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<h3>Job Description</h3>
Job DescriptionAbout Kasa
Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. Kasa has built a hospitality operating system that fundamentally improves the profitability of hospitality assets while delivering a high quality, digitally forward experience to guests. We partner with owners of multifamily and boutique hospitality properties to deliver stylish, professionally managed accommodations to business and leisure travelers alike. We took the best that hotels and short-term rentals had to offer and created a new class of hospitality that is well-priced, reliable, and offers a large selection of great locations.
Unlike traditional hotel operators, we prioritize automation, AI-driven pricing, and data-driven decision-making to optimize revenue and improve guest experiences.
This is an on-site position at our Hillsboro Beach, FL property.
The Role
We are looking for a Sales &amp; Event Coordinator to partner with and assist the sales team to achieve established revenue goals and service metrics. This critical role will support the sales manager with conducting onsite tours, following up on new active groups, and managing all sales-related client &amp; internal communication regarding reservations and billing. Additionally, you will be the on-site point of contact for all events; you will ensure seamless execution and client satisfaction. You will report to the Hotel General Manager and work closely with the Area Sales Manager while also acting as a liaison between Sales, Reservations, GX, Billing, and Operations.
About the Team
Kasa's Sales team drives revenue growth and builds direct guest and client relationships that strengthen our brand. This onsite role works directly with the property operations team to ensure sales efforts align with day-to-day operations and guest experience. You will also partner closely with the broader Kasa sales organization, collaborating to deepen customer relationships, activate property spaces, and deliver strong performance across the market.
Day in the life of a Kasa Sales &amp; Events Coordinator
As a Sales &amp; Event Coordinator, your role will be varied, with responsibilities ranging from administrative support to event planning and client interaction. Your tasks may include:
Sales &amp; Client Management
<ul>
<li>
Acting as the main point of contact for clients throughout the planning process
</li>
<li>
Conducting onsite tours showing rooms and event spaces
</li>
<li>
Creating proposals, drafting contracts, and preparing invoices for events and sales bookings
</li>
<li>
Assist Sales Managers with reservations, client follow-up, and lead management
</li>
<li>
Promoting services and supporting sales initiatives to meet revenue targets
</li>
</ul>
Event Planning &amp; Logistics
<ul>
<li>
Meeting with clients to understand event or group needs
</li>
<li>
Preparing group resumes, event outlines, timelines, and "run of show" documents
</li>
<li>
Researching, booking, and coordinating vendors, venues, catering, and services
</li>
<li>
Managing event budgets and ensuring expenditures remain on target
</li>
<li>
Coordinating group rooming lists in Kontrol and maintaining client communication in the Thynk system
</li>
</ul>
On-Site Event Execution
<ul>
<li>
Overseeing event setup and breakdown in coordination with onsite staff
</li>
<li>
Greeting guests, attendees, and clients upon arrival
</li>
<li>
Troubleshooting event-day issues quickly and professionally
</li>
<li>
Coordinating staff or vendors and ensuring smooth event flow
</li>
</ul>
Administrative Support
<ul>
<li>
Answering and responding to phone and email messages promptly
</li>
<li>
Distributing incoming mail and maintaining filing systems
</li>
<li>
Typing correspondence, preparing meeting minutes, and managing data entry
</li>
<li>
Maintaining accurate records of sales activity, client interactions, and event history
</li>
<li>
Assisting with inventory and coordinating internal communications
</li>
</ul>
Collaboration
<ul>
<li>
Working closely with other departments such as Operations, Finance, Reservations, and Guest Experience
</li>
<li>
Attending meetings and training sessions as required by management
</li>
</ul>
Experience
<ul>
<li>
A warm, friendly, and courteous demeanor with guests, clients, vendors, and team members
</li>
<li>
Strong organizational and time-management skills with great attention to detail
</li>
<li>
Effective verbal and written communication skills
</li>
<li>
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
</li>
<li>
Must be computer literate; have experience using Google Workspace tools and products, and the ability to learn new tools quickly
</li>
<li>
Database management experience
</li>
<li>
Ability to engage management decision-makers and influencers at any level
</li>
<li>
Motivated by the attainment of goals and metrics
</li>
<li>
Able to work independently, self-motivated
</li>
<li>
Ability to lift, carry, push, or pull objects up to 20 pounds occasionally and up to 10 pounds frequently
</li>
</ul>
Plus if...
<ul>
<li>
You've worked in the South Florida market in hotel sales or events
</li>
<li>
You have prior hospitality experience
</li>
<li>
You have worked in event planning, catering sales, or venue coordination
</li>
<li>
You have worked in CRM tools and event-planning software previously
</li>
</ul>
In one year, you will succeed at Kasa by having:
<ul>
<li>
Built a strong foundation in Sales, Catering, and Event administrative processes
</li>
<li>
Developed effective multitasking, organizational, and time-management skills
</li>
<li>
Gained a reputation for delivering exceptional client and guest service
</li>
<li>
Contributed to seamless group coordination and successful event execution
</li>
<li>
Supported revenue growth through strong sales support and client relationship management
</li>
</ul>
Curious about the Kasa experience? Save 15% when you book on kasa.comBenefits
<ul>
<li>Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.</li>
<li>The Pay: The starting base pay range for this role is between $50,000 and $57,000 and is set based on multiple considerations including business needs, market demands, talent availability, experience, and unique skills and attributes. The base pay range is subject to change and may be modified in the future. This role may also be eligible for equity, bonus, perks, benefits, and Kasa Travel Credits.</li>
<li>Paid Time Off: Full-time hourly Kasa employees accrue paid time off at a generous rate that increases with tenure.</li>
<li>Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.</li>
<li>Health Coverage: We've invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage.</li>
<li>Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more!</li>
</ul>

