<h3>Job Description</h3>
Job Description
A Company in North East Austin Texas is looking for a Full-Time&nbsp;Process Assistant Clerk&nbsp;with at least 2 years of industry experience.
Transportation Company,&nbsp;Process Assistant -&nbsp;NOT REMOTE - This is an IN-OFFICE ROLE.*
This position is a contract-to-hire role.*
Position:&nbsp; Responsible for performing clerical and administrative duties in a transportation office. Tasks include sorting mail, filing, answering phones, greeting drivers, and other assigned duties as required. Ideal candidates will have recent consistent proven experience with a similar role. Experience in the transportation field of industry is also ideal.&nbsp;
Acceptable Attire: business causal- jeans, pullovers, blouses, and shoes should be closed-toed Not acceptable: T-shirts, sleeveless t-shirts, or spaghetti straps
Primary Responsibilities:&nbsp;
<ul>
<li>Answer phones. Reroute calls to appropriate people. Take and deliver messages. Update TRS as needed&nbsp; including check call information.</li>
<li>Filing duties. (I.E., file seal slips and registered mail slips by month only – no longer sort by HCR or date)</li>
<li>Responsible for insuring accuracy of driver’s logs, time cards and e-logs.</li>
</ul>
- Coordinate required corrections with drivers (incorrect or missing entries, missing logs, paper logs,&nbsp; etc.) escalating to management as needed
- Assess violations/missing logs and prepare report for management
- File logs as required
<ul>
<li>Review, Sort and file Shop Reports. Prepare any summaries as required by management.</li>
<li>Perform fuel recaps/reconciliations for reporting as directed.</li>
<li>Work Orders and Preventative Maintenance Reports</li>
</ul>
- Date stamp as received
- Input into Fleetwise database
- Update DOT spreadsheet with PM, inspections and license information as required
- Keep truck and trailer files updated with registrations, license plates, sticker receipts, etc.
- Distribute any files not belonging to San Antonio to correct terminal location
- At end of year, box oldest truck and trailer files from the work order and DOT files, move to history&nbsp; storage
<ul>
<li>Purchase Orders -</li>
</ul>
- Date stamp as received and put into date order
- Determine that all PO’s are valid and are not duplications
- Assign company PO number and enter into tracking spreadsheet
- Get approval, forward to Corporate for payment
<ul>
<li>Track Vacation for Terminal (drivers, office staff, mechanics, managers)</li>
</ul>
- Input vacation/sick days/time off into terminal spreadsheet
- Provide update to terminal management
- File requests in vacation binder
<ul>
<li>Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and&nbsp; personal computers</li>
<li>Sort and distribute incoming mail.</li>
<li>Perform data entry as required or directed, including payroll data (time cards)</li>
<li>Must be able to work any schedule (days, evenings, nights, weekends, or holidays) as required by the needs&nbsp; of the business. Must be on time for each assigned schedule, regardless of shift.</li>
<li>Any other job function as assigned by management including performing back-up duties for other office&nbsp; personnel.</li>
</ul>
Physical Requirements:&nbsp;
<ul>
<li>Must be able to bend, stoop, lift and sit for prolonged periods.</li>
<li>Walk as needed to the shop building to collect documents in varying weather conditions.</li>
</ul>
*** You will be evaluated for this job based on how well you meet the qualifications above; Should any of these criteria be in question, candidates need not apply. ***
How to apply:
Apply via this Ad or send your resume to: <a href="mailto:Jobs.AustinTXNorth@ExpressPros.com" target="_blank">Jobs.AustinTXNorth@ExpressPros.com</a>&nbsp; to be considered.
#austx
PandoLogic. Keywords: Clerk, Location: Austin, TX - 78703 , PL: 599017406

