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<h3>Job Description</h3>
Job Description
Job Title: Administrative CoordinatorLocation: Washington, D.C., District of Columbia, United StatesSalary: $58,000 - $72,500 (USD) 
Overview: 
An&amp; Am Law 100 law firm is seeking a highly skilled and organized Administrative Coordinator to join their Washington, D.C. office. This position provides administrative, organizational, and analytical support to the Managing Director of Business Operations and other leadership members across the firm’s business operations, travel, and real estate/facilities teams. The Administrative Coordinator will play a key role in supporting firmwide initiatives, ensuring smooth operations, and assisting with various projects that span multiple departments. 
About the Firm:The firm is recognized as part of the American Lawyer 100 (Am Law 100), which ranks the top 100 U.S. law firms based on revenue, size, and overall performance. Working at an Am Law 100 firm offers exposure to a professional, fast-paced environment, complex projects, and collaboration with high-level leadership. This role provides an excellent opportunity for a detail-oriented, proactive professional to contribute meaningfully to critical initiatives while developing strong cross-functional skills in travel, real estate/facilities management, and business operations.
Key Responsibilities:
<ul>
<li>
Provide comprehensive administrative and operational support for business operations, travel, and real estate/facilities teams.
</li>
<li>
Assist with managing the travel inbox, responding promptly to inquiries, preparing detailed reports, and ensuring exceptional service to firm travelers.
</li>
<li>
Prepare and maintain high-quality reports, spreadsheets, and presentations, including complex charts, data visualizations, and Gantt charts using Microsoft Excel and PowerPoint.
</li>
<li>
Coordinate scheduling of meetings, events, and other firm activities, managing calendars and related logistics for multiple executives.
</li>
<li>
Maintain accurate records, files, and databases, ensuring timely generation of professional reports for senior leadership.
</li>
<li>
Assist with the development and updating of department policies, procedures, and internal systems.
</li>
<li>
Handle confidential and sensitive information with discretion, maintaining strict confidentiality at all times.
</li>
<li>
Support multiple projects and initiatives simultaneously, ensuring deadlines are met and projects are completed efficiently.
</li>
<li>
Collaborate with cross-functional teams across multiple offices, ensuring smooth communication and project execution.
</li>
<li>
Adapt to shifting priorities and handle additional projects as assigned, including occasional work beyond regular hours as needed.
</li>
</ul>
Required Skills Proficiencies:
<ul>
<li>
Intermediate to advanced Excel skills with the ability to create complex reports, charts, spreadsheets, and Gantt charts.
</li>
<li>
Proficiency in Microsoft PowerPoint with experience preparing polished, professional presentations.
</li>
<li>
Strong skills in Microsoft Word, Outlook, and web-based conferencing tools.
</li>
<li>
Ability to manage confidential and sensitive information with discretion.
</li>
<li>
Exceptional written and verbal communication skills, highly organized, detail-oriented, and resourceful.
</li>
<li>
Strong analytical skills with the ability to identify issues, recommend solutions, and contribute to process improvements.
</li>
</ul>
Qualifications:
<ul>
<li>
Associate's degree required; Bachelor’s degree preferred.
</li>
<li>
3 to 7 years of experience in a law firm, professional services, accounting, or banking environment.
</li>
<li>
Demonstrated longevity and consistency in previous roles, showing reliability and commitment.
</li>
<li>
Proven ability to work independently and as part of a team, managing multiple priorities and competing deadlines.
</li>
</ul>
Why This Role is Exciting:This position offers the opportunity to work in a prestigious Am Law 100 firm while contributing to high-impact projects across business operations, travel, and real estate/facilities management. Candidates who thrive in fast-paced, professional environments, enjoy problem-solving, and have strong technical skills in Excel and PowerPoint will find this role both rewarding and challenging. This is an ideal opportunity for someone looking to expand their administrative and analytical skills while working closely with senior leadership in a top-tier law firm.