Who We Are
Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. Kasa has built a hospitality operating system that fundamentally improves the profitability of hospitality assets while delivering a high-quality, digitally forward experience to guests. We partner with owners of multifamily and boutique hospitality properties to provide stylish, professionally managed accommodations to business and leisure travelers. We took the best that hotels and short-term rentals had to offer and created a new class of hospitality that is well-priced, reliable, and offers a large selection of great locations!
Behind the scenes, we build technology that combines with our innovative operations to grow a globally scalable offering that delivers high-quality stays to guests. Our guests enjoy seamless check-ins, caring service, and attractive amenities. If anything comes up, our on-site and remote guest experience team is available throughout their stay, ensuring our hospitality is rarely seen but always felt.
Kasa is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by law. All employment is decided based on qualifications, merit, and business need.
Kasa is an E-Verify participant. We will verify the identity and employment eligibility of all persons hired to work in the United States by matching information employees provide on the Form I-9 against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). You may find more information here and here.
Kasa does not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People &amp; Talent team.
The Kasa Talent Acquisition team will only communicate from email addresses that use the URLs kasa.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money or technology to work for our company. If you believe you are a scam victim, please review your local government consumer protections guidance and reach out to them directly. US-based applicants may refer to this article from consumer.ftc.gov for more details.

Sales & Event Coordinator

<h3>Job Description</h3>
Job Description
RIGHTSTONE IS HIRING! We are seeking an experienced and detail-oriented Accounts Payable Coordinator to join our finance team in Parsippany, NJ with $22.76/hr pay for a 6-months contract (possibility of extension). In this role, you will be responsible for processing, auditing, and maintaining accuracy across all AP functions — ensuring timely and accurate vendor payments and supporting our Treasury and Accounting teams with reconciliation and reporting. APPLY NOW!
 