Transportation Company, Process Assistant - North East Austin, TX

<h3>Job Description</h3>
Job Description
FBD Partnership, L.P. is the leading, global manufacturer of frozen beverage dispensers located in San Antonio, Texas. With a customer-first business philosophy and a team dedicated to the highest product quality, FBD develops and manages strong, long-term relationships with customers in the quick-service restaurant, convenience store, theater, and theme park industries. More information about the company can be found at <a href="http://www.fbdfrozen.com/" target="_blank">http://www.fbdfrozen.com/</a>
Summary:
The Operations Administrative Assistant will provide high-level support to our leaders and contribute to the smooth operation of our organization. The successful candidate will be highly organized, detail-oriented, and possess excellent communication and problem-solving skills.
Essential Duties and Responsibilities:
<ul>
<li>Provide administrative support to the Vice President of Operations and other departmental leaders.</li>
<li>Manage calendars, schedule and coordinate meetings, and take meeting notes for internal and external appointments.</li>
<li>Prepare and format high-quality presentations, reports, onboarding materials, project documentation, and other content using Microsoft PowerPoint.</li>
<li>Assist with managing expense reports, processing invoices, and handling purchase requisitions and orders using the IFS Enterprise Resources Planning (ERP) system.</li>
<li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li>
<li>Maintain accurate records, files, and databases, ensuring data integrity and confidentiality including timecards in the HRIS system.</li>
<li>Collaborate with team members to streamline processes and improve efficiency within the department.</li>
<li>Serve as a point of contact for internal and external stakeholders, demonstrating strong customer service skills.</li>
<li>Coordinate and prepare for plant tours, supplier, and customer visits by ensuring production areas are clean, organized, and demo materials are properly staged in collaboration with management.</li>
<li>Assist in organizing and coordinating employee events, including logistics planning, event setup, and decoration, in collaboration with HR and other departments</li>
<li>Perform other duties as needed and assigned.</li>
</ul>
Minimum Qualifications:
<ul>
<li>Must have a High School Diploma. Bachelors’ Degree highly desired.</li>
<li>Must have 4 to 6 years of experience in an administrative support role, preferably in a manufacturing or corporate environment.</li>
<li>Strong organizational and time management abilities, with exceptional attention to detail.</li>
<li>Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.</li>
<li>Strong problem-solving skills and the ability to work independently as well as part of a team.</li>
<li>Punctual, reliable, and able to maintain confidentiality.</li>
<li>Positive attitude, adaptable, and willing to take on new challenges.</li>
<li>Prior experience navigating through ERP/purchasing software a plus.</li>
<li>Proficient with MS Office (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must have collaboration and excellent communication skills because of daily contact with internal employees and customers.</li>
<li>Must be able to pass a background check, drug test, and a reference check.</li>
</ul>
Physical Demands:
<ul>
<li>Required to have eye/hand/foot coordination, sit, type, occasionally, stand, walk, lift, push, pull, carry, reach, and grasp.</li>
<li>Ability to lift and/or move up to 20 pounds.</li>
<li>This position works in a typical office and manufacturing environment.</li>
<li>Clarity of vision including the ability to appropriately differentiate colors.</li>
<li>Ability to hear, understand, and distinguish speech and other sounds.</li>
</ul>
To apply, visit our company website: <a href="https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=418213&amp;clientkey=CE139214DC5879A660CAC29CAA3C8CD8" target="_blank">https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=418…</a>
FBD is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. All employment decisions are made based on qualifications, merit, and business need.

Operations Administrative Assistant

<h3>Job Description</h3>
Job Description
Location:
<ul>
<li>We are hiring for a Marketing Intern position to start in September.</li>
<li>Address: 6300 Ocean Dr Corpus Christi, TX Note: online applications accepted only.</li>
<li>Schedule: To be determined based on class schedule and business needs.</li>
<li>Requirement: Majoring in Marketing, Communications, Business or a related field.</li>
<li>Pay Rate:&nbsp; $11.50 per hour.</li>
</ul>
We Make Applying Easy!&nbsp; Want to apply to this job via text messaging?&nbsp; Text JOB to 75000 and search requisition ID number 1437057.&nbsp;
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions:&nbsp;<a href="http://olivia.paradox.ai/moSkg" target="_blank">http://olivia.paradox.ai/moSkg</a>
Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!
General Description: 
In this role, you will work closely with the Marketing Manager to implement and promote the dining program here at Texas A&amp;M University - Corpus Christi.&nbsp;This involves research to understand the needs of the target market, planning &amp; brainstorming, promotions &amp; advertising through various platforms, and implementation. This is not your average internship; you will be spearheading various projects and will be able to request assignments to expand your knowledge base. This is a wonderful opportunity for anyone interested in the field of marketing.
The Requirements: 
• Excellent communication skills, written and verbal 
• Customer service experience/knowledge
• Knowledge of social media platforms 
• Good to better interpersonal skills
• General interest and knowledge
• Knowledge of graphic design tools is a plus 
• Prior marketing related experience is a plus
• Event Planning/Execution 
Job Responsibilities (May include any or all): 
• Assist with planning, organizing and hosting events 
• Assist with Dine on Campus
• Assist in social media calendar development and promotions
• Act as a brand representative 
• Conduct marketing audits 
• Conduct general administrative tasks
• Complete Marketing Boot Camp
• Surveying students to collect marketing research
• Create marketing materials to numerous specifications
• Manage signage in multiple locations
• Assist with the creation of concepts, campaigns, and imagery to effectively communicate messages to the target market
• Manage website and social networking profile content
• Attend meetings or other events as required
Learning Objectives: 
• Demonstrate awareness, understanding and skills necessary to work in a diverse environment
• Learn how to create and implement a marketing plan 
• Learn how to conduct market research and use it to generate a larger audience or increase buy‐in
• Learn how to use multiple platforms and strategies to effectively promote a brand
Job Summary
This position is paid, but not eligible for benefits such as medical, relocation, or housing.
Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. &nbsp;Business needs may vary from year to year.
Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. &nbsp;At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.&nbsp; &nbsp;
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.&nbsp;
Applications are accepted on an ongoing basis.&nbsp;
Chartwells Higher Ed maintains a drug-free workplace.&nbsp;

