field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionPositive Overview We are seeking a highly organized and self-starting Operations Specialist to provide comprehensive strategic and administrative support to our senior leadership team and personnel. The ideal candidate will be a proactive, ambitious, and extremely detail-oriented professional with excellent communication and interpersonal skills. This role requires a high degree of discretion, confidentiality, and the ability to manage multiple workstreams in a fast-paced environment. A key requirement is proven expertise in Microsoft Word and Microsoft Excel, as demonstrated by relevant certifications and work samples. There will be tremendous opportunities for growth as the company continues to rapidly scale.Compensation and Work ScheduleAnnual Salary: $75,000.00 + Bonuses (subject to applicable withholdings) Position Classification: Exempt Employment Type: Full-time Work Schedule and Location: Hybrid, working 3 days per week in the office. Must be located in the Philadelphia area Key skills and qualifications
<ul>
<li>3+ years of experience in an administrative role, with prior experience supporting senior leadership and C-suite. Previous experience in Human Resources is a plus.</li>
<li>Ability to function well in a high-paced environment; perform additional duties as assigned by management and executives.</li>
<li>Must be highly proficient with office software suites, such as Microsoft Office (Word, Excel, PowerPoint) and other organizational and communication tools.</li>
<li>Must possess exceptional abilities in organizing, prioritizing, and managing multiple tasks and projects at once to meet deadlines on time.</li>
<li>Excellent verbal and written communication skills are required and is essential for corresponding with and representing the executive team.</li>
<li>A proactive and independent problem-solver who can anticipate needs and handle unexpected challenges with a sense of urgency.</li>
<li>Prior experience reviewing monthly P&amp;L statements, managing/correcting GL accounts, and reporting on budget vs. actuals is preferred. </li>
</ul>
Key Responsibilities
<ol>
<li>Office Administration</li>
</ol>
<ul>
<li>Manage our physical office; create an inventory management system (gear, equipment, swag, supplies, etc.), order more inventory, and be the go-to person for office-related questions, tasks, and issues. Including IT issues.</li>
<li>Organize and maintain the executive team's complex calendar, including scheduling and coordinating meetings, calls, and events across multiple time zones.</li>
<li>Collate all incoming documents. Ensure checks/ACHs are deposited timely and backup scans are filed. Ensure all vendor invoices are scanned and filed and routed to Finance in a timely manner.</li>
<li>Maintain detailed Shared Google Drive (or Coda) files for all Administrative functions.</li>
<li>Serve as the primary point of contact to employees needing to book travel arrangements and managing/enforcing internal expense reimbursement policies. Ensure timely submittal of complete and accurate monthly expense reports and ensure that all transactions are properly coded for the General Ledger with proper descriptions.</li>
<li>Monitor weekly cash collections and Accounts Receivables and prepare reports regarding average DSO.</li>
<li>Review transactions on credit cards and checking account (weekly), assign appropriate GL codes, provide detailed descriptions/memos for each transaction, and make sure our GL matches the bank balance at all times.</li>
<li>Take on special projects, conduct research, and assist with initiatives on behalf of the management team.</li>
<li>Facilitate smooth communication and serve as a bridge between the management team&nbsp;and internal departments, board members, and external partners.&nbsp;</li>
<li>Manage state registrations (business taxes, annual reports, withholding, unemployment insurance, nexus, etc.)</li>
</ul>
&nbsp;
<ol>
<li>Compensation and Benefits Administration</li>
</ol>
<ul>
<li>Work with Finance and Management&nbsp;to evaluate the effectiveness of existing variable compensation programs and present recommendations for improvements based on ROI analysis and market trends.</li>
<li>Handle benefits and retirement plan programs and lead open enrollment sessions for employees.</li>
<li>Process leave of absence, parental Leave, FMLA, STD, and LTD cases, ensuring FMLA and state law compliance, and offering support.</li>
<li>Collaborate with brokers to introduce annual benefits plans, compare options and present guidance to management for annual changes.</li>
<li>Managing filings required by the Affordable Care Act at 50 employees.</li>
<li>Audit bills to ensure rates match the bills (removing terminations, adding new hires, etc.).</li>
<li>Manage annual workers’ compensation and other plan audits.</li>
</ul>
&nbsp;
<ol>
<li>Recruitment and Onboarding</li>
</ol>
<ul>
<li>Manage internal HRIS.</li>
<li>Lead recruiting efforts for all open positions and work with business teams to identify positions that need to be posted. This includes conducting initial phone screen interviews.</li>
<li>Streamline onboarding procedures and facilitate new employee orientations.</li>
<li>Should we hire into a new state, ensure state&nbsp;registration compliance.</li>
</ul>
&nbsp;
<ol>
<li>Performance Management/Succession Planning
<ul>
<li>Manage the performance review cycle efficiency.</li>
<li>Develop structured performance management framework, aligning individual and organizational objectives.</li>
<li>Lead promotion efforts for all employees.</li>
<li>Review salary information and craft a career architecture for all roles within the company ensuring market competitiveness, internal equity, and coherent career ladders for employees.</li>
</ul>
</li>
</ol>
&nbsp;
<ol>
<li>HR General</li>
</ol>
<ul>
<li>Serves as primary point of contact for employees in HR administrative matters by coordinating with Fractional HR Manager. </li>
<li>Ensure complete and accurate employee files on a daily basis. This includes locating/re-creating historical documents and updating existing files.</li>
<li>Maintain and update the company handbook, ensuring all policies are accurate with current laws and regulations, and adding policies for compliance.</li>
<li>Revise and create corporate policies and organizational structure to strengthen company operations and ensure compliance with employment laws (including EEO filing at 50 employees)</li>
<li>Conduct thorough employee relations investigations and devise conflict resolution and performance improvement strategies (with the assistance of outside counsel, as necessary).</li>
<li>Support and coach managers on proper employee separation procedures and serve as resource for separated employees.</li>
<li>Maintain company policies and procedures and review annually with outside counsel.</li>
<li>Plan, document, execute, and own an employee training, engagement, wellness, and ongoing development program.</li>
<li>Develop fun, positive, and collaborative culture-related activities and programs.</li>
</ul>
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Operations Specialist