Schedule: Monday–Friday | 9:00 AM–5:00 PM (Fridays until 1:00 PM EST)
Setup: Hybrid (Onsite Tuesday–Thursday, Remote Monday &amp; Friday)
 
What You’ll Do:
<ul>
<li>Process and audit regular and PO invoices with accuracy and timeliness.</li>
<li>Record and submit wire payments to Treasury.</li>
<li>Create and process payments for multiple payment methods.</li>
<li>Audit T&amp;E reports in Concur and ensure compliance with company policies.</li>
<li>Extract documentation for projects and audits as needed.</li>
<li>Reconcile invoices, vendor statements, and assist in internal data cleanups.</li>
<li>Manage vendor maintenance — including setup, updates, and inactivation.</li>
<li>Support 1099 processing and reporting.</li>
<li>Generate ad hoc reports upon request.</li>
<li>Deliver exceptional customer service to internal teams and external vendors.</li>
<li>Expected Volume: 90–100 invoices/day (mix of automated and manual reviews for U.S. and Canadian operations).</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree required (Accounting or related field preferred).</li>
<li>2–5 years of Accounts Payable experience.</li>
<li>Proficiency with MS Office Suite (Excel, Outlook, Word, PowerPoint).</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>High attention to detail and ability to thrive in a fast-paced environment.</li>
</ul>
 
Preferred Skills
<ul>
<li>Experience with Oracle Payables and Concur Expense.</li>
<li>Familiarity with SharePoint.</li>
<li>Customer service background and data entry experience in invoice processing, payments, and vendor management.</li>
<li>Open to strong entry-level candidates with relevant education and enthusiasm to learn.</li>
</ul>
 
RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.
Company DescriptionRightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you! RightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT! RightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success. Candidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business! Client Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people! 
<h3>Company Description</h3>
RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!\r\n\r\nRightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT!\r\n\r\nRightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success.\r\n\r\nCandidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business!\r\n\r\nClient Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people!

AP Coordinator

<h3>Job Description</h3>
Job Description
PROPOSAL COORDINATOR II (In-office and/or Remote)
Why This Role Matters
Step into a role where your creativity and organizational expertise directly shape CPL’s success. As a Proposal Coordinator II, you’ll be at the heart of our business development efforts—driving the creation of compelling, award-winning proposals and qualifications packages that win new opportunities and elevate our brand.
Reporting to a Proposal Manager, you’ll transform ideas into visually striking, customized PowerPoint presentations and interview materials using the Adobe Creative Suite, ensuring every deliverable reflects CPL’s unique identity. Your work will span moderately complex projects, giving you the chance to collaborate across teams, sharpen your skills, and make a measurable impact on our growth.
This is more than coordination—it’s about leading the production of materials that inspire confidence, capture attention, and set CPL apart.
 
What You'll Do
<ul>
<li>Lead the production of different practice area proposals and qualifications packages and facilitate the creation of branded PowerPoint presentations and interview materials </li>
<li>Write thoughtful and tailored content for proposals and interviews </li>
<li>Update and maintain project descriptions, resumes and staff biographies </li>
<li>Provide research and support for business development efforts </li>
<li>Participate in internal client development and marketing meetings </li>
</ul>
 
What You Bring
<ul>
<li>BS in Marketing, Business, Communications, English or a related field – or an equivalent combination of education and experience </li>
<li>3-5 years of relevant experience </li>
<li>Familiarity with Adobe InDesign </li>
</ul>
<ul>
<li>Strong writing, editing and proofreading skills </li>
<li>Ability to communicate efficiently and productively with both internal and external teams </li>
<li>Aptitude for producing high-quality deliverables in time-sensitive situations which often require immediate turnaround </li>
<li>Accountability, able to prioritize and meet deadlines </li>
<li>Previous experience in the AEC industry is a plus </li>
<li>Graphic design or publication design skills are a plus </li>
</ul>