Marketing Intern, Chartwells Higher Ed / Texas A&M University - Corpus Christi

<h3>Job Description</h3>
Job Description
Penn Apartment Staffing is seeking to fill a Full-Time Assistant Property Manager position for an apartment community in Arlington, TX.
Job Summary:
The Assistant Property Manager will report to the property manager and perform administrative and organizational duties such as liaising with residents, collecting rent, doing basic bookkeeping, organizing property viewings and overseeing facility maintenance. Also be responsible for evaluating applicants and negotiating contracts.
Responsibilities:
<ul>
<li>Follow established AR/AP guidelines including contacting tenants for collection issues, tenant account reconciliations and reporting as well as coordination of tenant defaults and lock outs as necessary.</li>
<li>Lease units by selling the products and services of the property. Conduct site tours and demonstrate property amenities, model apartments and available apartments.</li>
<li>Effectively handle telephone inquiries from prospective residents, service requests from residents and information requests from owners and company personnel.</li>
<li>Follow established policies and procedures regarding the qualification, screening and acceptance of applicants for residency.</li>
<li>Prepare rental paperwork in an accurate and timely manner. Communicate and explain rental documents to new and existing residents. Ensure documents are completed prior to resident move-in. Proofread all lease paperwork.</li>
<li>Accurately complete and submit daily, weekly and month-end closing reports on a timely basis, accept payments and process for deposit, collect delinquent rents, complete injury and loss reports and claims and other reports and plans as required.</li>
<li>Follow all safety procedures. Report any safety hazards found and assist in ensuring correction on a timely basis.</li>
<li>Perform duties required to collect, post, and deposit rental payment, late fees, NSF fees, utility charges, deposits and any other payments required from existing and prospective residents in a timely manner.</li>
<li>Maintain consistent collection practices including, but not limited to, communicating on a regular basis with resident who have delinquent balances, filing 3-day notice to vacate, forcible detainers, and writs of restitution related to eviction procedures.</li>
<li>Notify residents of prepaid balances on their account. Follow up on balances due at move out with residents based on the company’s collection policy.</li>
<li>Inspect apartments at resident move out, take photos to document damages, assess applicable charges, and complete Final Account Statement for Property Manager approval.</li>
<li>Communicate with the Property Manager any problems regarding resident, operations, maintenance, or staff issues.</li>
<li>Accept and log resident service request; distribute to the appropriate maintenance person as needed.</li>
<li>Work with maintenance to ensure information regarding the status of vacant units and of open service request is accurate and up-to-date.</li>
</ul>
What We’re Looking For:
<ul>
<li>Bilingual</li>
<li>Prior experience as an Assistant Property Manager in a multi-family setting</li>
<li>Ability to start immediately</li>
</ul>
Why Join Us? Register with Penn Apartment Staffing and be the first to hear about available positions in the apartment industry!
<ul>
<li>Competitive pay</li>
<li>Flexible work opportunities for Part Time &amp; Full Time</li>
<li>We’re here to connect you with immediate work opportunities</li>
</ul>
APARTMENT JOBS:
<ul>
<li>Leasing Consultant</li>
<li>Leasing Manager</li>
<li>Assistant Property Manager</li>
<li>Property Manager</li>
</ul>
Ready to Apply? Visit our website at <a href="http://www.PennApartmentStaffing.com/Jobs" target="_blank">www.PennApartmentStaffing.com/Jobs</a> to learn more and submit your application today!
Other Penn Apartment Staffing locations:
<ul>
<li>Austin, Texas: 512-714-3901</li>
<li>Houston, Texas: 713-682-0700</li>
<li>Dallas &amp; Fort Worth, Texas: 972-426-7070</li>
<li>San Antonio, Texas: 830-701-0160</li>
</ul>
Company DescriptionPenn Apartment Staffing specializes in providing tailored staffing solutions for the apartment industry, focusing on both office and maintenance positions. By joining our team, you’ll gain immediate access to job opportunities and have the chance to connect with hiring managers who need to fill their open roles. Our dedicated Staffing Coordinators work closely with you to align opportunities with your career goals, ensuring you find the perfect fit for your next role. Start your new career path with Penn Apartment Staffing today! 
<h3>Company Description</h3>
Penn Apartment Staffing specializes in providing tailored staffing solutions for the apartment industry, focusing on both office and maintenance positions. By joining our team, you’ll gain immediate access to job opportunities and have the chance to connect with hiring managers who need to fill their open roles. Our dedicated Staffing Coordinators work closely with you to align opportunities with your career goals, ensuring you find the perfect fit for your next role. Start your new career path with Penn Apartment Staffing today!