<h3>Job Description</h3>
Job Description
Position Description
The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group, while also assisting other service lines and regions as necessary. This position encompasses general office tasks, providing administrative assistance to the designated region, and engaging in field work when required.
Duties and Responsibilities include:
<ul>
<li>Maintain accurate project cost tracking and invoicing records through the organization of logs, files, and supporting documents, ensuring smooth cost accounting and invoicing processes.</li>
<li>Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.</li>
<li>Generate monthly Work-in-Progress (WIP) reports and provide updates on costs and contracts.</li>
<li>Assist in tracking employee certifications to ensure compliance.</li>
<li>Coordinate physicals for Topside and Diver teams.</li>
<li>Oversee ADCI test proctoring activities.</li>
<li>Provide support to operations by assisting in estimating and proposals.</li>
<li>Participate in client communications as required, offering support to Operations Managers.</li>
<li>Organize and supervise transportation arrangements for personnel, assets, and supplies related to ongoing projects.</li>
<li>Project management support, including assistance with pre-operation submissions and reviewing/project report submissions.</li>
<li>Assist in tracking intents and affidavits for certified payroll purposes.</li>
<li>Manage new vendor setup and corresponding communications.</li>
<li>Manage incoming calls.</li>
<li>Miscellaneous office duties.</li>
<li>Assist Human Resources and Operations teams with facilitating new hire paperwork and onboarding. (as needed)</li>
<li>Other duties as assigned.</li>
</ul>

Qualifications
<ul>
<li>Excellent verbal, written, and electronic communication.</li>
<li>Ability to interact effectively and professionally with all levels of management in addition to vendors and clients.</li>
<li>Customer-orientated approach to problem solving.</li>
<li>Solid organizational skills, including multitasking and time management.</li>
<li>Proficient computer skills, including but not limited to Microsoft Office Suite.</li>
<li>Ability to communicate with co-workers and clients effectively and professionally.</li>
<li>Ability to interact effectively and professionally with members of the office and operational staff.</li>
</ul>
Education
<ul>
<li>High school diploma or equivalent. (required)</li>
<li>5+ years’ experience in administration (preferred)</li>
<li>2+ years’ experience working knowledge of commercial diving or marine construction industry experience. (preferred) </li>
</ul>
Physical/Mental Requirements
<ul>
<li>Perform work in the office.</li>
<li>Flexibility to work after hours and weekends. (as needed)</li>
<li>Ability to successfully pass a pre-employment physical.</li>
<li>Ability to successfully pass a pre-employment drug test and a background check.</li>
<li>Willingness to travel to project sites and other office locations up to 5% of the time.</li>
</ul>
Benefits
<ul>
<li>Competitive Salary</li>
<li>Health, Dental and Vision Insurance</li>
<li>401k with Company Match</li>
<li>PTO</li>
<li>Paid Holidays</li>
</ul>

Mainstream Commercial Divers, Inc is a full-service underwater inspection, construction, maintenance, and diving company. Since formation, Mainstream Commercial Divers, Inc has inspected, constructed, and maintained in-water structures of all types. Mainstream Commercial Divers, Inc is experienced in all aspects of inland commercial diving and underwater construction. 
Mainstream Commercial Divers, Inc is an Equal Opportunity Employer.

