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<h3>Job Description</h3>
Job Description
JOB TITLE: Administrative Assistant 
STATUS: Non-Exempt
Type: Full Time
An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical-thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, proficient at using software and motivated to learn new software, who have an acute attention to detail, and enjoys a professional environment. 
Qualifications:
<ul>
<li>3+ years of corporate law experience</li>
<li>2+ years of legal billing experience</li>
<li>Expert Microsoft Office skills</li>
<li>Outstanding organizational, interpersonal, and administrative skills</li>
<li>Attention to detail</li>
<li>Ability to multi-task</li>
<li>Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style)</li>
<li>Excellent proofreading skills</li>
<li>Excellent communication and telephone skills, ability to communicate effectively in a clear and understandable manner</li>
<li>Ability to interpret and follow written, oral, diagram or schedule format instructions</li>
</ul>
Education:
<ul>
<li>Associate degree or equivalent related work experience</li>
</ul>
Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

Administrative Asst

<h3>Job Description</h3>
Job Description
SNAPSHOT OF BECOMING OUR Administrative Assistant:
Company: Absolute Rent A Car
Location: Elgin, IL
Pay: $25–$30 per hour, based on experience
Job Type: Full-time
Schedule: You will work within our business hours of Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm
 
WHAT'S IN IT FOR YOU:
<ul>
<li>Paid time off</li>
<li>Growth opportunities</li>
<li>On-the-job training for all platforms</li>
<li>Direct mentorship from the owner</li>
<li>Long-term career opportunities</li>
<li>A high-performing team environment</li>
</ul>
 
WHAT SETS US APART?
Since 2002, Absolute Rent A Car has been dedicated to serving the Chicagoland community with reliable luxury vehicles and a unique Rent 2 Own program that ensures accessibility for everyone, regardless of credit history. We pride ourselves on our ability to say "yes" when others say "no," and this supportive attitude extends to our workplace culture. Our team members benefit from paid time off, direct mentorship from the owner, on-the-job training, and opportunities for long-term career advancement within a dynamic and high-achieving environment. If you seek growth, encouragement, and a role where your contributions truly matter, Absolute Rent A Car is the ideal fit for you.
 
THE VITAL ROLE YOU HAVE AS OUR ADMINISTRATIVE ASSISTANT:
<ul>
<li>Operations &amp; Accounting: You'll be the bridge between our service teams, accounting, and customer experience groups, ensuring a smooth flow of information.</li>
<li>Vehicle Tracking: Track repairs, reconditioning costs, and vendor charges for every vehicle passing through our operation.</li>
<li>Documentation: Handle critical documents, including scanning, filing, and maintaining invoices, titles, and receipts.</li>
<li>Vendor Coordination: Confirm vendor charges against purchase orders and coordinate with accounting for timely payments.</li>
<li>Estimating &amp; Parts: Create and edit estimates, track parts orders, and manage returns.</li>
<li>Inventory: Enter all parts, labor, and reconditioning costs into our Dealer Control System (DCS).</li>
<li>Customer Service: Act as the first point of contact for incoming calls and walk-in inquiries.</li>
<li>Scheduling: Manage vehicle pickups, service appointments, and vendor check-ins.</li>
<li>CRM Support: Maintain accurate customer records and assist with follow-ups and outreach.</li>
</ul>
 
DO YOU HAVE WHAT IT TAKES?
<ul>
<li>Valid driver's license and clean driving record</li>
<li>Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM)</li>
<li>Confident communication skills with vendors and team members</li>
<li>Positive, energetic, and solutions-oriented</li>
<li>Detail-oriented and organized</li>
<li>Experience with TechMetric, CCC, DCS, and CRM systems is preferred</li>
</ul>
Mechanical automotive experience in at least one of the following roles is required:
<ul>
<li>Automotive service advisor or writer</li>
<li>Parts counter specialist (OEM or aftermarket)</li>
<li>Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge</li>
<li>Auto technician or support role within a dealership or shop</li>
<li>Any role requiring hands-on familiarity with automotive systems or components</li>
</ul>
Are you the Administrative Assistant we're looking for? If so, the initial application is short and mobile-friendly. Apply now!
 Job Posted by ApplicantPro

Administrative Assistant

<h3>Job Description</h3>
Job Description
 
 Come join an exciting and innovative company that puts the “care” back in healthcare! 
Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.
About us: 
What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.
About the role:
As an Administrative Assistant with KabaFusion, your role is much bigger than just answering the phone. You will interact with our employees and department leaders along with frequent interaction with our C-Suite and will be the face of the company to everyone who walks through the door. 
 