Assistant Property Manager

<h3>Job Description</h3>
X-Ray Technician
Houston, TX 77015
 
The LMRT will perform radiological duties in compliance with X-Ray and legal requirements. S/He will help patients feel comfortable during the entire process and perform selected medical assistant and administrative/clerical duties that assist in the delivery of occupational health management under the direction of a licensed provider and the practice manager. These duties are delegated in relation to the individual's degree of training, in accordance with the objectives and policies of the clinic and Texas state laws governing such action and activities.
 
QUALIFICATIONS:
LMRT Program Certificate/License:
<ul>
<li>Certification obtained from an accredited Medical Assistant program (preferred but not required)</li>
<li>Current/Active Texas LMRT certification</li>
</ul>
<ol>
<li>Previous Experience in a Healthcare Setting (preferred but not required)</li>
<li>Bilingual in Spanish and English desired</li>
</ol>
 
JOBS RESPONSIBILITIES/ DUTIES:
<ul>
<li>Collect specimen (urine, saliva, hair, breath) per DOT and Non-DOT standards for drug and alcohol testing. (Training and certification will be provided by the company)</li>
<li>Qualify to obtain a TWIC card from the Transportation Security Administration or TSA (company will pay for the costs)</li>
<li>Prepare patients for examination by taking patient history and vital signs</li>
<li>Prepare exam and treatment rooms with necessary instruments</li>
<li>Administer injections and applies dressings as instructed and appropriate</li>
<li>Prepare and maintain supplies and equipment for treatments, including sterilization</li>
<li>Assist providers in preparing for minor procedures and exams as instructed and appropriate</li>
<li>Maintain patient records and other information</li>
<li>Perform direct patient care as instructed by the provider if appropriate</li>
<li>Respect patients' right to privacy and confidentiality</li>
<li>Maintain equipment in a clean and safe condition at all times</li>
<li>Perform related clerical duties such as filing and scheduling patients as required</li>
<li>Skill in documenting and maintaining patient care records</li>
<li>Skill in following medical quality assurance and quality control standards</li>
<li>Excellent people skills. Ability to work well and effectively with others</li>
</ul>
 
VARIABLE JOB DETAILS:
Performs radiographic and other diagnostic imaging procedures to assist providers in the diagnosis of disease and injuries by performing the following duties:
<ul>
<li>Prepares and positions patient for diagnostic imaging procedures</li>
<li>Adjusts immobilization devices to obtain optimum views of specified area of body requested by physician</li>
<li>Explains procedures to patient to reduce anxieties and obtain patient cooperation; moves imaging equipment into specified position</li>
<li>Determines exposure factors on basis of height, weight, portion of body involved, and degree of penetration required, and adjusts equipment controls to set exposure factors and produce images of proper detail, density and accuracy</li>
<li>Practices radiation protection techniques to minimize radiation to patient and staff; performs specialized and routine diagnostic radiology procedures</li>
<li>Prepares images for reading by radiologist or requesting practitioner</li>
<li>Performs routine maintenance, diagnoses malfunctions and arranges for repairs as needed</li>
<li>Completes forms and maintains records, logs and reports of work performed</li>
<li>Must be able to perform radiologic procedures, office duties</li>
</ul>
 
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
 
req25-00437

X-Ray Technician

<h3>Job Description</h3>
Job DescriptionSalary: $45,000 - $55,000 
Company Overview
 
MSE Environmental is a growing full-service environmental consulting firm located in Dallas / Fort Worth, Texas. We have been in business for 21 years and we have recently expanded to other states. If you are seeking a position that includes excellent mentoring and training opportunities and the opportunity to learn or participate in other aspects of operations within the company, then we want to meet you!
 
