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city

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<h3>Job Description</h3>
Job Description
LHH is seeking an ADMINISTRATIVE ASSISTANT for a temporary/contract position in Houston, TX. 
Position: ADMINISTRATIVE ASSISTANT
Type: temporary/contract
Location: 100% ONSITE - Houston, TX 77027
Pay Range: $20-24/hr DOE 
Work Schedule: Mon-Fri, 8 am-5 pm 
DUTIES:
•Answer and transfer calls and manage phone switchboard
•Heavy email correspondence to employees
•Match vendors email &amp; invoices with PO's
•Process/sort mail daily
•Expense reporting
•Calendar management
•Coordinate meetings
•Order supplies
QUALIFICATIONS:
•High school diploma
SKILLS:
•Proficient in MS Office Suite, including Excel (basic skills - i.e. formulas and formatting)
•Type at least 50 WPM
•Must have good communication skills and flexible attitude
EXPERIENCE:
•Minimum 2-4 years of administrative experience
 Pay Details: $20.00 to $24.00 per hour Search managed by: Nicole Vassiliades Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionOffice of the Illinois Secretary of State Alexi Giannoulias Job Title:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Administrative Clerk Division:&nbsp; &nbsp; &nbsp; &nbsp;Records Management Union:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;IFT Location:&nbsp; &nbsp; &nbsp; &nbsp;Margaret Cross Building, Springfield, IL – Sangamon County Salary:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Range $3,965 to $6,242 monthly – commensurate with experience Benefits:&nbsp; &nbsp; &nbsp; &nbsp;<a href="https://cms.illinois.gov/benefits/stateemployee.html" target="_blank">https://cms.illinois.gov/benefits/stateemployee.html</a> Overview: Performs a variety of paraprofessional work involving the review and processing of Applications for Authority to Dispose of Local Records filed in accordance with the Local Records Act, 50 ILCS 205 and Rules and Regulations of the Local Records Commission; maintains computer logs; answers inquiries regarding the Local Records Act and Rules and Regulations of the Local Records Commission; and reviews and processes local records disposal certificates.&nbsp; Duties and Responsibilities:
<ul>
<li>Reviews and processes Local Records Disposal Certificates (DC’s) requiring specialized knowledge of the Local Records Act and Rules and Regulations of the Local Records Commission; maintains computer log for incoming and outgoing DCs; checks disposal certificates to assure that all dates, volume, record series and item numbers agree with the application and that appropriate signatures are affixed; verifies correct entries, correct retention period on disposal certificates; if approved, forward approved copies to the local agency; may call local agencies to resolve problems with processing certificates; prepares DCs for scanning into document management system; totals cubic feet for all disposals; and files DCs after scanning.</li>
<li>Working with the Local Field Representatives, prepares Applications for Authority to Dispose of Local Records for all Illinois counties, proofreads and makes photocopies for the agency and field representatives, types amendments and/or additions of records to existing applications; composes, types, and mails cover letters for all approved/denied applications, additions and amendments; maintains files for all of the above.</li>
<li>Types special request notices, memos and research documents; assists field staff with any special projects; answers general inquiries from local officials and the general public regarding the Local Records Act, 50 ILCS 205, and Rules and Regulations of the Local Records Commission.</li>
<li>Maintains computer and paper logs of all incoming applications, additions, and amendments by county, agency, and application number, which are updated each month as applications are received, approved, amended, or denied by the Local Records Commissions.&nbsp; </li>
<li>Types monthly agenda and minutes, and prepares meeting packets for the Cook County Local Records Commission; also serves as back-up, when needed, for the Downstate Local Records Commission, typing monthly agenda and minutes, and preparing meeting packets; prepares monthly status reports; maintains files for all of the above.</li>
