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<h3>Job Description</h3>
Job DescriptionSalary: $25.00 - $27.00 an hour 
HR and Office Operations Coordinator
 
Status: Full-time, Hourly
Reports to: President
Functional HR Partner: Vida HR (Fractional HR Business Partner)
Internal Partners: Finance Team (Payroll), Agency Leadership Team

The role, in brief:
The HR &amp; Office Operations Coordinator serves as the internal hub for day-to-day HR operations and employee experience, with primary ownership of BambooHR administration, employee record management, and HR process coordination. In partnership with Vida HR (fractional HR leadership), this role ensures HR programs are executed consistently and confidentially, while also supporting office operations and workplace logistics that keep the agency running smoothly.
 
HR Support Model
The agency partners with Vida HR to provide senior-level HR guidance, employee relations support, compliance oversight, and manager coaching. Employees may contact Vida HR directly for confidential or complex HR matters. The HR &amp; Office Operations Coordinator supports operational follow-through and coordination to ensure a seamless employee experience.
 
Responsibilities Include:
 
HR Operations &amp; BambooHR Administration (Primary)
1. HR Operations &amp; BambooHR Administration (Primary Responsibilities)
<ul>
<li>Serve as the internal point of information for HR processes and BambooHR navigation (what forms, what steps, where to find information), while routing judgment-based questions to Vida HR.</li>
<li>Serve as the primary administrator and point of accountability for BambooHR</li>
<li>Maintain employee records and ensure accuracy (titles, compensation history, job changes, documentation, org charts)</li>
<li>Manage HR workflows in BambooHR (onboarding/offboarding, acknowledgements, performance cycles, time-off workflows)</li>
<li>Run standard reports and dashboards (headcount, anniversaries, PTO, compliance acknowledgements) for executive leadership and VidaHR.</li>
<li>Provide employee support on HR process questions (how do I) and route confidential matters appropriately</li>
<li>Own BambooHR workflows and data integrity (audits, reporting cadence, consistency of records).</li>
<li>Manage employee self-service support and ensure HR process documentation lives in BambooHR.</li>
</ul>
2. Payroll Partnership (Finance-Owned)
<ul>
<li>Submit employee status, benefits, and time-off changes to Finance</li>
<li>Ensure timely and accurate payroll inputs</li>
<li>Assist employees with payroll process questions</li>
<li>Escalate payroll discrepancies to Finance</li>
</ul>
This role does not run or reconcile payroll.
 
HR Program Coordination (in partnership with Vida HR)
1. HR Operations &amp; Employee Lifecycle
<ul>
<li>Coordinate onboarding logistics, including paperwork, systems access, orientation scheduling, and first-week readiness</li>
<li>Ensure I-9 completion and E-Verify submission within required timelines; escalate any exceptions to Vida HR</li>
<li>Coordinate offboarding logistics, including equipment return, access removal, and exit interview scheduling</li>
<li>Maintain accurate employee records in BambooHR, including documentation, acknowledgments, and employee changes</li>
<li>Support performance management cycle logistics (tracking, reminders, document distribution)</li>
<li>Process BambooHR reimbursements</li>
<li>Ensure all HR documentation and checklists are completed accurately and on time</li>
</ul>
2. Benefits Administration (Coordination Role)
<ul>
<li>Process employee life-event changes by collecting documentation, submitting updates through carriers/brokers, and confirming completion</li>
<li>Maintain benefits documentation, deadlines, and enrollment materials</li>
<li>Coordinate benefits communications, open enrollment logistics, and employee completion tracking</li>
<li>Serve as the administrative point of contact for routine benefits requests</li>
<li>Communicate 401(k) changes to Finance for payroll deductions</li>
</ul>
Important Boundary: This role does not provide benefits advice, plan recommendations, coverage interpretation, or eligibility determinations. Questions requiring judgment are routed to the benefits broker and/or Vida HR.
3. Leave Administration
<ul>
<li>Coordinate leave-related paperwork and documentation (FMLA and other leaves)</li>
<li>Track timelines, documentation, and communications</li>
<li>Partner with Vida HR for eligibility interpretation, compliance guidance, and complex situations</li>
</ul>
4. Recruiting Coordinatio (Coordination Only Vida HR Owned)
<ul>
<li>Coordinate interview scheduling and candidate logistics as needed, in partnership with Vida HR and hiring managers.</li>
<li>Support hiring process administration (posting, interview logistics, documentation tracking) as directed by Vida HR.</li>
</ul>
5. Agency Reputation Management
<ul>
<li>Coordinate with the agencys Reputation Management Representative regarding Glassdoor presence and ratings</li>
<li>Track and report Glassdoor score trends and updates to executive leadership and Vida HR</li>
<li>Support timely follow-through on reputation-related action items as directed by leadership or Vida HR</li>
</ul>
 