Job Description The Field Operations Scheduler &amp; Project Coordinator is responsible for scheduling and coordinating the work orders, projects, estimates, and invoicing for field personnel. Utilizing work management software, this role will ensure the seamless execution of tasks while maintaining efficiency and compliance with industry standards and regulatory requirements. The position requires strong organizational skills and the ability to manage multiple priorities effectively. Collaboration with various departments to optimize operations will be a key aspect of the job. Compliance Track and document logistics to ensure compliance with industry standards and regulatory requirements. Job Qualifications
 
The successful candidates will be required to speak, read, and write English. Candidates should have excellent verbal and written communication skills with the ability to type 50 WPM, have at least two years of scheduling/dispatch customer service experience, excellent phone etiquette, a positive courteous attitude, good organizational skills, and a strong work ethic. Must also demonstrate the ability to have excellent attention to detail with accuracy, time management, and planning skills, and be able to multitask. You must also show your ability to prioritize your workload. Candidates must be punctual and have reliable transportation. Candidates will work closely with field consultants/technicians, management, business development, invoicing and estimating to make sure jobs are dispatched daily solving client problems, and critical thinking skills to deliver excellent service.
 Proven experience in operations management or similar roles. Strong analytical and problem-solving skills. Excellent communication and interpersonal abilities. Proficiency in scheduling software, logistics tools, and Microsoft Office Suite. Ability to work under pressure and manage multiple tasks simultaneously. Knowledge of regulatory compliance in transportation and logistics is a plus. 
 
<ul>
<li>Answer phone calls</li>
<li>Schedule up to 50 jobs a week for consultants</li>
<li>Call clients, team, and all departments</li>
<li>Schedule field consultants and technicians daily to meet with clients, insureds, etc</li>
<li>Prepare work authorizations, get client work authorization signatures</li>
<li>Send quotes/estimates to leads and clients</li>
<li>To provide administrative support to ensure efficient operation of the office</li>
<li>Provide support to all managers, employees, and clients through a variety of tasks related to organization and communication</li>
<li>Responsible for confidential and time-sensitive material</li>
<li>Ability to effectively communicate telephonically and prepare business correspondences via Email or mail</li>
<li>Professional answering of inbound calls contributing to an excellent client experience</li>
<li>Ensuring that all Dispatch and Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner</li>
<li>Providing customer service, assisting with all aspects of the companies day to day operations</li>
<li>Making outbound calls following our soft collections guidelines</li>
<li>Assisting in processing invoices, W-9, waivers and releases, Vendor packets, and certificate requests on an as-needed basis</li>
<li>Provide consistent notation of any and all communication with vendors or clients in our client database</li>
<li>Receive mail and packages daily for Dallas / Fort Worth Operations</li>
<li>Make Daily Deposits for accounting and finance</li>
<li>Must be coachable and adapt to the MSE Environmental Foundations of the Brand</li>
</ul>
 
 
Additional Skills
 
<ul>
<li>Demonstrate ability to exercise a degree of discretionary judgment</li>
<li>Excellent technical, verbal, and written communication and interpersonal skills</li>
<li>Judgment and decision-making, complex problem-solving, and critical thinking skills</li>
<li>The ability to familiarize with a variety of field concepts, practices, and procedures</li>
<li>Must be a team player and have excellent teamwork</li>
<li>Must be able to take constructive criticism</li>
<li>Must work efficiently while unsupervised</li>
<li>Demonstrate initiative and proactive thinking by anticipating needs and taking appropriate actions</li>
<li>Handle multiple projects and various administrative requests and inquiries from staff and clients</li>
<li>Excels in a fast-pace, high-pressure, and deadline-sensitive environment</li>
<li>Advanced skills in desktop publishing programs such as Microsoft Word, Excel, PowerPoint, and Google Business including strong knowledge of accounting, operations, and customer relationship management databases</li>
</ul>
 
Why Join Us? As an Operations Scheduler, you will be an integral part of a dynamic team dedicated to delivering excellence in environmental services. Your contributions will directly impact the success of projects, ensuring timely delivery and operational efficiency while fostering innovation and sustainability in our operations. 
 
Education/Experience
 
<ul>
<li>Two or more years of scheduling/dispatch and phone customer service experience</li>
<li>High School diploma (Required) </li>
<li>Possess skills to need to operate basic office equipment (PC, copier, printer, scanner, conference equipment, mobile devices, office phone, etc.)</li>
<li>Works well independently or within a team with the ability to take direction well and drive to succeed.</li>
</ul>
 
Other Requirements
 
<ul>
<li>Must have a valid US Drivers License</li>
<li>Must have valid Auto Insurance</li>
<li>Must have use of a personal vehicle</li>
<li>Must be able to lift 25 lbs, type regularly, and ability to sit for extended period of time</li>
<li>Must live in the Dallas / Fort Worth area to work from MSE Environmental Office</li>
<li>Must have working rights in US.</li>
</ul>
 
Work Schedule
 
<ul>
<li>M-F 8 am 5 pm and/or job completion</li>
<li>Additional after-hours/weekend work may be required and performed on a rotating basis as needed.</li>
</ul>
 
Work Environment
 
Job duties are primarily performed in an office environment.
 