<li>Performs other duties as required or assigned.</li>
</ul>
Education and Experience: Requires knowledge, skill and mental development equivalent to completion of four years high school and four years of clerical or related experience in a public or private organization. Knowledge, Skills and Abilities:
<ul>
<li>Requires thorough knowledge of business English, clerical methods and techniques.</li>
<li>Requires extensive knowledge of procedural operations, functions and policies of the organizational area of assignment and laws, rules and regulations relative to area of responsibility.</li>
<li>Requires ability to exercise responsible judgment in making decisions in accordance with laws, rules and regulations and to interpret and apply agency policies and procedures.</li>
<li>Requires ability to develop clerical/technical office procedures in compliance with established policies.</li>
<li>Requires ability to express ideas clearly both orally and in writing.</li>
<li>Require willingness to travel and possession of a valid Illinois drivers’ license as required by&nbsp;individual positions within the class.</li>
<li>Requires the ability to lift / carry 0-25 lbs.</li>
</ul>
Application Process:&nbsp;
<ul>
<li>Please visit&nbsp;<a href="https://ilsos.applytojob.gov/apply&nbsp;to" target="_blank">https://ilsos.applytojob.gov/apply&nbsp;to</a> apply by completing the online application; you may also upload a resume or other attachments as needed.</li>
<li>Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.</li>
<li>Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).&nbsp;&nbsp; </li>
</ul>
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
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vDPo9XGZdU

Administrative Clerk

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This Contract-to-permanent position offers the opportunity to contribute to a dynamic organization by providing comprehensive administrative and office support. The role involves working closely with various departments, assisting in day-to-day operations, and ensuring smooth workflow across multiple functions. Responsibilities: • Provide administrative support to employees, executives, and departments, including managing special projects and recurring tasks independently or as part of a team. • Maintain inventory for office supplies, print materials, and other essentials while overseeing secure shredding and recycling practices. • Assist the Executive Assistant/Office Manager with office management duties and specific projects as needed. • Support property management processes by handling rent payments, preparing rent increase letters, and distributing critical documents in collaboration with the Property Management Director. • Cover the front desk during breaks and absences, providing customer service to visitors, callers, and staff while accepting rent payments and sharing waitlist information. • Manage incoming and outgoing mail, bulk mailings, and mailing supplies while ensuring the proper operation of the postage meter. • Organize and update electronic resident records to maintain compliance, working under the direction of the QI Director. • Assist with offsite storage of sensitive records and document destruction in alignment with the company’s record retention policy. • Train and guide employees, interns, and volunteers in administrative functions while supporting organizational initiatives related to the profession. • Actively participate in community activities and contribute to organizational goals as required.• High School Diploma or equivalent is required; additional education or certifications are a plus. • Minimum of two years of experience in administrative or clerical roles, with preference given to candidates with three years of experience. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and adaptability to new technologies. • Strong skills in customer service, answering inbound calls, and managing email correspondence. • Experience in data entry and scheduling appointments. • Valid Ohio driver’s license and auto insurance are required. • Ability to work collaboratively and independently while maintaining attention to detail in a fast-paced environment.

