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<h3>Job Description</h3>
Job DescriptionSalary: 
Job Summary: The Finance Administrator plays a critical role in supporting the daily operations of the Accounting and Finance Team, safeguarding the company's assets and ensuring compliance with established policies and procedures. They are primarily responsible for the administration of the company credit card program. This position provides help desk support for the ERP and related systems, including various troubleshooting, sending invitations, and working with user and credit card company to resolve issues. They handle various other tasks including support focused on risk management, controls, fraud prevention, and compliance with regulations and policy. 
Major Duties and Responsibilities:
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit. 
 
Credit Card Administration 
<ul>
<li>Serve as administrator for the companys credit card program </li>
<li>Process new card users and close accounts of inactive/terminated users </li>
<li>Handle day-to-day management of cardholder questions </li>
<li>Train new users on the corporate card program, review company policy and demonstrate how to use the website or app to code and submit expenses </li>
<li>Audit credit card users and card transactions for compliance </li>
<li>Analyze account coding and make necessary revisions to ensure accuracy </li>
<li>Escalate issues to Finance Director </li>
<li>Develop and maintain monthly and ad hoc reporting for management </li>
<li>Maintain policies and procedures for the credit card program and assist management with confidential resolutions </li>
</ul>
System Support 
<ul>
<li>Send user invitations to the ERP and other systems (e.g., timekeeping system), properly configuring their access and security profiles </li>
<li>Provide technical support to users </li>
<li>Research issues, involving other team members as required, and providing customers with timely solutions </li>
<li>Provide training or guides to assist users with navigating systems </li>
<li>Create resources to help users navigate common issues and features in the systems </li>
<li>Assist with other support tickets </li>
</ul>
Payroll and Audit Support 
<ul>
<li>Review certified payroll files to identify potential issues before submission, and work with the payroll team, managers, and other departments to resolve those issues </li>
<li>Review and validate files for Foreman Incentive Program</li>
<li>Process bonus or reimbursement checks, as requested by the Finance Director, for field personnel</li>
</ul>
Other
<ul>
<li>Provide effective administrative support to project and accounting teams as needed </li>
<li>Perform other duties as assigned </li>
</ul>
Qualifications:
<ul>
<li>Bachelors degree in accounting/business or a related field</li>
<li>At least one (1) year of experience in accounting and/or credit card administration</li>
<li>Excellent customer service skills</li>
<li>Meticulous attention to detail </li>
<li>Time management skills and ability to operate in a fast-paced environment</li>
<li>Knowledge of basic accounting principles</li>
<li>Strong mathematical and analytical skills</li>
<li>Highly proficient using a computer, Microsoft Office (Outlook, Word, Excel, etc.), and commonly used accounting ERP systems</li>
<li>Interpersonal, verbal and written communication skills</li>
<li>Exceptional organizational skills and attention to detail with a focus on error prevention.</li>
<li>Must be a proactive self-starter and effective team player</li>
<li>Ability to understand and follow standard operating policies and procedures</li>
<li>Ability to prioritize and manage multiple tasks, changing priorities as necessary.</li>
