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<h3>Job Description</h3>
Job Description
We are seeking a highly organized and motiveted Administrative Coordinator to support our rental operations and equipment management team. The ideal candidate will play a key role in scheduling rental equipment, managing telematics systems, generating quotes, and preparing sales documentation. This position requires strong attention to detail, excellent communication skills, and the ability to multitask in a fast paced environment.
Key Responsibilities:
<ul>
<li>Schedule and coordinate equipment rentals, deliveries, and returns.</li>
<li>Maintain accurate records of rental agreements, machine availability, and service schedules.</li>
<li>Implement and oversee telematics systems on company equipment</li>
<li>Generate quotes, proposals, and rental/sales documents for customers</li>
<li>Implement and oversee telematics systems on company equipment</li>
<li>Generate quotes proposals, and rental/sales documents for customers</li>
<li>Communicate with customers and internal teams to ensure timely and efficient service</li>
<li>assist in maintaining pricing, customer information, and equipment details in internal systems</li>
<li>Support the sales and operations teams with administrative tasks as needed.</li>
</ul>
Qualifications
<ul>
<li>Proven experience in administrative support, equipment rental, or operations coordination</li>
<li>Strong computer skills (Microsoft Office, excel, and CRM or ERP Systems</li>
<li>Experience with telematics platforms preferred</li>
<li>Excellent organizational and multitasking abilities</li>
<li>Strong written and verbal communication skills</li>
<li>Detail Oriented with the ability to prioritize and meet deadlines</li>
</ul>
Compensations &amp; Benefits
<ul>
<li>Competitive salary based on experience</li>
<li>Health insurance</li>
<li>Paid Time Off and Holidays</li>
<li>401(k) retirement</li>
<li>Career growth opportunities</li>
</ul>
Send resumes and cover letters via email to <a href="mailto:spezio@spezio.com" target="_blank">spezio@spezio.com</a>

Administrative Coordinator

<h3>Job Description</h3>
Job Description
William&nbsp;Raveis&nbsp;Real Estate, Mortgage &amp; Insurance&nbsp;(WRRE)&nbsp;is the #1 family-owned real estate company in the Northeast and Florida. CEO William&nbsp;Raveis&nbsp;founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools,&nbsp;to renovating and staging,&nbsp;to mortgage, insurance and closing services.&nbsp;
Summary:
This position provides administrative support to Sales Manager and Real Estate Agents.
Job Responsibilities:
Property Listings Management
<ul>
<li>MLS (Multiple Listing Service) support.</li>
<li>Transaction management (SkySlope platform) auditing, assistance &amp; training, check scanning</li>
<li>M&amp;T check depositing and check printing.</li>
<li>Order For Sale Sign installation &amp; removal for every Listing. (Track non-MLS forms as needed)</li>
</ul>
Facilities Management Support
<ul>
<li>Receptionist Duties; answer phones and direct calls appropriately.</li>
<li>Office A/P invoice processing via Concur platform.</li>
<li>Submit and track agents’ marketing reimbursements.</li>
<li>Maintain and order office supplies.</li>
<li>Troubleshoot printer issues. Copier toner supplies.</li>
<li>Communication with HQ Facilities department via Kace Ticketing System</li>
</ul>
 
Marketing&nbsp;
<ul>
<li>Awareness of &nbsp;Company Branding, Social Media and Marketing Standards</li>
<li>Weekly Recap communication to office.</li>
<li>Support for our Sales Associates with a variety of Marketing tasks &amp; Company tools.</li>
<li>o&nbsp;&nbsp; Raveis.com &amp; Moxi CMA agent web page support; profiles/bios, testimonials, adding videos</li>
<li>o&nbsp;&nbsp; Social Media support for sales associates</li>
<li>o&nbsp;&nbsp; Social Media coordination with Cape Cod Marketing team.</li>
<li>o&nbsp;&nbsp; Marketing support using company templates on MAXA (online print and digital platform).</li>
<li>o&nbsp;&nbsp; Office window brochures &amp; displays; create, print and maintain with updated properties.</li>
<li>o&nbsp;&nbsp; Conduct workshops or 1:1 Trainings as requested.</li>
<li>Promote and assist with Sales Meetings and local events.</li>
<li>Promote and track company contests.</li>
</ul>
New Agent Setup
<ul>
<li>Onboard new Sales Associates - Update the KACE Ticket as items on the Agent Relations ‘New Hire’ onboarding ticket are completed for the new agent.</li>
<li>Raveis 365 Overview and tool training.</li>
<li>Update office roster, cell phone and address lists.</li>
</ul>
Knowledge, Skills and Abilities:
<ul>
<li>Experience in Real Estate office environment, with a solid understanding of MLS systems</li>
<li>Proficiency in Microsoft 365 Suite</li>
<li>Social media experience posting to Instagram and Facebook.</li>
<li>Solid communication skills to handle email and phone business.</li>
<li>Ability to prioritize; meeting shifting demands in a sales environment.</li>
<li>Ability to work autonomously.&nbsp; Responsible for making decisions at the local office and communicating closely with management. The ability to stand by those decisions when given a task, and to drive involvement with the agents.</li>
<li>Excellent written, editing and communication skills</li>
<li>Typing accuracy and speed on computer.</li>
<li>Strong customer service skills.</li>
</ul>
Physical Demands:
This position requires an individual to sit mostly at a desk, working on a computer.&nbsp; On occasion the position requires standing, reaching, bending, squatting and walking.&nbsp; The maximum requirement to lift is no more than 20 lbs.&nbsp;
Hours of work:

