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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

Software Dev., ManageGo, Brooklyn, NY. Design &amp; dev. software for property mgt services: mgt, bookkeeping, payment, maint. &amp; lease software sol. Create, maint. &amp; update software integr. with fin. inst. Dev. code to allow exist. software to integ. with banks &amp; fin. inst. to cont. adv. funct. software. Maint. modify, troubleshoot, test &amp; enh. software. Revise code to prevent, elimin. errors, faults. Review status reports prep. &amp; modify plans &amp; sched. Req. Bachelor Computer Scie. or Soft. Eng. &amp; 2 yrs exp. software integr. finan. instit., distributed app. design &amp; dev., build &amp; maint. using C# &amp; MS SQL, WCF services, Web APIs &amp; front-end (Html/CSS JavaScript) &amp; back-end (ASP.NET(C#),ASP.NET MVC) dev. $120k-125k, ManageGo LLC, 199 Montrose Ave, 2nd Fl., Brooklyn, NY 11206, <a href="mailto:hire@managego.com" target="_blank">hire@managego.com</a>

Software Dev

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled Bookkeeper to join our team on a contract to permanent basis in Auburn, New York. In this role, you will be responsible for managing essential financial tasks, ensuring accurate records, and supporting the organization with administrative functions. This is an excellent opportunity to utilize your expertise in bookkeeping and accounting software while contributing to the smooth operation of our financial processes. Responsibilities: • Oversee daily bookkeeping activities, including recording financial transactions and maintaining accurate records. • Process payroll for a workforce of up to 50 employees using the HR1 system. • Prepare and manage billing and invoicing operations to ensure timely payments. • Perform journal entries and reconcile accounts to maintain financial accuracy. • Assist the executive board with administrative tasks and related support. • Organize and maintain filing systems to ensure easy access to financial information. • Utilize Sage 50 (Peach Tree) accounting software for bookkeeping and financial management. • Leverage Microsoft Excel for data analysis, reporting, and tracking financial information.• Proven experience in bookkeeping, including managing accounts payable and accounts receivable. • Proficiency in Sage50 (Peach Tree) accounting software. • Strong skills in Microsoft Excel for data organization and analysis. • Familiarity with payroll processing systems, specifically HR1, is highly desirable. • Exceptional attention to detail and accuracy in financial record-keeping. • Ability to manage multiple tasks and meet deadlines in a fast-paced environment. • Excellent organizational and communication skills. • Experience with journal entries and account reconciliation.

Bookkeeper

<h3>Job Description</h3>
Job Description
We are hiring for a Bookkeeper in Germantown, WI. This role will focus on Accounts Payable and Accounts Receivable under the leadership of the Controller of a successful manufacturer. If you have at least four years experience, this could be a good fit for you.
Bookkeeper Responsibilities:
<ul>
<li>
Accurately enter and code vendor invoices
</li>
<li>
Daily cash applications
</li>
<li>
Create and reconcile invoices for customers
</li>
<li>
Participate in check runs and manage expense reports
</li>
</ul>
Requirements:
<ul>
<li>
Four or more years of clerical accounting experience
</li>
<li>
Working knowledge of QuickBooks
</li>
<li>
Manufacturing industry background desired
</li>
<li>
Associate’s or Bachelor’s Degree in Accounting or Finance
</li>
</ul>
If you enjoy the daily aspects of clerical accounting and are looking for your next opportunity, please apply today! 
 Pay Details: $22.00 to $26.00 per hour Search managed by: Pat Dermody Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job DescriptionWe are looking for a meticulous and skilled Bookkeeper to join our team on a long-term contract basis. This role will involve managing financial records, preparing detailed reports, and ensuring compliance with nonprofit accounting standards. The position offers a mix of remote and onsite work, and candidates must be located in or near Laurel, Maryland. Responsibilities: • Reconcile financial statements on a monthly basis to maintain accuracy and compliance. • Prepare detailed financial reports on a monthly and quarterly basis for management review. • Complete and file nonprofit tax forms, including Form 990 and 1099s, in a timely manner. • Ensure financial records are consistently updated and that accounts remain balanced. • Assist with the preparation of budgets and monitor expenditures to align with budgetary goals. • Collaborate with team members to provide financial insights and support organizational decision-making. • Maintain confidentiality and protect the security of all financial data. • Stay informed about current nonprofit financial regulations and accounting standards.• Proven experience in bookkeeping, preferably within a nonprofit organization. • Strong understanding of accounting principles and best practices. • Proficiency in accounting software, such as QuickBooks, and advanced skills in Microsoft Excel. • Exceptional attention to detail and strong organizational abilities. • Excellent communication skills with the ability to collaborate effectively with team members. • Familiarity with accounts payable, accounts receivable, and bank reconciliations. • Local residency near Laurel, Maryland, to accommodate onsite and remote work requirements.

