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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Our client is a CPA firm. They seek a temp to perm Bookkeeper to join their Uniondale, NY office.
 
Responsibilities
<ul>
<li>Record and post day-to-day financial transactions for multiple client accounts, primarily within the real estate sector</li>
<li>Prepare and file sales tax and payroll tax returns accurately and on time</li>
<li>Reconcile bank accounts and general ledger balances at month-end</li>
<li>Process client payroll, accounts receivable, and accounts payable transactions</li>
<li>Monitor and maintain accurate financial records and generate periodic financial reports</li>
<li>Collaborate with accountants and partners to support client financial reviews and reporting needs</li>
<li>Maintain organized client files and ensure compliance with accounting standards and firm procedures</li>
<li>Utilize QuickBooks or comparable ERP/accounting software for daily accounting activities</li>
</ul>
 
Requirements
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>2+ years of bookkeeping experience</li>
<li>Detail-oriented and analytical</li>
<li>Excellent communication skills</li>
<li>Knowledge of Excel</li>
</ul>
 
JobID: 47545
Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting &amp; Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing &amp; Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida. 
<h3>Company Description</h3>
Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting &amp; Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing &amp; Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Bookkeeper

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the company’s compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.&nbsp; Responsibilities&nbsp;
<ul>
<li>Enter financial data and transactions</li>
<li>Verify the accuracy of transactions that have been entered</li>
<li>Prepare trial balance&nbsp;</li>
<li>Analyze budgets and other financial information</li>
<li>Process accounts payable and accounts receivable</li>
<li>Complete required tax forms</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree in accounting or a related field&nbsp;</li>
<li>Previous experience as an accountant, bookkeeper, or similar position</li>
<li>Knowledge of generally accepted accounting principles (GAAP)</li>
<li>Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems</li>
<li>Strong mathematical and analytical skills</li>
<li>Excellent attention to detail, time management, and communication skills</li>
</ul>

<h3>Job Description</h3>
Job Description
Major organization is seeking a bookkeeper to join their team. 
Responsibilities
· Balance and maintain accurate ledgers and cash flow balances
· Ensure all daily debits are posted to the system
· Process vendor payments on a timely manner and work closely with our accounts payable reconciling statements
· Review and approve all invoices prior to processing payment
· Upload and post payroll in a timely manner
· Provide support to management as requested
· Assemble information, upon request, to auditors/owners/investors
· Work with all departments and property managers in providing financial request.
Requirements
· Bachelors’ Degree (preferred)
· Proficient computer skills, Microsoft Excel and Microsoft Word
· Minimum of 2 years in Bookkeeping
· Superior Customer Service skills required
· Proactive work ethic and attention to detail
· Must be upbeat, polite, courteous and tactful
· Ability to work effectively with minimum supervision in a fast-paced, high-volume office and appropriately set priorities and exercise independent judgment while also accepting Supervisor guidance.
· Strong interpersonal, customer service and communication skills
· Must be proficient in all aspects of Microsoft Office.
· Ability to multitask.

<h3>Job Description</h3>
Job Description
Our client is looking for a Bookkeeper in Euless, TX! In this role, you will be responsible for managing Accounts Receivable and Accounts Payable, maintaining the General Ledger, and performing regular reconciliations to ensure accurate and balanced books. You will provide daily financial reporting to management and prepare monthly reporting packages for the CPA. The ideal candidate will be proficient in QuickBooks and Microsoft Excel, and have a solid understanding of GAAP principles. Attention to detail, organizational skills, and the ability to meet deadlines are essential.

Requirements:
<ul>
<li>Must have 4+ years of Bookkeeping experience</li>
<li>Must have experience managing managing full-cycle processes, general ledger, payroll, and financial reporting</li>
<li>Must have QuickBooks experience</li>
<li>Must be proficient in Microsoft Office, including Excel</li>
<li>Degree in Accounting is preferred</li>
</ul>
 
Hours: Monday-Friday, 8:00 AM-5:00 PM
Benefits:
<ul>
<li>
Health Insurance
</li>
<li>
Paid Time Off
</li>
<li>
 Life Insurance
</li>
<li>
Disability Insurance
</li>
<li>
401k
</li>
</ul>

Compensation: $25.00-$27.00/hour
For immediate consideration, apply now!
BH2234141230 
#ZR

