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LEGAL ASSISTANT/ 
RECEPTIONIST
Our well-established Peterborough law office concentrating in estate and trust planning and administration seeks a well-organized, highly-motivated individual with fast-paced office experience for a full-time legal assistant/receptionist position. Primary duties will include front desk management, working closely with our attorneys to prepare a high volume of accurate estate planning documents, and other general office tasks.
The ideal candidate will have 2+ years experience in a law office, but experience in another professional services setting dealing with a high volume of complex document preparation will be considered. Candidates must have advanced proficiency with Microsoft Word, and exceptional attention to detail, grammar, and formatting. A thorough understanding of the importance of client confidentiality, combined with good personal relations and teamwork skills, are also absolute requirements.
We offer competitive compensation commensurate with experience, office IRA with match, and health insurance benefits.
Please send inquiries and resumes to 
peterboroughlegalposition 
@gmail.com.

LEGAL ASSISTANT/RECEPTIONIST

Full-Time Legal Assistant Our well-established Peterborough law office concentrating in estate and trust planning and administration seeks a well-organized, highly-motivated individual with fast-paced office experience for a full-time legal assistant/receptionist position. Primary duties will include front desk management, working closely with our attorneys to prepare a high volume of accurate estate planning documents, and other general office tasks. The ideal candidate will have 2+ years' experience in a law office, but experience in another professional services setting dealing with a high volume of complex document preparation will be considered. Candidates must have advanced proficiency with Microsoft Word, and exceptional attention to detail, grammar, and formatting. A thorough understanding of the importance of client confidentiality, combined with good personal relations and teamwork skills, are also absolute requirements. We offer competitive compensation commensurate with experience, office IRA with match, and health insurance benefits. Please send inquiries and resumes to <a href="mailto:peterboroughlegalposition@gmail.com" target="_blank">peterboroughlegalposition@gmail.com</a>.

Legal Assistant

<h3>Job Description</h3>
Company Description
 
Gleam Law is a business and intellectual property law firm with offices in downtown Seattle. Gleam Law PLLC is looking for an receptionist/legal assistant. We are willing to train the right individual regardless of experience. Full time position, with possibility of part time to start. This position provides an excellent opportunity to develop litigation skills for eventual advancement within the firm. Previous legal experience a plus.
 
Requirements:
 
• Excellent verbal and written communication skills
• Technically proficient in Microsoft Office, Adobe, Gmail, File explorers, and internet research
• Attention to detail and great organizational skills
• Ability to prioritize, multitask, and work independently
• Flexibility to adapt to changing priorities and deadlines
• Ability to take instruction and follow procedures
 
Primary Responsibilities:
 
• Answer and return phone calls
• Handle incoming and outgoing mail
• Organize and maintain office areas including the kitchen
• Draft and respond to correspondence
• Initial client intake and data entry
• Review, pay and track invoices for payment to vendors and internal accounting
• Scheduling and coordinating meetings and calendaring case deadlines
• Updating the website
• Client engagement, billing, follow-up and retainer tracking
• Filing, copying, and scanning
• Document preparation
• Attorney and paralegal assistance as needed
 
To apply, please send a cover letter, resume, and references to <a href="mailto:jobs@gleamlaw.com" target="_blank">jobs@gleamlaw.com</a> or apply through LinkedIn. All initial communication will be conducted by email only.
 
<ul>
<li>Gleam Law is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual identity, political ideology, genetic information, or any other basis prohibited by federal, state, or local law.</li>
</ul>
 
Base compensation is $25-$30/hour but may be increased dependent upon experience. Benefits at full time include medical insurance, IRA, gym pass, and public transit pass/parking subsidy.

