and formulating recommendations on procedures, products or services.
- running errands; and coordinating services or programs with outside firms and agencies.
- Expected to maintain a clear understanding of, and comply with, all Agency policies and procedures.
- Maintains strict confidentiality of sensitive information, ensuring discretion and compliance with organizational policies. Safeguards all documents, communications, and data to prevent unauthorized access or disclosure.
- Manage and organize files and documents
- Handle incoming and outgoing mail and packages
- Maintain office supplies and inventory
- Provide administrative support for staff and managers
- Prepare and edit correspondence, reports, and presentations.
- Participate in archiving activities such as receipt, storage, cataloging and retrieval of documents.
- Provide support for meetings as needed (Council of Governments, Advisory Council, staff meetings etc.)
- Coordinates and oversees large mailing and printing projects.
- Prepare reports and correspondence as needed
- Write receipts for incoming payments and donations. Serves as backup to technical or support staff as needed.
- Participates in meetings and training as required or appropriate.
- Other duties as assigned.
CORE COMPETENCIES & JOB REQUIREMENTS
- Ability to use Microsoft Office Suite products and Windows operating system.
- Ability to work and communicate over the telephone in English.
- Interact politely and professionally with staff, members of the public, and other professionals.
- Ability to move around the office and sit for long periods of time.
- Ability to work independently and make appropriate decisions regarding work methods.
- Ability to interpret and apply program information in making work decisions or in supplying information to others.
- Ability to manage multiple tasks in an environment with many distractions.
- Have a current Washington state drivers license and adequate motor vehicle insurance.
- Successfully pass a background check according to DSHS/ALTSA and agency policies
MINIMUM EDUCATION AND EXPERIENCE
- Applicants must have a high school diploma or GED.
- Bachelors degree or some college courses preferred.
- Must have at least three years of experience in a high level administrative secretarial position; however, at the discretion of LMTAAA, other related experience may be substituted for applicants who have a Bachelors degree or college credit.
WORKING CONDITIONS
- This position requires an ability to perform office functions in a hybrid work model, weekdays, usually between the hours of 8:00 Am and 5:00 PM.
- May be required to pick up and deliver items, travel to meetings, and operate personal automobile.
- Travel is required within Lewis, Mason and Thurston counties and occasionally to other parts of the state.
- Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the essential functions and core competencies of this position, the level of knowledge and skill typically required and the scope of responsibility. This job description, while comprehensive, should not be considered an all-inclusive listing of work requirements or tasks. Individuals may perform other duties as assigned.
This Agency is an equal opportunity employer and is committed to working with its employees to reasonably accommodate them with the physical aspects of a position. Qualified applicants are considered for employment without regard to race, creed, religion, color, age, sex, national origin, marital status, veteran status, sexual orientation, or the presence of any sensory, mental, or physical handicap, or any other protected characteristic as outlined by federal, state, or local laws.