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<h3>Job Description</h3>
Job Description
Job Title: Sales and Event Coordinator (Temp-to-Perm) Location: 100% On-Site – Mahwah, NJ Compensation: Temp-to-Perm | Up to $60,000 annually upon conversion Reports To: Marketing &amp; Sales Enablement Lead
We do offer benefits while contract : Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.&nbsp;Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Position Overview
Our client is seeking a dynamic and detail-oriented Sales and Event Coordinator to join our team in Mahwah. This is a full-time, on-site role with the potential to convert to a permanent position. The ideal candidate will be a creative problem-solver with strong organizational skills and a passion for delivering exceptional event experiences that align with business goals.
Key ResponsibilitiesLead Strategic Event Execution
<ul>
<li>
Own end-to-end planning and coordination of large-scale tradeshows and smaller regional events across the Americas.
</li>
<li>
Oversee all event logistics, vendor relations, and booth buildouts to ensure a consistent and premium brand presence.
</li>
<li>
Collaborate with Sales, Technical, and Product teams to align event content, demos, and messaging with strategic objectives.
</li>
<li>
Manage partner programs for key shows, including co-branded initiatives, booth sharing, and joint marketing deliverables.
</li>
</ul>
Design and Deliver Creative Campaigns
<ul>
<li>
Drive integrated marketing campaigns for events, including landing pages, email workflows, social content, signage, and sales enablement materials.
</li>
<li>
Produce LinkedIn and social media content to generate pre-show buzz and post-show engagement.
</li>
<li>
Leverage design tools such as Adobe Photoshop, Illustrator, and Figma to create visually compelling event assets (e.g., booth designs, signage, digital ads, and lead collateral).
</li>
</ul>
Qualifications
<ul>
<li>
Proven experience in event planning, marketing coordination, or a related field.
</li>
<li>
Proficiency in Adobe Creative Suite (Photoshop, Illustrator) and familiarity with Figma or similar design tools.
</li>
<li>
Strong project management and communication skills.
</li>
<li>
Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
</li>
</ul>
 Pay Details: $30.00 to $38.00 per hour Search managed by: Ellen Slovikowsky Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Sales/Event Planner

<h3>Job Description</h3>
Job Description
Contractor Position: Please note, this will be a contracted position with our client, Gilead Sciences (August 2025 - December 2025 and maybe through 2026). Learn more about Gilead Sciences here: <a href="https://www.gilead.com/" target="_blank">https://www.gilead.com/</a>.
Job Overview: 
<ul>
<li>Responsible for project management and coordination of all event planning logistics pertaining to US Medical Affairs External Programs, mainly to Advisory Meetings</li>
<li>Use Gilead project management software (Asana) and templates to effectively manage simultaneous programs from the US Medical Affairs Meeting &amp; Events team</li>
<li>Coordinate and process external speaker contracts, payments, and reporting pertaining to US Medical Affairs Meeting &amp; Events Team</li>
<li>Provide onsite support during US Medical Affairs meeting &amp; Events programs to ensure accurate execution of program plans</li>
</ul>
Tasks: 
<ul>
<li>Collaborate with the US Medical Affairs team to forecast upcoming programs and provide project plans on all relevant projects</li>
<li>Maintain all calendars and communication for internal and external audiences of the US Medical Affairs events, including but not limited to Advisory Meetings</li>
<li>Manage the venue sourcing, selection, and management process pertaining to US Medical Affairs external programs. Management of venue responsibilities include but not limited to; contract reviews, food and beverage orders, space set-up and audio-visual order</li>
<li>Maintain Gilead’s project management software (Asana) up to date with project details including capture of key project deadlines and milestones</li>
<li>Maintain detailed program budget sheets and ensure accurate and timely budget reconciliation process</li>
<li>Develop, test, and launch registration platforms pertaining to Medical Affairs programs, which may include hotel and air coordination for HCP attendees</li>
<li>Develop and print any necessary onsite materials</li>
<li>Ensure all documentation for program management is captured and achieved accordingly for relevant programs.</li>
<li>Maintain the appropriate documentation and approvals for all necessary programs, including use of Veeva Events Management system</li>
<li>Travel to and provide onsite delivery of US Medical Affairs programs</li>
</ul>
Qualifications/ Desired Skills:
<ul>
<li>Demonstrate developing skills within analytical expertise, influence, and initiative:
<ul>
<li>Initiative within planning and proactivity – operates outside the scope of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies.</li>
<li>Strategic thinking – demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.</li>
<li>Pro-actively identifies gaps and increases efficiencies in current standard operating processes.</li>
<li>Proficient in Microsoft Office suite.&nbsp; Comfortable embracing new technologies and digital tools such as financial management, work order management and mobile app technologies</li>
<li>Experience with Sharepoint, SAP/Ariba advantageous</li>
</ul>
</li>
<li>Must have demonstrated excellence in negotiating vendor contracts and managing vendors</li>
<li>Must have demonstrated excellence in managing multiple, simultaneous, complex projects</li>
<li>Must have demonstrated excellence in providing customer service and establishing effective working relationships with a diverse range of internal and external key stakeholders.</li>
<li>Must have demonstrated excellent communication and problem-solving skills</li>
<li>Must have demonstrated excellence in working independently under pressure</li>
<li>Must have demonstrated success in supervising the tasks of more junior employees</li>
<li>Must have experience in giving formal presentations to internal groups or departments</li>
<li>Execution and problem-solving skills under pressure is core to this role.</li>
</ul>
Specific Education and Experience Requirements:
<ul>
<li>Requires a minimum of 2-years relevant experience in the project planning.</li>
<li>Pharmaceutical or health care industry an advantage.</li>
</ul>
Company DescriptionBryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>. 
<h3>Company Description</h3>
Bryan Allen Events (BAE) specializes in producing corporate events such as product launches, meetings, conventions, and road shows. Our team at BAE has been built to reflect confidence, attention to detail and strong work ethic in all we do. We are experienced and enthusiastic about creating amazing experiences for clients and attendees alike. We live for the excitement of taking on projects and giving our clients and their events the utmost care. Each of our team members has extensive knowledge and poise in the industry while individually bringing something unique to the table. For more information visit us at <a href="http://www.bryanallen.com" target="_blank">www.bryanallen.com</a>.