Benefits
 
<ul>
<li>MSE offers a comprehensive, highly competitive compensation package including health benefits with medical, vision, dental plan, after 60 days of employment.</li>
<li>Earned paid time off accrual after 90 days</li>
<li>Paid holidays are included after 90 days.</li>
<li>MSE Environmental is an equal-opportunity employer and promotes a drug-free workspace.</li>
<li>Hourly compensation with experience.</li>
<li>Full-Time Non Exempt Employment</li>
</ul>

Field Operations Scheduler & Project Coordinator

<h3>Job Description</h3>
Job DescriptionSalary: $41,600 - $52,000 
Bilingual Administrative Assistant
 
Company Overview
 
MSE Environmental is a growing full-service environmental consulting firm located in Dallas / Fort Worth, Texas . We have been in business for 21 years and we have recently expanded to other states. If you are seeking a position that includes excellent mentoring and training opportunities and the opportunity to learn or participate in other aspects of operations within the company, then we want to meet you!
 
Job Summary
We are seeking an energetic, coachable, and personable Level 1 Bilingual (Spanish) Dispatch Coordinator &amp; Administrative professional. The successful candidate will have strong administrative and operational skills which will aid in the growth and support of our company.
 
Job Qualifications
 
The successful candidates will be required to speak, read, and write English; however bilingual Spanish is a must. Candidates should have excellent verbal and written communication skills with the ability to type 50 WPM, have two or more years of scheduling/dispatch customer service experience, excellent phone etiquette, a positive courteous attitude, good organizational skills, and a strong work ethic. Must also demonstrate the ability to have excellent attention to detail with accuracy, time management, and planning skills, and be able to multitask. You must also show your ability to prioritize your workload. Candidates must be punctual and have reliable transportation. Candidates will work closely with field consultants/technicians, management, business development, invoicing and estimating to make sure jobs are dispatched daily solving client problems, and critical thinking skills to deliver excellent service.
 
Additional Skills
 
<ul>
<li>Demonstrate ability to exercise a degree of discretionary judgment</li>
<li>Excellent technical, verbal, and written communication and interpersonal skills</li>
<li>Judgment and decision-making, complex problem-solving, and critical thinking skills</li>
<li>The ability to familiarize with a variety of field concepts, practices, and procedures</li>
<li>Must be a team player and have excellent teamwork</li>
<li>Must be able to take constructive criticism</li>
<li>Must work efficiently while unsupervised</li>
<li>Demonstrate initiative and proactive thinking by anticipating needs and taking appropriate actions</li>
<li>Handle multiple projects and various administrative requests and inquiries from staff and clients</li>
<li>Excels in a fast-pace, high-pressure, and deadline-sensitive environment</li>
<li>Advanced skills in desktop publishing programs such as Microsoft Word, Excel, PowerPoint, and Google Business including strong knowledge of accounting, operations, and customer relationship management databases</li>
</ul>
Responsibilities
 
<ul>
<li>Answer phone calls</li>
<li>Schedule up to 50 jobs a week for consultants</li>
<li>Call clients, team, and all departments</li>
<li>Schedule field consultants and technicians daily to meet with clients, insureds, etc</li>
<li>Prepare work authorizations, get client work authorization signatures</li>
<li>Send quotes/estimates to leads and clients</li>
<li>To provide administrative support to ensure efficient operation of the office</li>
<li>Provide support to all managers, employees, and clients through a variety of tasks related to organization and communication</li>
<li>Responsible for confidential and time-sensitive material</li>
<li>Ability to effectively communicate telephonically and prepare business correspondences via Email or mail</li>
<li>Professional answering of inbound calls contributing to an excellent client experience</li>
<li>Ensuring that all Dispatch and Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner</li>
<li>Providing customer service, assisting with all aspects of the companies day to day operations</li>
<li>Making outbound calls following our soft collections guidelines</li>
<li>Assisting in processing invoices, W-9, waivers and releases, Vendor packets, and certificate requests on an as-needed basis</li>
<li>Provide consistent notation of any and all communication with vendors or clients in our client database</li>
<li>Receive mail and packages daily for Dallas / Fort Worth Operations</li>
<li>Make Daily Deposits for accounting and finance</li>
<li>Must be coachable and adapt to the MSE Environmental Foundations of the Brand</li>
</ul>
 