<h3>Job Description</h3>
Job Description
We are seeking a highly organized and proactive Operations Specialist to support an Operational Test and Evaluation (OT&amp;E) contract for the U.S. Air Force at Nellis AFB, NV. The ideal candidate will have experience in military operations, coordination, and execution of test activities. This role involves managing operational logistics, coordinating test events, and ensuring that all aspects of the operational testing process run smoothly.
Key Responsibilities:
<ul>
<li>Support the planning and execution of operational test events for Air Force weapons systems.</li>
<li>Coordinate the logistics and operational requirements for test activities, including personnel, equipment, and test resources.</li>
<li>Facilitate communication and coordination between test teams, operational units, and stakeholders to ensure successful test execution.</li>
<li>Monitor test event progress and provide status updates to project leads and management.</li>
<li>Assist in the development and review of operational plans, schedules, and reports to ensure mission objectives are met.</li>
<li>Manage and track test resources, including operational assets, transportation, and facilities.</li>
<li>Ensure compliance with Air Force standards and protocols during operational test events.</li>
<li>Assist in after-action reviews and ensure that operational data is captured for test reports.</li>
<li>Travel as required to support test events and operational activities.</li>
</ul>
Requirements
Required Qualifications:
<ul>
<li>Experience: Minimum of 3 years of experience in military operations or operational support roles, preferably within the U.S. Air Force or other defense environments.</li>
<li>Operational Testing Familiarity: Experience in supporting operational test and evaluation (OT&amp;E) activities is preferred.</li>
<li>Security Clearance: Active Top Secret/SCI (TS/SCI) clearance.</li>
<li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.</li>
<li>Excellent communication and coordination skills, with the ability to work effectively with cross-functional teams.</li>
</ul>
Desired Qualifications:
<ul>
<li>Experience in Air Force operational environments or working directly with military units.</li>
<li>Knowledge of Air Force weapons systems and OT&amp;E processes.</li>
<li>Bachelor’s degree in operations management, logistics, or a related field.</li>
<li>Ability to adapt quickly to dynamic operational environments and troubleshoot emerging challenges.</li>
</ul>
Travel: This position requires occasional travel to support test events and mission-related activities.
Benefits
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
<li>Training &amp; Development</li>
<li>Wellness Resources</li>
<li>Stock Option Plan</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDEKA R&amp;D has an immediate opening for a Quality Specialist to work in the Quality Department in a dynamic Medical Device Research and Development environment.&nbsp; The position reports to the Director of Quality.&nbsp; The Quality Specialist is actively involved with everyday quality assurance operational tasks for ongoing product development projects and commercially released products. How you will make an impact:
<ul>
<li>Review and Approve Quality System Records</li>
<li>Support updating procedures and processes to support the QMS</li>
<li>Support the site Corrective and Preventive Action program</li>
<li>Provide QA support relative to DHR Review/inspections and final acceptance of materials/products</li>
<li>Review labels for accuracy and precision</li>
<li>Initiate non-conforming materials reports and segregate / control non-conforming materials as required</li>
<li>Review and close complaint files per complaint requirements</li>
<li>File and maintain records manually and electronically</li>
<li>Support QMS collection and trending of quality data</li>
<li>Manage QMS databases for action items and implementation</li>
<li>Support vendor qualification and management</li>
<li>Support external and internal audits</li>
<li>Support as backup to Training Coordinator, CAPA Coordinator, and Calibration Coordinator</li>
<li>Provide training as required to DEKA personnel&nbsp;</li>
<li>Promote QMS awareness to non-QA departments throughout DEKA</li>
</ul>
Skills needed to be successful:&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<ul>
<li>Preferred 2+ years’ experience in Quality Assurance in an FDA regulated environment – with QSR (21 CFR Part 820) and ISO 13485 experience if possible.</li>
<li>Experience with documentation in a regulated field such as medical device</li>
<li>Prior auditing experience is a plus</li>
<li>Strong written/verbal communication skills</li>
<li>Ability to:
<ul>
<li>Learn custom software programs</li>
<li>Multitask and carry tasks through to completion</li>
<li>Manage multiple sources of data and develop reports</li>
</ul>
</li>
</ul>
About DEKA: One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research and Development, where we are taking the same innovation and cutting-edge technology into the modern age.
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Quality Specialist

<h3>Job Description</h3>
Job Description
 
Job Title: Operations Specialist 
Department: Asset Management, Operations
Reports To: Project Manager
Classification: Non-Exempt 
Normal Business Hrs: Varies; 9/80 alternative workweek/ M-F 7:00am-4:30pm, with every other Friday off
Date Prepared: September 2025 
Assigned Facility: Huntington Park
Job Overview
Reporting directly to Project Manager, the Operations Specialist has full responsibility for the successful operation of their assigned facility(s). The Operations Specialist supports the day-to-day functions of the water treatment and distribution facility by assisting with system monitoring, routine evaluations, and operational adjustments. This role helps ensure reliable service, regulatory compliance, and safe work practices while providing general support for maintenance, reporting, and process improvement activities. The position requires adaptability, teamwork, and a commitment to maintaining high standards of operational performance.
Duties and Responsibilities
<ul>
<li>Successful operation &amp; maintenance of the water treatment/distribution system.</li>
<li>Sustain adequate communication with the Project Manager.</li>
<li>Upkeep of regulatory records and process data</li>
<li>Prepare and submit regulatory reports</li>
</ul>
<ul>
<li>Participates in the work with one or more water operators engaged in the reactive maintenance, preventive maintenance, and proactive maintenance of the </li>
</ul>
water production system and water treatment facility.
<ul>
<li>Assist the PM to establish daily work schedules </li>
<li>Troubleshoot process abnormalities and/or failures</li>
<li>Perform essential operator duties to include; weekly and monthly water quality sampling, monitoring operation of the wells, chemicals, and equipment associated with water treatment, analyzing booster stations, and assessing reservoirs. Participates in a rotational on-call schedule if needed. </li>
<li>Creating efficient working relationships &amp; problem solving between the Water Department field staff and customer service </li>
<li>Analyze lab tests to ensure permit compliance</li>
<li>Use a variety of power and hand tools to perform a variety of related tasks</li>
<li>Assist with the planning of a hydrant flushing and valve turning program</li>
<li>Communicate any problems/issues to Project Manager</li>
<li>Promote and adhere to PERC’s written corporate Safety program</li>
<li>All other tasks as assigned by Project Manager</li>
<li>Uphold acceptable attendance per PERC standards</li>
<li>Ensure all sites are maintained properly</li>
<li>Ensure housekeeping for a safe workplace</li>
<li>Ensure weed abatement is regularly performed.</li>
</ul>

