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<h3>Job Description</h3>
Job Description
POSITION SUMMARY:
The Executive Assistant provides direct support to the Executive Director. The Executive Assistant will manage day-to-day administrative responsibilities, assist with communications and outreach, and support creative and digital initiatives.&nbsp;
 
KEY RESPONSIBILITIES:&nbsp;
<ul>
<li>Provide high level administrative support, including managing calendars, scheduling meetings, preparing documents and handling correspondence.&nbsp;</li>
<li>Manage and prioritize incoming emails, calls, and requests for the ED’s attention.</li>
<li>Draft contracts and proposals assigned by the ED.&nbsp;</li>
<li>Serve as a liaison between the ED and the board members, staff and external partners.&nbsp;</li>
<li>Assist in preparing materials for meetings, including packets, creation of presentations, graphics, reports and marketing materials.&nbsp;</li>
<li>Support website management - update content, basic troubleshooting, and coordination with web developers as needed.&nbsp;</li>
<li>Handle outreach tasks, including drafting correspondence, managing contact lists, and coordinating communications with partners and clients.&nbsp;</li>
<li>Maintain the database of contacts.&nbsp;</li>
<li>Track and follow up on projects, deadlines and deliverables.&nbsp;</li>
<li>Support event planning, logistics and execution.&nbsp;</li>
<li>Conduct research, prepare reports, and summarize findings for executive review.</li>
<li>Support the ED in donor relations and external communications, including drafting thank-you notes, scheduling follow-ups, and preparing background briefs.</li>
<li>Collaborate with the Programs, Development, and Operations teams to ensure seamless coordination of executive-level initiatives.</li>
<li>Represent the ED and Conga Kids professionally with internal and external stakeholders.</li>
<li>Perform other duties and tasks as assigned by the Executive Director.&nbsp;</li>
</ul>
 
QUALIFICATIONS AND EXPERIENCE:
<ul>
<li>Proven experiences an Executive Assistant, Administrative Assistant or similar role.&nbsp;</li>
<li>Strong organizational skills with the ability to prioritize and multitask.&nbsp;</li>
<li>Excellent written and verbal communication skills.&nbsp;</li>
<li>Strong attention to detail.</li>
<li>Proficiency with Canva and comfort with website management platforms (e.g., Squarespace, Wix, or similar)</li>
<li>Strong proficiency in Microsoft Office Suite and/or Google Workspace.&nbsp;</li>
<li>High level of discretion and professionalism when handling confidential information.&nbsp;</li>
<li>Ability to work independently and take initiative while supporting overall team goals.&nbsp;</li>
</ul>
 
JOB REQUIREMENTS:
<ul>
<li>Must have a Driver’s License.</li>
<li>Must have access to reliable transportation with appropriate auto insurance coverage.</li>
<li>Must obtain TB test clearance.</li>
<li>Must obtain Live Scan clearance.</li>
<li>Must be a Mandated Reporter.</li>
</ul>
 
GENERAL INFORMATION:
The above statements describe the general nature and level of duties performed by those assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
 