<li>Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner</li>
<li>Bilingual preferred (English, Spanish)</li>
</ul>
Physical Requirements include but are not limited to the following:
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Able to walk, sit, stand, bend, kneel, stretch, squat and climb. </li>
<li>Able to see, talk and hear in person, via phone and/or through online/video. </li>
<li>Able to use hands and fingers in a manner that allows for use of a keyboard and phone. </li>
<li>Able to lift &amp; carry items up to 15 lbs.</li>
</ul>
#zr
Company DescriptionThe Old Dominion Group comprises a family of best-in-class Specialty Services Contractors including Insulation, Heat Tracing, Firestopping, Abatement &amp; Demolition, Scaffolding, Healthcare Services, Core Drilling/Saw Cutting, Division 10 - Specialties, Safety Supply, and Duct Cleaning. We serve both the public and private sectors, performing work in Healthcare, Education, Research &amp; Technology, Data Centers, Manufacturing/Food &amp; Beverage, Commercial Buildings, Transit Systems, Pharmaceutical, and more. Headquartered in Richmond, VA, but performing work nationwide, The Old Dominion Group has branch offices in 11 locations with a workforce 1,000 strong - and we're growing every day! At The Old Dominion Group, we are committed to a shared set of goals that set us apart and drive our success: - To Grow Our Business - To Create Opportunities for Our Employees - To Provide for our Families and Our Communities. - To Always Follow Through and Deliver Solutions, “Do What You Say You Will Do” (DWYSYWD) For a full list of our capabilities and services, and to learn more about our company, visit OldDominion.Group. ODG Affiliate Companies: Old Dominion Insulation\t\t Kirby-Cundiff Insulation Old Dominion Coatings Old Dominion Specialties Old Dominion Heat Trace\t Old Dominion Healthcare Services\t Old Dominion Firestopping Firestop of Virginia, Inc\t\t Old Dominion Abatement &amp; Demolition Integrated Scaffolding Concepts\t DrillCore Torque Supply\t\t\t\t Hyper Clean Duct Cleaning 
<h3>Company Description</h3>
The Old Dominion Group comprises a family of best-in-class Specialty Services Contractors including Insulation, Heat Tracing, Firestopping, Abatement &amp; Demolition, Scaffolding, Healthcare Services, Core Drilling/Saw Cutting, Division 10 - Specialties, Safety Supply, and Duct Cleaning.\r\n\r\nWe serve both the public and private sectors, performing work in Healthcare, Education, Research &amp; Technology, Data Centers, Manufacturing/Food &amp; Beverage, Commercial Buildings, Transit Systems, Pharmaceutical, and more.\r\n\r\nHeadquartered in Richmond, VA, but performing work nationwide, The Old Dominion Group has branch offices in 11 locations with a workforce 1,000 strong - and we're growing every day!\r\n\r\nAt The Old Dominion Group, we are committed to a shared set of goals that set us apart and drive our success:\r\n- To Grow Our Business\r\n- To Create Opportunities for Our Employees\r\n- To Provide for our Families and Our Communities.\r\n- To Always Follow Through and Deliver Solutions, “Do What You Say You Will Do” (DWYSYWD)\r\n\r\nFor a full list of our capabilities and services, and to learn more about our company, visit OldDominion.Group.\r\n\r\nODG Affiliate Companies: \r\n\r\nOld Dominion Insulation\t\t \r\nKirby-Cundiff Insulation\r\nOld Dominion Coatings\r\nOld Dominion Specialties\r\nOld Dominion Heat Trace\t\r\nOld Dominion Healthcare Services\t\r\nOld Dominion Firestopping\r\nFirestop of Virginia, Inc\t\t \r\nOld Dominion Abatement &amp; Demolition\r\nIntegrated Scaffolding Concepts\t\r\nDrillCore\r\nTorque Supply\t\t\t\t \r\nHyper Clean Duct Cleaning

