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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Bookkeeper to join our team in New Kensington, Pennsylvania. This Contract-to-Permanent position is ideal for someone with foundational knowledge of bookkeeping and general ledger processes who is eager to contribute to financial reporting and transaction management. The role offers an excellent opportunity to grow within a dynamic environment while supporting various accounting functions. Responsibilities: • Maintain accurate financial records, including ledgers and transaction entries, ensuring data integrity. • Prepare general ledger reports, analyze account details, and manage debits and credits. • Handle accounts payable (AP) and accounts receivable (AR), ensuring timely processing of invoices and payments. • Conduct bank reconciliations to verify account balances and resolve discrepancies. • Collaborate on testing and documentation of work papers to support ongoing financial implementations. • Assist with sales and use tax filings when needed, ensuring compliance with regulations. • Update and maintain financial reports to support decision-making and audit requirements. • Support month-end and year-end closing processes by preparing reconciliations and journal entries.• Associate’s degree in accounting, finance, or a related field. • Foundational knowledge of bookkeeping principles, including ledgers and transaction management. • Familiarity with general ledger processes, including debits, credits, and reporting. • Experience with accounts payable and accounts receivable functions. • Ability to perform bank reconciliations accurately and efficiently. • Strong attention to detail and ability to work with financial data. • Exposure to tax filing processes, such as sales and use tax, is a plus. • Proficiency in using accounting software and tools to manage financial data.

Bookkeeper

<h3>Job Description</h3>
Job Description
We are looking for a Part-Time Bookkeeper to join our team and work 20 hours a week in Richmond, Virginia. This part-time role involves managing financial records, processing accounts, and supporting month-end close activities. If you have a strong attention to detail and a passion for maintaining accurate financial data, we encourage you to apply.
 
Responsibilities:
• Process accounts payable and accounts receivable transactions accurately and in a timely manner.
• Prepare and send billing statements to clients, ensuring all data is correct.
• Issue and process accounts payable checks, maintaining proper documentation.
• Assist in month-end closing tasks, including reconciling accounts and preparing reports.
• Perform bank reconciliations to ensure accuracy in financial records.
• Maintain organized and up-to-date financial documentation for audit and review purposes.
• Address discrepancies in financial data and resolve issues promptly.
• Collaborate with the team to ensure compliance with accounting policies and procedures
• Proven experience in bookkeeping, including accounts payable and accounts receivable. • Proficiency in performing bank reconciliations and managing financial records. • Strong understanding of accounting principles and practices. • Excellent attention to detail and accuracy in financial data management. • Ability to meet deadlines and handle multiple tasks in a part-time schedule. • Strong communication skills for interacting with team members and clients. • Familiarity with accounting software and tools is preferred.

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Bookkeeper to join our team on a contract basis in Van Nuys, California. The ideal candidate will possess strong organizational skills and a keen eye for detail, with a proven ability to manage financial records accurately and efficiently. This role requires expertise in bookkeeping processes, including accounts payable, accounts receivable, and bank reconciliations. Responsibilities: • Maintain accurate financial records by processing transactions in QuickBooks. • Handle all aspects of accounts payable and accounts receivable, ensuring timely and accurate payments and collections. • Reconcile bank statements to ensure all transactions are properly accounted for. • Generate financial reports and summaries to support decision-making processes. • Monitor and manage company budgets to maintain financial health. • Ensure compliance with accounting principles and applicable regulations. • Collaborate with team members to streamline bookkeeping operations and improve efficiency. • Address discrepancies and resolve issues related to financial records. • Assist with audits and provide necessary documentation as required.• Minimum of 2 years of experience in bookkeeping or a related field. • Proficiency in QuickBooks and other accounting software. • Strong knowledge of accounts payable and accounts receivable processes. • Experience with bank reconciliations and financial reporting. • Excellent organizational and time management skills. • High attention to detail and accuracy in financial recordkeeping. • Ability to work independently and meet deadlines. • Familiarity with accounting principles and compliance standards.