Education/Experience
 
<ul>
<li>Two or more years of scheduling/dispatch and phone customer service experience</li>
<li>High School diploma (Required)</li>
<li>Bilingual Spanish is a must (Required)</li>
<li>Possess skills to need to operate basic office equipment (PC, copier, printer, scanner, conference equipment, mobile devices, office phone, etc.)</li>
<li>Works well independently or within a team with the ability to take direction well and drive to succeed.</li>
</ul>
 
Other Requirements
 
<ul>
<li>Must have a valid US Drivers License</li>
<li>Must have valid Auto Insurance</li>
<li>Must have use of a personal vehicle</li>
<li>Must be able to lift 25 lbs</li>
<li>Must live in the Dallas / Fort Worth area to work from MSE Environmental Office</li>
<li>Must have working rights in US.</li>
</ul>
 
 
Work Schedule
 
<ul>
<li>M-F 8 am 5 pm and/or job completion</li>
<li>Additional after-hours/weekend work may be required and performed on a rotating basis as needed.</li>
</ul>
 
Work Environment
 
Job duties are primarily performed in an office environment.
 
Benefits
 
<ul>
<li>MSE offers a comprehensive, highly competitive compensation package including health benefits with medical, vision, dental plan, after 60 days of employment.</li>
<li>Earned paid time off accrual after 90 days</li>
<li>Paid holidays are included after 90 days.</li>
<li>MSE Environmental is an equal-opportunity employer and promotes a drug-free workspace.</li>
<li>Hourly compensation with experience.</li>
<li>Full-Time Employment</li>
</ul>

L1 Bilingual Dispatch Coordinator/Administrative Assistant Dallas | Fort Worth, Texas

<h3>Job Description</h3>
Job Description
SPRINKLER INTERIOR PROJECTS
ASSISTANT SUPERINTENDENT
JOB DESCRIPTION
 
Job Responsibilities include but are not limited to:
<ul>
<li>Oversee installation of projects by field crews</li>
<li>Provide / schedule manpower for projects as needed</li>
</ul>
<ul>
<li>Assist designers with installation issues / good installation ideas for future designs</li>
<li>Assist with oversight of Shop Personnel &amp; Delivery Drivers, as required</li>
<li>Assist with surveying projects as needed for design</li>
<li>Attend meetings as needed with General Contractors for projects</li>
<li>Attend fire marshal acceptance tests as needed</li>
<li>Attend Allied weekly construction meetings</li>
<li>Assist Project Managers as needed</li>
<li>Provide material lists for changes as needed</li>
<li>Provide punch list completion items as needed for project completions</li>
<li>Run work directly when not acting in Superintendent capacity; fill out weekly timecard</li>
<li>Other duties as assigned</li>
</ul>
Expectations:
<ul>
<li>Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily</li>
<li>Set the Example for Safety First
<ol>
<li>Start each meeting with a Safety Topic</li>
<li>Ensure timely and accurate Incident and Accident Reporting</li>
<li>Ensure JSAs, Toolbox Talks, Audit Forms, etc. are completed timely and completely</li>
<li>Complete Monthly Jobsite Visits/Observations</li>
<li>Hold team accountable for all Safety Initiatives</li>
<li>Hold yourself and team accountable for Safe Driving of Company Vehicles</li>
</ol>
</li>
<li>Communicate effectively and professionally within the department and with internal and external customers</li>
<li>Understand and Follow HR and Safety Initiatives and Processes</li>
<li>Training
<ol>
<li>Forecast training needs to perform work and anticipated work</li>
<li>Input and Development of Training Requirements</li>
<li>Commitment to Training at all levels for all team members</li>
</ol>
</li>
<li>Ensure Timesheet Management – job numbers/names, OT and travel pay, completed accurately, approved, and submitted to Payroll on time, etc.</li>
<li>Ensure all necessary documentation is provided to properly complete jobs i.e. scope sheet, budget, material list, design/sketch (if applicable), etc.</li>
<li>Ensure proper adherence to material pulls from Inventory system</li>
<li>Ensure Material Purchasing optimization, PO SOP adherence, pick ticket review and submittals, etc.</li>
<li>Maximize Production Efficiency – labor hours; scheduling; right manpower for job, timely finals etc. while maintaining quality standards</li>
<li>Support and Ensure Team Adherence to All Company SOPs – Purchase Orders, Change Orders, Accounting Processes, Subcontractors, etc.</li>
<li>Awareness of Budget vs. Actual Job Costing Details and participate in meetings with the department for improvement opportunities</li>
<li>Ensure Work Tickets are submitted timely and professionally with all required documentation and backup details i.e. reports, pictures, etc.</li>
<li>Participate in Weekly Meetings with Team
<ol>
<li>Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.</li>
<li>Review Reports</li>
</ol>
</li>
<li>Ensure Customer Satisfaction and discuss Customer Satisfaction Survey feedback with team for improvement opportunities</li>
<li>Maintain Quality Control i.e. reduce the need for return trips and warranty work</li>
<li>Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.</li>
</ul>
Knowledge:
<ul>
<li>High School diploma or GED preferred but not required; or related experience and/or training; or equivalent combination of education and experience.</li>
<li>Texas RME-I license or willingness to acquire RME-I license preferred </li>
<li>Ability to maintain on-going required continued education, professional licenses and/or certifications as required by the position.</li>
</ul>
Work Experience: 
<ul>
<li>Minimum of (3) Years of related field experience is required</li>
</ul>
 
