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<h3>Job Description</h3>
Job Description
Job Title: Administrative Coordinator
Job Description
The Administrative Coordinator is responsible for executing customer vehicle relocation orders and all supporting business operations. This role involves managing customer orders, ensuring clear and accurate communication with internal and external resources, maintaining accurate data in each order tracked in CRM, and creating and maintaining relationships with vendors.
Responsibilities
<ul>
<li>Negotiate vendor fees using additional resources to track current market values.</li>
<li>Obtain and provide vendor invoices for accounting, scanning, and updating notes in orders.</li>
<li>Obtain transporter bills of lading, scanning, and updating notes in orders.</li>
<li>Ensure vendor compliance with applicable DOT regulations and Federal, State, and Local laws.</li>
<li>Ensure all vendors meet safety and insurance requirements.</li>
<li>Update CRM Activities and Notes promptly and maintain accurate data after each telephone call and email communication.</li>
<li>Create drop ship and release requests in Storage partner systems to maintain accurate vehicle inventory.</li>
<li>Create tasks and follow through to maintain accurate time-sensitive notes.</li>
<li>Follow up with vendors to ensure orders have the most accurate up-to-date information.</li>
<li>Form strong relationships with vendors of various expertise (tow, DOT, overseas, repo, etc.).</li>
<li>Perform regular administrative tasks in support of the team.</li>
<li>Assist with business projects and reporting.</li>
<li>Actively identify and engage in process improvements.</li>
<li>Other tasks and duties as assigned.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in Microsoft Office, including Excel.</li>
<li>1 to 3+ years of administrative or strong retail (operational) experience.</li>
<li>Strong data entry skills.</li>
<li>Experience in administrative support and customer service.</li>
<li>Proficiency in Outlook.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Adherence to organizational goals and objectives.</li>
<li>Demonstrate open, effective communication and teamwork.</li>
<li>Customer focus.</li>
<li>Act with integrity and professionalism.</li>
<li>Work to maintain quality standards.</li>
<li>Balance client requirements with company policies and operational procedures.</li>
<li>Demonstrate reliable and predictable attendance.</li>
</ul>
Work Environment
This position offers a hybrid work schedule with 2 days in-office and 3 days remote (following the contracted time). 
Job Type &amp; Location
This is a Contract to Hire position based out of Gainesville, VA.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Gainesville,VA.
Application Deadline
This position is anticipated to close on Jan 23, 2026.

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Administrative Coordinator

<h3>Job Description</h3>
Job DescriptionCompany Description 
Job Mobz is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com. Together, we provide talent acquisition services to fit the unique hiring challenges of our clients.&nbsp;Whether they need help building recruiting processes, attracting top talent, or payrolling contractors, we can help.&nbsp;
Job Description 
Our client is seeking a highly organized, proactive People Programs Coordinator ( six-month contract) to support core People operations during a high-volume, high-priority season. This position is fully remote. This contractor will work closely with the Manager of People Programs to ensure continuity across Immigration, Onboarding, Offboarding, EOR, and Contingent Workforce processes, while supporting process escalations and maintaining operational excellence.
This is a tactical and hands-on role that requires someone who can manage competing priorities, handle sensitive information with discretion, and execute seamlessly in a fast-paced, tech-enabled environment.
&nbsp;Responsibilities
Core Program Support
<ul>
<li>Provide executive and logistical support across key People Programs: Onboarding, Offboarding, Contingent Workforce, EOR, and Immigration.</li>
<li>Monitor and help triage messages from external immigration counsel, respond to routine emails, and fulfill document and information requests as needed.</li>
<li>Support onboarding and offboarding process escalations and exceptions to ensure timely resolution.</li>
<li>Provide ad hoc administrative and coordination support for sensitive termination events.</li>
<li>Assist in background check monitoring and resolution of escalations with vendors.</li>
<li>Facilitate contingent workforce lifecycle activities through Zip and vendor coordination.</li>
</ul>
Tools &amp; Systems
<ul>
<li>Support Jira Service Management operations—create/manage tickets, resolve workflow issues, triage escalations.</li>
<li>Maintain up-to-date documentation in Confluence and assist in process mapping.</li>
<li>Audit internal systems for compliance and support document tracking for People Compliance during coverage needs.</li>
</ul>
Qualifications 
<ul>
<li>3+ years of experience in People Operations or HR coordination roles</li>
<li>Strong organizational and multitasking skills; ability to stay on top of moving pieces</li>
<li>Experience with sensitive employee data and high-level communication</li>
<li>Familiarity with HRIS, ATS, and ticketing systems (e.g., Workday, Greenhouse, Jira)</li>
<li>Strong written communication and documentation skills (Confluence, Google Docs)</li>
</ul>
Nice to Have:
<ul>
<li>Immigration coordination experience or familiarity with legal vendor collaboration</li>
<li>Experience with contingent workforce processes and systems (e.g., Zip)</li>
<li>Comfort responding to background check escalations or managing compliance tasks</li>
<li>Understanding of Jira workflow automations and intake queue triage</li>
<li>Interest or experience working with generative AI or prompt testing tools</li>
</ul>
&nbsp;Qualities Valued:
<ul>
<li>Independent executor with a service mindset</li>
<li>Thrives in ambiguity and adapts quickly to shifting priorities</li>
<li>Protects sensitive information with care and professionalism</li>
<li>Collaborative team player who steps up to support others</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.