Essential Duties &amp; Responsibilities:
<ul>
<li>Assist department managers with special projects and administrative tasks </li>
<li>Maintain inventory of office supplies and ensure office equipment is operational </li>
<li>Arrange meetings, conferences, and travel arrangements for executives </li>
</ul>
What you bring as an Administrative Assistant:
<ul>
<li>High school diploma or equivalent </li>
<li>A positive attitude and a smile </li>
<li>Previous experience working in a professional office setting </li>
</ul>
Compensation:
Our Benefits:
<ul>
<li>Benefits start on your 1st day of employment </li>
<li>401k w 4% match – no waiting or vesting period </li>
<li>PTO / Floating Holidays / Paid Holidays </li>
<li>Company paid life insurance and short-term disability </li>
<li>Employee Assistance programs to help with mental health / wellness </li>
<li>Learning &amp; Development Programs </li>
<li>Perks… includes discounts on travel, cell phone, clothing and more… </li>
<li>Generous employee referral program </li>
</ul>
 To learn more about KabaFusion, please visit our careers page:<a href="https://www.kabafusion.com/careers/" target="_blank">https://www.kabafusion.com/careers/</a>
 
 
If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!

<h3>Job Description</h3>
Job Description Job Summary Overview Valleywide Dig and Haul is a growing Civil Construction Contractor and we're seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills, excellent time management abilities, proven communication skills, and a solutions-focused mindset and support various departments. If you thrive in a fast-paced environment and have a knack for details, we would love to hear from you. Responsibilities 
<ul>
<li>Manage daily office tasks and ensure efficient workflow.</li>
<li>Provide administrative support to team members, including scheduling meetings and managing calendars.</li>
<li>Supporting the estimating and sales team by assisting with workflow, process, and documentation.</li>
<li>Assist with customer support inquiries via phone, email, or in-person.</li>
<li>Maintain organized filing systems for documents and records.</li>
<li>Prepare reports and presentations as required by management.</li>
<li>Handle correspondence, including drafting emails and memos.</li>
<li>Support the team with various clerical duties as assigned.</li>
</ul>
Requirements 
<ul>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Strong computer literacy, including proficiency in Microsoft Office Suite, typing skills, spreadsheets, Salesforce, Adobe and more.</li>
<li>Excellent time management skills with the ability to prioritize tasks effectively.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to work independently as well as part of a team.</li>
<li>A positive can-do attitude and willing to take on challenges.</li>
</ul>
Join us in this rewarding and dynamic position where your contributions will make a significant impact on our operations! Job Type: Full-time Pay: DOE, starting $18.00/hr Schedule: 
<ul>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li>Morning shift</li>
</ul>
Experience: 
<ul>
<li>Administrative: minimum 1 year (Required)</li>
</ul>
Ability to Commute: 
<ul>
<li>Phoenix, AZ 85022 (Required)</li>
</ul>

