Executive Administrator

RightStone

Hackettstown, NJ 07840, USA

Published: 6/14/2022

Full Time

Job Description

RIGHTSTONE IS HIRING! We are seeking an experienced Executive Administrator to support multiple Senior Leaders, including VPs and above. You will be joining our team in Hackettstown, NJ for a 6 month contract (temp only) with $26/hr pay. This mid-level assignment requires a highly organized, proactive professional capable of managing complex administrative tasks in a fast-paced, global environment. The successful candidate will act as a trusted partner, gatekeeper, and facilitator, ensuring the smooth execution of daily operations and executive priorities. APPLY NOW!

Schedule: Monday–Friday, 8:30 AM – 5:00 PM

What You’ll Do:

Provide comprehensive executive support, including calendar management, scheduling meetings, and prioritizing tasks.
Act as a gatekeeper for incoming requests, calls, and emails, handling sensitive and confidential information with discretion.
Plan, coordinate, and execute complex domestic and international travel arrangements.
Prepare and process expense reports using Concur or similar systems.
Assist with visa applications and related documentation for Senior Leaders and LT executives.
Organize internal and external meetings, including global time zone coordination, video/audio conferencing, catering, and logistics.
Draft, proof, and format documents, reports, presentations, and correspondence.
Provide event support and coordinate work overflow with the Executive Coordinator Team Lead.
Build strong relationships with executives, internal staff, clients, and stakeholders.
Complete other administrative duties as needed to support business operations.

What we’re looking for:

Bachelor’s degree preferred or equivalent combination of education and experience.
Minimum of 8 years’ experience supporting senior-level executives in a large, matrixed organization.
Exceptional organizational, analytical, and problem-solving skills.
Strong interpersonal, verbal, and written communication skills.
Proven ability to manage multiple priorities and adapt to changing demands in a high-pressure environment.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote), SharePoint, and Internet research.
Experience with travel and expense systems (e.g., Concur).
Demonstrated conflict management and customer service skills.
Ability to work independently while contributing as a collaborative team member.
Experience planning and coordinating complex domestic and international meetings.

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

Company DescriptionRightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!

RightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT!

RightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success.

Candidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business!

Client Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people!

Company Description

RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!\r\n\r\nRightStone is a multi-divisional staffing company that has provided a People Focused, Client Driven, and Market Aware foundation to the ever-growing hiring ecosystem since 1996. As a member of the CSSI Family of Companies we provide focused Centers of Excellence both in Technical Staffing and National Recruitment Services. RightStone is the right choice. If you are looking for your next work home or to staff your department – WE ARE ON IT!\r\n\r\nRightStone’s Excellence Centered approach to contract, contract to hire, and direct hire services across the CONUS is backed by industry leading processes. Processes that steer Candidate Engagement and Client Serving to Success.\r\n\r\nCandidate Engagement Center of Excellence: Powered by skilled recruiters and human resources professionals, RightStone engages candidates and employees at multiple levels. Bringing the benefits of our strategic partnerships along with best in class support to our people means one thing – Our people are the critical aspect of our business!\r\n\r\nClient Servicing and Delivery Center of Excellence: RightStone’s account professionals and operations teams bring measurable value to our client’s hiring needs. Through controllable workflows, focused and scalable delivery models, and adaptable labor desk coordination we bring a transactional dialog that truly speaks to our clients. Our dedicated focus to our clients brings our most valuable asset to them – Our people!