People Programs Coordinator (remote, contract)

<h3>Job Description</h3>
Job Description
Qualifications
<ul>
<li>3+ years of dispatcher or field service coordination experience required.</li>
<li>Experience managing field technicians or coordinating technician schedules.</li>
<li>Strong organizational and multitasking skills in a fast‑paced, reactive environment.</li>
<li>Ability to build efficient routes and adjust them quickly under changing conditions.</li>
<li>Proficient with dispatching or GPS‑based software (Verizon Connect preferred).</li>
<li>High School Diploma or GED </li>
</ul>
Work Schedule. Position is mostly remote with a preference of local candidates. 
<ul>
<li>Monday–Friday: 9:00 AM – 6:00 PM CST.</li>
<li>Weekend Rotation: Every 3rd weekend (Saturday or Sunday).
<ul>
<li>Weekend shifts will either be 6:00 AM–3:00 PM or 9:00 AM–6:00 PM (must be open to both).</li>
<li>If scheduled on a weekend, you will receive a weekday off in exchange.</li>
</ul>
</li>
</ul>
Training
<ul>
<li>2–4 week structured training program including:
<ul>
<li>Virtual shadowing with an experienced dispatcher</li>
<li>System training (Verizon Connect &amp; internal tools)</li>
<li>Introductions to Service Managers and weekly cadence calls</li>
<li>Gradual progression to independent routing and SLA oversight</li>
</ul>
</li>
</ul>
Key Responsibilities
Daily Dispatching &amp; Route Management
<ul>
<li>Build, adjust, and maintain daily and two‑day‑out service routes for multiple branches.</li>
<li>Coordinate with Service Managers each morning to finalize technician routes and ensure coverage for all scheduled work.</li>
<li>Modify routes in real time in response to emergencies, schedule changes, and technician availability.</li>
<li>Assign preventative maintenance (PM) work and integrate emergency calls into existing schedules.</li>
<li>Utilize Verizon Connect for technician tracking and job qualification matching.</li>
</ul>
Service Level Agreement (SLA) Tracking
<ul>
<li>Monitor SLA performance, ensuring technicians arrive onsite within the required response windows.</li>
<li>Review monthly SLA reports, PM completion rates, and technician performance metrics in partnership with Service Managers.</li>
<li>Conduct route audits to ensure workloads and travel times align with branch hours of operation.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Communicate daily with Service Managers to align routes, technician assignments, and branch priorities.</li>
<li>Reach out to technicians for day‑of updates, route adjustments, and schedule changes.</li>
<li>Monitor shared emails and chats throughout the day, responding to issues and escalating as needed.</li>
<li>Support fellow dispatchers and function as backup for additional branches when required.</li>
</ul>
Operational Support
<ul>
<li>Prioritize contracted work, billable calls, PMs, and emergency requests according to service requirements.</li>
<li>Ensure all routing decisions align with a 24‑hour response time expectation.</li>
<li>Assist in maintaining accurate technician qualification tags to ensure proper job assignments.</li>
</ul>
Job Type &amp; Location
This is a Permanent position based out of Mount Prospect, IL.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Mount Prospect,IL.
Application Deadline
This position is anticipated to close on Jan 30, 2026.

