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city

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<h3>Job Description</h3>
Job DescriptionDescription:
Decatur Manor, a Specialized Mental Health Rehabilitation Facility in Decatur, IL is seeking a mature, professional Administrative Assistant for a Full-Time position. 
 
Preferably, the ideal candidate will have at least 2 years experience as an Administrative Assistant in a healthcare setting. 
 
RATE: Up to $23 per hour with benefits based on experience and qualifications
 
Responsibilities include but are not limited to:
 
<ul>
<li>Assisting the Executive Director and Hiring Managers with office administrative tasks</li>
<li>Conducting new hire Orientation weekly</li>
<li>Processing payroll and submitting to consulting office on time every two weeks</li>
<li>Scheduling, supervising and training receptionists</li>
<li>Maintaining accurate employee files </li>
<li>Assisting with State Survey requests and Foid reporting</li>
<li>Willingness to work on weekends (both days) every 2 months</li>
</ul>
If you enjoy working in a healthcare environment and have compassion, patience and understanding, specifically with residents with primary diagnoses of Mental Illness and possible co-occurring substance use issues, then we would welcome the opportunity to have you on our team. 
Requirements:
<ul>
<li>Must have excellent computer skills, be well organized and be able to speak fluent English. Spanish a plus. </li>
<li>Experience using payroll software (Paylocity a plus)</li>
<li>Expertise in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Knowledge of HR rules and regulations would be beneficial</li>
<li>Must pass a detailed background check and be deemed eligible to work in healthcare by IDPH - may require fingerprinting</li>
<li>Must be 21 years of age or older</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant with a passion for excellence in document creation and management. This role involves working closely with Subject Matter Experts to gather information, analyze it, and produce high-quality documentation. You will play a crucial role in ensuring that all current documentation standards are adhered to and continuously improved.
Responsibilities
<ul>
<li>Work collaboratively with Subject Matter Experts to gather necessary information.</li>
<li>Analyze information to produce high-quality documentation.</li>
<li>Ensure adherence to current documentation standards.</li>
<li>Collaborate with other writers to enhance documentation standards.</li>
<li>Gather and incorporate customer feedback to improve content and usability.</li>
<li>Edit documentation to maintain consistency and accuracy.</li>
<li>Adjust responsibilities, time, and objectives to meet changing priorities.</li>
<li>Promote a safe culture for yourself and those around you.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in technical writing.</li>
<li>Administrative support experience.</li>
<li>Data entry skills.</li>
<li>Document control expertise.</li>
<li>Experience with SharePoint.</li>
<li>Strong written and verbal communication skills.</li>
<li>Attention to detail in planning, writing, proofing, and approval processes.</li>
<li>Ability to work in a production environment and meet deadlines.</li>
<li>Strong sense of ownership and follow-through.</li>
<li>Excellent problem-solving and critical thinking skills.</li>
<li>Ability to utilize resources to find answers.</li>
<li>Desire to improve current processes.</li>
<li>Experience writing procedural documents.</li>
<li>Proficiency with MS Office.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Opportunities for raises and additional benefits.</li>
<li>Experience in a similar administrative role is advantageous.</li>
</ul>
Work Environment
The work environment is an office located within an industrial manufacturing plant. Standard day shift hours apply. Employees are treated as core members of the team, with benefits such as paid holidays, accrued vacation hours, and sick time.
Job Type &amp; Location
This is a Contract position based out of Albany, OR.
Pay and Benefits
The pay range for this position is $27.50 - $27.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Albany,OR.
Application Deadline
This position is anticipated to close on Nov 8, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionDescription:
The Caleb Group, a nonprofit affordable housing organization, is looking for a strong and capable Administrative Assistant to join our team. This position is full time and will be based out of our site office in Lowell, MA. Spanish speaking is a plus.
 
We are seeking a talented individual who can work in a fast paced and multi-faceted environment. Candidate must possess solid telephone, verbal and written communication skills, ethical professionalism, and have a working knowledge of Microsoft Office. Ideal candidate will have strong organizational and multitasking skills, be able to work independently, prioritize effectively and exercise good judgment.
 
Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist management, screening and recertifying tenants, rent collections, and processing payables and receivables. Preferred qualifications include property management and Section 8/LIHTC experience, along with a familiarity with Yardi software but we are willing to train the right candidate if willing to learn.
 