Knowledge, Skills, and Abilities Required
<ul>
<li>General computer skills include good working knowledge of Microsoft Outlook, Word and Excel. Ability to learn CMMS program used on site.</li>
<li>Excellent team-working and communications skills to enable effective interaction with other PERC Water personnel, including peers. Able to establish and maintain effective working relationships with others.</li>
<li>Physical capabilities
<ul>
<li>Body Positions: Standing, sitting for extended periods of time, walking.</li>
<li>Body Movements: Use of hands, eyes, ears, arms and voice. Must be able to lift, push and pull up to 40 pounds on a regular basis. </li>
<li>Must be able to climb up and down stairs and ladders and climb into process tanks and enclosures</li>
<li>Must be able to climb on, or into facility equipment and systems (Confined Space Training required).</li>
<li>Must be able to work weekends, nights or holidays as needed. </li>
<li>On call availability as scheduled</li>
<li>Must be able to travel from jobsite to jobsite within in the area</li>
</ul>
</li>
<li>Mental capabilities
<ul>
<li>Language ability includes reading, writing, spelling, and the ability to communicate clearly on business topics in English.</li>
</ul>
</li>
</ul>
Education, Professional Credentials and Experience Required
<ul>
<li>Minimum of a California D1 or T1 license required</li>
<li>Minimum 4 years of previous experience in a water department. Supervisory experience is a plus</li>
<li>Valid California driver’s license required</li>
<li>Degree a plus but not required</li>
</ul>
Work Conditions
Work is performed in both indoor and outdoor settings, including treatment plant facilities, control room, pump stations, distribution sites, and field locations. Exposure to varying weather conditions (heat, cold, rain, humidity) is expected.

<h3>Job Description</h3>
Job Description
Purpose:
Managing the procurement of raw materials, equipment, supplies, and finished goods for local manufacturing and 3rd party warehouses while ensuring optimal quality, cost, and delivery performance in accordance with safety and operational excellence standards.
Position Responsibilities:
· Prepare and process purchase orders, requisitions, and other documentation, ensuring accuracy and timeliness
· Assist in ensuring accurate prices with suppliers, vendors, and carriers, ensuring compliance with company policies and legal requirements
· Assist in monitoring and evaluation of supplier performance, quality, and reliability, conducting regular audits and inspections and implementing corrective actions as needed
· Assist in the development and maintenance of positive relationships with key suppliers and stakeholders, resolving any issues or disputes promptly and professionally
· Analyze demand forecasts, and inventory levels, identifying opportunities for cost savings, risk mitigation, and process improvement
· Track and report on key metrics such as spend analysis, savings, delivery performance, and supplier scorecards using relevant software tools and databases
· Coordinate with other departments such as production, quality, engineering, and sales for optimal alignment of procurement activities and business objectives
· Stay updated on the latest industry trends, best practices, and regulations, participating in professional development and training opportunities
Other Duties:
· Communicate any supply chain, quality, or production issues promptly to the SC&amp;L Director for timely resolution
· Prioritize job quality by identifying areas for improvement and actively participate in weekly meetings with senior management to discuss concerns and potential enhancements
· Adhere to all safety protocols, promptly reporting any discrepancies, issues, or unsafe situations to the appropriate personnel
· Maintain a clean and organized work environment, promoting workplace efficiency and safety
Qualifications:
· Possess an Associate’s or higher degree in business, supply chain, or a related field
· Have a minimum of 2-3 years of relevant industrial experience, preferably in the chemical manufacturing industry
· Exhibit strong negotiation, analytical, and decision-making skills, enabling effective procurement and cost management
· Demonstrate proficiency in supply chain management, contract management, and vendor management, using relevant software tools and systems
· Possess excellent communication and interpersonal skills, enabling effective collaboration with diverse teams and stakeholders
· Capable of working both independently and as an integral part of a team
· Display a strong commitment to pursuing a long-term career in the manufacturing industry
Physical Requirements:
· Ability to occasionally lift and handle items weighing over 50 lbs without assistance
· Potential exposure to hazardous chemicals and active chemical ingredients, requiring adherence to safety protocols and procedures
Compensation and Benefits Package
· Health, Dental, and Vision Insurance
· Life, Long Term Disability, Short Term Disability, and AD&amp;D Insurance
· Paid Holidays, Vacation, and Sick Leave
· 401k Plan
Equal Opportunity Employer Women/Minorities/Disabilities/Veterans
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Purchasing Specialist