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Service Coordinator

<h3>Job Description</h3>
Job Description
(Job Description)
A globally recognized Food &amp; Beverage company in Seattle, WA is currently hiring for a Sr. Inside Sales Coordinator. This position requires someone who is familiar with foodservice, restaurant, and hospitality, and who has sales experience (preferably within inside sales/account management) as well as operations
experience. This could be someone who has been a supervisor or a restaurant manager and knows how these types of businesses operate. Additionally, this
person needs to understand how systems bring on new customers (i.e., understanding how a customer is set up to order and set up payments). Inside Sales experience at a large food &amp; beverage company or a hospitality company is highly desired.
Pay - $28/hr. - $29/hr.
Location - Seattle, WA (Hybrid; Tuesday - Thursday Onsite / Monday &amp; Friday Remote)
Schedule - 7:30 AM - 3:30 PM PST
Contract Duration - 10 Month Contract To Start (High Possibility of Extension)
W2 Employment Through Aston Carter
(Key Projects)
<ul>
<li>Will be responsible for working through warm leads in selling and placing orders for the company's products into hospitals, hotels, schools, prisons, etc.).</li>
<li>Will be on the phone 25% of the time.</li>
<li>Will be self-driven.</li>
</ul>
(Summary of Key Responsibilities)
<ul>
<li>Maintain accurate account contact information, venue details, and program records in the customer management system with an eye for detail and consistency.</li>
<li>Respond to customer inquiries about SKU rationalizations, pricing changes, asset transfers, and ownership changes, ensuring successful resolutions.</li>
<li>Handle account requests, including setup and maintenance, equipment service, accounting disputes, product tracking, and delivery claims, driving results through efficient processes.</li>
<li>Collect information from internal and external customers to identify and implement creative solutions, resolving issues that negatively impact the company's customer relationships or the timely and accurate delivery of products and services.</li>
<li>Participate in business planning with field leadership or CAMs to set business goals, identify customer support needs, and find opportunities to achieve sales targets.</li>
<li>Conduct proactive sales and support outreach calls by tier, driving results.</li>
<li>Develop and manage a personal sales strategy to identify opportunities within the existing customer portfolio, ensuring profitable and successful outcomes.</li>
<li>Establish, develop, and maintain business relationships with current customers in the assigned territory or market segment to generate new business product sales.</li>
<li>Measure and report weekly sales and regional activities to ensure KPIs and sales goals are met, successfully driving results.</li>
<li>Prepare and submit activity and results reports, including monthly and annual portfolio performance analysis, ensuring tracking, benchmarking, and goal attainment.</li>
<li>Manage designated beverage business leads by qualifying and converting them to support new business activation or disqualifying undesirable opportunities.</li>
<li>Support monthly and annual sales goal quotas by managing qualified CRM opportunities to closure.</li>
<li>Actively participate in division sales team calls, as well as make in-person annual regional visits or periodic business travel, fostering collaboration.</li>
<li>Serve as a liaison between the field, office, and support departments regarding policy changes, inventory updates, and unscheduled system or support interruptions, ensuring successful communication.</li>
</ul>
(Qualification Requirements)
<ul>
<li>2+ years of experience in an&nbsp;inside sales and/or sales account management realm&nbsp;required.</li>
<li>Industry experience within food &amp; beverage, restaurant, and/or hospitality&nbsp;required.</li>
<li>Phone system experience and Salesforce (CRM) or any other CRM experience is highly desired.</li>
<li>Ability to make swift decisions without 100% of knowledge being there.</li>
<li>Ability to perform upselling techniques as needed.</li>
</ul>
(Employee Value Proposition)
<ul>
<li>Exceptional opportunity to join one of the globally recognized food &amp; beverage companies.</li>
<li>Exceptional growth opportunity internally.</li>
<li>Hybrid work schedule.</li>
<li>Amazing work culture and management.</li>
</ul>
We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:
<ul>
<li>Medical, Dental &amp; Vision</li>
<li>401(k)/Roth</li>
<li>Basic/Supplemental Life &amp; AD&amp;D</li>
<li>Short and long-term disability</li>
<li>HSA &amp; DCFSA</li>
<li>Transportation benefits</li>
<li>Employee Assistance Program</li>
<li>Company Paid Time off or State Sick Leave</li>
</ul>
Job Type &amp; Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $28.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Seattle,WA.
Application Deadline
This position is anticipated to close on Jan 31, 2026.