What We Offer: CPL cares about your future with us! That’s why we offer the following benefits to you and your family: 
<ul>
<li>Internal Mobility &amp; Career Advancement </li>
<li>Healthcare for you and your family including spouse coverage: Medical, Dental, Vision &amp; Prescription insurances. Single Plans with 100% paid premium </li>
<li>Flexible Time Off + 8 Holidays a year </li>
<li>Retirement Savings Plan - Contribution from CPL to grow your retirement funds. </li>
<li>Tuition Assistance: You may be eligible for continuing education assistance. </li>
<li>Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.  </li>
<li>Licensure Assistance </li>
<li>Long-Term Disability Insurance Company/team member premium sharing </li>
<li>Flexible Spending Account $5,000 dependent childcare annually paid 100% by team member pre-taxes.  </li>
<li>FREE Life Insurance and AD+D Insurance  </li>
<li>Voluntary Short-Term Disability Insurance </li>
</ul>
 What Does It Look Like Working Here? We believe that building a strong community is about establishing a prevailing sense of fellowship among our team members, friends, and neighbors. 
<ul>
<li>Collaboration – working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams. </li>
<li>Family – celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family. </li>
<li>Fun – not taking oneself too seriously, fully understanding that fun at work is conducive to productivity. </li>
<li>Inspiration – contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeat attitude. </li>
<li>Integrity – doing what is ethically right and providing reliable follow-through on commitments. </li>
<li>Ingenuity – seeking new opportunities and consistently identifying unexpected and practical ways to solve problems. </li>
</ul>
The rate for this position generally ranges between $26-33 hourly. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee's pay history will not be used in compensation decisions.
CPL does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. CPL will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with CPL. All initial communication with recruiting professionals or agencies must go through our Talent Acquisition Team.

Proposal Coordinator II

<h3>Job Description</h3>
Job Description
Start a new career as an Intake Specialist at Vitality Healthcare Management – providing In-Home Care Solutions!&nbsp;
 Make a difference in someone's life every day.&nbsp; Vitality Healthcare Management is a Medicare-certified agency dedicated to delivering compassionate, high-quality nursing, therapy, and personal care services that help clients live independently in the comfort of their homes. Joining our team means becoming part of a mission-driven organization that values patient-first service and making everyday life brighter for those they serve&nbsp;
 Why Join Us?&nbsp;
<ul>
<li>Personalized Care:&nbsp;Focus on one client at a time - no facility hustle</li>
<li>Competitive Pay:&nbsp;$20/hour - $25/hour + Credit for experience&nbsp;</li>
<li>Flexible Schedule: This is a full-time role with the schedule of Monday - Friday, 8 am - 5 pm | This position is remote with occasional travel to office locations</li>
<li>Supportive Team:&nbsp;Stable work environment | We invest in our care teams</li>
<li>Quick Hiring:&nbsp;Apply today and hear back within 48 hours</li>
</ul>
 What You'll Do:&nbsp;
<ul>
<li>Serve as the first point of contact for calls, referrals, and general inquiries about home care services</li>
<li>Coordinate intake process to ensure timely and accurate transition from referral to service start</li>
<li>Build and maintain positive relationships with referral partners through responsive communication</li>
<li>Provide administrative and telephone support including scheduling, data entry, and documentation</li>
<li>Collaborate with internal teams to support recruiting, orientation, and service delivery</li>
</ul>
 What You'll Need:&nbsp;
<ul>
<li>1-3 years of scheduling&nbsp;or intake coordination experience required</li>
<li>Age 18 or older with valid driver’s license, vehicle, and auto insurance</li>
<li>High school diploma or GED required</li>
<li>Must reside in MN for in office travel&nbsp;</li>
</ul>
 Benefits Available to You:&nbsp;
<ul>
<li>Medical, dental and vision insurance</li>
<li>401k with Employer Match&nbsp;</li>
<li>Paid Time Off&nbsp;</li>
<li>Company paid Basic Life and AD&amp;D Insurance&nbsp;</li>
<li>Employee Assistance&nbsp;</li>
<li>Mileage Reimbursement</li>
</ul>

To apply, please complete the required questionnaire. We accept applications on a rolling basis.
We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.
Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position. 
E-Verify Participation Procare HR participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
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Intake Coordinator

<h3>Job Description</h3>
Job Description
Overview
We are looking for a self-motivated, compassionate individual to join our Long Beach team as a 
Full-Time Candidate Engagement Coordinator

This is an excellent opportunity for someone looking to grow their career in recruiting within a dynamic organization. If you meet the qualifications, we encourage you to apply.