Administrative Coordinator

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Paid time off</li>
</ul>
 Position: Administrative Assistant What does an Administrative Assistant with Paul Davis do? 
<ul>
<li>Fields calls from customers and team members and builds rapport</li>
<li>Oversees office administrative operations</li>
<li>Creates office systems</li>
<li>Help keep job notes up to date</li>
<li>Help with job documentation upload and retrievals</li>
<li>Help with job collections</li>
<li>Problem solves and helps people find solutions</li>
<li>Improves the community by serving others</li>
<li>Learns new things about construction and building homes</li>
<li>Has fun and is part of a growing business</li>
<li>Ensure compliance with standards and regulations utilizing internal office systems</li>
</ul>
 Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results. Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities. Skills Desired of Team Member: 
<ul>
<li>Organized, analytical administrative coordinator who likes a fast-paced environment</li>
<li>Loves talking to people and building relationships</li>
<li>Likes to problem-solve and help people find solutions</li>
<li>Enjoys completing tasks</li>
<li>Is a stickler for the details</li>
<li>Likes math (geometry) and working with numbers and measurements</li>
<li>Can review data and deductively think through what information might be missing</li>
<li>Proactive, assertive personality</li>
<li>Likes to create and follow systems while helping others to follow them as well</li>
<li>Enjoys taking care of others</li>
<li>High School Diploma or equivalent</li>
<li>Professional appearance and courteous manner</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success in an office setting.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments&nbsp;</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks as assigned</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Must know excel spread sheet</li>
<li>Experience in C store/fuel back-office operations highly desirable&nbsp;</li>
</ul>
Company Descriptionexpanding operation in 4 different states ,stable opportunity for the right candidate 
<h3>Company Description</h3>
expanding operation in 4 different states ,stable opportunity for the right candidate

administrative assistant

<h3>Job Description</h3>
Job DescriptionAbout Us:Home Care Maintenance Company (HCMC Inc.) is the premier Property &amp; Estate Management firm in the Hamptons, renowned for over 20 years of exceptional service. Our team delivers unmatched professionalism and meticulous attention to detail while managing luxury homes throughout the Hamptons. Position Available: Administrative AssistantWe’re seeking a full-time, Administrative Assistant to join our team. The ideal candidate will thrive in a fast-paced environment, handle a range of tasks efficiently, and contribute positively to our dynamic and supportive work culture. Strong communication and customer service skills are essential as we serve high-net-worth clients with top-tier maintenance and property management services.Key Responsibilities:• Answering phone calls and responding to emails• Data entry and receipt management• Vendor invoicing review and entry in QuickBooks• Maintaining accurate documentation both digitally on our shared drive and in hard copy• Scheduling payments for company expenses and vendors• Communicating important matters and updates with the Office Manager Qualifications:•Proficient in QuickBooks Online and Microsoft Excel (preferred)• Excellent customer service and communication skills• Highly organized, with a strong attention to detail• Self-motivated, able to work independently and collaboratively• Ability to prioritize tasks in a fast-paced environment• Strong time-management skills, with the ability to adapt to changing priorities• Friendly, team-oriented, and eager to learnJob Details:• Schedule: Monday to Friday, 8:00 am - 4:30 pm• Employment Type: Full-time• Compensation: $17.00- $19.00 hourly• Benefits: 401k, health benefits, paid vacation, holidays, and bonuses
E04JI80038m5407ta3v

<h3>Job Description</h3>
Job Description
Position Overview: you will work closely with customer service to assist with keying orders in the system. You will conduct daily audits and process scanned documents from drivers to make sure the documents are approved to proceed with payment processing. Scanning documents into the system, filing paperwork and locating missing documents when necessary. 
Important Job Functions
<ul>
<li>Assisting with weekly closeout</li>
<li>Assisting customer Service with order entries and releasing freight</li>
<li>Working the MDR(missing documents report)</li>
<li>Auditing driver documents and paperwork weekly closeouts</li>
<li>Audit and processing of utility expenses</li>
<li>General office management.</li>
</ul>
Other Job Functions
<ul>
<li>Assisting customer service</li>
<li>Calling drivers to help locate missing documents</li>
<li>Filing paperwork and driver documentation. </li>
</ul>
Requirements
<ul>
<li>High school diploma or equivalent</li>
<li>2-3 years related experience</li>
<li>Attention to detail and follow up</li>
<li>Typing of at least 45WPM</li>
<li>Flexibility to assist and support other areas as needed</li>
</ul>