<h3>Job Description</h3>
Job Description
We are looking for a skilled Bookkeeper to join our dynamic marketing agency in Lakeland, Florida. In this role, you will play a vital part in ensuring the accuracy and efficiency of our financial operations. This position offers a blend of remote and in-office work, allowing you to thrive in a collaborative and fast-paced environment while maintaining flexibility.
 
Responsibilities:
• Manage daily accounting tasks, ensuring accuracy and compliance with company policies.
• Review, verify, and process vendor invoices, ensuring proper authorization and resolving discrepancies.
• Match invoices to purchase orders and enter accurate data into the accounting system for timely payment.
• Monitor payment schedules to avoid late fees and ensure disbursements are made on time.
• Address vendor payment inquiries and collaborate with internal stakeholders to resolve issues.
• Prepare and process electronic payments, including credit cards and checks.
• Assist with month-end and year-end financial closing processes, including account reconciliations.
• Crosstrain on accounts receivable tasks and support payroll processing when required.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Identify opportunities to improve financial processes and implement best practices.
• Minimum of 5 years of bookkeeping or accounting experience. • Proficiency with accounting software and platforms; QuickBooks experience is a plus. • Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes. • Intermediate Excel skills, including formulas and pivot tables. • Tech-savvy with the ability to adapt to new systems and software. • Excellent organizational skills and attention to detail. • Friendly personality with a team-oriented mindset. • Ability to thrive in a fast-paced work environment and quickly adapt to new tasks.

<h3>Job Description</h3>
Job Description
About the Role
Decision Business Services LLC is seeking a highly organized and detail-oriented Bookkeeper with 2–4 years of full-cycle accounting experience and strong proficiency in QuickBooks Online (QBO). The ideal candidate will manage day-to-day accounting functions, ensure accuracy across financial reports, and support month-end and year-end closings.
Note that this is a 1099 position.
Key Responsibilities
<ul>
<li>Perform full-cycle bookkeeping including Accounts Payable (A/P), Accounts Receivable (A/R), payroll processing, and reconciliations</li>
<li>Record journal entries, manage vendor bills, and issue customer invoices</li>
<li>Conduct bank and credit card reconciliations monthly</li>
<li>Maintain accurate general ledger and ensure transactions are properly categorized</li>
<li>Prepare and review financial statements (Profit &amp; Loss, Balance Sheet, Cash Flow)</li>
<li>Handle QuickBooks clean-ups, catch-ups, and audit preparation</li>
<li>Support CPA or CFO with tax filings, audits, and financial reviews</li>
<li>Monitor outstanding invoices and ensure timely collections</li>
<li>Process employee expense reports and reimbursements</li>
<li>Assist with budgeting and forecasting support as needed</li>
</ul>
Required Qualifications
<ul>
<li>2–4 years of experience in bookkeeping or accounting</li>
<li>Proficient in QuickBooks Online (Desktop experience a plus)</li>
<li>Strong understanding of GAAP and accounting principles</li>
<li>Experience with payroll systems (Gusto, ADP, QuickBooks Payroll, etc.)</li>
<li>Strong Excel and data-entry skills</li>
<li>Excellent communication and organizational abilities</li>
<li>Ability to meet deadlines and manage multiple accounts simultaneously</li>
</ul>
Preferred Skills
<ul>
<li>Experience with multiple-entity accounting or construction/service industry bookkeeping</li>
<li>Familiarity with sales tax, 1099s, and financial audits</li>
<li>Comfortable working with cloud-based accounting tools (Hubdoc, Dext, Bill.com, etc.)</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Competitive hourly or salary pay (commensurate with experience)</li>
<li>Performance bonuses available</li>
<li>Flexible schedule and remote options</li>
<li>Opportunity for growth into Senior Bookkeeper or Accounting Lead</li>
</ul>
How to Apply
If you're a meticulous financial professional looking to make an impact with a growing business services firm, we'd love to hear from you. Apply today!
 