<h3>Job Description</h3>
Job Description
We are looking for a part-time experienced Bookkeeper to join our team on a contract basis in Denver, Colorado. This role is essential for maintaining accurate financial records and supporting the efficient operation of accounting functions within a public accounting firm. The ideal candidate will bring expertise in bookkeeping, payroll processing, and financial reporting while working collaboratively with accounting professionals.
 
Responsibilities:
• Maintain and update financial records, including ledgers and journals, for both client accounts and the firm.
• Process vendor invoices, payments, and customer receipts while ensuring efficient management of accounts payable and receivable.
• Reconcile bank statements and client accounts regularly, addressing discrepancies and resolving issues promptly.
• Manage payroll processing to ensure timely and accurate payments to employees.
• Assist with tax preparation efforts by gathering and organizing required documentation for filings.
• Utilize accounting software such as QuickBooks or Xero for financial data entry and tracking.
• Generate financial reports, including profit and loss statements and balance sheets, to support internal decision-making.
• Ensure compliance with regulatory standards and support audit preparation as needed.
• Communicate effectively with clients to collect financial information and address inquiries efficiently.
• Minimum of 2 years of experience in bookkeeping or a related accounting role. • Proficiency in using accounting software such as QuickBooks or Xero. • Strong knowledge of accounts payable, accounts receivable, and bank reconciliations. • Experience in payroll processing and financial reporting. • Familiarity with tax preparation processes and documentation requirements. • Ability to work independently and collaboratively in a fast-paced environment. • Excellent attention to detail and organizational skills. • Strong communication skills for client interactions and team collaboration.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Bookkeeper to join a manufacturing client in the Oklahoma City, Oklahoma. This role is essential for maintaining accurate financial records and ensuring seamless financial operations. The ideal candidate will bring expertise in managing accounts and a commitment to upholding the highest standards of accuracy and efficiency.
 
Responsibilities:
• Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions.
• Perform certified payroll tasks and maintain compliance with relevant regulations.
• Reconcile bank accounts to verify financial data and address discrepancies.
• Prepare and record bank deposits to maintain accurate financial tracking.
• Maintain the general ledger and all corresponding journal entries.
• Utilize QuickBooks online to organize and update financial records efficiently.
• Monitor and maintain financial documentation for audits and reporting purposes.
• Collaborate with team members to ensure smooth financial operations and resolve issues.
• Generate financial reports to support decision-making and provide insights.
• Maintain confidentiality and security of sensitive financial information.
 
If you are interested in learning more about this opportunity, please call Amber Mings at 405-876-7152.
• Minimum of 4 years of bookkeeping experience, demonstrating proficiency in financial tasks.
• Strong knowledge of accounts payable and accounts receivable processes.
• Experience with certified payroll and understanding of compliance requirements.
• Proven ability to perform bank reconciliations and manage deposits.
• Proficiency in QuickBooks Online for efficient financial record-keeping.
• Excellent organizational skills and attention to detail in all financial operations.
• Ability to work independently and collaboratively in a team environment.
• Strong communication skills to effectively liaise with stakeholders and resolve issues.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented and experienced Bookkeeper to join our team on a contract basis in New York, New York. In this role, you will play a critical part in maintaining accurate financial records and ensuring smooth billing operations for a legal firm. This is an excellent opportunity for professionals who excel at reconciliation and legal billing processes. Responsibilities: • Manage day-to-day bookkeeping tasks, including accounts payable and accounts receivable. • Perform detailed account reconciliations to identify and resolve discrepancies. • Conduct bank reconciliations to ensure accuracy in financial reporting. • Assist with legal billing processes, utilizing billing software such as Clio. • Prepare and reconcile balance sheet accounts to maintain financial integrity. • Perform daily reconciliations to ensure transactions are accurately recorded. • Collaborate with team members to address urgent accounting and billing cleanup needs. • Maintain organized financial records and documentation for auditing purposes. • Utilize QuickBooks and other financial tools to streamline accounting operations.• Proven experience in bookkeeping, preferably within a legal or detail-oriented environment. • Proficiency in QuickBooks and other accounting software. • Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes. • Experience with bank and account reconciliations. • Familiarity with legal billing software, such as Clio, is highly desirable. • Excellent organizational and problem-solving skills. • Strong attention to detail and accuracy in financial reporting. • Ability to work independently and meet deadlines in a fast-paced environment.