This is not a remote position
 
Responsibilities
<ul>
<li>Proactively reach out to caregiver applicants via phone, text, and email according to company standards</li>
<li>Perform phone interviews to assess candidate fit based on experience, availability, and alignment with company values</li>
<li>Clearly communicate the role expectations, qualifications, and company values</li>
<li>Maintain a high level of professionalism and warmth to reflect our service focused culture</li>
<li>Assist incoming callers inquiring about caregiver positions or requesting updates in the candidate process</li>
<li>Utilize Applicant Tracking System (ATS) to manage candidate flow</li>
<li>Maintain consistent follow-up with applicants to ensure completion of hiring steps</li>
<li>Coordinate with eligible candidates to schedule orientation training</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent</li>
<li>1+ years of experience in recruitment, customer service, or a related field</li>
<li>Healthcare/home care experience is a plus</li>
<li>Excellent phone and communication skills</li>
<li>Strong organizational and time-management skills</li>
<li>High attention to detail and ability to prioritize deadlines</li>
<li>Strong computer and multitasking skills</li>
<li>Empathy, patience and a genuine interest in helping people</li>
<li>Familiarity with applicant tracking systems and CRM tools a plus</li>
<li>Bilingual Spanish a plus</li>
</ul>

Requirements
<ul>
<li>18+ years of age or older</li>
<li>Eligible for employment in the United States</li>
<li>Ability to pass a background and reference check</li>
</ul>
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

#ZR

Candidate Engagement Coordinator

<h3>Job Description</h3>
Job DescriptionSalary: $48,000 - $53,000 
WTCI 
 
Founded in 1989, the World Trade Center Institute (WTCI) is a non-profit organization committed to helping existing and emerging leaders from the Mid-Atlantic region develop skills, knowledge, and connections they need to make the world a better place. WTCI is the largest international business organization in the mid-Atlantic, bringing together top global business executives from some of the worlds most iconic brands.
 
For more than 30 years, WTCI has connected and empowered globally minded leaders to collaborate, innovate, drive international business growth, and enhance society through our professional development programs, speaking series, fellowships, events, and conferences. WTCI is part of the more than 300 World Trade Center network organizations spanning 130 countries, serves in the World Bank Private Sector Liaison Officers Network across 100 countries, and has been a key partner with the US State Department for more than 20 years.
 
THE ROLE
 
Deadline to apply: December 12, 2025
 
The World Trade Center Institute (WTCI) is currently seeking a Coordinator of Fellowships. WTCIs three leadership and professional development fellowship programs focus on cultivating purpose-driven global leaders of all ages. The high school, college, and professional cohorts come togethertogainvaluableconnections, discuss new trends and ideas, and provide leadership in solving global challenges.

These fellowships include the Bowe Fellowship for Global Executives, Albrecht Fellowship for College Students, Albrecht Fellowship for High School students, and the Kielty Distinguished Executives. The position will have heavier programmatic and recruitment involvement with the Albrecht Fellowships, but will also significantly support the Bowe Fellowship and Kielty programs' administration and session delivery. Beyond event planning support, serve as a thought partner in development and planning program curriculum, ensuring sessions cover timely topics and engaging speakers.
 
This individual will report directly to the Manager of Fellowships with guidance from the Vice President of Global Engagement &amp; Fellowships.

WTCI operates on a four-day work week (Monday through Thursday), but some work will need to be completed on Fridays, with some sessions taking place on Saturdays (eight sessions from January through May). All WTCI employees are required to work some evenings, as dictated by the WTCIs events calendar and other position-specific networking needs. This position will require in-office presence twice per week.
 