<h3>Job Description</h3>
Job DescriptionJob Description:The Operations Specialist (Ops Specialist) is responsible for coordinating the licensing, asset management, and QA processes of GuideStar clinical staff. This position is also responsible for troubleshooting IT issues, managing projects, and providing operational support to onsite and offsite staff. In addition, the Ops Specialist maintains and creates operational standards, organizes records, and other duties as assigned.&nbsp; Essential Job Functions and Responsibilities
<ul>
<li>What you will do:</li>
</ul>
 
<ul>
<li>The Operations Specialist agrees to work as reasonably scheduled by Company.&nbsp;</li>
<li>Collaborate and communicate effectively with all onsite and offsite employees, vendors, and client facilities, including providing guidance on operational processes to offsite clinical staff.&nbsp;</li>
<li>Assist in creating and maintaining clear operational guides to ensure consistency and efficiency of operations.&nbsp;</li>
<li>Coordinate and manage the completion of weekly and monthly collaborative agreement QA reviews, including maintaining their organized historical record.&nbsp;</li>
<li>Assist in optimizing asset tracking and resource management of Company IT hardware and vehicles.&nbsp;</li>
<li>Collaborate with various teams to organize and maintain internal electronic records and files to support and ensure efficiency in operational processes.&nbsp;</li>
<li>Assist in troubleshooting a range of IT issues (MS Office suite, EMR systems, Apple products, etc.) with offsite &amp; onsite employees and managing the workflow of support tickets to the IT helpdesk.&nbsp;</li>
<li>Coordinate, manage, and track progress of project activities to ensure timely completion.&nbsp;&nbsp;</li>
<li>Analyze operational data and provide insights for decision-making and further efficiency.&nbsp;&nbsp;</li>
<li>Collaborate with President &amp; COO and entire Ops team on special projects.&nbsp;</li>
<li>Perform other duties as required.&nbsp;</li>
</ul>
Essential Physical, Mental and environmental Demands
<ul>
<li>Motion Requirements&nbsp;</li>
</ul>
 
<ul>
<li>Must be able to remain in a stationary position 90% of the time. Occasionally move about inside the office to access filing cabinets, office machinery, etc. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Opens and closes doors. Occasionally climb stairs. May occasionally need to position self to reach items under or behind desks. Occasionally move or position office supplies or furniture weighing up to 20lbs.&nbsp;</li>
<li>Vision, Speech, and Hearing Requirements&nbsp;</li>
</ul>
 
<ul>
<li>Frequently communicates with clinicians, vendors, and co-workers. Must be able to exchange accurate information in these situations. Must be able to perceive information displayed on device monitors from short distances. Normal daily noise levels are quiet to moderate. Consistently communicates with others in person or via telephone or video conference technology.&nbsp;</li>
<li>Work Environment&nbsp;</li>
</ul>
 
<ul>
<li>Constantly works in a temperature-controlled, open concept workspace. The noise leveling&nbsp;the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.&nbsp;</li>
<li>Mental Demands&nbsp;</li>
</ul>
 