Pay commensurate with experience. Please include a resume with all inquiries.
Requirements:
<ul>
<li>Valid Drivers License</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Philadelphia, Pennsylvania. In this role, you will support a behavioral health organization by managing application processes and ensuring all documentation meets required standards. This position offers an excellent opportunity to contribute to the administrative operations of a meaningful organization. Responsibilities: • Review incoming application packets for completeness and accuracy. • Verify the presence of required signatures and ensure compliance with established guidelines. • Return incomplete packets to applicants for corrections and resubmissions. • Forward finalized application packets to the clinical team for further processing. • Maintain clear and organized records of application statuses and correspondence. • Communicate effectively with applicants to provide guidance on submission requirements. • Collaborate with internal teams to streamline administrative processes. • Handle general administrative tasks, including managing schedules and responding to inquiries. • Support the team in maintaining adherence to organizational procedures and standards.• Bachelor’s degree in a relevant field. • Prior experience in a behavioral health organization or familiarity through academic coursework is preferred. • Strong organizational skills and attention to detail. • Ability to handle administrative tasks efficiently and accurately. • Proficiency in managing schedules, calendars, and correspondence. • Excellent communication skills, both written and verbal. • Capability to work independently and collaboratively in a fast-paced environment. • Basic knowledge of administrative software and tools.

Administrative Coordinator

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. You'll have the opportunity to work in a family-oriented environment where you can learn and grow within the company.
Responsibilities
<ul>
<li>Monitor and buzz in truckers, which will be the majority of your responsibilities.</li>
<li>Input customer and company information into Excel and the company system.</li>
<li>Manually file all documentation and reorganize the filing system alphabetically.</li>
<li>Review tickets for billing and visit the post office to get checks posted.</li>
<li>Handle tickets from incoming trucks.</li>
<li>Assist with inventory on gallons in and out.</li>
<li>Perform ad hoc work as needed.</li>
</ul>
Essential Skills
<ul>
<li>Minimum 1 year of administrative experience, including internships.</li>
<li>Proficiency in Microsoft Office, particularly Excel and Outlook.</li>
<li>Strong verbal and written communication skills.</li>
<li>Ability to use a calculator and perform basic arithmetic for invoice and billing purposes.</li>
<li>Comfortable with filing and maintaining organized company information.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Outgoing and personable demeanor.</li>
<li>Ability to quickly learn and adapt to new tasks.</li>
<li>Willingness to support the team with all hands-on tasks.</li>
</ul>
Work Environment
Work in a small office with about 3 employees. Technicians, totaling 13, are mostly on the road but frequently visit the office, along with some customers. The work hours are from 8am to 5pm, with flexibility for certain days and a half-hour lunch break. The dress code is casual.
Job Type &amp; Location
This is a Contract position based out of Clifton, New Jersey.
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Clifton,NJ.
Application Deadline
This position is anticipated to close on Nov 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes. Responsibilities: • Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients. • Prepare and assemble retainer agreements and assist with setting up matters effectively. • Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information. • Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments. • Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions. • Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients. • Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files. • Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately. • Track legal deadlines and ensure all case requirements are met in a timely manner. • Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.• Previous experience in a legal or organized office environment is preferred. • Strong ability to organize tasks and maintain attention to detail. • Excellent verbal and written communication skills. • Demonstrated ability to handle sensitive and confidential information with discretion. • Reliable and punctual, with the ability to manage multiple tasks effectively. • Proficiency in administrative tasks such as data entry, document scanning, and client intake. • Experience in case management and scheduling appointments. • Knowledge of receptionist duties and phone etiquette.

<h3>Job Description</h3>
Job Description
We are looking for an administrative assistant to help us with a small long term rental property business in Central Florida as well as serve as a personal assistant as needed. Responsibilities would include things such as
- Calling, pricing, and coordinating contractors (Plumbers, Cleaners, Electricians, Lawncare, etc)
- Coordinating with tenants
- Posting rental ads
- Researching potential opportunities
- Booking travel (as needed)
- Managing calendars
- Meeting contractors / prospective tenants at properties
- General organization tasks
- Making appointments
This is partial remote / partial in-person work (In person, at the rental properties located in Orange, Seminole and Brevard County)
An ideal candidate is a self-starter, organized, good communicator, and can multi-task well.
No specific experience required, but having experience with real estate, rehab/construction projects, etc. is a plus
Must be comfortable with technology. Laptop provided. Mileage is reimbursed.