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Senior Coordinator (Hybrid)

<h3>Job Description</h3>
Job Description
Job Title: Administrative Coordinator
Job Description
The Administrative Coordinator is responsible for executing customer vehicle relocation orders and all supporting business operations. This role involves managing customer orders, ensuring clear and accurate communication with internal and external resources, maintaining accurate data in each order tracked in CRM, and creating and maintaining relationships with vendors.
Responsibilities
<ul>
<li>Negotiate vendor fees using additional resources to track current market values.</li>
<li>Obtain and provide vendor invoices for accounting, scanning, and updating notes in orders.</li>
<li>Obtain transporter bills of lading, scanning, and updating notes in orders.</li>
<li>Ensure vendor compliance with applicable DOT regulations and Federal, State, and Local laws.</li>
<li>Ensure all vendors meet safety and insurance requirements.</li>
<li>Update CRM Activities and Notes promptly and maintain accurate data after each telephone call and email communication.</li>
<li>Create drop ship and release requests in Storage partner systems to maintain accurate vehicle inventory.</li>
<li>Create tasks and follow through to maintain accurate time-sensitive notes.</li>
<li>Follow up with vendors to ensure orders have the most accurate up-to-date information.</li>
<li>Form strong relationships with vendors of various expertise (tow, DOT, overseas, repo, etc.).</li>
<li>Perform regular administrative tasks in support of the team.</li>
<li>Assist with business projects and reporting.</li>
<li>Actively identify and engage in process improvements.</li>
<li>Other tasks and duties as assigned.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in Microsoft Office, including Excel.</li>
<li>1 to 3+ years of administrative or strong retail (operational) experience.</li>
<li>Strong data entry skills.</li>
<li>Experience in administrative support and customer service.</li>
<li>Proficiency in Outlook.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Adherence to organizational goals and objectives.</li>
<li>Demonstrate open, effective communication and teamwork.</li>
<li>Customer focus.</li>
<li>Act with integrity and professionalism.</li>
<li>Work to maintain quality standards.</li>
<li>Balance client requirements with company policies and operational procedures.</li>
<li>Demonstrate reliable and predictable attendance.</li>
</ul>
Work Environment
This position offers a hybrid work schedule with 2 days in-office and 3 days remote (following the contracted time). 
Job Type &amp; Location
This is a Contract to Hire position based out of Gainesville, VA.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Gainesville,VA.
Application Deadline
This position is anticipated to close on Jan 29, 2026.

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionSalary: $45k-65k 
Join Our Team in Beautiful Downtown La Crosse, WI! Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. Our team of 35 talented professionals thrives in a culture built on creativity, collaboration and kindness.
 