Other Skills/ Abilities 
<ul>
<li>Strong MS Excel skills</li>
<li>General experience with all other MS Office products</li>
<li>General accounting experience</li>
</ul>

<h3>Job Description</h3>
Job Description
JOB DESCRIPTION
JOB TITLE: Administrative Director 
CLASSIFICATION: Exempt / Full-time; On Site
DEPARTMENT: Vocation Office for the Diocesan Priesthood
REPORTS TO: Vocation Director
DIRECT REPORTS: Program &amp; Outreach Coordinator
SUMMARY
The Administrative Director for the Vocation Office for the Diocesan Priesthood (hereafter, ‘Office’) exercises discretion and independent judgment, having the authority to formulate, amend, evaluate, and establish norms for the operation of the Office connected to the mission. The Administrative Director is the direct supervisor of all office employees and volunteers and collaborates carefully with the Vocation Director in the oversight of all programs/events sponsored by the Vocation Office for the Diocesan Priesthood. 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Responsible for the quality and professionalism of the Office with regards to all materials produced for public consumption, including, but not limited to, letters, social media, website, flyers, etc. </li>
<li>Supervise all Vocation Office employees (regular and contracted), interns and volunteers, advising on work techniques, schedules, addressing concerns and overseeing all work to provide a standard of quality control for all office marketing, outreach and communication. </li>
<li>Oversee Office operations, schedule and conduct regular office staff meetings, and manage administrative functions to ensure efficient and effective office procedures. </li>
<li>Prepare, in conjunction with the Vocation Director, an annual budget for Archdiocesan approval. </li>
<li>Prepare all materials for the Archdiocesan Admissions Board, including, but not limited to, preparation of application packets and correspondence with Board Members, Archdiocese and Seminary personnel. Responsible for collecting and maintaining all documents and files for applicants to study as seminarians for the Archdiocese of Philadelphia. </li>
<li>Maintain and up-keep a data base of young men who participate in programs and are interested in the priesthood. </li>
<li>Oversee all discerner-related programs/events such as Come &amp; See Weekends, Days/Nights of Discernment, St. Andrew Dinners, etc. in conjunction with the Program &amp; Outreach Coordinator. </li>
<li>Assist the Vocation Director in scheduling and monitoring Apostolate Seminarians and visits. </li>
<li>Develop print and electronic materials designed to promote vocations to the priesthood, including newsletters that highlight various aspects of vocations and discernment, as well as detailing Office events/activities. </li>
<li>In conjunction with Program &amp; Outreach Coordinator, support parishes through regular distribution of vocation materials and updates on events, activities, etc., related to vocations. </li>
<li>Create, develop, schedule and publish content on Office social media platforms (Facebook, Instagram, X/Twitter, etc.) in alignment with mission of the Office and using digital metrics to tailor posting strategy. </li>
<li>Plan and maintain digital content calendar for social media posting ensuring that each platform receives due coverage. </li>
<li>In conjunction with the Vocation Director, collaborate with outside marketing and/or communication agencies who assist in the implementation of the advancement of the Office mission. </li>
<li>Maintain regular and strong contact with the Office for Ministry with Youth, Office for Ministry with Young Adults, Office for Catechetical Formation and Office of Catholic Education, as well as other youth and young adult-related/vocation-oriented offices/organizations, both within and outside the Archdiocese of Philadelphia. </li>
<li>Maintain correspondence with, and oversee tasks of, video/website production agency, including website editing/design, seminarian poster/videos, and additional videos/marketing materials. </li>
<li>Update events on website as needed (WordPress, Squarespace) </li>
<li>Other duties as assigned. </li>
</ul>
<ul>
<li>Maintain personnel files, including safe environment records, tracking sick days, paid time off and comp time for all employees. </li>
</ul>
<ul>
<li>Oversee all expenditures for the Office; maintain accounts payable/receivable, ensuring all Office programs/events/activities stay within budget. Submit all invoices, bills, and financial documents with appropriate documentation for payment and reconcile monthly credit card statements. </li>
<li>Oversee all areas of development and management of donations to the Office. Primary interface with fundraising entities. </li>
</ul>
GENERAL QUALIFICATIONS:
<ul>
<li>Practicing Catholic, registered in a Catholic parish with the ability to obtain a Letter of Good Standing from his/her Pastor, who embraces in word and deed the Church's teachings on faith and morals as articulated by the Church's magisterium. </li>
<li>Respect and love for the Catholic Priesthood. </li>
</ul>
<ul>
<li>Working knowledge of structure of the Catholic Church Archdiocese of Philadelphia </li>
<li>Demonstrate dynamic interpersonal skills. </li>
<li>Mature, positive individual with a vision for ministry. </li>
<li>Excellent managerial and communication skills. </li>
<li>Ability to establish, cultivate and maintain good relationships with staff and colleagues. </li>
<li>A team player and team builder that has a passion for and commitment to achieving excellence in all aspects of the Office mission while fostering a high level of respect for colleagues. </li>
<li>Knowledge of budget process and how to limit spending within the budget. </li>
<li>Ability to work within and maintain a yearly budget for the Office as well as individual programs/events. </li>
<li>Excellent computer literacy/aptitude/organization skills. </li>
<li>Commitment to handling all confidential material professionally and sensitively. </li>
<li>Demonstrated ability to manage others and respect cultural diversity of staff, volunteers and applicants. </li>
<li>Keen eye for professional marketing and development and an ability to oversee quality control of all Office production. </li>
<li>Demonstrate ability to work a flexible schedule (e.g., available evenings and weekends). </li>
<li>Ability to establish and maintain effective working relationships with all Archdiocesan entities and Parishes. </li>
</ul>
EDUCATION AND EXPERIENCE
<ul>
<li>Minimum of Bachelor’s Degree required. </li>
<li>Minimum of 3 to 5 years’ experience in administration and/or leadership positions. </li>
<li>Ideal candidates will have experience in program management and church ministry. </li>
<li>Preference for candidates who have volunteered or worked in a parish setting and/or with youth or young adults. </li>
<li>Proficiency in computer/technical skills (Microsoft Office 365, Windows, Hubspot, Canva, social media marketing, email marketing, etc.) </li>
</ul>