KEY RESPONSIBILITIES
 
<ul>
<li>Bowe Fellowship and Kielty Global Executives work directly with the VP of Global Engagement and Fellowships in supporting the program's administration, session/event planning and delivery process.</li>
<li>Albrecht Fellowships work directly with the Manager of Fellowships in conducting participant recruitment and program administration, session design and logistics. </li>
<li>Lead all Fellowships budget management activities, including collecting tuition, processing, and tracking expenses. </li>
<li>Utilize Salesforce, Asana, and other platforms for project management and data collection efforts. Enter and track program data in Salesforce, including Fellows information, speaker information, expenses, etc. </li>
<li>Collaborate with the Marketing &amp; Communications team to ensure that the Fellowships website is up to date and social media efforts are on schedule. </li>
<li>Own packing for fellowship sessions, including gathering printed materials, catering and snacks, banners and pop-ups and other materials as needed for each session. </li>
<li>Set up and break down the fellowship session space with banners/signage, pop-ups, food, printed materials, tables and chairs, technology and A/V, and other materials as needed for each session. </li>
<li>Own and manage session materials by packing, transporting, and organizing supplies according to WTCI storage policy. </li>
<li>Be the main point of contact for the day of logistics at each session venue. </li>
<li>Research grants and funding opportunities for the Albrecht Fellowship. </li>
</ul>
 
LEADERSHIPSKILLSAND QUALIFICATIONS:
 
<ul>
<li>A minimum of 1 year of professional work experience.</li>
<li>Have a valid driver's license and a reliable car.</li>
<li>Experience working with youth or college programs that focus on professional and workforce development.</li>
<li>Proven track record of program management with a focus on events, networking and interpersonal engagement. </li>
<li>Superb verbal and written communication skills and strong customer service instincts. </li>
<li>Collaborative spirit and commitment to working with others on delivering shared outcomes. </li>
<li>Ability to manage multiple projects by shifting priorities accordingly. </li>
<li>High standards for accuracy, attention to detail, and quality of deliverables. </li>
<li>Entrepreneurial approach to work by taking initiative and being a self-starter. </li>
<li>Ability to work a few Saturdays from January to May, attend evening sessions and WTCI events as scheduled. </li>
<li>Be able to lift at least 25 pounds. </li>
<li>Experience with Microsoft Office, Salesforce, and Asana is a plus.</li>
</ul>
 
BENEFITS AND COMPENSATION
 
WTCI values work-life balance and offers work structures designed to maximize our impact and results while helping our team members balance their lives outside of work.
 
<ul>
<li>4-day work week, M-Th</li>
<li>Remote and flexible work schedule</li>
<li>$48,000 - $53,000 annual salary, commensurate with experience and qualifications</li>
<li>Accrued Paid Time Off (PTO) - Up to 8 days of paid time off</li>
<li>Additional Paid Time Off - December and July 4th Holiday weeks closure, holidays (New Year's Day, MLK Day, Memorial Day, Juneteenth, Labor Day, Thanksgiving, Day after Thanksgiving), and volunteer and birthday time off</li>
<li>Health insurance - medical, vision, and dental (eligible for benefits on the first of the month following 30 days after the date of hire, excluding the date of hire)</li>
<li>Company-paid life and accidental death &amp; dismemberment insurance, &amp; short-term disability</li>
<li>401k and profit sharing - WTCI contributes up to 3% of annual salary to employees' account (30-day eligibilty and 5-year vesting schedule applies)</li>
<li>HSA WTCI contributions to the health savings account (if enrolled in WTCIs medical insurance plan)</li>
<li>Annual subscriptions: New York Times, Baltimore Business Journal, WTCI Resource Library &amp; Training, and more</li>
<li>Paid parental leave</li>
<li>Employee assistance program</li>
<li>Company-paid retreats and social events</li>
<li>Training and professional development</li>
<li>Career growth mapping and plan</li>
<li>Volunteering opportunities</li>
<li>On-site gym access</li>
</ul>
 
Equal Employment Opportunity Statement
 
World Trade Center Institute is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

World Trade Center Institute expressly prohibits any form of workplace discrimination or harassment based on any of the aforementioned characteristics. We are dedicated to promoting an inclusive workplace, and we welcome and encourage individuals from all backgrounds to join our team. If you need assistance or accommodation in the application process, please contact World Trade Center Institutes Human Resources Department at <a href="mailto:jennifer@wtci.org" target="_blank">jennifer@wtci.org</a>.