Job summary The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator responsible for executing core HR processes while supporting the broader people, culture and operations needs of the agency. This role ensures a smooth team member experiencefrom recruiting through offboardingwhile maintaining compliance, consistency and care across internal Vendi systems and programs.
 This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd of processes already in place.
 Key accountabilities
 Recruitment &amp; hiring support
<ul>
<li>Set up and manage job listings across hiring platforms</li>
<li>Review applicant resumes and conduct first-round interviews</li>
<li>Coordinate interview logistics and candidate communications</li>
<li>Support Vendi Launch intern recruitment and program </li>
</ul>
 
Team member onboarding, offboarding &amp; compliance
<ul>
<li>Execute end-to-end onboarding for new team members, including:
<ul>
<li>Walking through Vendi handbook</li>
<li>Presenting payroll and benefits forms</li>
<li>Coordinating equipment, systems and workspace setup</li>
<li>Giving office tours and facilitating team introductions</li>
<li>Submitting required information to state reporting systems</li>
<li>Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)</li>
<li>Coordinating new team member buddy program</li>
</ul>
</li>
<li>Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience</li>
<li>Process team member changes (promotions, title updates, approver changes) in coordination with payroll</li>
<li>Execute offboarding paperwork and manage offboarding procedures</li>
<li>Conduct exit interviews and maintain exit interview logs</li>
<li>Maintain strict confidentiality and accurate team member records </li>
</ul>
 
People, culture &amp; operations support
<ul>
<li>Serve as a team member resource for onboarding questions and 30-day check-ins</li>
<li>Maintain and update the team member handbook and internal HR processes</li>
<li>Support professional development initiatives, licensing and training administration</li>
<li>Manage tuition reimbursement program and ensure compliance with Section 127 requirements</li>
<li>Lead or support benefits coordination processes</li>
<li>Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)</li>
<li>Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)</li>
<li>Coordinate internal programming such as Red Talks and guest speakers</li>
<li>Support facilities, office management and internal ordering, including Vendi merch catalog</li>
<li>Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects</li>
<li>Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support</li>
<li>Serve as the first point of contact for employee benefit questions, escalating complex issues as needed</li>
<li>Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance</li>
<li>Collaborate with CEO on benefit enrollment, timelines and communication</li>
</ul>
 
Qualifications &amp; attributes
<ul>
<li>1+ years of experience in human resources, operations or a related internship</li>
<li>Bachelors degree in human resources or related field preferred</li>
<li>Experience in media, marketing, advertising or creative environments is a plus</li>
<li>Strong written and verbal communication skills</li>
<li>Exceptional organization, follow-through and attention to detail</li>
<li>Proficiency with Microsoft Office (Outlook, Excel required)</li>
<li>Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus</li>
<li>High level of discretion, professionalism and trustworthiness </li>
</ul>
 
What success looks like
<ul>
<li>Hiring, onboarding and offboarding processes run smoothly and consistently</li>
<li>Team members feel supported, informed and welcomed throughout their lifecycle</li>
<li>HR systems, benefits and records are accurate, compliant and well-maintained</li>
<li>People and culture initiatives are executed with care and reliability</li>
<li>Existing processes are stewarded thoughtfully, with new ideas and improvements pursued regularly</li>
</ul>
 
We offer a competitive salary, annual profit-sharing bonus, unlimited PTO, remote work options, flex summer hours and great health, disability and retirement benefits. 
 
We will be accepting applications until February 15 or until filled.

Human resources coordinator

<h3>Job Description</h3>
Job Description
Title:&nbsp; Appeal &amp; Grievance Coordinator
Customer Service Specialist- Appeals and Grievance coordinator -Remote Location:&nbsp; Remote &nbsp;
JOB SUMMARY
This job reviews inquiries to determine if they meet the definition of a grievance/appeal; documents, investigates, refers and coordinates grievances and appeals; initiates a case file for each grievance and appeal; ensures compliance with organizational and regulatory requirements for member or provider issues; independently coordinates the resolution with internal/external parties as required; and documents and summarizes to all parties involved in the case the investigation results. ESSENTIAL RESPONSIBILITIES • Review inquiries to determine if they meet definition of appeal/grievance. • Request and review all related relevant documentation and assemble case file. • Coordinate resolution results and relay investigative results with all involved parties. Participate in workgroup meetings to address trends in appeals and grievances and to work on process improvement initiatives with cross functional teams to reduce trends. •• May support the Quality Assurance, Appeal and other quality committees. • Other duties as assigned or requested. EDUCATION Required • High School Diploma or GED EXPERIENCE Required 3-5 years of relevant, progressive experience in the area of specialization.&nbsp; Preferred • Experience in Customer Service or a related field SKILLS • Knowledge of multiple processing systems and workflows • Knowledge of claims processing methodologies • Ability to interpret all government regulations&nbsp; Excellent organizational skills • Strong verbal and written communication skills
Company DescriptionAbout PRSG® – At Precision Recruiting Solutions Group®, we're all about you – the Accounting, Finance, and HR professionals. We specialize in understanding your career goals and values, matching you with tailored opportunities that align with your expertise. Our dedicated focus ensures you find employers who recognize and value your exceptional skills. Elevate your career in Accounting, Finance, or HR with us. 
<h3>Company Description</h3>
About PRSG® – At Precision Recruiting Solutions Group®, we're all about you – the Accounting, Finance, and HR professionals. We specialize in understanding your career goals and values, matching you with tailored opportunities that align with your expertise. Our dedicated focus ensures you find employers who recognize and value your exceptional skills. Elevate your career in Accounting, Finance, or HR with us.