Finance Administrator

<h3>Job Description</h3>
Job Description
Sales Administrator
Who we are:
Atkore is forging a future where our employees, customers, suppliers, shareholders, and communities are building better together – a future focused on serving the customer and powering and protecting the world.
With a global network of manufacturing and distribution facilities, Atkore is a leading provider of electrical, safety and infrastructure solutions.
Who we are looking for:
We are currently searching for a Sales Administrator to be based out of Dallas, TX. Reporting to the Director of Commercial Operations, this person will have the desire to be a business partner to the executive leader that they support, be highly analytical and organized, understand the demands and expectations required, while being able to support and assist with the daily requirements and long-term strategic direction of the executives and the Company.
The ideal candidate will have three to five years of customer service administration support. Experience in lean manufacturing and business system-based company is a plus. 
What you’ll do:
<ul>
<li>Conduct research to learn the history of the product and previous market trends.</li>
<li>Communicate with company stakeholders and track the sales of the product or service over time, making changes to the price as necessary to maximize profit.</li>
<li>Prepare monthly agent commission statements.</li>
<li>Prepare and consolidate monthly reports and presentation including SDP, staff meetings, sales performance by customer, agents and products, backlog analysis, quote tracking, create various monthly dashboards and plan/execute customer events and various meeting logistics, etc.</li>
<li>Manage tasks related to Strategic accounts and buying groups with emphasis on sales reporting, data entry on customer specific programs (Gainshare, Gateway to growth, etc.)</li>
<li>Support and prepare analysis for SPD reporting on Power &amp; Communications Products.</li>
<li>Prepare data for customer meetings, report data to key customers (National Accounts)</li>
<li>Create and maintain reports utilizing Excel and Tableau for industry conferences and reporting purposes</li>
<li>Research reporting questions/concerns from field as well as adhoc report requests</li>
<li>Manage all details for all industry conferences including event logistics, registration process for Plastics Sales Team and manage agenda.</li>
<li>Develop standard work processes as deemed necessary to effectively manage a high level and constant flow of critical information</li>
<li>Provide backup Customer Service for both HDPE and PVC Customer Service Team as needed, to include out of office support, over capacity support or other as needed.</li>
<li>Perform other duties as required to meet organizational and departmental goals</li>
</ul>
What you’ll bring:
<ul>
<li>Three to five years previous experience in customer service and/or inside sales reporting</li>
<li>Bachelor’s degree in business preferred</li>
<li>Must have five years’ experience with Excel, Pivot tables and be proficient in PowerPoint, Charts and Trend Graphing. Knowledge of Salesforce.com JDE and Tableau reporting preferable</li>
<li>Pro-active, plan-ahead mentality – able to manage and work on projects independently and meet trigger dates and deadlines</li>
<li>Self-starter with strong analytic skills and data driven. </li>
<li>Must have exceptional communication and phone skills.</li>
</ul>
Within 3 months, you’ll:
<ul>
<li>Complete your Atkore immersion program.</li>
<li>Understand how your job will help deliver Atkore’s strategy.</li>
<li>Gain an understanding of the training materials and procedures.</li>
</ul>
Within 6 months, you'll:
<ul>
<li>Update training materials and procedures.</li>
<li>Identify ways to strengthen the team’s commitment to Atkore’s core values of Accountability, Teamwork, Integrity, Respect and Excellence.</li>
</ul>
Within 12-months, you’ll:
<ul>
<li>Be able to resolve any issues quickly and safely.</li>
<li>Create and update reports, training materials and documentation.</li>
</ul>
Atkore is a five-time Great Place to Work© certified company and a four-time Top Workplaces USA award winner! We’re committed to creating an engaged, aligned workforce driven by a collaborative culture. Our team strives for breakthrough results and stays focused on being standout leaders. We consistently live the Atkore mission, strategic priorities, and behaviors consistent with our core values.
Join our team and align yourself with an industry leader!
As of the date of this posting, a good faith estimate of the current pay for this position is $43,360 - $59,620. Placement in the range depends on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs and may change over time. Other compensation may include, but not limited to, overtime, shift differentials, bonuses, commissions, stock, and other incentives.
Benefits available include:
<ul>
<li>Medical, vision, and dental insurance</li>
<li>Life insurance</li>
<li>Short-term and long-term disability insurance</li>
<li>401k</li>
<li>Paid Time Off</li>
<li>Paid holidays</li>
<li>Any leave required under federal, state, or local law</li>
</ul>
Benefits are subject to vesting and eligibility requirements.
Applications are being accepted on an ongoing basis.

Sales Administrator

<h3>Job Description</h3>
HR ADMINISTRATOR / PAYROLL
Position: Full-time direct hire
Start date: ASAP
Location: Placentia, CA 92870
 
PURPOSE AND PRINCIPAL RESPONSIBILITIES
The position is primarily responsible for all items pertaining to payroll processed on a bi-weekly basis as well as maintain all documentation as it relates to payroll. The position oversees all employee files management and assists with other Human Resources functions. This position reports to the Director of Human Resources and may support corporate projects as needed.
 