Decision Business Services LLC is an equal opportunity employer.
Company DescriptionESP Enterprises, Inc. has over 20 years of concentrated experience in the installation, system upgrade, maintenance, and staffing for public transit projects. ESP’s work with industry leading vendors has enabled us to acquire in-depth knowledge and distinctive experience. With an approach of being the project solution for our customers, ESP has distinguished itself as the go to source for the transit industry in the United States. ESP Culture Statement Your ability to work with in our culture is critical for your success. If you can commit to and live with the following principles, you’re the type of person that will be successful and help our company thrive. If you feel this level of engagement is not right for you or you’re not willing to participate with us at this level, then we’re not a good fit for you. Our expectation is that you’ll take the steps necessary to do what you say you’re going to do and be accountable for your actions. In other words, “live above the line.” We know not everyone is ready for this level of performance and we appreciate the honesty for anyone that decides this is not right for them. On the other hand, you would make an ideal candidate to join our company if you’re willing to follow the “above the line” principles. Accountability: See it, own it, solve it, do it. Become part of the solution. Respect others and their feelings. Act now. Ask the question “what else can I do?” Asked the question “what coaching do you have for me?” What can I do better? Personal ownership and pride Reject average Show others that you care Hold each other accountable Steve Phelan President, ESP Enterprises, Inc. 
<h3>Company Description</h3>
ESP Enterprises, Inc. has over 20 years of concentrated experience in the installation, system upgrade, maintenance, and staffing for public transit projects. ESP’s work with industry leading vendors has enabled us to acquire in-depth knowledge and distinctive experience. With an approach of being the project solution for our customers, ESP has distinguished itself as the go to source for the transit industry in the United States.\r\n\r\nESP Culture Statement \r\n\r\nYour ability to work with in our culture is critical for your success. \r\n\r\nIf you can commit to and live with the following principles, you’re the type of person that will be successful and help our company thrive. If you feel this level of engagement is not right for you or you’re not willing to participate with us at this level, then we’re not a good fit for you. \r\n\r\nOur expectation is that you’ll take the steps necessary to do what you say you’re going to do and be accountable for your actions. In other words, “live above the line.” \r\n\r\nWe know not everyone is ready for this level of performance and we appreciate the honesty for anyone that decides this is not right for them. \r\n\r\nOn the other hand, you would make an ideal candidate to join our company if you’re willing to follow the “above the line” principles. \r\n\r\nAccountability: See it, own it, solve it, do it. Become part of the solution. Respect others and their feelings. Act now. \r\nAsk the question “what else can I do?”\r\nAsked the question “what coaching do you have for me?”\r\nWhat can I do better?\r\nPersonal ownership and pride\r\nReject average\r\nShow others that you care\r\nHold each other accountable \r\n\r\nSteve Phelan\r\nPresident, ESP Enterprises, Inc.

<h3>Job Description</h3>
Job Description
1. Payroll for employees and contractors on Quickbooks
2. Accounts payable and receivable
3. Prepare checks for leases and TIN matching
4. Reconcile bank accounts on Quickbooks
5. Prepare and send W2s and 1099s
6. HR duties including sending landman contracts
7. Set up contractors in Quickbooks and Billing System
8. Furnish verifications of employment
9. Make travel arrangements
10. Run office errands
11. Separate and distribute mail
12. Help landmen with reports
13. Special projects
14. Must know Quickbooks Desktop and Microsoft Office
Company DescriptionSmall land company 
<h3>Company Description</h3>
Small land company

<h3>Job Description</h3>
Job Description
Busy Collection Agency needs bookkeeper for high volume practice. Must be experienced in Quickbooks and a plus if knowlede of Commercial Legal Software (CLS).&nbsp; Knowledge of litigation is essential.&nbsp;
Company DescriptionSmall collection agency that has handles collection claims nationally and also supervises litigation of claims through local counsel. 
<h3>Company Description</h3>
Small collection agency that has handles collection claims nationally and also supervises litigation of claims through local counsel.

<h3>Job Description</h3>
Job Description
We are seeking a Bookkeeper for a technology manufacturing company in Littleton, MA. This role will oversee the companys daily financial operations, including accounting, payroll, and reporting, while providing administrative support to ensure smooth and efficient business operations.
Responsibilities
<ul>
<li>Manage day-to-day accounting operations including accounts payable, accounts receivable, and general ledger</li>
<li>Reconcile balance sheets, bank accounts, and inventory transactions</li>
<li>Prepare monthly and quarterly financial statements, reports, and analyses</li>
<li>Process journal entries, accruals, and expense allocations</li>
<li>Maintain accurate financial records and support month-end closing</li>
<li>Handle payroll administration, including coordination with external payroll providers</li>
<li>Maintain compliance with internal controls and assist with audits</li>
<li>Generate reports and dashboards using SAP B1 for management review</li>
<li>Perform general administrative tasks for the company as needed</li>
</ul>
MUST HAVES
<ul>
<li>Full proficiency in SAP Business One (SAP B1) required</li>
<li>At least 3 years of bookkeeping or accountant experience, preferably in a manufacturing setting</li>
<li>Strong understanding of GAAP principles and cost accounting</li>
<li>Proficient in Excel and Microsoft Office</li>
</ul>

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