Appeals and Grievance Coordinator -Remote CSR

<h3>Job Description</h3>
Job Description

About the Company
Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We're looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

About the Role 
We have an exciting opportunity for a Senior Office Coordinator to join Armada's Bellevue office. This role is ideal for someone who takes pride in operational excellence and enjoys being a visible, trusted partner to employees, leaders, and visitors. 
The Senior Office Coordinator supports the efficient operation of the assigned location [typically Bellevue, WA] while serving as a key point of coordination with both internal and external partners. This role combines hands-on execution with the ability to identify improvements and influence office operations over time. 

Location: This role is office-based at our Bellevue, Washington office. 

Key Responsibilities:
Front Office &amp; Visitor Experience
<ul>
<li>Serve as the professional, welcoming first point of contact for all visitors and guests. </li>
<li>Coordinate daily visitor schedules, office reservations, and access card distribution. </li>
<li>Send daily notifications of important scheduled visitors and ensure all spaces are prepared in advance. </li>
<li>Maintain a strong working knowledge of office staff, leadership schedules, space availability, and building procedures. </li>
<li>Manage guest check-in processes in alignment with office policies. </li>
<li>Partner with a part-time receptionist, when applicable, to ensure consistent front desk coverage and experience. </li>
</ul>
Office Operations &amp; Facilities
<ul>
<li>Oversee the appearance, functionality, and readiness of common areas, conference rooms, kitchens, and shared spaces. </li>
<li>Act as the primary point of contact for office vendors, building management, and service providers. </li>
<li>Submit and track facilities tickets related to temperature, lighting, cleaning, repairs, furniture, and equipment. </li>
<li>Manage deliveries, shipping, and receiving; ensure packages are distributed to employees. </li>
<li>Maintain office equipment, supplies, storage areas, and inventory, including snacks, beverages, and kitchen items. </li>
<li>Serve as emergency and floor monitor coordinator; complete required building trainings. </li>
<li>Work with Head of Workspaces to develop, document, and improve office systems and workflows to support efficiency and scale. </li>
</ul>
Financial &amp; Administrative Support
<ul>
<li>Track office spending against established budgets and flag variances or trends. </li>
<li>Place and manage recurring orders for office supplies, food, and services using approved vendors and platforms. </li>
<li>Apply foundational budgeting knowledge to support responsible spending and operational planning. </li>
</ul>
Meetings, Events &amp; Office Culture
<ul>
<li>Assist with coordination of meetings &amp; events, including room setup, catering, supplies, and logistics. </li>
<li>Manage conference room reservations and calendars. </li>
<li>Provide A/V support for meetings and video conferences as needed. </li>
<li>Coordinate weekly breakfast and lunch programs, including vendor management and ordering. </li>
<li>Plan and execute office culture initiatives, social events, happy hours, and celebrations aligned with office schedules. </li>
<li>Support internal and external events, including leadership visits, client meetings, and company gatherings. </li>
<li>Cross-Functional &amp; Executive Support</li>
<li>Support new hire onboarding by coordinating access, seating, desk setup, and first-day readiness. </li>
<li>Manage offboarding logistics, including access removal, badge collection, and key retrieval. </li>
<li>Partner with Human Resources on recruiting support, onboarding, departures, office moves, and employee communications. </li>
<li>Coordinate with IT and remain current on technology changes; provide basic troubleshooting and on-site support as appropriate. </li>
<li>Assist with marketing and business development initiatives and materials as needed. </li>
</ul>
General
<ul>
<li>Manage mail, shipping, and receiving. </li>
<li>Respond to requests from office members and clients with professionalism and discretion. </li>
<li>Perform other duties as assigned. </li>
</ul>