Corporate Event Planner

<h3>Job Description</h3>
Job Description
Do you have a passion for creating events and making long-lasting memories for your clients? Mugwump Productions is seeking an Assistant Project Manager!
 What is in it for you
<ul>
<li>Paid time off</li>
<li>Medical, Dental and Vision Insurance, 401K</li>
<li>Starting at $40,000 + Bonus Plan</li>
<li>Team focused culture</li>
<li>Opportunity to develop your talent and grow within our company</li>
<li>Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and Special events.</li>
</ul>
What you will be doing:
<ul>
<li>Assisting with the organizing event décor productions for high profile corporate events from initial design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution.&nbsp;</li>
<li>Create floor plans, design stage sets, and coordinate with venue for internal and external planning.</li>
<li>Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information.</li>
<li>Guide pre-planning and client deadlines for seamless execution of event details.</li>
<li>Work closely with technical, warehouse, marketing, sales, and project management teams.</li>
<li>In collaboration with the Production Manager, ensure there is adequate staff scheduled for set-up/strike of the events.</li>
<li>Participate in design reviews with internal staff, clients, and consultants.</li>
<li>Oversee and assist with load-on and load-out for events.</li>
<li>Be the liaison onsite for your client and technician team to maintain the highest level of customer service.</li>
<li>Attend weekly meetings providing status reports on upcoming and previous events as required.</li>
<li>Preparation and management of job costing to ensure cost-effectiveness.</li>
</ul>
Your experience and skills include:
<ul>
<li>At least 1-2 years of event experience.</li>
<li>Creative and passionate about events.</li>
<li>Overall knowledge of the event industry.</li>
<li>Proficient in creating budgets and understanding of profit and loss statement.</li>
<li>Advanced verbal, and written communication skills.</li>
<li>Previous management experience and innate leadership abilities.</li>
<li>Detail-oriented, organized, and able to multi-task.</li>
<li>Able to work in a high energy, high-pressure environment.</li>
<li>Excellent interpersonal and communication skills, a team player.</li>
<li>Able to work weekends and evenings.</li>
<li>Flex Software Program, or the ability to quickly learn new computer programs.</li>
<li>Proficiency in general office equipment.</li>
<li>Hospitality degree or experience is desirable.</li>
</ul>
Your team and working environment:
Mugwump Productions is based in Jacksonville, FL and has a second location in Daytona Beach, FL. Our corporate Jacksonville office is where you will spend office days planning and collaborating with the team is in a newly built building conveniently located near the Town Center (off 295 &amp; Beach Blvd.).&nbsp;
 Our commitment to Diversity &amp; Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.
 Why work for Mugwump Productions? We are far more than an event company. We are a community of passionate, creative people who love building and executing ideas from the ground up. Project Managers are a little bit like “adrenaline junkies” who feed of the energy of events. A lot of companies say they have a “great culture”, but we have over 10 people who have been with the company for over 8 years, some being here for 25 years, which shows what kind of culture we truly have. We are excited that our team is growing and hope you will be a part of it!
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Event Planner Assistant