<h3>Job Description</h3>
Job Description
REPORTS TO: PROPERTY MANAGER
OVERVIEW: Retention, Collections, Budgets &amp; Customer Service
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.
The Bookkeeper is a vital role in the community. This position is responsible for assisting reports and collection of rents. The Bookkeeper provides quality customer service to the apartment community. This position is responsible for insuring the efficient financial and administrative operation of the property under the direction of the Property Manager.
YOU MUST BE BI-LINGUAL (SPANISH AND ENGLISH) TO BE CONSIDERED FOR THIS POSITION
MAJOR JOB FUNCTIONS
MAXIMIZE REVENUE FOR THE PROPERTY AND GENERAL OFFICE DUTIES
<ul>
<li>Oversee resident relations.</li>
<li>Ensure property is rented to fullest capacity at highest rates.</li>
<li>Ensure deposits, rental payments and late check charges are collected and deposited accurately and on a timely basis.</li>
<li>Deal with resident complaints, concerns and requests on a timely basis to ensure resident satisfaction with management thereby maximizing retention.</li>
<li>Develop and implement resident retention programs (i.e., resident functions, special promotions and monthly newsletters).</li>
<li>Consistently enforce policies and procedures of the community and lead by example.
<ul>
<li>Maintain accurate records for all community transactions on a timely basis (i.e., rent collections, delinquency, move in/move outs and payables.</li>
<li>Collect and post rents; maintain accurate and up to date property accounting and collection records.</li>
<li>Collect, review, organize and pay all invoices received upon receiving approval from supervisors using the company provided accounting software.</li>
<li>Ensure all administrative paperwork is accurate, complete and submitted in a timely manner.</li>
<li>Process A/P invoices, handle petty cash and all funds</li>
<li>Complete file audits to reviews/approve applications</li>
<li>Create pricing for renewal rates; maintains final approval from Property Manager</li>
</ul>
</li>
</ul>
ADMINISTRATIVE
<ul>
<li>Assist with all reports including posting rents, collecting delinquent rent, filing evictions, posting bills and handling lease renewals. Manage Accounts Receivable, Accounts Payable and Budgets.</li>
<li>Assist with creative ideas on how to generate traffic and obtain resident retention.</li>
<li>Lease apartments that are currently vacant or will be in the future. Secure lease renewals from existing residents. Ensure the community generates a satisfactory cash flow. See Community Leasing below.</li>
<li>Balance all resident ledgers and reports. Make daily deposits to the bank.</li>
<li>Verify status of vacant units to confirm that all units are ready to lease and inspect all pre-leased apartments prior to the resident’s scheduled move-in.</li>
<li>Other functions as necessary. </li>
</ul>
RESIDENT RELATIONS 
<ul>
<li>Residents may call or visit in person and will require the Bookeeper to listen respectfully to their requests, complaints and comments.</li>
<li>Respond accordingly to rectify the situation after discussing with the Property Manager when required. Ensure consistency with Residents on all matters.</li>
<li>Enforce Community Policies. </li>
</ul>
OTHER ASPECTS OF THE JOB:
YOU MUST BE BI-LINGUAL (SPANISH AND ENGLISH) TO BE CONSIDERED FOR THIS POSITION
<ul>
<li>Bookeepers may be required to assist in special projects or activities designated by the company. This may include due diligence, property acquisition/disposition, and serving on or participating in company sponsored functions.</li>
</ul>
This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by your management team. Receipt or possession of this job description does not constitute a contract of employment.
EDUCATION AND MANDATORY SKILLS:
YOU MUST BE BI-LINGUAL (SPANISH AND ENGLISH) TO BE CONSIDERED FOR THIS POSITION
-High school diploma or equivalent required; bachelor’s degree preferred.
-Highly proficient computer skill including MS Word, Excel, Outlook and PowerPoint.
-PMS experience is a plus
- Experience with industry-related management and accounting software
- Internet and E-mail Savvy
EXPERIENCE AND INDUSTRY KNOWLEDGE:
Position requires 1-3 years of industry experience in a leasing and managerial role at a comparable property or work environment.
TYPICAL PHYSICAL DEMANDS:
Job requires mobility to climb stairs to tour and inspect apartments, public areas, maintenance shops, grounds, and monitor employee activities on a daily basis. You will use repetitive motion of your hands and wrists while using the computer on a daily basis. You must have a normal range of vision to complete paperwork and review documentation. You will have hearing and speech communication with residents, vendors, supervisors and employees on the telephone, or in person on a regular basis. 
TYPICAL MENTAL DEMANDS:
Must be able to read and write in English at a high school level to prepare reports, memos, and schedules. You must have mathematical skills at high school level to prepare budgets, financial reports and calculate rent and deposit prorations. Must be able to apply common sense understanding and use independent judgment on a continual basis to determine actions, priorities, and direct the work of others. Will have regular contact with all levels of internal and external customers and therefore must possess excellent interpersonal skills. You must be able to handle stressful, urgent, novel and diverse work problems on a daily basis. Emotional stability and personal maturity are important attributes in this position.
ENVIRONMENTAL WORKING CONDITIONS:
This position will works in an office setting with regular exposure to outdoor environment including heat, cold, damp, rain and snow when touring communities. You will be periodically called upon to work long hours, odd and service calls after hours. Position requires periodic travel by automobile to handle work-related activities including daily bank deposit runs.