Office Operations &amp; Workplace Experience (Secondary)
1. Office Operations &amp; Front Desk
<ul>
<li>Serve as the first point of contact for visitors, clients, and employees</li>
<li>Manage front-desk activities, phone calls, mail, deliveries, and meeting coordination</li>
<li>Maintain a clean, organized, and welcoming office environment</li>
<li>Order and manage office, kitchen, and supply inventory</li>
<li>Coordinate vendors, parking passes, and office logistics</li>
<li>Support internal events, meetings, and agency gatherings</li>
</ul>
Office and front-of-house responsibilities are managed with appropriate prioritization to ensure HR operations and BambooHR deadlines are consistently met.
2. Employee Experience &amp; Cultural Initiatives
<ul>
<li>Provide administrative and logistical support for agency cultural initiatives and events, including One Agency Day, VJ Gathers, and other employee engagement programming as needed</li>
<li>Coordinate scheduling, communications, supplies, vendor support, and on-site execution to ensure events run smoothly and reflect the agencys values</li>
<li>Track event timelines and deliverables and partner with internal stakeholders to ensure alignment on roles, expectations, and outcomes</li>
</ul>
Escalation &amp; Decision Rights
<ul>
<li>Escalate to Vida HR: employee relations concerns, policy interpretation, leave eligibility, accommodations, disciplinary actions, investigations, compliance matters</li>
<li>Escalate to Finance: payroll discrepancies, deductions issues, wage-related questions</li>
<li>Escalate to Leadership: high-risk employee relations matters, compensation exceptions, termination decisions</li>
</ul>
This role serves as a point of information for HR processes and systems (BambooHR, time off, onboarding steps, documentation workflows). Employee relations concerns, performance issues, accommodations, compliance interpretation, and confidential HR matters are supported directly by Vida HR and leadership, with this role providing coordination and documentation support as needed.
 
What Success Looks Like (First 90 Days)
<ul>
<li>Onboarding and offboarding completed smoothly with no missed steps</li>
<li>HR records and benefits changes maintained accurately and on time</li>
<li>Proactive tracking of deadlines and open items</li>
<li>Employee inquiries acknowledged within one business day</li>
<li>Strong judgment around when to handle vs. escalate</li>
<li>Professionalism, confidentiality, and follow-through demonstrated consistently</li>
</ul>
<ul>
<li>BambooHR records and workflows are accurate, clean, and consistently maintained</li>
<li>Employees know how to access HR information and self-serve through BambooHR</li>
<li>Performance review cycles (if applicable) are scheduled and tracked appropriately</li>
<li>Office operations run reliably without disrupting HR priorities</li>
<li>Strong working rhythm established with Vida HR</li>
<li>A consistent planning rhythm and execution process is established for key cultural initiatives (e.g., One Agency Day and VJ Gathers), resulting in smooth logistics and strong employee experience.</li>
</ul>
 
Those who succeed in this role have the following qualifications: 
<ul>
<li>Associate degree preferred and HR certification a plus</li>
<li>2-3 years experience in an HR or administrative role is preferred</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Ability to handle sensitive information with confidentiality.</li>
<li>Reliable transportation and ability to travel between Denver and COS office as needed.</li>
<li>HRIS administration experience (BambooHR preferred)</li>
<li>Strong data accuracy / documentation discipline</li>
<li>Comfort managing calendars, workflows, and reporting</li>
<li>Experience coordinating internal events, employee engagement initiatives, or office culture programming; comfortable managing multiple moving pieces with a hospitality mindset.</li>
</ul>
 