<h3>Job Description</h3>
Job Description
 We're Hiring: Project Accountant / Bookkeeper (Temporary – Maternity Leave Coverage) Location: Bergen County, NJ Schedule: Monday–Friday | 9:00 AM – 5:00 PM | Fully Onsite Position Type: Temporary (Maternity Leave Coverage) Pay Rate: $22 – $27/hour (based on experience)
Are you an accounting pro with a sharp eye for detail and a passion for keeping things organized? Ready to step into a key role and make an immediate impact? If so, we want you on our team!
We’re looking for a Project Accountant / Bookkeeper to join us on a temporary basis to cover a maternity leave. This is a great opportunity to put your skills to work in a professional, fast-paced, and supportive environment located right in Bergen County, NJ.
 What You’ll Do:
<ul>
<li>
Handle daily bookkeeping and project accounting tasks
</li>
<li>
Track budgets, expenses, and financial progress across multiple projects
</li>
<li>
Reconcile accounts and maintain accurate financial records
</li>
<li>
Generate reports and assist with audits when needed
</li>
<li>
Collaborate with project managers and leadership to ensure financial accuracy
</li>
</ul>
 What You Bring:
<ul>
<li>
Proven experience in accounting or bookkeeping
</li>
<li>
Strong organizational skills and attention to detail
</li>
<li>
Experience with project-based accounting is a plus
</li>
<li>
Proficiency in accounting software (QuickBooks, Excel, etc.)
</li>
<li>
A can-do attitude and ability to adapt quickly in a dynamic environment
</li>
</ul>
 Why This Role?
<ul>
<li>
Immediate opportunity to make a meaningful contribution
</li>
<li>
Competitive pay: $22–$27/hour, based on experience
</li>
<li>
Join a collaborative, professional, and friendly team
</li>
<li>
Perfect short-term fit for someone seeking impactful work without a long-term commitment
</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are a well-established jewelry and precious metals company located in the heart of Downtown Los Angeles. Our business is built on precision, trust, and exceptional service. We are seeking a detail-oriented and reliable Bookkeeper to support our finance operations and help maintain accurate, timely financial records. Position Summary The Bookkeeper will be responsible for day-to-day accounting activities, including maintaining financial records, processing transactions, reconciling accounts, and supporting operational needs. This role requires strong attention to detail, discretion, and the ability to work effectively in a fast-paced environment within the jewelry and precious metals trade. Key Responsibilities Maintain accurate and up-to-date financial records in accounting software (QuickBooks or similar). Process accounts payable and accounts receivable, including vendor invoices, customer payments, and billing. Perform daily bank, cash, and merchant account reconciliations. Track inventory adjustments and cost allocations related to jewelry and precious metals. Reconcile precious metal purchases, sales, and transfers with internal logs and third-party reports. Prepare weekly, monthly, and quarterly financial reports for management. Assist with month-end and year-end closing processes. Manage petty cash, expense reimbursements, and credit card transactions. Maintain organized digital and physical financial files. Support external CPA with tax filings, audits, and requests. Ensure compliance with internal controls, industry regulations, and best accounting practices. Handle confidential information with a high level of professionalism and discretion. Qualifications 3+ years of bookkeeping or accounting experience; experience in jewelry, precious metals, pawn, or high-value inventory environments preferred. Strong proficiency in QuickBooks Desktop or QuickBooks Online. Solid understanding of GAAP and basic financial reporting. Strong Excel skills (pivot tables, VLOOKUPs, reconciliations). High attention to detail and accuracy. Ability to multitask and prioritize in a fast-paced environment. Excellent communication and organizational skills. Ability to maintain confidentiality and handle sensitive financial information. Bilingual (English/Spanish) a plus.Bookkeeping, QuickBooks, Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled and detail-oriented Bookkeeper to join our team on a contract basis in Everett, Washington. This position involves supporting financial data migrations, ensuring accuracy, and assisting with reconciliation tasks. The ideal candidate will have hands-on experience with QuickBooks and a strong understanding of bookkeeping fundamentals. Responsibilities: • Facilitate the migration of financial data from QuickBooks Desktop to QuickBooks Online. • Organize and verify the accuracy of charts of accounts, vendor and customer lists, and item setups. • Identify and resolve discrepancies or errors in financial data during the migration process. • Reconcile bank accounts and credit card transactions both before and after the migration. • Assist with configuring workflows and ensuring the new system setup is user-friendly. • Maintain clear communication with clients to ensure the accuracy of all transferred data. • Provide optional post-migration support, including training sessions for clients.• Minimum of 2 years of experience in bookkeeping or accounting roles. • Proficiency in QuickBooks Desktop and QuickBooks Online. • Familiarity with accounts payable, accounts receivable, and general ledger processes. • Strong attention to detail and ability to work with large datasets. • Previous experience with system migrations, particularly QuickBooks transitions, is preferred. • Excellent communication skills to guide clients through the migration process. • Ability to reconcile financial accounts accurately and efficiently.

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