ESSENTIAL DUTIES
Payroll Processing:
<ul>
<li>Accurately process bi-weekly, for all employees.</li>
<li>Ensure all payroll transactions are processed efficiently and timely.</li>
<li>Handle the reconciliation of payroll prior to transmission and validate confirmed reports.</li>
<li>Maintain payroll records and prepare necessary reports.</li>
<li>Manage and monitor employee timekeeping systems.</li>
<li>Ensure accurate tracking of hours worked and leave taken.</li>
</ul>
Employee Records Management:
<ul>
<li>Maintain and update employee records in HRIS, currently ADP.</li>
<li>Ensure proper documentation of new hires, terminations, and changes to employee information.</li>
<li>Keep track of employee attendance, leaves, and overtime.</li>
</ul>
Benefits Administration:
<ul>
<li>Assist with inquiries on employee benefits programs such as health insurance, retirement plans, and other company-provided benefits.</li>
</ul>
Compliance and Reporting:
<ul>
<li>Ensure compliance with federal, state, and local payroll laws and regulations.</li>
<li>Generate and distribute W-2s and other tax-related documents.</li>
</ul>
Employee Onboarding and Offboarding:
<ul>
<li>Coordinate the onboarding process for new employees, including paperwork and orientation.</li>
<li>Conduct exit interviews and ensure proper offboarding procedures are followed.</li>
</ul>
HR Support:
<ul>
<li>Provide support to HR functions such as direct hire recruitment, employee relations, and performance management.</li>
<li>Assist in developing and implementing HR policies and procedures.</li>
<li>Serve as a point of contact for employee inquiries and issues.</li>
</ul>
Auditing and Reconciliation:
<ul>
<li>Conduct regular audits of payroll, benefits, and other HR-related processes to ensure accuracy.</li>
<li>Reconcile discrepancies in payroll and resolve any issues.</li>
</ul>
Employee Communication:
<ul>
<li>Communicate effectively with employees regarding payroll, benefits, and HR policies.</li>
<li>Provide training and support to employees on HR and payroll systems.</li>
</ul>
 
EDUCATION AND/OR EXPERIENCE REQUIRED
<ul>
<li>Bachelor’s degree (BS/BA) from four-year college or university; or equivalent experience in human resources preferred.</li>
<li>3+ years of payroll experience; and</li>
<li>3+ years of Human Resources experience; or</li>
<li>PHR or SHRM-CP certification preferred; or</li>
<li>Equivalent combination of education and experience.</li>
</ul>
 
OTHER SKILLS AND ABILITIES
<ul>
<li>Must have in-depth knowledge of the Company and legally mandated Human Resources policies, procedures, and practices.</li>
<li>Excellent PC skills including Excel and other MS Office applications and working knowledge of HRIS (ADP systems, preferable).</li>
<li>Must have good oral, written communications and have a high level of moral and ethical codes.</li>
</ul>
 
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
<ul>
<li>Works in an office environment with some time spent in a factory environment.</li>
<li>While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel.</li>
<li>This is primarily a sedentary office position. The employee answers telephone calls and occasionally bends over, reaches and pushes and pulls file drawers. Moves within the office and factory to collect, deliver, and copy documents. Finger dexterity is required to operation computer keyboard.</li>
<li>The employee must occasionally lift and/or move up to 25 pounds.</li>
<li>Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li>
</ul>

HR ADMINISTRATOR

<h3>Job Description</h3>
About the Role:
As a Contract Support Analyst, you will provide administrative management of supplier contracts, certifications, and documentation consistent with internal and client requirements.
This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.
 