<ul>
<li>Full-time - Mon-Fri. 9am-5pm... (8 hours per day)</li>
</ul>
Company DescriptionWilliam Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services. 
<h3>Company Description</h3>
William Raveis Real Estate: A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Administrative Manager

<h3>Job Description</h3>
Job Description
We are looking for a Receptionist/Administrative Assistant to join our team. The successful candidate will be responsible for: answering phones, helping with clients, filing paperwork, and providing general administrative support. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multi-task in a fast-paced environment. We are looking for someone who is organized and detail-oriented and can provide exceptional customer service. We are really looking for a positive, go getter attitude. As long as you are more than willing to learn we are more than willing to teach! :)
Hours: Monday - Friday 9am-5pm&nbsp; *Occasional Saturdays/Overtime will&nbsp;be needed during Tax Season*
(TAX EXPERIENCE NOT REQUIRED BUT PREFFERED)
Responsibilities:
<ul>
<li>Answer incoming calls and direct them to the appropriate staff.</li>
<li>Maintain office supplies and equipment.</li>
<li>Schedule appointments and meetings.</li>
<li>Maintain accurate records of customer information.</li>
<li>Perform data entry tasks as needed.</li>
<li>Provide general administrative support to staff.</li>
</ul>
Qualifications:
<ul>
<li>Administrative/Receptionist Experience</li>
<li>Strong organizational skills and attention to detail</li>
<li>Proficient in Microsoft Programs</li>
<li>Excellent communication and phone etiquette</li>
<li>Experience with calendar management and executive administrative support</li>
<li>Ability to handle front desk responsibilities and customer service inquiries</li>
<li>Tax Experience is a plus</li>
</ul>
Software Programs we use:
<ul>
<li>UltraTax</li>
<li>Practice CS</li>
<li>Quickbooks</li>
<li>Surepayroll</li>
<li>Payroll CS</li>
</ul>
Company DescriptionAt Haven Group CPA &amp; Advisors, we’re more than just numbers on a page. We partner with real people to help them make smart financial decisions that shape their futures. Our team is growing, and we’re looking for talented, passionate individuals who want to make an impact. We offer competitive health benefits, a supportive work environment, and plenty of opportunities to learn and grow your career. If you’re ready to be part of a team that values both professional excellence and people, we’d love to hear from you! 
<h3>Company Description</h3>
At Haven Group CPA &amp; Advisors, we’re more than just numbers on a page. We partner with real people to help them make smart financial decisions that shape their futures. Our team is growing, and we’re looking for talented, passionate individuals who want to make an impact.\r\n\r\nWe offer competitive health benefits, a supportive work environment, and plenty of opportunities to learn and grow your career. If you’re ready to be part of a team that values both professional excellence and people, we’d love to hear from you!

Administrative Associate

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionSmall Private practice with a Psychologist, LPC, and LCSW on staff. We do many types of psychological evaluations for children, adolescents, and Adults. We also do individual counseling for people of various ages and with various problems. 
<h3>Company Description</h3>
Small Private practice with a Psychologist, LPC, and LCSW on staff. We do many types of psychological evaluations for children, adolescents, and Adults. We also do individual counseling for people of various ages and with various problems.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Administrative Assistant - Test Center In-person, Trumbull, Connecticut | Monday–Thursday | 1-Year Contract / 25 hours a week 
Responsibilities:
<ul>
<li>Prepare paperwork and test materials</li>
<li>Greet and check-in panelists</li>
<li>Assist with product distribution</li>
<li>Answer phone calls and schedule appointments</li>
<li>Maintain accurate documentation and records</li>
</ul>
Requirements:
<ul>
<li>2–5 years of administrative or reception experience</li>
<li>Previous front desk or customer-facing experience preferred</li>
<li>Reliable transportation</li>
<li>Strong teamwork and communication skills</li>
<li>Quick learner with a flexible attitude</li>
</ul>
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Basic computer and tablet proficiency