Receptionist/Legal Assistant

<h3>Job Description</h3>
Job Description
Our dynamic Law Office is seeking a highly-skilled and self-motivated Receptionist/ Translator to join our growing team. Someone who is organized, detail-oriented, punctual and reliable. Must be BI-LINGUAL (Spanish/English)
<ul>
<li>Answer and direct phone calls</li>
<li>Organize and schedule appointments</li>
<li>Write and distribute email, correspondence memos, letters, faxes and forms</li>
<li>Develop and maintain a filing system</li>
<li>Maintain contact lists</li>
<li>Act as the point of contact for internal and external clients</li>
<li>Liaise with management, attorneys and administrative assistants to handle requests</li>
<li>Responsible for written and oral translation of documents, including, but not limited to,</li>
<li>Communication to clients</li>
<li>Translation of documents</li>
<li>Support with administrative tasks to Attorneys and Paralegals.</li>
<li>Maintains electronic data base of all translations</li>
<li>Flexible schedule</li>
<li>Assumes other duties as may be assigned by management</li>
</ul>
Qualifications:
<ul>
<li>Must have excellent verbal and written communication skills in English and Spanish</li>
<li>High School Diploma or equivalent</li>
<li>Strong interpersonal skills as he or she deals directly with the public on a daily basis</li>
<li>Must be able to work well as part of a team</li>
<li>Must be self-motivated, flexible, very well organized</li>
<li>Must be detailed oriented, with analytical and problem solving skills, along with customer service abilities and other related characteristics</li>
<li>Be familiar with computers and computer software programs particularly Excel and Microsoft Office including Microsoft Outlook. Be familiar with using the Internet.</li>
<li>Responsible for other general duties as indicated by management.</li>
</ul>
Availability - Full time, schedule : Tuesday - Thursday 8:30am-5pm / Friday 12pm - 8:30pm - Saturdays 8:30-5pm First Tuesday of month 11am - 7:30pm.

Legal Receptionist

<h3>Job Description</h3>
Job Description
<ul>
<li>Looking for a full-time, but part-time is also available!</li>
<li>Face of the firm</li>
<li>First on phones, servicing calls, transferring calls</li>
<li>Provides great custom service to clients and other personnel on the phone, via email, and in person (i.e. Scheduling appointments for clients, making sure that in person meeting personnel are comfortable and their needs are met.)</li>
<li>Lead of filing room by organizing and filing Red Ropes</li>
<li>Requesting medical records both as the firm and the client</li>
<li>Cleaning lobby and common areas such as dusting and stocking.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Our Maui, HI office is currently seeking an experienced Legal Receptionist.
 
We are seeking a highly organized and detail-oriented Legal Receptionist to join our team in Maui, HI. In this combined role, you will be responsible for managing reception duties and providing essential legal support. This position requires excellent communication, multitasking abilities, and a strong understanding of legal terminology and office procedures.
 
As the first point of contact for clients and visitors, you will represent the firm professionally while managing administrative tasks that support the legal team. The role blends traditional receptionist duties with administrative and legal support functions to ensure the smooth operation of the office.
 
Receptionist Responsibilities:
<ul>
<li>Greet clients, visitors, and vendors in a friendly and professional manner.</li>
<li>Answer phone calls, direct inquiries, and take accurate messages.</li>
<li>Schedule and confirm appointments, including coordinating meetings between clients and attorneys.</li>
<li>Maintain a clean and organized reception area.</li>
<li>Manage incoming and outgoing mail, including documents, packages, and deliveries.</li>
<li>Assist with maintaining the office calendar and schedule management.</li>
<li>Ensure that all necessary forms, documentation, and office supplies are available to the team.</li>
<li>Perform general office duties such as filing, scanning, copying, and faxing documents.</li>
<li>Assist clients with check-in, forms, and general inquiries in person or via phone.</li>
</ul>
Legal Assistant Responsibilities:
<ul>
<li>Assist attorneys with preparing, drafting, and proofreading legal documents, including correspondence, pleadings, and discovery requests.</li>
<li>Maintain and organize client files, both electronic and physical, ensuring all documents are properly filed and up to date.</li>
<li>Prepare and file legal documents with courts, government agencies, or other parties, ensuring compliance with relevant procedures and deadlines.</li>
<li>Conduct basic legal research and gather information as needed for cases.</li>
<li>Assist in managing and tracking case timelines, deadlines, and court dates.</li>
<li>Communicate with clients, witnesses, experts, and other legal professionals to obtain necessary information and documents.</li>
<li>Prepare billing information and track time for client invoicing.</li>
<li>Assist with administrative tasks related to case management, including managing emails, calendars, and billing.</li>
</ul>
Note: This job description is not intended to be all-inclusive and is subject to change based on the needs of the organization.
 