<h3>Job Description</h3>
Job Description Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company. Pay Rate: $18 / hour *W2 Shift details: 
<ul>
<li>8: 30am –4: 30pm</li>
</ul>
 Desired Experience: 
<ul>
<li>Routine administrative functions including prioritizing multiple assignments, scheduling meetings and conference calls, maintaining electronic schedules/calendars and various tracking systems, answering telephone calls, typing correspondence, and independently responding to questions.</li>
<li>Screening incoming correspondence and documentation for completeness, conducting research, and preparing reports to verify the accuracy of information provided;referring to appropriate staff for processing and following up as necessary to ensure a timely response.</li>
<li>Completing work assignments in a Child Nutrition Program electronic management system and performing other necessary administrative functions as assigned.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience working in a fast-paced, office setting, conducting a wide range of administrative tasks to support program operations, along with knowledge or experience using an online payment processing system and management tools, such as the CACFP Information and Payment System (CIPS) and Docstar eFile Management Software.</li>
<li>Experience with Microsoft Office Software, including Outlook, Excel, SharePoint, Word, Access.</li>
<li>Candidate has experience working for The Child and Adult Care Food Program.</li>
</ul>
 Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Vanessa (Monday-Friday 8: 30 AM-5: 00 PM PST). Refer friends, Earn rewards! Https://stafftoday.Staffingreferrals.Com/join/vdemont #ZipRecruit Company DescriptionAbout Staff Today Inc (STI): Staff Today Inc (STI) is an independent recruiting and staffing firm headquartered in Covina, California. Staff Today Inc. (STI) hereinafter referred to as STI has pioneered staffing methods and best practice strategies to help you achieve your dynamic career goals. By matching you the candidate with the right type of position to help you achieve your career goals and growth. Company Strategy: Purpose: To be a leader in the staffing industry by providing enhanced services, relationship and profitability. Vision: To provide quality services that exceeds the expectations of our esteemed clients/customers. Philosophy: Our philosophy is simple. We believe we have two clients - our customers and our employees. Our success and reputation is built around each. We know our relationship with both is mutually beneficial and we continually strive to satisfy each at the highest possible level. Mission Statement: The mission of Staff Today Inc is to function as a center and leader of the Staffing industry. Staff Today Inc is a diversified staffing solutions organization, comprised of a cohesive team of innovative people. We are committed to outstanding service for both our clients and employees. We are dedicated to build long term relationships with our employees &amp; clients by: •\tExceeding client and employee expectations •\tDemonstrating professionalism, integrity, and dedication •\tDeveloping long-term relationships based on trust and respect •\tBeing socially responsible and making a difference in the community Core values: We believe in treating everyone with respect and integrity• We integrate honesty, integrity and business ethics into all aspects of our business functioning Goals: Nationwide expansion in the staffing &amp; recruitment industry &amp; continue to build a good reputation in the industry. 
<h3>Company Description</h3>
About Staff Today Inc (STI):\r\nStaff Today Inc (STI) is an independent recruiting and staffing firm headquartered in Covina, California. Staff Today Inc. (STI) hereinafter referred to as STI has pioneered staffing methods and best practice strategies to help you achieve your dynamic career goals. By matching you the candidate with the right type of position to help you achieve your career goals and growth.\r\nCompany Strategy:\r\nPurpose: To be a leader in the staffing industry by providing enhanced services, relationship and profitability.\r\nVision: To provide quality services that exceeds the expectations of our esteemed clients/customers.\r\nPhilosophy: Our philosophy is simple. We believe we have two clients - our customers and our employees. Our success and reputation is built around each. We know our relationship with both is mutually beneficial and we continually strive to satisfy each at the highest possible level.\r\nMission Statement: The mission of Staff Today Inc is to function as a center and leader of the Staffing industry. Staff Today Inc is a diversified staffing solutions organization, comprised of a cohesive team of innovative people. We are committed to outstanding service for both our clients and employees. We are dedicated to build long term relationships with our employees &amp; clients by:\r\n•\tExceeding client and employee expectations\r\n•\tDemonstrating professionalism, integrity, and dedication\r\n•\tDeveloping long-term relationships based on trust and respect\r\n•\tBeing socially responsible and making a difference in the community\r\nCore values: We believe in treating everyone with respect and integrity• We integrate honesty, integrity and business ethics into all aspects of our business functioning\r\nGoals: Nationwide expansion in the staffing &amp; recruitment industry &amp; continue to build a good reputation in the industry.

<h3>Job Description</h3>
Job Description
We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
Compensation:
<ul>
<li>Salary Range - $40,000 - $48,000</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
<li>Growth Opportunities</li>
</ul>
Compensation:
$40,000 - $48,000
Responsibilities:
<ul>
<li>Oversee online and print marketing efforts </li>
<li>Create and implement data entry protocols to streamline processes and increase productivity </li>
<li>Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates</li>
<li>Schedule appointments, including travel arrangements or other company engagements </li>
<li>Connect with our customer base and raise brand visibility by coordinating community events </li>
</ul>
Qualifications:
<ul>
<li>Customer service, bookkeeping, or administrative experience is preferred</li>
<li>Shows great interpersonal skills and excellent written communication</li>
<li>History of being deadline-driven and extremely organized</li>
<li>Associate's degree preferred but not required to apply</li>
<li>Proficient in basic computer software and can quickly learn to use new programs</li>
</ul>
About Company 
The Lucas Howard Group has been serving its clients' real estate needs since 2004. We have built a sterling reputation for success by delivering unparalleled, personalized customer service as Michigan’s Top Real Estate Experts with numerous awards &amp; recognitions!