<ul>
<li>Able to understand direction and adhere to established procedures for clinical processes and included operations. Must express or exchange ideas and meaning with employees. Needs to adapt well in the face of workplace stressors such as fast-paced environment, strict attention to detail, customer service complaints, schedule changes, changes in strategic direction, competing priorities of high significance to the successful function of the department/company. Able to consistently demonstrate adapt ability and flexibility in the midst of quickly changing priorities.&nbsp;</li>
</ul>
Experience
<ul>
<li>High School diploma required; bachelor’s degree preferred.</li>
<li>2+yearsof office experience</li>
<li>1-year healthcare industry experience preferred</li>
<li> Experience in customer support a plus</li>
<li>Strong Excel skills required.</li>
<li> Ability to troubleshoot issues with Outlook, Adobe, Apple Products, SharePoint, Excel, and Teams is preferred.</li>
<li> Very strong written and verbal communication skills</li>
<li> Ability to deal with ambiguity; resilient and adaptable</li>
<li> Ability to multi-task and meet deadlines.</li>
<li> Able to identify and resolve problems in a timely manner; gather and analyze information skillfully</li>
<li> Independent thinking and ownership of assigned projects.</li>
<li> Strong customer service skills; cooperative and willing to assist others.</li>
<li>High level of attention to detail.</li>
<li> Maintain confidentiality regarding business, personnel, and patient PHI/HIPAA matters; demonstrate discretion in interactions with company personnel.</li>
<li>&nbsp; Able to pass background testing, including motor vehicle record review and drug screening.</li>
<li>Reliable transportation</li>
</ul>
 All GuideStar employees must be vaccinated against COVID-19 and flu. GuideStar follows all applicable laws; contact&nbsp;<a href="mailto:humanresources@guidestareldercare.com" target="_blank">humanresources@guidestareldercare.com</a>&nbsp;for more information.&nbsp; WHAT MAKES US GREATGuideStar Eldercare is the national leader in neurobehavioral long-term care services, providing expert neuropsychiatric and dementia care services to nursing homes and memory care facilities. GuideStar Eldercare's mission is to enhance the quality of life for patients by easing their suffering while actively promoting their safety, functionality, and dignity. We believe in bringing the highest level of clinical care to the long-term care population. GuideStar is led by CEO and Founder Dr. Steven L. Posar, alongside our clinical team of expert physicians, psychiatrists, gerontologists, neurologists, and psychologists, who work with our clinical staff to find the best possible outcomes for our shared patients. Our neurologically based model ensures proper diagnosis and treatment, which improves care outcomes for patients with dementia, neurocognitive impairments, and/or psychiatric conditions. GuideStar is dedicated to rigorous clinical care protocols and exceptional documentation and communication, based on the most up-to-date research and practice. Our dedication is underscored by our own research and desire to educate the greater long-term care industry. Most recently, our research on antipsychotic reduction through neurologic protocols was published in JAMDA in September of 2023. Associations and publications our research has been featured in include: PALTC, McKnight’s, AAGP, OHCA, and AAIC. GuideStar Eldercare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. GuideStar is committed to the full inclusion of all qualified individuals. As part of this commitment, GuideStar will ensure that persons with disabilities are provided reasonable accommodations. If you need accommodation please contact us at <a href="mailto:careers@guidestareldercare.com" target="_blank">careers@guidestareldercare.com</a> 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