Working Conditions:
<ul>
<li>Full-time position with standard office hours.</li>
<li>Some overtime may be required based on workload.</li>
<li>This is a fully on-site position based in our Lahaina, HI office. Remote work is not available for this role.</li>
</ul>
Physical Requirements:
<ul>
<li>Prolonged periods of sitting</li>
<li>Perform repetitive tasks such as typing and clicking</li>
<li>Must be able to lift and move light items up to 20 pounds at times</li>
<li>Must be able to bend, reach, push, pull, lift, and sit</li>
</ul>
The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Benefits:
<ul>
<li>Health insurance</li>
<li>401K</li>
<li>Paid time off</li>
<li>Professional development opportunities</li>
</ul>
Additional Information:
This is a dynamic and varied role, ideal for someone who is eager to contribute to both the front-line client experience and behind-the-scenes legal support. We offer a supportive work environment and the opportunity for professional growth and development. If you are a proactive and reliable individual who enjoys balancing client-facing tasks with administrative responsibilities, we encourage you to apply!
Requirements:
<ul>
<li>High school diploma or equivalent required; Associate’s degree preferred.</li>
<li>Preferred 1-3 years of experience in a legal setting, with a focus on civil litigation.</li>
<li>Strong understanding of legal terminology, documents, and court procedures preferred.</li>
<li>Proficient in case management software, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and Adobe PDF Editor.</li>
<li>Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines independently.</li>
<li>Capable of managing multiple tasks efficiently while maintaining accuracy and attention to detail.</li>
<li>Strong written and verbal communication skills, with exceptional customer service abilities.</li>
<li>Demonstrated ability to handle sensitive and confidential information with discretion.</li>
<li>Ability to independently open and close the office, assist clients, and provide critical support to attorneys in advancing cases.</li>
</ul>

<h3>Job Description</h3>
Job Description
Legal Office seeks Full-time Receptionist
Requirements: Must have excellent communication skills. Must be reliable and punctual. Must be neat and professional in appearance, with the ability to multi-task.&nbsp;Must have basic computer skills and a common-sense approach. Prior experience with Microsoft Office and Microsoft Word a must. Prior experience personal injury law preferred.&nbsp;
<ul>
<li>
Administrative Tasks:
<ul>
<li>Answer multi-line phone in a fast paced environment.&nbsp;</li>
<li>Screen and transfer calls.&nbsp;</li>
<li>Schedule appointments, meetings, and assist new clients with intake materials.</li>
<li>Manage and maintain the reception area, ensuring it is clean and organized.</li>
<li>Sort, distribute, and file mail, faxes, and other documents.</li>
<li>Process incoming and outgoing correspondence.</li>
<li>Label and sort electronic files.&nbsp;</li>
<li>Assist with other administrative duties as needed.</li>
</ul>
</li>
<li>
Communication:
<ul>
<li>Maintain a professional and courteous demeanor with all clients and staff.</li>
</ul>
<ul>
<li>Communicate effectively, both verbally and in writing.</li>
</ul>
<ul>
<li>Maintain confidentiality of sensitive information.</li>
</ul>
</li>
<li>
Organization:
<ul>
<li>Maintain accurate records and files.</li>
</ul>
<ul>
<li>Prioritize tasks and manage time effectively.</li>
</ul>
<ul>
<li>Ensure that all tasks are completed accurately and in a timely manner.&nbsp;</li>
</ul>
</li>
</ul>
<ul>
<li>
Client Interaction:
<ul>
<li>Provide information and answer general inquiries.</li>
</ul>
<ul>
<li>Greet and welcome clients, visitors, and attorneys.</li>
<li>Answer and screen phone calls, emails, and other communications.</li>
<li>Direct calls and visitors to the appropriate person or department.</li>
</ul>
</li>
</ul>
Excellent Benefit package and PTO. If interested submit resume via Zip Recruiter, NO PHONE CALLS WILL BE ACCEPTED!

Receptionist - Legal Office

<h3>Job Description</h3>
Job DescriptionSalary: 
Bilingual Legal Receptionist 
 
Well-established and nationally recognized Plaintiffs law firm in Houston, Texas is seeking to add a Legal Receptionist. Our firm has been helping the injured and wronged for over 19+ years in personal injury, insurance claims, and mass tort litigation. The firm is experiencing rapid growth, which presents unique opportunities for a Legal Receptionist to gain exposure to the growth, development and operations of both a growing company, and a law firm. The firm is dedicated to the highest quality legal representation, a collaborative firm culture, and unrivaled customer service to our clients. 
 