Knowledge, Skills, Abilities:
<ul>
<li>3–7 years of experience in an office coordination or administrative role, preferably in a professional services or technology environment. </li>
<li>Demonstrated ability to manage office operations independently while partnering effectively across teams. </li>
<li>Proven analytical and problem-solving skills, with the ability to make recommendations and implement improvements. </li>
<li>Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. </li>
<li>Excellent interpersonal, written, and verbal communication skills. </li>
<li>Proficiency with Microsoft Office Suite and standard office productivity tools. </li>
<li>Comfortable working closely with executive stakeholders and handling sensitive information with discretion. </li>
</ul>
 
Company offers
<ul>
<li>Opportunity to work for a growing company looking to revolutionize connectivity, compute and AI </li>
<li>Health Insurance (Medical, Vision, Dental) </li>
<li>Unlimited PTO </li>
<li>Early Equity </li>
<li>401K  </li>
</ul>

Compensation &amp; Benefits
For U.S. Based candidates: To ensure fairness and transparency, the starting base salary range for this role for candidates in the U.S. are listed, varying based on location experience, skills, and qualifications. In addition to base salary, this role will also be offered equity and subsidized benefits (details available upon request).
#LI-SM1
#LI-Onsite
Compensation$53,800—$67,300 USD

You're a Great Fit if You're
<ul>
<li>A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge </li>
<li>A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude </li>
<li>Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company</li>
<li>A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda </li>
<li>Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you </li>
</ul>

Equal Opportunity Statement
At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

Unsolicited Resumes and Candidates
Armada does not accept unsolicited resumes or candidate submissions from external agencies or recruiters. All candidates must apply directly through our careers page. Any resumes submitted by agencies without a prior signed agreement will be considered unsolicited and Armada will not be obligated to pay any fees.

Senior Office Coordinator

<h3>Job Description</h3>
Job DescriptionUFA, Inc.
Location: Hybrid in Woburn, MA or Germantown, MD 
Reports to: UFA Global Controller 
UFA, Inc. (UFA), headquartered in Woburn, Massachusetts with offices in Maryland and Germany, is a global leader in developing Air Traffic Control (ATC) simulation technologies. We provide ATC simulation products to civil aviation, military, and university clients worldwide. 
We are seeking a highly organized and adaptable Finance &amp; Operations Coordinator to support day-to-day accounting, finance, HR, IT, and administrative operations. This role is critical to ensuring operational continuity and accuracy across departments and will work closely with employees, vendors, banks, and internal stakeholders. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast-paced, growing organization.
Job Responsibilities:
Accounting &amp; Finance Support
<ul>
<li>Support accounts payable (AP) processes, including invoice intake, coding, approvals, and payment execution through banking platforms and Ramp</li>
<li>Assist with accounts receivable (AR) activities, including customer invoicing, tracking receivables, and following up on past-due balances</li>
<li>Communicate with vendors and customers regarding billing, payments, and account inquiries</li>
<li>Support ad hoc financial reporting, data requests, and basic analysis</li>
<li>Assist with budgeting support, including tracking budget vs. actuals for travel, expenses, and capital planning</li>
</ul>
Expense Management
<ul>
<li>Partner with employees and managers to ensure timely and accurate expense submissions and approvals in Ramp</li>
<li>Troubleshoot expense-related questions and support compliance with company policies</li>
</ul>
HR &amp; People Operations Support
<ul>
<li>Support HR administration, including onboarding coordination, recruiting support, employee documentation, and responding to routine employee requests</li>
<li>Assist with maintaining employee records and systems access</li>
<li>Partner closely with HR to absorb overflow administrative tasks as needed</li>
</ul>
IT &amp; Systems Support
<ul>
<li>Provide basic support for employee system access, logins, timesheets, and troubleshooting</li>
<li>Coordinate with internal and external IT resources as needed</li>
</ul>
Administration &amp; Office Operations
<ul>
<li>Manage incoming office mail and general correspondence</li>
<li>Support office operations, including vendor coordination, address changes, and new office setup or transitions</li>
<li>Assist with general operational tasks that support day-to-day business continuity</li>
</ul>