Agency Values:
The following characteristics are expected of each employee of the agency regardless of role or responsibility:
<ul>
<li>GRIT. Fall seven times, get up eight.</li>
<li>CURIOUS. Follow that hunch with unbridled passion.</li>
<li>PROVOCATIVE. When it comes to moving a piano, never grab the sheet music.</li>
<li>CONFIDENCE. Fake it til you make it. Then fake it some more. (Psst, no one knows. Its ok.)</li>
<li>UNCOMPROMISING. What you do when no one is watching is really who you are.</li>
<li>UNFORGETTABLE. What about you, your character, your personality - sticks?</li>
<li>UNWAVERING. Projects and initiatives are rarely sprints. Pace yourself. And encourage others who need a pick-me-up along the way.</li>
<li>MYTH-WORTHY. What stories about you will still loom large 20 years from now.</li>
</ul>
 
Schedule and Location:
Monday - Friday 8:30am - 5:30pm. Remote work available Fridays.
This role is based out of our Colorado Springs, CO office.
 
Compensation:
The hourly wage range for this position is $25.00 - $27.00 an hour.
 
Benefits:
 
<ul>
<li>401k + employer match</li>
<li>Medical, Dental, Vision</li>
<li>Life and short-term disability (100% employer paid)</li>
<li>Voluntary long-term disability</li>
<li>EAP</li>
<li>9 paid holidays</li>
<li>PTO, Floating Holiday, Volunteering Day</li>
<li>Education reimbursement</li>
<li>Employee referral program</li>
<li>Employee recognition program where points turn into money!</li>
</ul>
 
 
Vladimir Jones is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, age, protected veteran status, or disability status.
 
Vladimir Jones participates in E-Verify, which is a federal program used to confirm the employment eligibility of all new hires.

HR and Office Operations Coordinator

<h3>Job Description</h3>
Job DescriptionWhere A-Players Thrive.
We're an employee-owned, vertically-integrated builder of some of America's most popular health &amp; wellness brands. With over 1,400 team members across multiple companies, we create best-in-class products that help make the world healthier and happier. Our creative content educates the world on making smarter health choices, while the brands we own generate over $1 billion of revenue annually. Learn more about our brands.
We're Looking For A(n): Storytelling Production Coordinator 
Location: Remote (Woodland Hills, CA)
What You'll Be Doing: The Production Coordinator supports the full lifecycle of Golden Pets shoots by managing day-to-day production logistics, scheduling, and documentation. This role fills key gaps across locations, permitting, and vendor billing, ensuring smooth operations as the Pets division grows. The Coordinator serves as a central communication hub for internal teams, vendors, and location partners to keep every project on track.
<ul>
<li>Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team.</li>
<li>Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination.</li>
<li>Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation. Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs.</li>
<li>Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery.</li>
<li>Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows.</li>
<li>Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders.</li>
<li>Uphold SAG guidelines and production protocols in coordination with the production team and signatory.</li>
<li>Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment.</li>
<li>Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed.</li>
<li>Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew.</li>
</ul>
Qualifications (Note: We strongly encourage you to apply even if you don't tick ALL of these boxes.):
<ul>
<li>Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment.</li>
<li>Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners.</li>
<li>Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach.</li>
<li>Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols.</li>
<li>Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps.</li>
<li>Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable.</li>
<li>Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records.</li>
<li>Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew.</li>
<li>Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously.</li>
<li>Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set.</li>
<li>Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics.</li>
<li>Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment.</li>
<li>Required Education: High School Diploma</li>
<li>Preferred Education: Associates Degree in Film or Production</li>
<li>
Required Experience: 
<ul>
<li>1–3 years of experience in production coordination or a related production support role.</li>
<li>Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots.</li>
<li>Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers.</li>
</ul>
</li>
<li>
Preferred Experience: 
<ul>
<li>2–4 years of production or post-production experience in a fast-paced, multi-project environment.</li>
<li>Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies.</li>
<li>Prior experience handling vendor billing, managing invoices, or working with Accounts Payable.</li>
</ul>
</li>
</ul>
Golden Perks &amp; Benefits: 
<ul>
<li>Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.</li>
<li>Through our charity sponsorships, you can make a positive impact on communities worldwide. We've donated over $9 million to date. </li>
<li>We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career. </li>
<li>6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.</li>
<li>Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.</li>
<li>Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career. </li>
<li>Plus Bonus Potential</li>
<li>Reimbursements for a portion of personal cell phone and internet usage for eligible employees. </li>
</ul>
The base salary range is $24.18-$32.26, plus bonus potential.
The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote. 
 Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.
We will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.
A Note to Recruiting Agencies: At Golden Hippo, we handle all hiring through our internal Talent Acquisition team. Occasionally, we might use staffing or recruiting agencies to support our internal team in finding the right candidates. Agencies are not authorized to contact our hiring teams directly to present candidates. Our internal Talent Acquisition team is responsible for all candidate presentations to our hiring managers. Golden Hippo will need written approval and a signed agreement before submitting any candidate info for a specific job opening. Without this, we won't pay any fees for placements. Thank you for your understanding.
Candidate Safety: The safety of our candidates is our highest priority. When looking for a job, please be aware of cyber criminals, fake domains, and fraudulent job offers. Golden Hippo recruiters will only contact applicants from our official company e-mail domain, (<a href="mailto:NAME@GOLDENHIPPO.COM" target="_blank">NAME@GOLDENHIPPO.COM</a>) or through our internal Applicant Tracking System, Greenhouse. In addition, Golden Hippo recruiters will never send you checks, or ask you to disclose personal financial details. If you receive any suspicious communications regarding an open position or a job offer, please contact Golden Hippo directly at <a href="mailto:safety@goldenhippo.com" target="_blank">safety@goldenhippo.com</a> to verify its validity.
Click here to learn more about general internet safety and our hiring practices. 
Click here to view our Privacy Notice to Job Applicants.