<h3>Job Description</h3>
Job Description
Our company is seeking an experienced and detail-oriented Bookkeeper to join our team on a part-time basis. This role involves working 6-8 hours per week to manage and maintain accurate financial records. The books are all set up already, you will just maintain them as accurate. Pay rate will depend on experience and efficiency.
Responsibilities:
<ul>
<li>
Record financial transactions and maintain general ledger.
</li>
<li>
Reconcile bank and credit card accounts.
</li>
<li>
Process accounts receivable and payable.
</li>
<li>
Prepare and process payroll.
</li>
<li>
Generate financial reports and statements as needed.
</li>
<li>
Ensure compliance with financial regulations and policies.
</li>
<li>
Collaborate with the accounting team on various projects.
</li>
</ul>
Requirements:
<ul>
<li>
1+ years of bookkeeping experience.
</li>
<li>
Knowledge of accounting principles and practices.
</li>
<li>
Proficient in QuickBooks or other accounting software.
</li>
<li>
Strong attention to detail and accuracy.
</li>
<li>
Excellent communication and organizational skills.
</li>
<li>
Ability to work independently and meet deadlines.
</li>
<li>
Familiarity with Microsoft Office suite.
</li>
</ul>

<h3>Job Description</h3>
Job Description
Our company is currently seeking ​a Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our company.
Responsibilities:
<ul>
<li>Perform all bookkeeping and accounts receivable functions</li>
<li>Payroll processing and coordination with third payroll processor</li>
<li>Check the accuracy of business transactions</li>
<li>Perform data entry and administrative duties</li>
<li>Process vendor invoices and manage accounts payable</li>
<li>Manage credit card and employee expense reimbursement</li>
<li>Process daily expense checks</li>
<li>Process daily cash receipts, prepare and deliver deposits to bank</li>
<li>Complete monthly bank reconciliation for multiple accounts</li>
<li>Coordinate bank wire transactions</li>
<li>Coordination of employee insurance, 401(k), and PTO</li>
<li>Serve as backup to billing manager</li>
<li>Maintain information to be provided to firm's accountant</li>
</ul>
Qualifications:
<ul>
<li>Must have at least 5+ years bookkeeping experience</li>
<li>Associate degree in bookkeeping/accounting is desirable</li>
<li>Must have experience with JURIS and Microsoft applications</li>
<li>Ability to prioritize and multitask</li>
<li>Strong organizational and administrative skills</li>
<li>Deadline and detail-oriented</li>
<li>Professional appearance and manner</li>
</ul>

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