<h3>Job Description</h3>
Job Description
Do you have a passion for creating events and making long-lasting memories for your clients? Sight &amp; Sound Productions is seeking an Assistant Project Manager!
What is in it for you
<ul>
<li>Paid time off</li>
<li>Medical, Dental and Vision Insurance, 401K</li>
<li>Starting at $40,000 + Bonus Plan</li>
<li>Team focused culture</li>
<li>Opportunity to develop your talent and grow within our company</li>
<li>Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and Special events.</li>
</ul>
What you will be doing:
<ul>
<li>Assisting Project Managers with organizing audio-visual production for high profile corporate events from design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution.&nbsp;</li>
<li>Create floor plans, design stage sets, and coordinate with venue for internal and external planning.</li>
<li>Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information.</li>
<li>Guide pre-planning and client deadlines for seamless execution of event details.</li>
<li>Work closely with technical, warehouse, marketing, sales and project management teams.</li>
<li>In collaboration with the Production Manager, ensure there is adequate staff scheduled for production events.</li>
<li>Participate in design reviews with internal staff, clients, and consultants.</li>
<li>Oversee and assist with load-on and load-out for events.</li>
<li>Be the liaison onsite for your client and technician team to maintain the highest level of customer service.</li>
<li>Attend weekly meetings providing status reports on upcoming and previous events as required.</li>
<li>Preparation and management of job costing to ensure cost-effectiveness.</li>
</ul>
Your experience and skills include:
<ul>
<li>At least 1 -&nbsp;2&nbsp;years of event experience.</li>
<li>Creative and passionate about events.</li>
<li>Knowledge of audio-visual production, specific knowledge of equipment, and overall knowledge of event industry.</li>
<li>Proficient in creating budgets and understanding of profit and loss statement.</li>
<li>Advanced verbal, and written communication skills.</li>
<li>Previous management experience and innate leadership abilities.</li>
<li>Detail-oriented, organized, and able to multi-task.</li>
<li>Able to work in a high energy, high-pressure environment.</li>
<li>Excellent interpersonal and communication skills, a team player.</li>
<li>Able to work weekends and evenings.</li>
<li>Flex Software Program, or the ability to quickly learn new computer programs.</li>
<li>Proficiency in general office equipment.</li>
<li>Hospitality degree or experience is desirable&nbsp;</li>
</ul>
Your team and working environment:
Sight &amp; Sound Productions is based in Jacksonville, FL, but produces events all over the country. While most events are held in Northeast Florida, a few times a year you will be asked to travel for up to a week. Our corporate office is where you will spend office days planning and collaborating with the team is in a newly built building conveniently located near the Town Center (off 295 &amp; Beach Blvd.).&nbsp;
 Our commitment to Diversity &amp; Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.
 Why work for Sight &amp; Sound Productions? We are far more than an event company. We are a community of passionate, creative people who love building and executing ideas from the ground up. Project Managers are a little bit like “adrenaline junkies” who feed of the energy of events. A lot of companies say they have a “great culture”, but we have over 10 people who have been with the company for over 8 years, some being here for 25 years, which shows what kind of culture we truly have. We are excited that our team is growing and hope you will be a part of it!
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<h3>Job Description</h3>
Job Description
Resume Writing Workshop Event Planner (Paid Per Registration)
Location: Metro Detroit, MI (Hybrid/Remote) Commitment: Part-time, flexible schedule; evening/weekend events may apply
We are seeking a results-driven Event Planner to organize and grow attendance for our Resume Writing Workshops. You’ll own the event pipeline—from venue or virtual setup to outreach, partnerships, and conversion funnels. Compensation is paid per person registered to attend (tracked via unique links/codes).
Core Responsibilities
<ul>
<li>
Plan and execute monthly/biweekly resume workshop events (in-person and/or virtual).
</li>
<li>
Build attendee pipelines: partnerships (colleges, libraries, workforce agencies), employer co-hosts, community groups.
</li>
<li>
Launch and optimize simple marketing funnels (Eventbrite/landing page + email/SMS + social posts).
</li>
<li>
Manage outreach: cold/warm calls, emails, DMs; secure co-marketing swaps and community calendar listings.
</li>
<li>
Coordinate speakers, agendas, room/AV, check-in, and post-event follow-up.
</li>
<li>
Track registrations by source; submit weekly forecasts and post-event reports (show-up vs. registrations, CAC, channel ROI).
</li>
</ul>
Requirements
<ul>
<li>
Demonstrated experience in event planning, community outreach, or program coordination.
</li>
<li>
Strong communication skills; comfortable with cold outreach and partner negotiations.
</li>
<li>
Organized, deadline-focused, and data-minded (can manage lists, links, and tracking).
</li>
<li>
Familiarity with Eventbrite (or similar), Google Workspace, and basic CRM/spreadsheets.
</li>
<li>
Bonus: Experience with workforce development, higher ed/community orgs, or career services.
</li>
</ul>
Compensation &amp; Structure
<ul>
<li>
Pay-Per-Registration: Earn a set amount for each verified registrant attributed to your unique link or code (discussed during interview).
</li>
<li>
Tiered Bonuses (optional): Higher per-registrant rates after hitting volume thresholds (e.g., 50/100/150 regs per event).
</li>
<li>
Attendance Quality Bonus (optional): Additional bonus for achieving target show-up rate (e.g., 65%+).
</li>
<li>
1099 contractor arrangement; flexible hours.
</li>
</ul>
KPIs (measured weekly/event)
<ul>
<li>
Total registrations and cost per registration (CPR).
</li>
<li>
Channel performance (community partners, email, social, cold outreach).
</li>
<li>
Show-up rate and waitlist utilization.
</li>
<li>
Partner conversions (new partners activated, repeat partners).
</li>
</ul>
Tools &amp; Support Provided
<ul>
<li>
Branded landing page/Eventbrite setup with your unique tracking.
</li>
<li>
Email/SMS templates, media kit, and partner outreach scripts.
</li>
<li>
Access to a contact list framework and community calendar checklist.
</li>
<li>
On-site support for larger events as needed.
</li>
</ul>
How to Apply
Send a brief note with your resume: (1) one example of an event you grew and how, (2) your preferred outreach channels. Include links to any relevant pages or portfolios.
Company DescriptionHired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. Visit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a> Our services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth. 
<h3>Company Description</h3>
Hired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. \r\n\r\nVisit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a>\r\n\r\nOur services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth.