<h3>Job Description</h3>
Job Description
Department: Patient Financial Services 
Job Title: Claims Specialist 
Reports to: Revenue Integrity Supervisor 
Schedule: Monday – Friday 
 POSITION SUMMARY 
<ul>
<li>Responsible for maintaining the flow of electronic (and paper) claims between various software/programs ensuring all data is transmitted in an accurate and timely manner.</li>
</ul>
 OVERVIEW 
<ul>
<li>The evaluation is to ensure individual performance, departmental goals and organizational goals are aligned. It is designed to support communication between the manager and the employee. Employee perception of their own performance is very important. To maximize the benefit of this process, both the manager and the employee participate in the evaluation process.</li>
</ul>
  QUALIFICATIONS 
<ul>
<li>Knowledge, Skills and Abilities
<ul>
<li>Excellent customer service skills.</li>
<li>Reads and understands the English language.</li>
<li>Ability to think critically and analytically with little or no supervision</li>
<li>Ability to work effectively in situations of high stress and conflict and communicate goals and outcomes.</li>
<li>Ability to process information and prioritize</li>
<li>Possesses exceptional verbal and written communication skills</li>
<li>Possesses independent work habits, is self-reliant and self-directed</li>
<li>Ability to learn, adapt, and change as required by the job functions</li>
<li>Ability to maintain absolute confidentiality of material and information accessed and reviewed</li>
<li>Basic computer literacy</li>
<li>Ability to move freely, reach, bend, and complete light lifting</li>
<li>Ability to use good body mechanics while performing daily job functions and ability to follow specific OSHA guidelines</li>
<li>Ability to maintain attendance to meet standard job practices</li>
</ul>
</li>
<li>Education
<ul>
<li>High School diploma required, with some college level courses desirable.</li>
<li>Preferably C.P.A.R. certified but not required.</li>
</ul>
</li>
<li>Licensure Preferred: CCS, CPC, CCA, RHIA, RHIT, AAPC
<ul>
<li>N/A</li>
</ul>
</li>
<li>Experience</li>
<li>Interpersonal skills</li>
<li>Essential technical/motor skills</li>
<li>Essential physical requirements
<ul>
<li>Light: Exert up to 20 lb. of force occasionally and/or up to 10 lb. of force frequently - greater than 75%</li>
<li>Medium: Exert 20 – 50 lb. of force occasionally and/or up to 15 lb. of force frequently - 1-24%</li>
</ul>
</li>
<li>Essential mental requirements</li>
<li>Essential sensory requirements</li>
<li>Other
<ul>
<li>Must have good oral and written communications and the ability to train personnel.</li>
<li>Must possess analytical and problem-solving skills and the ability to work and communicate effectively with departmental supervisors, directors, and upper management personnel.</li>
<li>Must possess excellent interpersonal skills and high adaptability to a changing environment.</li>
<li>Knowledge of software processes, ability to handle multiple projects simultaneously, training and troubleshooting skills, project management skills, customer service skills, have the ability to work under little supervision.</li>
</ul>
</li>
<li>Equipment used</li>
</ul>
 OTHER QUALIFICATIONS 
Exposure to hazards (body fluid exposure level) 
Age of Patient Populations Served 
 JOB SPECIFIC DUTIES AND PERFORMANCE STANDARDS 
Below are those tasks, duties, and responsibilities that comprise the means of accomplishing the position’s purpose and objectives. These are critical or fundamental to the performance of the position. They are the major functions for which the person in the position is held accountable. The following are the essential functions of the position, along with the corresponding performance standards. 
<ul>
<li>Daily balance and maintain spreadsheet to ensure claims from the host system to claims system to contract management system are in balance and have been imported correctly in all systems.</li>
<li>Must maintain knowledge based on all the billing and collection areas to perform a job at a satisfactory level.</li>
<li>Keeps abreast of all regulations and standards to ensure compliance with orders of directives issued by duly constituted governmental/regulatory agencies or third-party payers. This covers such areas as billing reporting procedures and development of data to meet the requirements of PP billing and cost reporting.</li>
<li>Communicates and participates in the educational programs for all staff, as needed.</li>
<li>Keeps Supervisor well-informed of any issues identified with systems and communicates with staff and coworkers of any issues that may interfere or delay accurate and timely follow up or submission of claims.</li>
<li>Daily review and work 277s, 278s, Medicare returned to provider claims (RTPs), late charges and combined billing.</li>
<li>Log support cases for issues related to systems. </li>
<li>Attending seminars and workshops related to billing policies and procedures as well as software systems used in the department.</li>
<li>Handles requests from staff or management in a prompt manner.</li>
<li>Create rules in claims system for efficient billing. </li>
<li>Committed to achieving excellent customer service and operational performance.</li>
<li>Keeps Supervisor informed on the status of his/her work.</li>
<li>Responsible for all other functions as required and directed by the Supervisor and/or Director.</li>
<li>Attends all mandatory and department-specific education and training programs as required.</li>
<li>Attends all required education and training and can describe his/her responsibilities related to department safety and specific job-related hazards.</li>
<li>Has met all required competencies for the evaluation period as evidenced by job specific competency evaluations...</li>
<li>Other Performance standards: score
<ul>
<li>Exhibits of leadership characteristics vital to the success of CRMC.</li>
<li>Acts as an agent for change from traditional practices and pursue positive changes.</li>
<li>Committed to achieving excellent customer service and operational performance.</li>
<li>Demonstrates a constructive approach during all interactions with staff and management toward the organization.</li>
<li>Actively participates, as evidenced by project involvement related to committees' purpose/ responsibilities, as evidenced by bimonthly project updates or monthly operational reports.</li>
<li>Maintain patient confidentiality of information to assure Patient Rights and the rights of others are protected in accordance to policy and procedure. Release information in accordance with established privacy guidelines.</li>
<li>Offers workable ideas, concepts and techniques to improve productivity</li>
<li>Willing to attempt new job duties, tasks, etc.</li>
<li>Maintains regulatory requirements including all state, federal and Joint Commission regulations related to Patient Financial Services and, as appropriate, to the facility.</li>
<li>Accept assignments as a preceptor for new staff.</li>
<li>Attends 75% of scheduled meetings as evidence by minutes and/or agenda.</li>
<li>Operates assigned equipment and performs all procedures in a safe manner as instructed.</li>
<li>Maintains work area and equipment in condition required by department standards.</li>
<li>Demonstrates proper body mechanics in all functions.</li>
<li>Participates in annual education programs.</li>
<li>Wear and/or use appropriate safety equipment.</li>
<li>Interacts with all of the above in a considerate, helpful, and courteous manner.</li>
<li>Fosters mature professional relationships with fellow employees in a courteous, friendly manner as measured by management of observation and peer input.</li>
<li>Conducts all work activities with respect to the rights and wishes of patients, visitors, families, and fellow employees.</li>
<li>Maintains confidentiality of all hospital and patient information at all times</li>
<li>Presents neat appearance in proper attire and identification as required by hospital policy.</li>
<li>Demonstrates the ability to use the computer system(s)</li>
<li>Completes work assignments on time/readily accept assignments as observed by supervisor/director</li>
<li>Reports to work on time, is at work as scheduled &amp; attend to personal affairs to avoid conflicts with work, as observed by director.</li>
</ul>
</li>
</ul>

Claims Specialist

<h3>Job Description</h3>
Job Description
3HC Home Health and Hospice Employment Specialist I Part-time (Temp Employee) Goldsboro, NC 
Compassionate Care is our Calling
3HC has provided compassionate care to North Carolinians since 1981. We strive to ensure our patients enjoy life’s journey, recover quickly, live comfortably and face “end of life” with dignity. We believe in providing high-quality, cost-effective care that surpasses industry standards. If you want to make a difference, provide meaningful one-on-one care, and develop relationships with both your patients and team members, then join Team 3HC and reach your personal &amp; professional best.
 
Summary:
The Employment Specialist is responsible for maintaining up to date personnel, health and computer files and performing administrative tasks as assigned.
Education and Experience
Associate in business administration preferred.
High school diploma or equivalent is required.
At least two years’ experience in business or secretarial work, in Human Resources preferred.