<h3>Job Description</h3>
Job Description
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Charleston, South Carolina. This role is perfect for someone who thrives in a client-facing environment and enjoys working independently while supporting day-to-day office operations. The position could require anywhere between 20-40 hours per week and is expected to last at least 8 weeks.
 
Responsibilities:
• Manage front desk operations, including greeting visitors and handling light foot traffic.
• Answer incoming calls and provide assistance or direct inquiries to the appropriate team members.
• Perform data entry and maintain accurate records using office management tools.
• Utilize Canva to create visually appealing documents and marketing materials.
• Update and manage websites through GoDaddy, ensuring content is current and functional.
• Assist with light accounts payable tasks using Sage 300.
• Coordinate daily administrative tasks to support the team effectively.
• Maintain professionalism in all client interactions, ensuring excellent service delivery.
• Support the office with general administrative duties as required.
• Proven experience in administrative roles, preferably in a client-facing environment.
• Proficiency in Canva for creating marketing and design materials.
• Familiarity with GoDaddy for managing websites and content updates.
• Basic knowledge of accounts payable processes, with experience using Sage 300 as a plus.
• Strong communication skills, both verbal and written, for interacting with clients and colleagues.
• Ability to multitask and prioritize effectively in a dynamic office setting.
• Comfortable working independently and taking initiative to complete tasks.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to provide essential support to a school-based environment in Barre, Vermont. This contract position involves assisting with daily operations, maintaining smooth communication, and ensuring the accuracy of administrative processes. The role requires a proactive individual committed to confidentiality and professionalism. Responsibilities: • Deliver comprehensive administrative support to the school staff, including managing daily operations and correspondence. • Organize meetings, maintain accurate records, and ensure timely preparation of reports and documentation. • Act as a liaison to facilitate communication between staff, parents, and external organizations. • Provide backup administrative coverage to other program locations within a 10-mile radius as required. • Handle sensitive information related to children and families with discretion and confidentiality. • Assist in coordinating schedules and appointments to optimize workflow. • Support data entry tasks and maintain databases with precision. • Utilize Microsoft Office Suite efficiently to prepare documents, presentations, and spreadsheets. • Respond to inbound calls and emails promptly, ensuring excellent customer service. • Contribute to team efforts by performing additional duties as needed.• Proven administrative experience, preferably within a school, healthcare, or non-profit setting. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Exceptional organizational skills and the ability to multitask effectively. • Strong verbal and written communication skills, demonstrating professionalism in all interactions. • Commitment to maintaining confidentiality and handling sensitive information responsibly. • Willingness to travel locally to provide administrative coverage at nearby locations on a contractual basis. • Ability to manage schedules, appointments, and correspondence with accuracy. • Customer service experience, including handling inbound and outbound calls.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Competitive salary</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul>