Role Overview:
The successful candidate will be responsible for managing front desk operations, handling inquiries both in person and over the phone, and providing general administrative support. This role also involves disseminating information about our law firm to clients, customers, and the public.
Key Responsibilities:
 Answer and direct telephone calls, screen calls, and relay messages.
 Greet visitors and direct them to the appropriate destination.
 Respond to public inquiries and maintain security awareness.
 Provide general administrative and clerical support.
 Manage mail and deliveries.
 Schedule appointments and organize conference and meeting room bookings.
 Maintain the appointment diary, both manually and electronically.
 Ensure the reception area is tidy and presentable.
 Utilize Needles case management software to update clients on the status of their claims.
 Perform various administrative task as needed. 
 Must have strong attention to details.
 Serves as the first point of contact for clients, representing Amaro law Firm with professionalism and welcoming demeanor.
Qualifications:
 Bilingual proficiency is required.
 2 3 years of experience in a front desk setting. 
 High school diploma or equivalent required.
 Previous experience in a law office is highly preferred.
 Proficient in Microsoft Office Suite (Outlook, Word, Excel) and social media platforms.
 Familiarity with administrative and clerical procedures.
 Strong customer service skills and principles.
Key Competencies:
 Strong organizational and multitasking abilities.
 Exceptional verbal and written communication skills.
 Professional personal presentation, as the receptionist represents the firm.
 Attention to detail and the ability to prioritize tasks effectively.
 Initiative and reliability, including punctuality and dependable transportation.
 Ability to work under pressure and maintain a high stress tolerance.

Bilingual Legal Receptionist

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and organized Receptionist/Legal Assistant to join our legal team. The ideal candidate will support attorneys in various legal tasks and administrative operations within the law office. This role requires strong communication skills and the ability to manage multiple tasks effectively.
Responsibilities
<ul>
<li>Professionally phone skills.</li>
<li>Sorting and delivering mail to employees.</li>
<li>Greeting clients upon arrival.</li>
<li>File pleadings.</li>
<li>Data entry.</li>
<li>Organize and manage files, ensuring all documentation is properly filed and easily accessible.</li>
<li>Communicate with clients, witnesses, and other parties as needed to gather information or schedule appointments.</li>
<li>Maintain confidentiality of sensitive information in compliance with legal standards.</li>
</ul>
Skills
<ul>
<li>Proficiency in data entry with high attention to detail.</li>
<li>Ability to multitask.</li>
<li>Excellent organizational skills with the ability to prioritize tasks effectively.</li>
<li>Knowledge of legal terminology and procedures is essential.</li>
<li>Reliability.</li>
<li>Previous experience in a law office or similar environment is preferred but not required.</li>
</ul>
Join our team where you can contribute to meaningful work while developing your skills in the legal field. NO PHONE CALLS PLEASE.
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
Expected hours: No more than 40 per week
Benefits:
<ul>
<li>401(k) matching</li>
<li>Disability insurance</li>
<li>Health savings account</li>
<li>Opportunities for advancement</li>
<li>Paid sick time</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
</ul>

<h3>Job Description</h3>
Job DescriptionPosition Overview: A receptionist, also known as a front desk receptionist, is responsible for performing various administrative and clerical tasks to support the daily operations of an office. They serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment.Key Responsibilities:
<ol>
<li>Greeting Visitors: Welcome and direct visitors to the appropriate person or department.</li>
<li>Answering Phones: Handle incoming calls, transfer them to the correct person, and take messages when necessary.</li>
<li>Mail Management: Sort and distribute incoming mail and prepare outgoing mail.</li>
<li>Scheduling: Manage appointments and meetings for staff members.</li>
<li>Administrative Support: Assist with various administrative tasks such as filing, data entry, and maintaining office supplies.</li>
<li>Customer Service: Respond to email, walk-in and phone inquiries from clients and visitors in a polite and timely manner.</li>
<li>Office Maintenance: Ensure the reception area is tidy and presentable.</li>
</ol>
Qualifications:
<ol>
<li>Education: High school diploma or equivalent.</li>
<li>Experience: Previous experience in a similar role is preferred.</li>
<li>Skills: Excellent communication and interpersonal skills, proficiency in basic office software (e.g., Microsoft Office), and the ability to multitask and prioritize tasks effectively.</li>
<li>Attributes: Professional demeanor, punctuality, and reliability.</li>
</ol>
Work Environment: Attorney office settings, tradition work hours Monday – Friday, 8 a.m. – 5 p.m. #zrtech#vipstaffing

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