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced and highly organized Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced team, handling tasks such as scheduling, travel arrangements, payroll data entry, and general office management. This position is Contract with the potential for long-term placement, offering an excellent opportunity for career growth in a dynamic environment. Responsibilities: • Coordinate and manage team calendars, ensuring timely scheduling of meetings and appointments. • Arrange domestic and international travel, including flights, accommodations, and transportation. • Accurately input payroll data and maintain records in compliance with deadlines. • Organize and maintain documentation, preparing reports and presentations as needed. • Oversee office supply inventory and procurement to meet operational needs. • Provide support for various administrative tasks and special projects as required. • Answer inbound calls and assist with general inquiries or direct them to the appropriate team members. • Ensure smooth day-to-day operations by handling scheduling and prioritizing tasks effectively.• Minimum of 3 years of experience in administrative roles, preferably within the construction industry. • Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. • Strong organizational skills with the ability to manage multiple tasks and meet tight deadlines. • Excellent verbal and written communication abilities. • High attention to detail, especially in payroll and data entry responsibilities. • Ability to maintain confidentiality when working with sensitive information. • Knowledge of construction industry terminology or processes is a plus. • Positive attitude and adaptability to changing priorities and team needs.

<h3>Job Description</h3>
Job Description
Purpose:
The Administrative Assistant provides administrative support to ensure the efficient operation of the office. This position supports department directors, employees, and volunteers through a variety of tasks related to organization and communication. The Administrative Assistant effectively communicates via phone and email. Additionally, they ensure all duties are completed accurately and delivered with high quality and in a timely manner. This is not a remote position and works out of our Headquarters, in Dublin, OH.&nbsp;
Responsibilities:
<ul>
<li>Greet and assist visitors to the office.</li>
<li>Answer and direct phone calls and Kappa Headquarters emails to the appropriate staff/volunteers.</li>
<li>Provide information by answering questions and requests.</li>
<li>Provide backup to receive, sort and distribute the mail for both the Fraternity and Foundation, as needed.</li>
<li>Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques (in consultation with the Director of Business and Operations).</li>
<li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.</li>
<li>Utilize the ticketing system for technology-related needs. Submit tickets related to updates to membership records.</li>
<li>Produce and distribute correspondence, memos, letters and forms.</li>
<li>Provide simple technology support, such as answering website questions and assisting with password resets.</li>
<li>Assist with generating and preparing regularly scheduled reports.</li>
<li>Develop and maintain an electronic filing system.</li>
<li>Prepare and monitor invoices as they pertain to the administrative area.</li>
<li>Carry out administrative duties such as copying, binding, scanning, mail distribution, etc., in support of all departments.</li>
<li>Confidentially handle sensitive information.</li>
<li>Take accurate minutes of meetings (when requested).</li>
<li>Develop and update administrative systems to make them more efficient.</li>
<li>Support Director of Business and Operations with The Kappa Collection store and licensed vendor support.</li>
<li>Provide event preparation/support for licensed vendors if/when needed. Potential travel for Kappa events where licensed vendors are in attendance.</li>
<li>Other duties as assigned.</li>
</ul>
Skills and Qualifications:
<ul>
<li>Bachelor’s degree with proficiency in Microsoft Office 365 and expertise in Word, PowerPoint and Excel.</li>
<li>Prior experience working in a fast-paced office environment and/or a background in customer service is recommended.</li>
<li>Ability to analyze and revise operating practices to improve efficiency.</li>
<li>Detail-oriented with exceptional communication and organizational skills.</li>
<li>Dedication to completing projects in a timely manner.</li>
</ul>
Company DescriptionKappa Kappa Gamma is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, LGBTQ status or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. 
<h3>Company Description</h3>
Kappa Kappa Gamma is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, LGBTQ status or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. In this role, you will support daily operations and help maintain the smooth functioning of the office environment. This position is ideal for someone who enjoys varied responsibilities and thrives in a collaborative, open-floor workspace.
 
Responsibilities:
• Greet visitors and manage front desk operations, ensuring a welcoming and organized atmosphere.
• Coordinate and oversee lunch orders and deliveries, including occasional local errands.
• Assist in organizing company events, such as end-of-year celebrations and holiday gatherings.
• Perform data entry tasks with accuracy and efficiency to support administrative processes.
• Manage office supplies and inventory, ensuring essential items are stocked and available.
• Respond to doorbell alerts and oversee visitor access to the office.
• Collaborate with team members to address administrative needs and support daily operations.
• Maintain a clean and organized workspace, contributing to a productive office environment.
• Proven experience in administrative support or receptionist roles. • Strong communication skills, both verbal and written, with a detail-oriented approach. • Ability to manage multiple tasks and prioritize effectively in a dynamic environment. • Proficiency in data entry and basic office software. • Reliable transportation for occasional local errands and deliveries. • Exceptional organizational skills and attention to detail. • Comfortable working in an open-floor office setting. • Ability to work independently while contributing to team goals.

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