Storytelling Production Coordinator

<h3>Job Description</h3>
Talent Acquisition Coordinator (Contract)
Location: Englewood, CO (Hybrid – Corporate Office)
Schedule: Monday–Friday, 9:00am–5:00pm
 • Monday &amp; Friday: Remote
 • Tuesday–Thursday: Onsite
Contract Length: 6–8 weeks
Pay Rate: $20.00–$23.00/hour
Employment Type: Contract
 
Position Overview
Lakeshore Talent is partnering with a Colorado-based organization to identify a Talent Acquisition Coordinator to provide short-term support during a departmental reorganization and peak hiring period. This contract role will directly support a small, collaborative Talent Acquisition team and report to the Talent Acquisition Manager.
The ideal candidate is highly organized, detail-oriented, and able to quickly ramp up in a fast-paced recruiting environment. This role focuses heavily on interview coordination, requisition management, candidate communication, and ATS administration.
 
 
Key Responsibilities
<ul>
<li>Provide administrative and coordination support to the Talent Acquisition team, including recruiters and leadership</li>
<li>Assist with recruiting-related requests and tickets submitted through Freshdesk</li>
<li>Open new requisitions and perform manual edits as needed</li>
<li>Customize and post job advertisements on Indeed, including management of sponsored ads</li>
<li>Schedule and coordinate follow-up interviews for corporate and leadership-level roles</li>
<li>Manage onboarding task lists for new hires at the Team Lead level and above</li>
<li>Draft offer letters, initiate background checks, and manage requisitions within the Applicant Tracking System</li>
<li>Maintain accurate candidate and requisition data across recruiting systems</li>
<li>Support additional recruiting projects as needed, particularly during peak hiring volume</li>
</ul>
 
Required Qualifications
<ul>
<li>1–3 years of experience in a Recruiting Coordinator, HR Coordinator, or administrative support role</li>
<li>Experience working in ADP or a similar Applicant Tracking System</li>
<li>Familiarity with task or project management tools such as Asana</li>
<li>Working knowledge of Microsoft Outlook, Teams, Word, and Excel</li>
<li>Strong organizational and time-management skills with excellent attention to detail</li>
<li>Clear, professional written and verbal communication skills</li>
<li>Ability to handle confidential information with discretion</li>
<li>Proven ability to quickly learn systems and follow established processes in a short-term assignment</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience supporting high-volume or multi-location hiring efforts</li>
<li>Prior temporary or contract recruiting support experience</li>
</ul>
 
Work Environment &amp; Additional Details
<ul>
<li>Hybrid schedule with both onsite and remote flexibility</li>
<li>Open-concept office environment</li>
<li>Collaborative team culture with occasional team meetings and wellness activities</li>
<li>Some flexibility to work remotely during high-volume periods as approved</li>
</ul>