Resume Writing Workshop Event Planner

<h3>Job Description</h3>
Job Description
Sales &amp; Event Planner – Outside Sales Focus FastTrax Entertainment &amp; HeadPinz Entertainment Centers – Southwest Florida
We’re looking for a driven, results-focused Sales &amp; Event Planner to grow group sales at FastTrax Entertainment and HeadPinz Entertainment Centers. In this role, you’ll spend most of your time out in the community building relationships, prospecting new business, and securing group bookings—from corporate outings and school events to fundraisers, team-building sessions, and large-scale celebrations.
If you love meeting new people, closing deals, and then making the event happen flawlessly, this is the job for you.
What You’ll Do:
<ul>
<li>
Develop and execute an outside sales strategy to grow group and corporate business
</li>
<li>
Actively prospect through networking events, cold calls, local business visits, and community engagement
</li>
<li>
Build and maintain a pipeline of qualified leads in CRM
</li>
<li>
Conduct on-site and off-site presentations to promote our venues and offerings
</li>
<li>
Create and present tailored proposals to meet client needs and budgets
</li>
<li>
Coordinate with operations and F&amp;B teams to ensure events are executed to plan
</li>
<li>
Meet or exceed monthly revenue goals
</li>
</ul>
What We’re Looking For:
<ul>
<li>
2+ years of outside sales experience, ideally in hospitality, events, or entertainment
</li>
<li>
Strong relationship-building and negotiation skills
</li>
<li>
Self-motivated with the ability to work independently in the field
</li>
<li>
Excellent presentation and communication skills
</li>
<li>
Organized, with a knack for juggling multiple clients and deadlines
</li>
<li>
Flexible schedule—must be able to work evenings, weekends, and holidays when needed
</li>
</ul>
If you’re ready to take your sales skills out of the office and into a business where fun meets performance, we want to meet you.
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Sales and Event Planner