<h3>Job Description</h3>
Job Description
Administrative Assistant – ABA Centers of VA Woodbridge, VA
 Who We Are 
We are the nation’s fastest-growing provider of autism care, delivering high-quality Applied Behavior Analysis (ABA) therapy across a rapidly expanding footprint. Since our founding in 2020, we’ve scaled from a single clinic to nearly 70 operating areas in more than a dozen states, supported by a high-performance corporate infrastructure and data-driven decision-making. 
Recognized as the #5 fastest-growing private company in America by Inc. magazine, ABA Centers of America is a self-funded, founder-led organization—a rarity in today’s healthcare landscape. We’ve achieved this growth without private equity, relying instead on operational discipline, smart capital allocation, and a relentless focus on outcomes. 
 Our corporate team plays a mission-critical role in this success—developing scalable systems, managing risk, and driving the analytics that power our growth. If you’re a strategic thinker who thrives in a fast-paced, purpose-driven environment, we offer a unique opportunity to help shape the future of autism care—while building on a legacy of operational excellence. 
Our Origin Story 
ABA Centers of America was founded by a father whose personal journey navigating autism care for his daughter revealed deep gaps in access, consistency, and quality across the system. Determined to disrupt the status quo in the autism care field and eliminate the unacceptably long wait lists for treatment, he built a company rooted in compassion, clinical excellence, and a relentless commitment to care that makes a difference. 
Recognition &amp; Awards 
Our commitment to operational excellence, ethical leadership, and transformative care has earned our company and leadership national recognition from trusted sources, including: 
<ul>
<li>Inc. 5000 –5th Fastest-Growing Private Company in America </li>
<li>Financial Times – #1 on "The Americas' Fastest Growing Companies"</li>
<li>EY Entrepreneur Of The Year® U.S. Overall </li>
<li>South Florida Business Journal’s Top 100 Companies </li>
<li>Florida Trend Magazine's 500 Most Influential Business Leaders </li>
<li>Inc. Best in Business, Health Services</li>
</ul>
Growth Opportunity—Entry-Level Healthcare Administration
If you’re looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we’re the company you’re looking for! Our Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions.
What You’ll Do
<ul>
<li>Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions</li>
<li>Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services</li>
<li>Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests</li>
<li>Answer and direct phone calls promptly and field sales calls</li>
<li>Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail</li>
<li>Schedule and track meetings and appointments</li>
</ul>
Requirements
<ul>
<li>High-school diploma</li>
<li>2-5 Years of experience in administrative office functions preferred</li>
<li>Willingness to submit to drug and background screenings</li>
<li>Valid driver's license, reliable form of transportation, and proof of auto insurance</li>
</ul>
Benefits
Outstanding Benefits 
<ul>
<li>21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays).</li>
<li>Flexible Spending Account (FSA) and Health Savings Account (HSA) options.</li>
<li>Medical, dental, vision, long-term disability, and life insurance.</li>
<li>Generous 401(k) with up to 6% employer match. </li>
</ul>
About ABA Centers of America 
ABA Centers of America is committed to maintaining a culture led by seasoned professionals who share a vision of becoming the nation’s leading provider of autism care. We acknowledge this form of healthcare demands unique, personal dedication. By identifying individuals possessing the right blend of compassion and expertise, we can provide our clinical team members with the support and opportunities they need to flourish. 
 Join our mission and help build the future with purpose! 
ABA Centers of America, LLC, participates in the U.S. Department of Homeland Security E-Verify program.

<h3>Job Description</h3>
Job Description
Our Administrative Assistant team supports multiple departments by performing a variety of clerical and administrative tasks virtually in remote setting. The Administrative Assistant reports to the Director of Human Resources while also working directly with leaders of the Legal, HR, Business Development and Clinical Operations teams.
This is a full-time remote role working 40 hours per week and requires flexibility to work every other Saturday or Sunday. Work schedule for this role is Monday–Friday 7:30AM - 4:30 PM Pacific Standard Time and 1 hour every other Saturday or Sunday, and some holidays. This role requires flexibility to shift hours occasionally, if necessary.
Essential Duties and Responsibilities:
Manage phone line messages virtually: route messages, screening when necessary to appropriate individuals. Respond and follow up on messages with callers.
Manage company mailboxes, email and fax lines.
Attend staff team meetings as well as 1:1 meeting with the manager via MS Teams
Assist our medical providers with documents.
Respond to verification of employment requests.
Obtain document signatures via digital signature services like Adobe and DocuSign.
Maintain digital filing systems and save documents in appropriate folders.
Respond to internal and external record requests and audits. Retrieve information as requested from records and other related documents.
Conduct monthly audits for various teams utilizing online databases, recording and communicating the results.
Order and maintain office supplies (uniforms, business cards, gifts &amp; etc.) and communicate with various vendors.
Maintain a system for recording and tracking expenses.
Respond to and resolve administrative inquiries and questions.
Conduct independent research and provide information.
Coordinate and schedule travel, meetings, conferences, and appointments.
Prepare agendas and schedules for meetings.
Perform other administrative duties as assigned.
Requirements
Proficient in Adobe Sign and Microsoft Office Suite such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Proficiency with web search engines.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to work independently as well as with remote teams.
Education Requirements:
High school diploma or GED.
Physical Requirements:
Prolong periods of sitting and/or standing
Working at the computer utilizing monitors, keyboard, and a computer mouse
Communicating via phone and online video conferencing
Ability to lift up to 10lbs
Must have a private workspace to preserve confidentiality.