Resource's typical working day:
<ul>
<li>Processing invoices</li>
<li>Corresponding with vendors for COI</li>
<li>Communicating with site managers</li>
<li>This role is more similar to a facility coordinator role</li>
</ul>
 
Must Have Skills:
<ul>
<li>Need to be able to hit the ground running</li>
<li>Invoice coding experience</li>
<li>Ability to track A/R</li>
<li>Payables and Receivables experience</li>
<li>COI verification experience</li>
</ul>
 
Nice to have skills:
<ul>
<li>Real Estate Admin Experience</li>
<li>Property Management experience</li>
<li>Contract experience</li>
<li>P2P experience</li>
</ul>
 
Education: H.S. Diploma or GED
 
Software skills:
<ul>
<li>MS Office</li>
<li>Excel preferred</li>
</ul>
 
About Us:
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit <a href="https://dexian.com/" target="_blank">https://dexian.com/</a> to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

Property Administrator

<h3>Job Description</h3>
With operations in over 18 countries, TCOM is the global authority in airborne persistent surveillance solutions. For over 50 years, TCOM innovations have defined the industry, and our pioneering achievements continue to revolutionize the design, manufacture, and deployment of LTA systems. With corporate headquarters in Columbia, MD, and manufacturing and testing facilities in Elizabeth City, NC, TCOM is the world’s only company devoted to designing, fabricating, installing, and operating persistent surveillance aerostat systems. Our complete platform solutions include numerous classes of aerostats that can each be equipped with a broad selection of proven customizable payloads for specific customer requirements.
 
We have an opportunity to join our team as a Government Property Administrator. In this role, you will investigate or inspect government property to ensure compliance with contract agreements and government regulations. Responsible for receiving, documenting, storing, distributing, tracking, and shipping of (GFE) Government Furnished property, (CFE) Customer Furnished property, and Shipping Documents. Department: Shipping &amp; Property.
 
Working Procedure: 
Communicating with People Outside the Organization—Communicating with people outside the organization represents the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Interacting With Computers — Using computers and computer systems (including hardware and software) to enter data or process information.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
<ul>
<li>Examine documents for completeness, accuracy, or conformance to standards</li>
<li>Inspect facilities or equipment for regulatory compliance</li>
<li>Inspect products or systems for regulatory compliance</li>
</ul>
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Responsibilities include, but are not limited to:
<ul>
<li>Receipt and documentation of GFE/CFE property components (small &amp; large), using company-provided tools in a manner that follows written or verbal government, customer, and/or company procedures</li>
<li>Storage and/or distribution of GFEICFE property received to assure all measures of security are maintained</li>
<li>Interface and coordinate with the Logistics Department in the receipt, documentation, and storage of various GFE/CFE items</li>
<li>Prepare accurate Bill of Materials and necessary shipping documents to the Shipping manager for all outgoing shipments</li>
<li>Perform other duties and responsibilities as assigned</li>
</ul>
 
Education Requirement: A minimum of an Associate’s degree in Business and/or Industrial Technology or equivalent education and experience.
 
Experience Requirement: Minimum of 3 years of hands-on experience in an industrial environment. Computer literacy and proficiency in Microsoft Office and related software are required. Must understand and follow TCOM specifications, interpret and work with TCOM instructions and procedures.
 
TCOM offers various benefits, including health and disability insurance, a 401(k) match, flexible spending accounts/HSAs, EAP, tuition reimbursement, parental leave, paid time off (PTO), and company-paid holidays. The specific programs, options, and eligibility may vary depending on the date of hire, classification, and schedule type.

<h3>Job Description</h3>
Title: Business Administrator
Location: Dayton, OH (Onsite Role)
Duration: 3+ month Temp To Hire
 
Summary:
 This position is responsible for the day-to-day business activities of the regional service center, including invoicing, client follow-ups, forecasting, and accounting reports.
Tracking projects and jobs is working on and tracking the cost of those jobs, materials that are bought, hours and PO's that go to the job.
-An admin from a manufacturing environment would be great.
 -answering phones, process oriented, attention to detail
 -someone from an operations background
 
Essential Duties and Responsibilities:
<ul>
<li>Manage service center business, project management, and accounting activities.</li>
<li>Verify customer order entry information, assign project cost estimates, and process Order Acknowledgement letters.</li>
<li>Review client and project data records for completeness, accuracy, and timeliness.</li>
<li>Prepare and issue client billing.</li>
<li>Maintain communication with customers and vendors to resolve collection and payable issues.</li>
<li>Monitor project status and analyze financial and business data to support management decisions.</li>
<li>Identify and implement cost-saving initiatives.</li>
<li>Oversee project-related tasks, including database management, purchase orders, and expense tracking.</li>
</ul>
Skills/Qualifications
<ul>
<li>Minimum of three years of experience in service center administration, invoicing, or bookkeeping.</li>
<li>Proficiency in Oracle, MS Word, Excel, PowerPoint, Access, and Outlook.</li>
<li>Strong understanding of accounting practices.</li>
<li>Effective communication skills, both verbal and written.</li>
</ul>
Education and Experience
<ul>
<li>Associate’s Degree in business or accounting, or equivalent experience.</li>
</ul>