Temporary Talent Acquisition Coordinator

<h3>Job Description</h3>
Job DescriptionJob Description 
We are seeking a detail-oriented Accounts Receivable Coordinator to support cash applications for our Residential Canada group. The Accounts Receivable (AR) Coordinator is responsible for the accurate and timely application of customer payments to ensure proper crediting of accounts and support timely order release. This entry-level role requires strong attention to detail, the ability to work in a fast-paced environment, and effective cross-functional communication.
Key Responsibilities:
<ul>
<li>
Accurately apply daily customer payments, including lockbox receipts, credit card transactions, ACH/wire payments, remote deposit capture, and foreign currency transactions.
</li>
<li>
Research and resolve payment discrepancies, short pays, unidentified cash, and misapplied payments.
</li>
<li>
Communicate with Customer Service, Credit, Collections, and Sales to resolve account issues and support order release.
</li>
<li>
Process credit card receipts and maintain proper documentation in accordance with company policies.
</li>
<li>
Monitor bank activity and ensure all deposits are captured and applied within established deadlines.
</li>
<li>
Maintain organized payment records and support month-end closing activities.
</li>
<li>
Assist with process improvements to enhance efficiency and accuracy in the cash application workflow.
</li>
</ul>
Qualifications 
<ul>
<li>3+ years of experience in collections or&nbsp;accounts receivable preferably in a corporate or financial services setting.</li>
<li>
Strong attention to detail with a high degree of accuracy.
</li>
<li>
Ability to work independently and manage competing priorities in a fast-paced setting.
</li>
<li>
Effective communication skills with the ability to collaborate across multiple departments.
</li>
<li>
Proficiency in MS Office (Excel, Outlook); experience with ERP systems preferred.
</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
&nbsp;
Why work for Cornerstone Building Brands?&nbsp;
Our teams are at the heart of our purpose to positively contribute to the communities where we&nbsp;live, work and play. Full-time* team members receive** medical, dental and vision benefits starting day 1. Other benefits include PTO, paid holidays, FSA, life insurance, LTD, STD, 401k, EAP, discount programs, tuition reimbursement, training, and professional development.&nbsp;
*Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.
&nbsp;
Cornerstone Building Brands is an Equal Opportunity Employer.&nbsp;
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here&nbsp;along with This Organizations Participation in E-Verify Poster here.&nbsp;If you'd like to view a copy of the company's affirmative action plan&nbsp;for protected veterans or individuals with disabilities or policy statement, please contact Human Resources at 281-897-7788 or <a href="mailto:HRCompliance@cornerstone-bb.com" target="_blank">HRCompliance@cornerstone-bb.com</a>. If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at 281-897-7788 or <a href="mailto:HRCompliance@cornerstone-bb.com" target="_blank">HRCompliance@cornerstone-bb.com</a>. This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.
&nbsp;
All your information will be kept confidential according to EEO guidelines.
&nbsp;
California Consumer Privacy Act (CCPA) of 2018 &nbsp;
Must be at least 18 years of age to apply.
&nbsp;
Notice of Recruitment Fraud
We have been made aware of multiple scams whereby unauthorized individuals are using Cornerstone Building Brand's name and logo to solicit potential job-seekers for employment. In some cases, job-seekers are being contacted directly, both by phone and e-mail. In other instances, these unauthorized individuals are placing advertisements for fake positions with both legitimate websites and fabricated ones. These individuals are typically promising high-paying jobs with the requirement that the job-seeker send money to pay for things such as visa applications or processing fees. Please be advised that Cornerstone Building Brands will never ask potential job-seekers for any sort of advance payment or bank account information as part of the recruiting or hiring process.