Required Qualifications:
<ul>
<li>Prior experience supporting AP/AR, accounting, or finance operations</li>
<li>Working knowledge of basic accounting principles and financial processes</li>
<li>Strong organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Strong written and verbal communication skills</li>
<li>Comfortable working across finance, operations, HR, and administrative functions</li>
<li>Experience with NetSuite, Ramp, and Microsoft Excel strongly preferred</li>
<li>High level of discretion and professionalism when handling confidential information</li>
</ul>

What We Offer
<ul>
<li>Competitive salary commensurate with relevant education, experience, and functional expertise</li>
<li>A hands-on role supporting the operational backbone of a global technology company, with direct impact on finance, HR, and day-to-day business operations</li>
<li>Opportunity to make an immediate contribution by improving efficiency, accuracy, and employee experience across the organization</li>
<li>Close collaboration with cross-functional teams, including Finance, HR, IT, and leadership, across U.S. and international offices</li>
<li>High-visibility role with opportunities for professional growth and expanded responsibilities as the company continues to scale</li>
<li>Hybrid work arrangement, combining in-office collaboration with flexibility for remote work</li>
<li>Comprehensive benefits package for eligible employees</li>
</ul>

Why This Role Matters
This role plays a critical part in keeping UFA’s internal operations running smoothly. By supporting finance and HR with high-volume and administrative work, this position enables senior team members to focus on strategic initiatives while ensuring accuracy, timeliness, and strong employee support across the organization.

Finance & Operations Coordinator

<h3>Job Description</h3>
Job DescriptionDiversified Sourcing Solutions is looking for a talented Bilingual Staffing Coordinator. You will perform clerical and administrative functions in order to drive company success. The opportunity will offer growth and upward mobility. To be successful in this role, you will need to enjoy working with people, understand deadlines, have a strong work ethic and dependability. Poses a positive attitude, professionalism, and work well independently or within a team. This role is NOT remote. Responsibilities
<ul>
<li>Responsible for on-boarding new employees.</li>
<li>Schedule candidate interviews</li>
<li>Maintain employee profiles through ATS / CRM</li>
<li>Source candidates utilizing internal and external resources</li>
<li>Evaluate and screen resumes</li>
<li>Maintain accurate onboarding documentation</li>
<li>Stay up-to-date with current recruiting methods</li>
</ul>
Skills
<ul>
<li>Strong interfacing capabilities </li>
<li>Comfortable in Corporate, Logistics, and Manufacturing environments </li>
<li>Excellent communication skills both verbal and written</li>
<li>Full understanding of phone and email etiquette </li>
<li>Solid organization abilities</li>
<li>Bilingual in Spanish and English</li>
<li>Can Navigate through multiple processes</li>
<li>Ability to prioritize and complete projects within deadline</li>
</ul>
Benefits
<ul>
<li>Competitive Pay (DOE)</li>
<li>Weekly Pay Schedule</li>
<li>Health Benefits including Dental, Vision and Life Insurance</li>
<li>Real growth opportunities </li>
<li>A supportive team culture that values results and celebrates wins</li>
</ul>
 Diversified Sourcing Solutions is a national search firm that places top candidates with our top customers. We are an EEO Employer: Race, Color, Religion, National Origin, Sex, Disability, Age or any other classification protected by law. Company DescriptionConnecting Companies with Good Employees, and Employees with Good Companies!! 
<h3>Company Description</h3>
Connecting Companies with Good Employees, and Employees with Good Companies!!

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