<h3>Job Description</h3>
Job DescriptionAdministrative AssistantThe Administrative Assistant provides comprehensive support to directors and executives, ensuring smooth daily operations and efficient workflow. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $23 and $27/hr. Responsibilities
<ul>
<li>Coordinate and manage schedules, meetings, and travel arrangements for directors and executives</li>
<li>Prepare and process expense reports accurately and in a timely manner</li>
<li>Handle accounts payable tasks, including invoice verification and payment processing</li>
<li>Maintain financial records and assist with basic clerical accounting duties</li>
<li>Draft correspondence, prepare presentations, and manage confidential information</li>
<li>Organize and maintain filing systems, both electronic and physical</li>
<li>Serve as a point of contact for internal and external communications</li>
<li>Support special projects and perform other administrative tasks as assigned</li>
</ul>
Qualifications
<ul>
<li>Proven experience as an administrative assistant or similar role</li>
<li>Familiarity with expense reporting and accounts payable processes</li>
<li>Proficiency in Microsoft Office Suite and basic accounting software</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication abilities</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
</ul>
If you are interested in learning more, please apply now. Pay Details: $22.00 to $27.00 per hour Search managed by: Christopher Riley Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job DescriptionAre you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. <a href="https://waremalcomb.com/life-at-ware-malcomb/&amp;nbsp" target="_blank">https://waremalcomb.com/life-at-ware-malcomb/&amp;nbsp</a>; As an Administrative Assistant for our New York office, you will play a pivotal role in providing comprehensive administrative support. Responsibilities encompass aiding Office Leaders with their day-to-day tasks, such as scheduling meetings, events, presentations, client interviews, and handling data entry. Additionally, the assistant will contribute to office operations by managing client/visitor interactions, scheduling employment interviews, and ensuring adherence to office policies and protocols. This role provides onsite support Monday through Friday with the hours 8 am - 5 pm.Your Role
<ul>
<li>Ensure general office organization and tidiness, including pantries, conference rooms, and library areas.</li>
<li>Provide general office support, ensuring well-stocked office supplies and overall organization and tidiness for the New York office.</li>
<li>Organize lunch meetings, including setup and cleanup.</li>
<li>Familiarize with office systems such as Deltek VantagePoint, Hubspot, etc.</li>
<li>Sort, distribute, and prepare daily incoming and outgoing mail/FedEx.</li>
<li>Serve as a liaison for the office with the building landlord, Reprographics Company, etc.</li>
<li>Organize office events.</li>
<li>Perform light clerical duties such as data entry (entering/scanning contacts), typing, and filing.</li>
<li>Handle printing, copying, and collating documents and large-size drawings.</li>
<li>Assist in marketing functions, including preparing presentations, brochures, marketing collateral, and supplies, managing social media, and other communication tools and initiatives for each office.</li>
<li>Aid in preparing proposals.</li>
<li>Assist in opening project numbers in Deltek Vantagepoint.</li>
<li>Support in generating project reports from Deltek Vantagepoint.</li>
<li>Assist in the intake, filing, and distribution of project-related material submittals in Newforma.</li>
<li>Help with stamping or sealing drawings for the state or city.</li>
<li>Prepare correspondence, such as letters of transmittal, cover letters, etc.</li>
</ul>
Qualifications
<ul>
<li>Ability to work under pressure and maintain composure</li>
<li>Ability to handle multiple tasks at one time</li>
<li>Ability to interface courteously and efficiently with staff/visitors</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong computer skills, including Microsoft Office programs and Internet skills&nbsp;</li>
</ul>
The compensation range $25-$28 per hour, plus benefits. Life at Ware MalcombThe final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible.Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science &amp; technology, healthcare, multifamily, retail, and public/institutional projects. For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit&nbsp;<a href="http://www.waremalcomb.com" target="_blank">www.waremalcomb.com</a>.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

<h3>Job Description</h3>
Job Description
Job Title: Temporary Administrative AssistantLocation: Auburn, WA (Fully Onsite)Duration: 3-Month ContractSchedule: Monday–FridayWe are seeking a detail-oriented and reliable Administrative Assistant to support daily office operations during a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the go-to person for administrative support.Key Responsibilities:
<ul>
<li>Greet visitors and manage front desk operations</li>
<li>Answer and direct phone calls professionally</li>
<li>Schedule meetings, maintain calendars, and coordinate appointments</li>
<li>Prepare and edit documents, reports, and presentations</li>
<li>Manage incoming and outgoing mail and deliveries</li>
<li>Maintain office supplies and place orders as needed</li>
<li>Assist with filing, data entry, and record keeping</li>
<li>Support team members with ad hoc administrative tasks</li>
</ul>
Qualifications:
<ul>
<li>3+years of previous administrative or office support experience preferred</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Strong organizational and time management skills</li>
<li>Excellent verbal and written communication</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>Associates degree required</li>
</ul>
 Pay Details: $20.00 to $24.00 per hour Search managed by: Gerald Morales Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
Medical Assistant
Office Manager

293,523 administrative Jobs