Skills and Competencies:
<ul>
<li>Must be detail oriented with excellent organization skills</li>
<li>Must have valid state driver's license and good driving record</li>
<li>Must be able to use or learn to use Microsoft Excel and Outlook</li>
<li>Must have basic familiarity with computers and computer operations</li>
<li>Must be able to communicate effectively with field staff</li>
<li>Must be able to interact with Fire Marshals/ AHJ staff</li>
<li>Must be familiar with NFPA occupancies and spacing requirements</li>
<li>Administrative experience is preferred.</li>
</ul>
Physical Requirements
<ul>
<li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li>
</ul>
<ul>
<li>While performing the duties of this job, the employee will frequently be required lift loads up to 50-pounds and occasionally lift or assist with lifting loads/weight in excess of 50-pounds; use hands and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl. Frequent use of ladders or scaffolds with likely use of personal fall arrest systems is required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li>
</ul>

Assistant Superintendent- Remodel/Interior Projects

<h3>Job Description</h3>
Purchasing Assistant (Full-Time)
 
Company Overview:
American Legend Homes is a family-owned residential homebuilder operating in Texas and Colorado. As an award-winning organization, we are passionate about delivering the highest level of customer service through thoughtful design and quality construction. We believe in teamwork, recognize success, and value every team member’s contributions.
 
Position Summary:
We are seeking a highly motivated, detail-oriented Purchasing Assistant to support our Purchasing Department and field operations. This role is essential in ensuring the timely and accurate execution of purchasing activities and construction documentation. The ideal candidate will be organized, proactive, and capable of thriving in a fast-paced environment.
 
Essential Duties and Responsibilities:
<ul>
<li>Generate and distribute budgets, purchase orders (POs), and extra POs (EPOs) for all jobs in the assigned area with accuracy and timeliness.</li>
<li> Review and validate variance requests, weekly variance reports, and monthly closed jobs; implement corrective actions to reduce future variances.</li>
<li> Distribute custom plans to vendors for bidding; review bids for accuracy and pricing; issue corresponding POs.</li>
<li> Serve as the primary liaison between construction, sales, and vendors to ensure seamless communication and coordination.</li>
<li> Organize, label, and maintain all design and construction documents in accordance with company standards.</li>
<li> Upload all required documents to the Home Files section in BuildPro, ensuring accessibility and version control.</li>
<li> Print and distribute house-specific documents for field staff to support daily construction activities.</li>
<li> Prepare and send lot check forms to field teams to verify site readiness and compliance.</li>
<li> Release early start purchase orders to initiate construction activities ahead of schedule.</li>
<li> Assist with document audits and quality control checks to maintain compliance with internal and regulatory standards.</li>
<li> Provide administrative support for Purchasing meetings, including document preparation and distribution.</li>
<li> Perform other duties as assigned by management.</li>
</ul>
 
Performance Objectives:
<ul>
<li>Ensure accuracy and timeliness in creating standard and extra purchase orders.</li>
<li>Maintain effective communication with internal teams and external partners.</li>
<li>Support field operations with timely and organized documentation.</li>
</ul>
 
Required Skills and Abilities:
<ul>
<li>Highly motivated self-starter with strong attention to detail.</li>
<li>Quick learner with the ability to adapt to existing business processes.</li>
<li>Strong organizational and multitasking skills in a fast-paced environment.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Dependable team player with a positive attitude and professional appearance.</li>
<li>Proficient in Microsoft Office Suite, especially Excel.</li>
<li>Experience with Hyphen Solutions (BRIX and BuildPro) is a plus.</li>
</ul>
 
Qualifications:
<ul>
<li>Previous homebuilding or construction experience preferred.</li>
<li>Proven track record and strong professional references.</li>
<li>Familiarity with construction documentation and purchasing processes.</li>
</ul>
 
Benefits:
<ul>
<li>Competitive salary</li>
<li>Medical and dental benefits</li>
<li>Paid vacation</li>
<li>Employee Stock Ownership Plan (ESOP)</li>
<li>401(k) retirement plan</li>
</ul>

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