<h3>Job Description</h3>
Job Description
Corporate Business Seminars Event Planner (Paid Per Attendee)
Location: Metro Detroit, MI (Hybrid/Remote with on-site event requirements) Commitment: Part-time, flexible schedule; evenings/weekends may be required depending on event dates
We are seeking an experienced and results-driven Corporate Business Seminars Event Planner to organize professional seminars for business leaders and executives. The planner will be responsible for end-to-end event management, including attendee recruitment, sponsorship outreach, and post-event follow-up. Compensation is paid per attendee registered and confirmed.
Responsibilities
<ul>
<li>
Plan and manage corporate seminar events (in-person or hybrid) from concept to execution.
</li>
<li>
Coordinate venues, catering, AV, and logistics for seamless seminar delivery.
</li>
<li>
Develop strategies to attract business leaders, executives, and professionals to attend.
</li>
<li>
Collaborate with corporate partners, sponsors, and associations to boost registrations.
</li>
<li>
Manage event promotion through email campaigns, LinkedIn, press releases, and community/business networks.
</li>
<li>
Track registrations and ensure accurate attendee reporting.
</li>
<li>
Provide on-site support during seminars, including setup, attendee check-in, and schedule management.
</li>
</ul>
Requirements
<ul>
<li>
Proven experience in event planning, corporate seminars, or business workshops.
</li>
<li>
Strong communication and negotiation skills with business executives and sponsors.
</li>
<li>
Ability to manage multiple projects, deadlines, and vendor relationships.
</li>
<li>
Familiarity with Eventbrite, LinkedIn Events, or other registration platforms.
</li>
<li>
Organized, detail-oriented, and motivated by performance-based outcomes.
</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>
Paid per confirmed attendee (rate discussed during interview).
</li>
<li>
Tiered earning potential for exceeding registration goals.
</li>
<li>
Flexible hybrid/remote schedule with in-person event requirements.
</li>
<li>
Networking opportunities with corporate executives and industry leaders.
</li>
<li>
Opportunity to build a portfolio of high-level corporate event successes.
</li>
</ul>
Company DescriptionHired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. Visit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a> Our services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth. 
<h3>Company Description</h3>
Hired In Michigan is a dedicated organization committed to strengthening Michigan’s workforce by bridging the gap between job seekers and employers in Metro Detroit. With over 25 years of experience, we work closely with local businesses across various industries to provide job seekers with valuable connections, resources, and opportunities to thrive in today’s competitive job market. \r\n\r\nVisit Our Job Search Website: <a href="https://www.HiredInMichigan.com" target="_blank">https://www.HiredInMichigan.com</a>\r\n\r\nOur services include career expos, training programs, resume assistance, and job placement support, empowering individuals to develop the skills and confidence needed to succeed. At Hired In Michigan, we’re not just connecting people with jobs—we’re building careers and supporting Michigan’s economic growth.