Business Administrator

<h3>Job Description</h3>
Role Summary
Independently organize and coordinate office administration and procedures, to ensure organizational effectiveness and efficiency for the Owings Mills office. Experienced in handling a wide range of administrative duties, including but not limited to managing main phone switchboard for the Company’s Owings Mills office headquarters and ordering office supplies.
 
Major Responsibilities/Activities
· Answer all incoming calls to the main corporate number and transfer them to the appropriate department.
· Order office supplies for all office locations as needed, or when requested.
· Order and stock kitchen supplies when low in Owings Mills office location.
· Act as the point of contact for Owings Mills office visitors by greeting and directing visitors to designated meeting areas.
· Maintain the security system and keys for new hires and terms.
· Act as the primary contact for maintenance issues of all office locations (e.g., Ceiling leaks, HVAC, employee lockouts) and ensure timely resolution. Track and update the status of ongoing repairs. Maintain records of office maintenance and vendor contracts.
· Respond to office emergencies and communicate with stakeholders on status.
· Make arrangements to be on-site (including on “flex” days) when there are office events such as training classes, meetings, scheduled repairs, etc.
· Assist other departments within the Company as needed in an administrative function for incoming/outgoing postal and courier deliveries, business cards, and review of documents for accuracy as needed.
 
Education Requirements
High school diploma
 
Experience/Skill Requirements
· Proven office management, administrative or assistant experience
· Knowledge of office management responsibilities, systems and procedures
· Excellent verbal communication skills
· Proficient in Microsoft Office

Office Administrator

<h3>Job Description</h3>
ROLE SUMMARY
 
 
The Executive Administrator, with emphasis on Project Management responsibilities, provides seasoned and comprehensive administrative support to executive leadership, by managing special projects, ensuring smooth execution of executive directives, coordinating the operationalization of the agency’s strategic plan, and performs other high-level administrative duties to ensure successful execution of assigned projects. The Executive Administrator reports to the Chief Administrative and Business Officer but works closely with the Chief Program Officer and VP of Human Resources, and supports, as required, other members of the executive leadership team to manage and prioritize multiple projects, deadlines, and resources, ensuring efficiency and effectiveness across a wide range of tasks.
 
ESSENTIAL RESPONSIBILITIES
 
 
Must have demonstrated Project Management experience.
Project Management
<ul>
<li>Oversees the project management function of the Executive Team, managing cross-functional initiatives from launch to completion.</li>
<li>Develops project plans, including defining project scope, goals, timelines, and deliverables, and proactively follows up with internal and external stakeholders to gather project requirements and ensure alignment on pending projects.</li>
<li>Establishes a communication schedule to update stakeholders on the progress, status and success metrics of the project and key deliverables.</li>
<li>Conducts data analyses, identifies potential risks, and develops mitigation strategies.</li>
<li>Supports the agency’s Strategic Planning process through the development and administration of planning tools, data capture and documentation, and reports preparation. v</li>
<li>Manages strategic monitoring, tracking, and support of Wellnest’s operating plan and preparation for Strategic Planning Team meetings and manages follow-up to key actions and decisions.</li>
<li>Coordinates agendas, schedules and records Project and Strategic Planning Team meetings, supports the facilitation of meetings, and provides monitoring reports on the overall planning progress based on established timelines.</li>
<li>Reviews the quality of the work completed with the project team/leadership on a frequent basis to ensure that it meets the project standards.</li>
<li>Assists with new business explorations and contract development through active project management support, providing data and monitoring reports on the new business development and implementation process, analyzing data, and support proforma financial projections, budgeting, and project spending reports.</li>
<li>Maintains a keen awareness of key business priorities and supports the Executive Team’s long-term goals.</li>
<li>Serves as a strategic advisor to executives on cross-departmental projects, opportunities for cross-collaboration, process improvement, and problem-solving.</li>
<li>Implements best practices for project management, including agile methodologies and tools such as Microsoft Project, Trello or Asana.</li>
<li>Fosters a culture of collaboration and teamwork among project team members to ensure the successful completion of projects.</li>
</ul>
 