Accounts Receivable Coordinator

<h3>Job Description</h3>
Job DescriptionAbout Kasa
Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. Kasa has built a hospitality operating system that fundamentally improves the profitability of hospitality assets while delivering a high quality, digitally forward experience to guests. We partner with owners of multifamily and boutique hospitality properties to deliver stylish, professionally managed accommodations to business and leisure travelers alike. We took the best that hotels and short-term rentals had to offer and created a new class of hospitality that is well-priced, reliable, and offers a large selection of great locations.
Unlike traditional hotel operators, we prioritize automation, AI-driven pricing, and data-driven decision-making to optimize revenue and improve guest experiences.
This is an on-site position at our Hillsboro Beach, FL property.
The Role
We are looking for a Sales &amp; Event Coordinator to partner with and assist the sales team to achieve established revenue goals and service metrics. This critical role will support the sales manager with conducting onsite tours, following up on new active groups, and managing all sales-related client &amp; internal communication regarding reservations and billing. Additionally, you will be the on-site point of contact for all events; you will ensure seamless execution and client satisfaction. You will report to the Hotel General Manager and work closely with the Area Sales Manager while also acting as a liaison between Sales, Reservations, GX, Billing, and Operations.
About the Team
Kasa's Sales team drives revenue growth and builds direct guest and client relationships that strengthen our brand. This onsite role works directly with the property operations team to ensure sales efforts align with day-to-day operations and guest experience. You will also partner closely with the broader Kasa sales organization, collaborating to deepen customer relationships, activate property spaces, and deliver strong performance across the market.
Day in the life of a Kasa Sales &amp; Events Coordinator
As a Sales &amp; Event Coordinator, your role will be varied, with responsibilities ranging from administrative support to event planning and client interaction. Your tasks may include:
Sales &amp; Client Management
<ul>
<li>
Acting as the main point of contact for clients throughout the planning process
</li>
<li>
Conducting onsite tours showing rooms and event spaces
</li>
<li>
Creating proposals, drafting contracts, and preparing invoices for events and sales bookings
</li>
<li>
Assist Sales Managers with reservations, client follow-up, and lead management
</li>
<li>
Promoting services and supporting sales initiatives to meet revenue targets
</li>
</ul>
Event Planning &amp; Logistics
<ul>
<li>
Meeting with clients to understand event or group needs
</li>
<li>
Preparing group resumes, event outlines, timelines, and "run of show" documents
</li>
<li>
Researching, booking, and coordinating vendors, venues, catering, and services
</li>
<li>
Managing event budgets and ensuring expenditures remain on target
</li>
<li>
Coordinating group rooming lists in Kontrol and maintaining client communication in the Thynk system
</li>
</ul>
On-Site Event Execution
<ul>
<li>
Overseeing event setup and breakdown in coordination with onsite staff
</li>
<li>
Greeting guests, attendees, and clients upon arrival
</li>
<li>
Troubleshooting event-day issues quickly and professionally
</li>
<li>
Coordinating staff or vendors and ensuring smooth event flow
</li>
</ul>
Administrative Support
<ul>
<li>
Answering and responding to phone and email messages promptly
</li>
<li>
Distributing incoming mail and maintaining filing systems
</li>
<li>
Typing correspondence, preparing meeting minutes, and managing data entry
</li>
<li>
Maintaining accurate records of sales activity, client interactions, and event history
</li>
<li>
Assisting with inventory and coordinating internal communications
</li>
</ul>
Collaboration
<ul>
<li>
Working closely with other departments such as Operations, Finance, Reservations, and Guest Experience
</li>
<li>
Attending meetings and training sessions as required by management
</li>
</ul>
Experience
<ul>
<li>
A warm, friendly, and courteous demeanor with guests, clients, vendors, and team members
</li>
<li>
Strong organizational and time-management skills with great attention to detail
</li>
<li>
Effective verbal and written communication skills
</li>
<li>
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
</li>
<li>
Must be computer literate; have experience using Google Workspace tools and products, and the ability to learn new tools quickly
</li>
<li>
Database management experience
</li>
<li>
Ability to engage management decision-makers and influencers at any level
</li>
<li>
Motivated by the attainment of goals and metrics
</li>
<li>
Able to work independently, self-motivated
</li>
<li>
Ability to lift, carry, push, or pull objects up to 20 pounds occasionally and up to 10 pounds frequently
</li>
</ul>
Plus if...
<ul>
<li>
You've worked in the South Florida market in hotel sales or events
</li>
<li>
You have prior hospitality experience
</li>
<li>
You have worked in event planning, catering sales, or venue coordination
</li>
<li>
You have worked in CRM tools and event-planning software previously
</li>
</ul>
In one year, you will succeed at Kasa by having:
<ul>
<li>
Built a strong foundation in Sales, Catering, and Event administrative processes
</li>
<li>
Developed effective multitasking, organizational, and time-management skills
</li>
<li>
Gained a reputation for delivering exceptional client and guest service
</li>
<li>
Contributed to seamless group coordination and successful event execution
</li>
<li>
Supported revenue growth through strong sales support and client relationship management
</li>
</ul>
Curious about the Kasa experience? Save 15% when you book on kasa.comBenefits
<ul>
<li>Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.</li>
<li>The Pay: The starting base pay range for this role is between $50,000 and $57,000 and is set based on multiple considerations including business needs, market demands, talent availability, experience, and unique skills and attributes. The base pay range is subject to change and may be modified in the future. This role may also be eligible for equity, bonus, perks, benefits, and Kasa Travel Credits.</li>
<li>Paid Time Off: Full-time hourly Kasa employees accrue paid time off at a generous rate that increases with tenure.</li>
<li>Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.</li>
<li>Health Coverage: We've invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage.</li>
<li>Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more!</li>
</ul>