Corporate Business Seminars Event Planner

<h3>Job Description</h3>
Job Description
SENIOR MEETING &amp; EVENT PLANNER&nbsp; &nbsp; THE POSITION: &nbsp; A Senior Planner leads the development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics. &nbsp;  &nbsp; POSITION OBJECTIVES:&nbsp;
<ul>
<li>
Create incredible planning experiences for our Clients;&nbsp;
</li>
</ul>
<ul>
<li>
Make their audiences feel it in their seats by delivering innovative, impactful events;&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Lean in with a high-performance team by sharing your experience and moxie with teammates; and&nbsp;
</li>
</ul>
<ul>
<li>
Continually improve internal systems and processes and ideating new ones.&nbsp;
</li>
</ul>
&nbsp; YOUR DAILY GRIND:&nbsp; Client-Facing Responsibilities:&nbsp;
<ul>
<li>
Maintain and grow productive, professional, and profitable relationships with Clients.&nbsp;
</li>
</ul>
<ul>
<li>
Serve as the central point of communication for all external stakeholders during the planning process.&nbsp;
</li>
</ul>
<ul>
<li>
Develop event timelines, schedules, and checklists to ensure seamless execution.&nbsp;
</li>
</ul>
<ul>
<li>
Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations.&nbsp;
</li>
</ul>
<ul>
<li>
Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution.&nbsp;
</li>
</ul>
<ul>
<li>
Maintain presence and availability for Clients throughout program operations.&nbsp;
</li>
</ul>
<ul>
<li>
Obtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scope.&nbsp;
</li>
</ul>
<ul>
<li>
Oversee all financial aspects of projects, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Identify and resolve project issues, ensuring the project and the assigned team progresses on budget and on schedule.&nbsp;
</li>
</ul>
<ul>
<li>
Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans.&nbsp;
</li>
</ul>
<ul>
<li>
Advise on and attend site inspections as required.&nbsp;
</li>
</ul>
&nbsp; Internal Accountabilities:&nbsp;
<ul>
<li>
Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency.&nbsp;
</li>
</ul>
<ul>
<li>
Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives.&nbsp;
</li>
</ul>
<ul>
<li>
Manage time in a billable hour environment and be accountable for non-billable hours.&nbsp;
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Update/contribute to tracking Client’s upcoming program opportunities and critical milestones.&nbsp;
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Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives.&nbsp;
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Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace.&nbsp;
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Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation.&nbsp;
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Conduct post-event evaluations to assess success and areas for improvement.&nbsp;
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&nbsp; BRING YOUR BEST! WHAT THIS ROLE NEEDS:&nbsp;
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BA/BS in Event Management, Hospitality, Business, or related field and/or equivalent experience&nbsp;
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</ul>
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CMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)&nbsp;
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Proven track record of planning and executing large-scale meetings and events.&nbsp;
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Familiarity with industry best practices in meeting and event planning and its subspecialties.&nbsp;
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Proficiency in Microsoft 365 and industry registration platforms like Cvent.&nbsp;
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Minimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agency.&nbsp;
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Ability to travel up to 30% as required for event execution.&nbsp;
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Ability to lift or move up to 50lbs.&nbsp;&nbsp;
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Ability to bend, reach, walk and stand for extended lengths of time.&nbsp;&nbsp;
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YOUR SUPERPOWERS:&nbsp;
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Impeccable character: You exude Accountability, Authenticity, and Awesomeness&nbsp;
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A consistent, unbeatable team-first mindset&nbsp;&nbsp;
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Able to navigate and flourish in a VUCA environment&nbsp;
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Strong collaborative skills and relationship-builder&nbsp;
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Excellent written and verbal communication and presentation style&nbsp;
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Strong organizational skills with the ability to manage multiple projects simultaneously&nbsp;&nbsp;
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Curious and analytical, with a love for data&nbsp;
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Proven success in creating and managing budgets and maximizing profitability&nbsp;
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</ul>
&nbsp; THE DETAILS&nbsp;
Job Type: Full-time – Exempt&nbsp;
Salary Structure: Base Salary + Performance Incentives + Bonus Plan&nbsp;
Benefits: Heath, Vision, Dental, Disability, &amp; Life Insurance, Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriate&nbsp;&nbsp;
Career Level: Senior&nbsp;
Reports to: Director of Meetings &amp; Incentives&nbsp;
Location:  Chicago—this is a hybrid role with 3-5 days in-office, 0-2 days work from home&nbsp;
Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.&nbsp; &nbsp;
We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting &amp; Event Planner is between $75,000 - $105,000. The actual pay depends on your skills, qualifications, and experience.&nbsp;
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Senior Meeting & Event Planner

<h3>Job Description</h3>
Job Description
Administrative Assistant – Event Planner Location: Nashville, TN Job Type: Full-Time, temp to hire Compensation: $50,000 to $60,000 annually, dependent on experience
Position Summary: We are seeking a dependable and detail-oriented Administrative Assistant to work for a construction company in their main office. This consist of administrative duties as well as event planning and coordination.
Key Responsibilities:
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Event planning and coordinating catering services for vendor/subcontractor events.
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Office supply ordering.
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Coordinating facility maintenance.
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Booking and maintaining reservations for hotels, fights, etc.
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Calendar management.
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Organizing and attending safety events and safety training. 
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Answering phones, filing and other office duties as needed.
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Qualifications:
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High school diploma or equivalent required; associate’s degree preferred
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3+ years of administrative experience; construction industry preferred
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Strong experience in Adobe, Excel and PowerPoint
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Bluebeam experience (preferred)
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1 year of construction experience or similar
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Strong attention to detail, organization, and communication skills
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Work Environment:
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Office-based role located in Nashville, TN
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Monday through Friday, standard business hours
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Occasional light lifting (documents, files, office supplies)
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If you are a skilled Administrative Assistant, apply today!

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