<h3>Job Description</h3>
Job Description
Job Title:&nbsp;Administrative Assistant&nbsp;(Entry-Level + Photography Support) Location:&nbsp;Flagstaff, AZ Company:&nbsp;Arizona Metal Roofing LLC Job Type:&nbsp;Full-Time | Entry-Level
About Us
Arizona Metal Roofing LLC is a growing contractor serving residential and commercial clients across Northern Arizona. We're known for our high-quality craftsmanship and friendly, reliable service. As we continue to grow, we’re looking for an&nbsp;Administrative Assistant&nbsp;to support our office operations—with an added creative twist. If you’re organized, eager to learn, and have a knack for snapping great photos, this is the role for you!
Position Overview
This entry-level role is ideal for someone looking to grow their skills in&nbsp;bookkeeping,&nbsp;office administration, and&nbsp;basic content creation. You’ll work directly with our operations team to keep operations running smoothly and support project documentation through photography.
Key Responsibilities
<ul>
<li>Assist with&nbsp;data entry&nbsp;and&nbsp;bookkeeping</li>
<li>Support&nbsp;accounts payable and receivable</li>
<li>Maintain accurate and organized&nbsp;office files</li>
<li>Help with general&nbsp;administrative tasks&nbsp;and office support</li>
<li>Capture and edit&nbsp;photos of projects&nbsp;for documentation, marketing, or social media</li>
<li>Collaborate with team members to support project tracking and visual content needs</li>
</ul>
What We’re Looking For
<ul>
<li>Basic knowledge of&nbsp;accounting or bookkeeping principles</li>
<li>Familiarity with&nbsp;Microsoft Office Suite; QuickBooks experience is a plus</li>
<li>Strong&nbsp;attention to detail&nbsp;and excellent&nbsp;organizational skills</li>
<li>Ability to manage multiple priorities and meet deadlines</li>
<li>Basic&nbsp;photography skills&nbsp;(smartphone or camera use; photo editing is a bonus)</li>
<li>A&nbsp;team player&nbsp;with a positive attitude and willingness to learn</li>
</ul>
Why Join Us?
<ul>
<li>Opportunity to&nbsp;build real-world accounting skills</li>
<li>Learn from an experienced team and gain exposure to small business operations</li>
<li>A creative environment that welcomes&nbsp;innovation and ideas</li>
<li>Competitive pay with room for&nbsp;growth and advancement</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for an experienced administrative assistant to join our team. The ideal candidate should have strong communication (verbal and written), attention to detail, adaptability, high energy, time management, critical thinking, sound judgment, be proactive and dependable, and be exceptionally organized. If this description excites you, we would like to talk with you. 
About the job
Key Responsibilities:
<ul>
<li>Maintain and organize office supplies and administrative documents.</li>
<li>Support day-to-day employee and customer relations efforts.</li>
<li>Prepare accurate reports and ensure compliance with state and federal laws and regulations.</li>
<li>Support onsite operations and serve as the point of contact for internal and external communications.</li>
<li>Maintain job and office calendars.</li>
<li>Consistently display excellent organizational skills, attention to detail, and problem-solving abilities.</li>
<li>Pick up or delivery of supplies as needed.</li>
<li>Other duties and projects, as assigned.</li>
</ul>
Requirements:
<ul>
<li>2-5 years administrative experience</li>
<li>Acceptable background and driving record, valid driver license, and reliable transportation.</li>
<li>Strong familiarity with Microsoft Office Applications.</li>
<li>Ability to effectively communicate with employees and leadership.</li>
<li>Must be a team player and be able to provide exemplary results while working on projects independently.</li>
<li>Strong organization, time management, and project management skills.</li>
<li>High internal and external customer service skills</li>
</ul>
Benefits and Perks:
<ul>
<li>Pay: $18-20 per hour (dependent upon experience, and fit)</li>
<li>Medical, Dental and Vision health insurance offering</li>
<li>Voluntary STD and LTD, Life, and Accident coverage</li>
<li>Basic Life Insurance, Long Term Disability Insurance, and AD&amp;D Insurance provided by the company at no cost to the employee</li>
<li>PTO</li>
<li>Weekly Pay</li>
</ul>
Job Location: Robertsdale, AL

<h3>Job Description</h3>
Job Description
<ul>
<li>Expanding child psychiatry practice looking for motivated and personable office administrator.</li>
<li>Experience in EMR, physician's office or other health care setting preferred.</li>
<li>Perfect opportunity for individual looking to enter mental health care field.</li>
<li>Full time position.</li>
</ul>