 Role: Administrative Assistant (FULL TIME) Welcome to The Brothers that just do Gutters, where were all about keeping things flowing smoothly! At The Brothers that just do Gutters, were not just about gutterswere a tight-knit team dedicated to making sure homes stay dry and stylish. Our work environment is as dynamic as our solutions, and we pride ourselves on having a good laugh while delivering top-notch service. From innovative installations to flawless repairs, we handle every job with the expertise and care thats earned us our top reputation. If youre ready to join a company where hard work meets high fives and every day brings a new challenge, The Brothers that just do Gutters is where youll thrive! PURPOSE: Are you ready to be the unsung hero of The Brothers that just do Gutters team? As our part-time Admin Assistant, youll be the secret sauce that keeps our operation running smoothly and our teams spirits high. Your role is all about organizing chaos, coordinating with flair, and making sure everything from paperwork to appointments flows seamlessly. Youll be the friendly face and organized guru who helps us deliver top-notch gutter solutions to our amazing customers. And guess what? We believe in setting you up for success from day one! Youll receive comprehensive paid training that includes both live and online sessions. Well walk you through our various platforms, tools, and processes, ensuring you feel confident and empowered in your new role. If youre passionate about making a difference, love a bit of variety in your tasks, and enjoy a workplace where your efforts truly matter, then we cant wait to meet you! Administrative Assistant Capabilities: 
<ul>
<li>Organizational Skills - Manage multiple tasks and maintain organized filing systems.</li>
<li>Communication Skills - Communicate clearly and professionally in writing and verbally.</li>
<li>Time Management - Prioritize tasks and manage scheduling effectively.</li>
<li>Technical Proficiency - Skilled in office software (e.g., Microsoft Office, Google Workspace) and office equipment.</li>
<li>Attention to Detail - Ensure accuracy in data entry and document preparation.</li>
<li>Problem-Solving - Address and resolve administrative issues efficiently.</li>
<li>Customer Service - Provide excellent service to clients and handle inquiries with a friendly attitude.</li>
<li>Confidentiality - Handle sensitive information with discretion. Team Collaboration - Work well with colleagues and support various departments.</li>
<li>Adaptability - Adjust to changing priorities and learn new tools quickly. </li>
</ul>
Administrative Assistant General Responsibilities: 
<ul>
<li>Email Management
<ul>
<li>Respond to Emails: Address incoming emails promptly, providing responses to customer inquiries, internal requests, and general correspondence.</li>
<li>Organize Inbox: Prioritize and categorize emails to ensure timely follow-up and efficient management of communications.</li>
</ul>
</li>
<li>Phone Management
<ul>
<li>Answer Phones: Handle incoming phone calls, directing them to appropriate departments or individuals and taking messages when necessary.</li>
</ul>
</li>
<li>Customer Assistance: Provide information and assistance to callers, resolving inquiries and issues effectively.</li>
<li>Customer Scheduling
<ul>
<li>Assist with Appointments: Help customers schedule appointments and services, coordinating with internal staff to confirm availability.</li>
<li>Manage Scheduling Conflicts: Resolve any conflicts or changes in scheduling, ensuring customer satisfaction and efficient use of resources.</li>
</ul>
</li>
<li>Worker Support
<ul>
<li>Assist Team Members: Provide support to employees by helping with administrative tasks, coordinating schedules, and resolving any office-related issues.</li>
<li>Resource Allocation: Ensure that team members have the necessary resources and information to perform their tasks effectively.</li>
</ul>
</li>
<li>Invoicing and Accounts Receivable
<ul>
<li>Generate Invoices: Create and send invoices to clients, ensuring accuracy and timely delivery.</li>
<li>Monitor Payments: Track accounts receivable, follow up on overdue payments, and assist with reconciling accounts.</li>
</ul>
</li>
<li>Vendor Management
<ul>
<li>Monitor Prices: Keep track of vendor prices and evaluate cost-effectiveness to ensure competitive pricing.</li>
<li>Coordinate with Vendors: Communicate with vendors for orders, resolve issues, and maintain positive relationships.</li>
</ul>
</li>
<li>Review Management
<ul>
<li>Respond to Reviews: Address customer reviews on various platforms, providing timely and professional responses to feedback.</li>
<li>Manage Reputation: Monitor and manage the companys online reputation through review responses and engagement.</li>
</ul>
</li>
<li>Ad Leads
<ul>
<li>Handle Leads: Respond to and manage leads generated from advertisements, providing information and follow-up as needed.</li>
<li>Track Conversion: Monitor the progress of ad leads and report on effectiveness and conversion rates.</li>
</ul>
</li>
<li>Social Media Management
<ul>
<li>Post Content: Manage and post content on company social media platforms, including updates, promotions, and engaging posts.</li>