 
Administrative Support
 
 
<ul>
<li>Provides high-level, confidential administrative support, including managing executives’ calendars.</li>
<li>Creates, maintains, and updates a variety of documents, including drafting and editing emails, preparing meeting agendas, recording minutes, and creating reports.</li>
<li>Responsible for conducting research, data analysis, and preparing reports to assist executives in decision-making.</li>
<li>Manages coordination and logistics of internal and external meetings and other events, in-person and virtually.</li>
<li>Manages the monthly credit card reconciliation and expense report process for multiple executives.</li>
<li>Assists with making travel arrangements, including scheduling flights, making hotel reservations, and coordinating out-of-town meetings and trainings.</li>
<li>Assists with the program’s community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders and other stakeholders.</li>
<li>Assists with drafting, editing, managing application process, ensuring that all documents are submitted on time and meet all requirements for grant proposals as assigned.</li>
<li>Assists with tracking deadlines, maintain records and prepare reports to ensure compliance with grant funders.</li>
<li>Performs other duties as assigned.</li>
</ul>
 
 
 
QUALIFICATIONS
 
 
Education and Experience:
 
 
<ul>
<li>Bachelor’s degree in business administration, management, public administration, or a related field from an accredited college or university is required. Project Management Professional (PMP) certification is required but may be waived based on demonstrated project management experience.</li>
<li>A minimum of five (5) years of experience as an executive assistant or in a senior administrative support role, with at least 2 years focused on project management.</li>
</ul>
 
 
Certificates, Licenses and Registrations:
 
<ul>
<li>Must possess and maintain a valid CA driver’s license and insurable driving record.</li>
</ul>
 
 
Knowledge, Skills and Abilities:
 
 
<ul>
<li>A strong commitment to advancing Wellnest’s mission.</li>
<li>Exceptional project management skills and experience in the context of competing priorities with limited resources and infrastructure, with the ability to efficiently manage multiple projects and deadlines, work across departments and functions, and translate strategies to action.</li>
<li>Proven track record of effective leadership and ability to navigate complex issues and drive strong performance results.</li>
<li>Strong strategic thinking skills with an understanding of the impact that different approaches have on organizational culture and performance.</li>
<li>Strong conceptual, analytical, and organizational/systems thinking necessary to interpret data, develop strategy, and lead implementation/execution.</li>
<li>Strong written and verbal communication skills, including the ability to convey information to a variety of audiences (e.g., large groups, staff meetings, executive briefings, memos, etc.).</li>
<li>Excellent communication skills that are rooted in accurately and effectively conveying information.</li>
<li>Ability to work independently and exercise sound judgment and discretion</li>
<li>Ability to maintain a high level of ethical and professional standards in accordance with agency and community policy</li>
<li>Demonstrate cultural competence and sensitivity with diverse groups across lines of race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers.</li>
<li>Knowledge and understanding of the historical context of racial inequality and its present-day implications with the ability to use references and examples that speak to the experiences of a diverse audience, particularly audiences in the communities we aim to reach.</li>
<li>Exemplify superior organizational skills and an ability to effectively manage multiple priorities simultaneously.</li>
<li>Proven experience managing complex projects from planning to execution.</li>
<li>Be a self-starter and demonstrate an ability to solve problems.</li>
<li>Strong interpersonal skills and ability to build and cultivate relationships to work effectively with a variety of stakeholders across all levels of the organization.</li>
<li>Skilled in engaging and working with diverse individuals and groups to accomplish established goals.</li>
<li>Advanced proficiency with Microsoft Office suite (i.e., MS Word, Excel, PPT, and Outlook) and project management tools.</li>
<li>Ability to thrive in a fast-paced and achievement-oriented environment.</li>
</ul>
 