Who We Are
Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. Kasa has built a hospitality operating system that fundamentally improves the profitability of hospitality assets while delivering a high-quality, digitally forward experience to guests. We partner with owners of multifamily and boutique hospitality properties to provide stylish, professionally managed accommodations to business and leisure travelers. We took the best that hotels and short-term rentals had to offer and created a new class of hospitality that is well-priced, reliable, and offers a large selection of great locations!
Behind the scenes, we build technology that combines with our innovative operations to grow a globally scalable offering that delivers high-quality stays to guests. Our guests enjoy seamless check-ins, caring service, and attractive amenities. If anything comes up, our on-site and remote guest experience team is available throughout their stay, ensuring our hospitality is rarely seen but always felt.
Kasa is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by law. All employment is decided based on qualifications, merit, and business need.
Kasa is an E-Verify participant. We will verify the identity and employment eligibility of all persons hired to work in the United States by matching information employees provide on the Form I-9 against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). You may find more information here and here.
Kasa does not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People &amp; Talent team.
The Kasa Talent Acquisition team will only communicate from email addresses that use the URLs kasa.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money or technology to work for our company. If you believe you are a scam victim, please review your local government consumer protections guidance and reach out to them directly. US-based applicants may refer to this article from consumer.ftc.gov for more details.

Sales & Event Coordinator

<h3>Job Description</h3>
Job Description
PROPOSAL COORDINATOR II (In-office and/or Remote)
Why This Role Matters
Step into a role where your creativity and organizational expertise directly shape CPL’s success. As a Proposal Coordinator II, you’ll be at the heart of our business development efforts—driving the creation of compelling, award-winning proposals and qualifications packages that win new opportunities and elevate our brand.
Reporting to a Proposal Manager, you’ll transform ideas into visually striking, customized PowerPoint presentations and interview materials using the Adobe Creative Suite, ensuring every deliverable reflects CPL’s unique identity. Your work will span moderately complex projects, giving you the chance to collaborate across teams, sharpen your skills, and make a measurable impact on our growth.
This is more than coordination—it’s about leading the production of materials that inspire confidence, capture attention, and set CPL apart.
 
What You'll Do
<ul>
<li>Lead the production of different practice area proposals and qualifications packages and facilitate the creation of branded PowerPoint presentations and interview materials </li>
<li>Write thoughtful and tailored content for proposals and interviews </li>
<li>Update and maintain project descriptions, resumes and staff biographies </li>
<li>Provide research and support for business development efforts </li>
<li>Participate in internal client development and marketing meetings </li>
</ul>
 
What You Bring
<ul>
<li>BS in Marketing, Business, Communications, English or a related field – or an equivalent combination of education and experience </li>
<li>3-5 years of relevant experience </li>
<li>Familiarity with Adobe InDesign </li>
</ul>
<ul>
<li>Strong writing, editing and proofreading skills </li>
<li>Ability to communicate efficiently and productively with both internal and external teams </li>
<li>Aptitude for producing high-quality deliverables in time-sensitive situations which often require immediate turnaround </li>
<li>Accountability, able to prioritize and meet deadlines </li>
<li>Previous experience in the AEC industry is a plus </li>
<li>Graphic design or publication design skills are a plus </li>
</ul>