<h3>Job Description</h3>
Job Description
The Nevada Supreme Court is seeking a skilled and organized Administrative Specialist to support the Chief of Access to Justice and Research in Carson City. This position offers the opportunity to contribute to meaningful statewide initiatives. 
Under general supervision, the Administrative Specialist will provide a broad range of administrative, clerical, and project support to the Chief and the Access to Justice/Research Units. Responsibilities include managing the Chief’s calendar, organizing and scheduling meetings, and ensuring all logistical details are handled efficiently. The ideal candidate will help coordinate daily operations, manage timelines for special projects, draft and prepare communications, engage with Justices and Judges, court staff, and justice system partners to support the unit’s goals and activities and ensure the Chief’s office remains organized, responsive, and effective.
The incumbent may be required to attend meetings outside of normal working hours, work occasional evening and weekend hours, and may be required to travel statewide as necessary.
Key Responsibilities
<ul>
<li>Provide high-level administrative support to the Chief, including calendar management, scheduling, and preparation for meetings.</li>
<li>Draft and edit correspondence, meeting summaries, and reports.</li>
<li>Create, maintain, and organize Excel spreadsheets, surveys, and databases.</li>
<li>Assist with research and data compilation to support initiatives.</li>
<li>Coordinate logistics for meetings and events, including making travel arrangements, placing orders, and preparing materials.</li>
<li>Communicate professionally with judges, court staff, justice partners, and the public.</li>
<li>Manage records, mail, and supply inventory.</li>
<li>Support ongoing and special projects for the Access to Justice/Research Units and related programs.</li>
<li>Take meeting minutes and distribute summaries as needed.</li>
</ul>
Qualifications
We are seeking a candidate who demonstrates:
<ul>
<li>Exceptional organizational and time-management skills, with the ability to juggle multiple tasks and meet deadlines.</li>
<li>Strong written and verbal communication skills to effectively engage with a wide range of stakeholders.</li>
<li>Professionalism and discretion, especially when handling sensitive or confidential matters.</li>
<li>Initiative and a willingness to learn. </li>
<li>Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel. </li>
<li>Experience handling calendaring, phone inquiries, creating professional documents, and working in customer service or a similar administrative setting.</li>
</ul>
Additional Information: 
Carson City, as the capital of Nevada, offers its own unique blend of sunshine, recreational activities, and proximity to natural wonders. Carson City enjoys a sunny climate throughout the year, providing ample opportunities to explore and enjoy the outdoors. The city is surrounded by scenic landscapes, including the Sierra Nevada Mountains and the stunning Lake Tahoe. Carson City and its vicinity offer a wide range of recreational activities including skiing, snowboarding, golfing, biking, off-roading, hiking, and fishing in the nearby mountain ranges, trails, and rivers and lakes. Carson City's small-town charm and sense of community create a welcoming environment for residents. Located near Carson City, Reno offers a vibrant city atmosphere with a variety of entertainment options, including casinos, shows, dining, and shopping. Nevada's beautiful landscape, exciting adventures, and thriving economy are just a few of the reasons to join the Silver State workforce! 
Benefits include: 
<ul>
<li>Health Insurance: medical, dental, life and disability insurance programs for employees and dependents/family are offered. </li>
<li>Vacation: Accrual of three weeks of annual leave each year. </li>
<li>Sick Leave: Accrual of three weeks of sick leave each year.</li>
<li>Holidays: 12 paid holidays per year. </li>
<li>Retirement: Participation in the Nevada Public Employee Retirement System (PERS). </li>
<li>Deferred Compensation: The State has a voluntary deferred compensation program.</li>
<li>No Nevada state income tax.</li>
<li>Positions are eligible for Public Service Loan Forgiveness. </li>
<li>Flexibility: a work-life balance beyond compare! </li>
</ul>
 Please note the posted salary is based on the Employee/Employer paid contribution plan to PERS.
Applicants should submit a cover letter, resume, and list of three references.
This recruitment is set to close at 11:59 pm on Friday, November 14, 2025. Depending on the number of applicants received, this recruitment may close early. Qualified applicants are encouraged to apply as soon as possible.

Administrative Specialist

<h3>Job Description</h3>
Job Description
Hidden Hollow Acres, LLC is seeking an Administrative Assistant for support in our Whitehouse Station office.
Duties include: customer service, appointment setting, marketing, maintaining calendar, accounts receivable duties, communicating with managers and all general office clerical work. Excellent communication, organization &amp; computer skills required. Experience with Word, Excel, Outlook and QuickBooks is preferred. Must be a self-starter who can multitask and work in a fast-paced environment. Must be dependable and punctual.
Full Time / Part Time
Pay Rate is commensurate with experience.
$17-$22 Per Hour
Candidates should hold the following qualities:
<ul>
<li>Energetic &amp; Positive</li>
<li>Team Oriented</li>
<li>Excellent Written &amp; Verbal Communication Skills</li>
<li>Critical Thinker</li>
<li>Excellent Time Management</li>
<li>Motivated &amp; Proactive</li>
<li>Follow Exact Directions</li>
</ul>

286,225 administrative Jobs