<li>Monitor Engagement: Track social media interactions and respond to comments or messages to maintain an active online presence.</li>
</ul>
</li>
<li>Office Supplies
<ul>
<li>Procure Supplies: Pick up and restock office supplies as needed, ensuring the office is well-equipped.</li>
<li>Inventory Management: Monitor supply levels and place orders to avoid shortages.</li>
</ul>
</li>
<li>General Administrative Support
<ul>
<li>Assist with Various Tasks: Perform other administrative tasks as required, including document preparation, file management, and supporting daily operations.</li>
<li>Adaptability: Be flexible and ready to take on new responsibilities related to the above duties as needed. </li>
</ul>
</li>
</ul>
If youre someone who thrives on organization, finds joy in working with spreadsheets, and loves being part of a dynamic, fun team, we want to hear from you! At The Brothers that just do Gutters, we value a great working environment where creativity meets efficiency. The best part is that this part-time role has the potential to grow into a full-time position very soon. Join us if youre eager to contribute your skills to a supportive and energetic team, where every day brings new opportunities and a lot of laughs along the way. Apply today and take the first step towards a rewarding career with us!

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Administrative Assistant Job Responsibilities Office Support Answer and direct phone calls and emails in a professional and timely manner 
<ul>
<li>Greet clients, vendors, and visitors </li>
<li>Maintain organized paper and digital filing systems, including customer and job records </li>
</ul>
Scheduling &amp; Communication 
<ul>
<li> Coordinate and schedule appointments and meetings </li>
<li>Communicate effectively with field crews, management, and clients regarding daily operations </li>
<li>Follow up with customers regarding services, invoices, or account status </li>
</ul>
 Accounting &amp; Billing Support 
<ul>
<li> Process incoming payments and monitor accounts receivable </li>
<li>Support timesheet collection and assist with payroll processing </li>
</ul>
Data Entry, Reporting &amp; Recordkeeping 
<ul>
<li> Enter job notes, purchase orders, and crew time logs accurately in Service Auto Pilot </li>
<li>Maintain up-to-date client, vendor, and employee information in Service Auto Pilot </li>
<li>Assist with compliance records, permits, and insurance documentation </li>
</ul>
 Technology 
<ul>
<li> Stay up to date with relevant office software, scheduling tools, and cloud-based systems </li>
</ul>
 General Administrative Tasks 
<ul>
<li> Draft correspondence, emails, reports, and other documents as needed </li>
<li>Support hiring efforts by posting jobs, scheduling interviews, and preparing onboarding paperwork </li>
<li>Assist management with project tracking, administrative tasks, and special assignments</li>
</ul>
 Qualifications 
<ul>
<li>High school diploma/GED required, Associates degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
<li>Bilingual preferred but not required</li>
</ul>

<h3>Job Description</h3>
Job Description
The Administrative Bookkeeper (AB) will be responsible for various accounting functions and oversight of the organization, including accounts receivable, drawdowns, FFRs (Federal Financial Reports), and month-end closing using QuickBooks Online. The position will produce and maintain files, audits, and tax returns. Preferred applicants will be those who are efficient in accrual basis accounting, compiling expenses, and organizing for invoicing purposes.
This position also requires reasonable skills/experience with Excel and Word, monthly payroll processing, and other duties as needed. The AB will work closely with the admin coordinator, bookkeeper, and Executive Director.
Company DescriptionDual Diagnosis Anonymous (DDA) is a 501-C3 nonprofit providing a unique 12 step program with peer support and community engagement events. DDA's mission is to provide hope and recovery to those who suffer from dual diagnosis (addiction and mental health challenges). 
<h3>Company Description</h3>
Dual Diagnosis Anonymous (DDA) is a 501-C3 nonprofit providing a unique 12 step program with peer support and community engagement events. DDA's mission is to provide hope and recovery to those who suffer from dual diagnosis (addiction and mental health challenges).

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