 
 
COMPENSATION AND BENEFITS
 
 
<ul>
<li>Annual Salary Range: $82,800-$93,034</li>
<li>Wellnest offers a personalized benefits package built from a choice of available medical, dental, and vision coverage plans, as well as employer paid life insurance.</li>
<li>Wellnest employees benefit from an employer sponsored 401(k) company match of up to 4% and profit-sharing contribution benefit up to 5%.</li>
</ul>

Executive Administrator

<h3>Job Description</h3>
Position Overview
The Contract Administrator plays a critical role in supporting the successful execution of road construction projects by managing and overseeing all aspects of contract administration. This position ensures that contracts are accurately prepared, reviewed, executed, and monitored in compliance with legal requirements, company policies, and project specifications.
The ideal candidate will collaborate closely with project managers, estimators, legal counsel, subcontractors, and clients to ensure contractual obligations are met and risks are mitigated. This role requires strong attention to detail, excellent communication skills, and a solid understanding of construction industry practices, particularly in public and private infrastructure projects.
Key Responsibilities
<ul>
<li>Process periodic jobs billing invoices verifying against posted quantities</li>
<li>Prepare annual and job specific subcontracts.</li>
<li>Issue subcontractor payments including obtaining lien waivers.</li>
<li>Tracking subcontractor COI’s for expirations and updating vendor files to ensure compliance.</li>
<li>Assist estimators in bidding process including ordering plans and specifications, saving bid documents to shared drives, RFQ’s from subcontractors, filling out bid paperwork, and maintaining bid files. Entering information on bids into bid tracking software program before, during and after bidding process.</li>
<li>Create purchase orders for construction projects / office. Verify invoices when received against PO’s and obtain approval for payment.</li>
<li>Issue certificates of insurance to project owners.</li>
<li>Maintenance of state EBO system.</li>
<li>Assisting with construction backlog.</li>
<li>Assist in office administration including cash management, office supplies and utilities.</li>
<li>All other duties as assigned.</li>
</ul>

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Education/Experience
<ul>
<li>High School Diploma or equivalent.</li>
<li>Previous transportation coordination experience</li>
</ul>
Knowledge/Skill Requirements
<ul>
<li>Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). </li>
<li>Developed analytical and problem solving abilities.</li>
<li>Excellent interpersonal skills.</li>
<li>Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.</li>
<li>Self-motivation and ability to work with minimal supervision.</li>
<li>Must be able to work in a high stress environment in a team orientated atmosphere. </li>
<li>Priority emphasis and strong time management skills.</li>
<li>Ability to speak effectively to customers or employees of organization.</li>
<li>Expertise with Microsoft Office Suite, particularly Excel and Word.</li>
</ul>
General Requirements 
<ul>
<li>Display a professional and courteous attitude to co-workers, supervisors, and general public at all times. </li>
<li>Ability to interact with sub-contractors, other employees, and different levels of management.</li>
</ul>

Contract Administrator

<h3>Job Description</h3>
We are growing again in this role and are seeking an additional PA with aerospace experience.
 
As a member of the Sonovision Team, the Project Administrator has the responsibility of supporting the project manager.
 
A Project Administrator with Sonovision should:
 
• Have prior knowledge/experience with office management systems and procedures
• Proficient with MS Office (access, Excel, word)
• Experience with Enovia preferred.
• Post secondary education in project Admin (or equivalent experience)
 
This particular role needs someone with some knowledge/background in aerospace.
 
The Project Administrator is responsible for:
 
• Enter job information into internal and external tools
• Assist the project management team in responding to customers
• Download/upload required data from/to customer portals
• Check deliverables for completeness prior to delivery
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain order database
• Act as the point of contact for internal and external clients
• Experience auditing document libraries to ensure consistency and accuracy
• Experience with Airbus and Boeing SEDS tools

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