Administrative Director

<h3>Job Description</h3>
Job Description
Job Purpose 
To work with Vitality members through both email and live chat to provide answers to Vitality program questions and troubleshoot issues with both Vitality and external stakeholders. Additionally, to complete data entry of member submissions. 
Key Outputs may include but are not limited to:
<ul>
<li>Effectively manage and respond to inquiries as they are sent to you by customers</li>
<li>Submit requests to the proper departments to prevent recurring issues</li>
<li>Ensure rapid response and resolution of escalated inquiries</li>
<li>Maintain and continue to develop knowledge of the Vitality program and identify areas in need of improvement to better our members’ experience</li>
<li>Identify problems or gaps within current processes and help devise creative solutions to them</li>
<li>Track, analyze and report on improvements to current processes</li>
<li>Communicate verbally and/or in writing to both internal and external audiences. Key components of effective communication will include but not limited to: </li>
<ul>
<li>Understanding your audience and its needs</li>
<li>Anticipating and preparing for the next questions your audience will ask</li>
<li>Properly positioning the information, you are sharing</li>
<li>Understanding the impact of the information you are sharing </li>
</ul>
</ul>
<ul>
<li>Communicate within operations any issues or concerns that arise. This includes loading tickets to ensure system related issues are addressed</li>
<li>Educate customers on the program as well as navigation of the website</li>
<li>Capture submitted events</li>
<li>Other duties as assigned </li>
</ul>
PAY RATE = $14.50 per hour
Requirements
<ul>
<li>Microsoft Office</li>
<li>Customer Focused</li>
<li>Communicates Effectively</li>
<li>Situational Adaptability</li>
</ul>
 
Preferred:
<ul>
<li>Salesforce Experience</li>
<li>Data Entry Experience </li>
</ul>
Benefits
Health Care Plan (Medical, Dental &amp; Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary &amp; AD&amp;D) Paid Time Off (Vacation, Sick &amp; Public Holidays) Parental Leave Short Term &amp; Long Term Disability Hybrid Work Catered Food &amp; Snacks Wellness Resources

Administrative Specialist

<h3>Job Description</h3>
Job DescriptionSalary: $15.00 an hour 
Overview of BLOC:
We are an inner city ministry that lives and works in the neighborhoods we serve. Our mission exists to build relationships with our neighbors and share hope in brokenness. We target neighborhoods that are underserved. We have a staff size of about 70 where we have after school programs, sports performance center, hospitality home, men and women transitional homes, residential housing, two coffee shops, equine therapy center, and other forms of ministry to love our neighbors.
 