Required Skills/Abilities
<ul>
<li>Excellent verbal and written communication skills</li>
<li>Excellent interpersonal, negotiation, and conflict resolution skills.</li>
<li>Excellent organizational skills and attention to detail. </li>
<li>Excellent time management skills with a proven ability to meet deadlines.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Ability to prioritize tasks and to delegate them when appropriate.</li>
<li>Ability to act with integrity, professionalism, and confidentiality.</li>
<li>Proficient and Microsoft Office Suite or related software.</li>
</ul>

Essential Functions
<ul>
<li>Abides by and supports 3HC's Compliance Program and Code of Ethics. 3HC's Compliance motto is "Compliance for all and all for Compliance". It is the intent of 3HC to comply with all applicable laws and regulations and that spirit is embedded in all aspects of our services and business practices. Our success hinges on doing things ethically and legally, to which, each and every employee plays a critical role. </li>
<li>Creates positive experiences for internal and external customers that will meet their expectations. (External customers include our patients, families, referral sources, vendors, the community, etc. Internal customers are the people within the agency with whom you work.) Displays a high degree of courtesy, tact, and knowledge of services provided by the agency in all contact with staff, patients, and visitors. </li>
<li>Ensures that all employees participate appropriately in the new employee orientation and ensures that all required paperwork is completed timely according to state and federal regulations. </li>
<li>Ensures that all employees/hospice volunteers are following state and federal regulations and ensures that all employee/hospice volunteer files contain at least minimum requirements as outlined in policy.</li>
<li>Responsible for typing, filing, and distributing correspondence and other written materials as requested.</li>
<li>Responsible for preparing and forwarding the "New Hire" information to the North Carolina New Hire Reporting Directory bi-weekly. </li>
<li>Maintains a cooperative and productive relationship with all staff, helping when needed.</li>
<li>Assists in the coordination of employee relations programs to include Employee Appreciation Day, holiday parties, Service recognition, etc.</li>
<li>Responsible for adding team members, volunteers, and contract employees in</li>
</ul>
HRMS-ADP on a timely basis. 
<ul>
<li>Responsible for maintaining and updating the Employee Self Service (ESS) module as needed.</li>
<li>Notifies supervisor of any outstanding information. Ensure that outstanding information is received.</li>
<li>Ensures that the Human Resources Director is kept informed of problems and progress in the department.</li>
<li>Maintains CONFIDENTIALITY of all personnel and Agency information.</li>
<li>Responds appropriately and promptly to specific projects requested by the Human Resources Director.</li>
<li>Demonstrates an interest in personal and professional growth for self and staff. Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance. </li>
<li>Demonstrates a willingness to be cost effective in the use of agency resources, the monitoring of waste, and the proper and safe use of supplies and equipment.</li>
<li>Adheres to 3HC's Personnel Policy and performs other appropriate duties as assigned by supervisor to promote successful operations and future growth of 3HC.</li>
</ul>
 
Compassionate Care is our Calling
3HC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex or sexual orientation, age, marital status, gender identity, national veteran or disability status.

Employment Specialist I

<h3>Job Description</h3>
Position Overview
We are seeking a highly responsible and experienced Security Specialist to develop, implement, and maintain the company’s security programs. This role will oversee the protection of personnel, assets, facilities, and information, and will coordinate with other departments to ensure a safe and secure work environment.
Key Responsibilities
<ul>
<li>Develop, implement, and continuously improve company security policies, procedures, and standards to safeguard facilities, employees, and assets.</li>
<li>Manage day-to-day security operations, including guard scheduling, access control, surveillance systems, and incident reporting.</li>
<li>Conduct regular risk assessments and security audits, identify vulnerabilities, and oversee corrective actions.</li>
<li>Coordinate and execute emergency response and crisis management plans (fire, theft, natural disasters, workplace violence, etc.).</li>
<li>Liaise with local law enforcement, fire departments, and other regulatory agencies to ensure compliance and effective incident response.</li>
<li>Train and raise employee awareness on security policies, emergency procedures, and loss prevention.</li>
<li>Prepare reports and maintain records on security incidents, inspections, and compliance metrics.</li>
<li>Perform other security-related duties as assigned.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree in Security Management, Criminal Justice, Public Safety, or a related field.</li>
<li>Minimum of 2 years’ experience in corporate security, safety, or related fields; experience in large facilities, logistics, or industrial environments is a plus.</li>
<li>Strong knowledge of security systems, access control, CCTV, and applicable safety regulations.</li>
<li>Demonstrated ability to assess risks, handle emergencies, and lead incident response efforts.</li>
<li>Excellent communication, organizational, and team management skills.</li>
<li>Professional certifications in security or safety (e.g., Certified Protection Professional (CPP), Safety Engineer, Security Supervisor License) are an advantage.</li>
</ul>
Preferred Attributes
<ul>
<li>Experience managing security programs across multiple sites or international locations.</li>
<li>Ability to develop and optimize Standard Operating Procedures (SOPs).</li>
<li>Familiarity with procurement, installation, and maintenance of security technologies.</li>
</ul>

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