What We Offer: CPL cares about your future with us! That’s why we offer the following benefits to you and your family: 
<ul>
<li>Internal Mobility &amp; Career Advancement </li>
<li>Healthcare for you and your family including spouse coverage: Medical, Dental, Vision &amp; Prescription insurances. Single Plans with 100% paid premium </li>
<li>Flexible Time Off + 8 Holidays a year </li>
<li>Retirement Savings Plan - Contribution from CPL to grow your retirement funds. </li>
<li>Tuition Assistance: You may be eligible for continuing education assistance. </li>
<li>Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.  </li>
<li>Licensure Assistance </li>
<li>Long-Term Disability Insurance Company/team member premium sharing </li>
<li>Flexible Spending Account $5,000 dependent childcare annually paid 100% by team member pre-taxes.  </li>
<li>FREE Life Insurance and AD+D Insurance  </li>
<li>Voluntary Short-Term Disability Insurance </li>
</ul>
 What Does It Look Like Working Here? We believe that building a strong community is about establishing a prevailing sense of fellowship among our team members, friends, and neighbors. 
<ul>
<li>Collaboration – working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams. </li>
<li>Family – celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family. </li>
<li>Fun – not taking oneself too seriously, fully understanding that fun at work is conducive to productivity. </li>
<li>Inspiration – contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeat attitude. </li>
<li>Integrity – doing what is ethically right and providing reliable follow-through on commitments. </li>
<li>Ingenuity – seeking new opportunities and consistently identifying unexpected and practical ways to solve problems. </li>
</ul>
The rate for this position generally ranges between $26-33 hourly. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee's pay history will not be used in compensation decisions.
CPL does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. CPL will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with CPL. All initial communication with recruiting professionals or agencies must go through our Talent Acquisition Team.

Proposal Coordinator II

<h3>Job Description</h3>
Job Description
RIGHTSTONE IS HIRING! We are seeking an experienced and detail-oriented Accounts Payable Coordinator to join our finance team in Parsippany, NJ with $22.76/hr pay for a 6-months contract (possibility of extension). In this role, you will be responsible for processing, auditing, and maintaining accuracy across all AP functions — ensuring timely and accurate vendor payments and supporting our Treasury and Accounting teams with reconciliation and reporting. APPLY NOW!
 
Schedule: Monday–Friday | 9:00 AM–5:00 PM (Fridays until 1:00 PM EST)
Setup: Hybrid (Onsite Tuesday–Thursday, Remote Monday &amp; Friday)
 
What You’ll Do:
<ul>
<li>Process and audit regular and PO invoices with accuracy and timeliness.</li>
<li>Record and submit wire payments to Treasury.</li>
<li>Create and process payments for multiple payment methods.</li>
<li>Audit T&amp;E reports in Concur and ensure compliance with company policies.</li>
<li>Extract documentation for projects and audits as needed.</li>
<li>Reconcile invoices, vendor statements, and assist in internal data cleanups.</li>
<li>Manage vendor maintenance — including setup, updates, and inactivation.</li>
<li>Support 1099 processing and reporting.</li>
<li>Generate ad hoc reports upon request.</li>
<li>Deliver exceptional customer service to internal teams and external vendors.</li>
<li>Expected Volume: 90–100 invoices/day (mix of automated and manual reviews for U.S. and Canadian operations).</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree required (Accounting or related field preferred).</li>
<li>2–5 years of Accounts Payable experience.</li>
<li>Proficiency with MS Office Suite (Excel, Outlook, Word, PowerPoint).</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>High attention to detail and ability to thrive in a fast-paced environment.</li>
</ul>
 
Preferred Skills
<ul>
<li>Experience with Oracle Payables and Concur Expense.</li>
<li>Familiarity with SharePoint.</li>
<li>Customer service background and data entry experience in invoice processing, payments, and vendor management.</li>
<li>Open to strong entry-level candidates with relevant education and enthusiasm to learn.</li>
</ul>
 
RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.
Company DescriptionRightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you! RightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT! RightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success. Candidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business! Client Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people! 
<h3>Company Description</h3>
RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!\r\n\r\nRightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT!\r\n\r\nRightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success.\r\n\r\nCandidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business!\r\n\r\nClient Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people!

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