Summary of the Position:
The Administrative Assistant provides organizational and clerical support to the Director of Ministry Operations and the Director of Men's Ministry. The Administrative Assistant will be responsible for handling tasks such as scheduling, communication, data entry, and office coordination to ensure smooth daily operations.
 
About the Role:
<ul>
<li>Weekly meeting with Director of Ministry Operations and Director of Mens Ministry</li>
<li>Weekly BLOC 7 meeting to record minutes</li>
<li>10 - 15 hours a week</li>
<li>Scheduling Director of Operations calendar in timely manner</li>
<li>Researching and setting up meetings with local partners</li>
<li>Creation of documents when needed</li>
<li>Tasks associated with role of Director of Ministry Operations</li>
<li>Tracking of funders and potential funders</li>
<li>Organizations of contacts, funders, task list, and other administrative needs</li>
<li>Maintain contact information</li>
<li>Turn in credit card receipts/credit card expense reports when needed</li>
</ul>
 
Skills/requirements :
<ul>
<li>Proficiency in administrative and organization skills</li>
<li>Familiar with G Suite</li>
<li>Time management skills and prioritization abilities</li>
<li>Maintain confidentiality of sensitive information</li>
<li>Excellent written and verbal communication skills</li>
<li>Attention to detail and problem solving skills</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
</ul>
 Location: 1837 Bright Seat Road, Prince George's County, Maryland Company: CIS&amp;H, Inc., a Group Home Health Care Company Job Summary: We seek a highly organized and detail-oriented Administrative/Bookkeeper staff to support our CEO and collaborate closely with our external CPA. The ideal candidate will manage administrative tasks, maintain accurate financial records, and ensure compliance with accounting principles. This role requires excellent multitasking abilities, effective communication skills, and the ability to work effectively and closely with senior management and external partners. Key Responsibilities: 1. Administrative Support: -Provide executive support to the CEO, including managing schedules, coordinating meetings, and handling correspondence. -Prepare and edit documents, reports, and presentations for the CEO. -Organize and maintain confidential files and records. -Coordinate travel arrangements and itineraries for the CEO and other senior staff. -Assist in the preparation and distribution of company communications. 2. Bookkeeping Duties: -Record and reconcile daily financial transactions using accounting software (e.g., QuickBooks, Xero). -Prepare and maintain financial reports, including balance sheets, income statements, and cash flow statements. -Process accounts payable and receivable, including invoice generation and payment collection. -Handle payroll processing and ensure timely payment to employees. -Work closely with and provide accurate company financials to external CPA to prepare and submit tax forms and ensure compliance with local, state, and federal regulations. -Assist with budget preparation and financial planning activities. 3. Collaboration with External CPA: -Work closely with the external CPA to ensure accurate and timely financial reporting. -Assist in the preparation of documents and reports required for audits and tax filings. -Communicate effectively with the CPA to resolve any discrepancies and ensure compliance with accounting standards. -Provide necessary financial data and reports to support the CPA's work. 4. Additional Responsibilities: o Support the management team with various projects and tasks as needed. o Ensure confidentiality and security of financial and personnel data. o Provide excellent customer service to clients and vendors. Qualifications: High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or related field preferred. Minimum of 3 years of experience in bookkeeping or accounting. Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to work independently and as part of a team. Knowledge of local, state, and federal tax regulations. Experience working with senior management and external accounting professionals is a plus. Benefits: Health, dental, and vision insurance Paid time off (PTO) (four paid company-recognized holidays in a year) Retirement plan options (401K) How to Apply: Interested candidates should submit their resume and cover letter detailing their qualifications and experience to <a href="mailto:sibedwo@cishinc.com" target="_blank">sibedwo@cishinc.com</a>. The application deadline is July 31st, 2024.

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