Coordinator of Fellowships

<h3>Job Description</h3>
Job DescriptionAbout UsHighLevel is an AI-powered, all-in-one white-label sales &amp; marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, including agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid-2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames. Our PeopleWith over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home. Our ImpactAs of mid-2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark—and we get to help make that happen. Learn more about us on our YouTube Channel or Blog Posts Who You AreYou’re an organized, proactive, and people-centered professional who thrives on bringing structure to ambitious, fast-moving programs. You have a passion for supporting young entrepreneurs and a knack for turning ideas into action. You love the details: coordinating schedules, managing logistics, and ensuring every part of a program runs smoothly. You’re a natural communicator, comfortable balancing multiple stakeholders - from students and mentors to university partners and internal teams. You’re driven by impact and take pride in helping others succeed through operational excellence and great communication. You’re someone who thrives in a fast-paced, high-growth environment like HighLevel’s -ready to assist, organize, and execute a program that transforms students into founders. What You'll Be Doing:Program Operations &amp; Logistics (Pre-Program &amp; Summer Focus)
<ul>
<li>Support scheduling, onboarding, housing coordination, and weekly program logistics.</li>
<li>Assist with preparing materials, organizing events, and ensuring smooth day-to-day program operations.</li>
<li>Provide administrative and logistical assistance to the Program Manager and broader internship team.</li>
<li>Help ensure all program activities run efficiently and align with established plans.</li>
</ul>
Recruitment &amp; Marketing Support (Fall &amp; Spring Focus)
<ul>
<li>Assist with executing campus outreach campaigns, job postings, and email communication.</li>
<li>Maintain applicant data in the CRM and support the candidate review process.</li>
<li>Help maintain university outreach lists, post internship openings, and update calendars and tracking dashboards.</li>
<li>Prepare materials and provide on-site or virtual support for recruitment events and communications.</li>
</ul>
Program Execution (Summer Focus)
<ul>
<li>Support delivery of workshops, training sessions, and other program events.</li>
<li>Track intern attendance, engagement, and deliverables.</li>
<li>Capture photos, videos, and testimonials for post-program storytelling and marketing.</li>
<li>Assist with preparing agendas, confirming speakers, organizing logistics, and capturing notes or feedback.</li>
<li>Ensure all interns have the tools and information they need to succeed each week.</li>
<li>Surface logistical needs or potential issues to the Program Manager promptly for resolution.</li>
</ul>
Data Management &amp; Reporting
<ul>
<li>Maintain accurate databases of interns, applicants, and partner organizations.</li>
<li>Collect post-program feedback and assist with performance reporting.</li>
<li>Help track program KPIs including recruitment funnel, intern satisfaction, and business outcomes.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Facilitate clear, consistent communication between interns, mentors, and internal teams as directed.</li>
<li>Assist in drafting updates, reminders, and resources for program participants.</li>
<li>Monitor general inquiries and route them to the appropriate contact or the Program Manager when needed.</li>
<li>Provide ongoing support to ensure all stakeholders feel informed and supported.</li>
</ul>
What You'll Bring
<ul>
<li>Bachelor’s degree in Communications, Business, Marketing, or a related field preferred.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Proven experience in event coordination, program support, or operations (1–3 years preferred).</li>
<li>Comfort with CRMs and project management tools (e.g., ClickUp, Asana, or HighLevel).</li>
<li>Ability to manage multiple priorities in a fast-paced, startup-like environment.</li>
<li>A genuine interest in entrepreneurship, education, and student development.</li>
<li>Ability to work in-person during the summer program in Dallas and travel occasionally for recruiting events.</li>
</ul>
The salary range for this role is $41,000 - $50,000 annually. Equal Employment Opportunity Information The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision. #LI-Hybrid#LI-BQ1
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

1,083 Remote Recruiting Coordinator Jobs