Company DescriptionConga Kids' mission is to promote social and emotional well-being and inclusive practices through dance and music! OUR COMMUNITY IMPACT: Conga Kids provides services for 60,000 students in (20) school districts. Conga Kids works at school sites, with community groups including LA, Orange, and San Bernardino Counties. Current school districts include: LAUSD, Garvey SD, Glendale USD, West Covina, Rosemead SD, Centralia Elementary SD, Inglewood USD, Compton USD, Mountain View SD, El Monte City SD, Hacienda La Puente USD, Pomona USD, Anaheim Elementary SD, Baldwin Park USD, Glendale USD, Vista Charter, San Bernardino City USD, Valle Lindo SD, Lennox SD and ABC USD PROGRAMS &amp; CURRICULUM: Our programs shown on our website, <a href="http://www.congakids.org" target="_blank">www.congakids.org</a>, are In-School Residency, Expanded Learning (after school), Bridge the Generations, Assemblies, Summer School, and Conga Beatz. Our comprehensive and diverse curriculum delves into the rich and multifaceted origins of movement-based techniques, drawing from a wide array of cultural, historical, and contemporary influences. By integrating traditional and modern movement practices, we provide students with a holistic understanding of body mechanics, artistic expression, and creative exploration. Through this immersive approach, learners develop versatility, adaptability, and a deep appreciation for the evolution of movement across different disciplines and communities. 
<h3>Company Description</h3>
Conga Kids' mission is to promote social and emotional well-being and inclusive practices through dance and music!\n\n\n\nOUR COMMUNITY IMPACT:\nConga Kids provides services for 60,000 students in (20) school districts. Conga Kids works at school sites, with community groups including LA, Orange, and San Bernardino Counties. Current school districts include: LAUSD, Garvey SD, Glendale USD, West Covina, Rosemead SD, Centralia Elementary SD, Inglewood USD, Compton USD, Mountain View SD, El Monte City SD, Hacienda La Puente USD, Pomona USD, Anaheim Elementary SD, Baldwin Park USD, Glendale USD, Vista Charter, San Bernardino City USD, Valle Lindo SD, Lennox SD and ABC USD\n \n\nPROGRAMS &amp; CURRICULUM:\nOur programs shown on our website, <a href="http://www.congakids.org" target="_blank">www.congakids.org</a>, are In-School Residency, Expanded Learning (after school), Bridge the Generations, Assemblies, Summer School, and Conga Beatz. Our comprehensive and diverse curriculum delves into the rich and multifaceted origins of movement-based techniques, drawing from a wide array of cultural, historical, and contemporary influences. By integrating traditional and modern movement practices, we provide students with a holistic understanding of body mechanics, artistic expression, and creative exploration. Through this immersive approach, learners develop versatility, adaptability, and a deep appreciation for the evolution of movement across different disciplines and communities.

Executive Assistant

<h3>Job Description</h3>
Job Description
Our client, a well-established and global private markets investment firm, is hiring an Executive Assistant to support their Marketing team. This role is critical in ensuring seamless operational flow across calendars, travel, client engagement, and presentation preparation. It's a strong fit for someone who is exceptionally organized, proactive, and energized by supporting a high-performing team within a collaborative, people-first culture.
Please note this position operates on a hybrid schedule in New York City (3 days in-office).
Key Responsibilities:
<ul>
<li>Manage complex calendars and oversee day-to-day scheduling for Managing Directors and senior team members</li>
<li>Coordinate comprehensive domestic and international travel, including flights, hotels, cars, and detailed itineraries</li>
<li>Serve as a primary point of contact for prospects and investors, including fielding inquiries and coordinating meetings</li>
<li>Track deliverables and deadlines to ensure timely completion across the team</li>
<li>Ensure team members arrive at meetings prepared and on time, with all required materials</li>
<li>Prepare and update PowerPoint presentations for client meetings and finals presentations</li>
<li>Handle high-volume expense reporting and reconciliation (Concur experience a plus)</li>
<li>Track charitable sponsorships, liaise with accounting on payments, and maintain accurate records</li>
<li>Maintain internal databases; Salesforce experience strongly preferred</li>
<li>Assist in planning and executing client events, including the Annual Investor Conference</li>
</ul>
About You:
<ul>
<li>Minimum 5 years of administrative/EA experience, ideally within financial services</li>
<li>Bachelor's degree preferred</li>
<li>Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li>
<li>Calm and poised under pressure; comfortable navigating last-minute changes</li>
<li>Extremely detail-oriented with exceptional organizational skills</li>
<li>Positive, proactive attitude and strong sense of ownership</li>
<li>Team-oriented mindset; collaborative with both the Marketing team and broader administrative staff</li>
<li>High level of discretion and professionalism when handling confidential information</li>
</ul>
What We Offer:
<ul>
<li>Competitive total compensation in the range of $110,000 – $125,000</li>
<li>Hybrid flexibility (3 days/week in the NYC office)</li>
<li>Opportunity to support a global, multi-strategy investment firm with 25+ years of private markets expertise</li>
<li>Collaborative, people-focused culture with significant visibility to senior leadership</li>
<li>Exposure to investor relations, marketing processes, and cross-functional teams within a leading investment platform</li>
</ul>

Executive assistant

<h3>Job Description</h3>
Job Description
Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment?
Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best.
You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization.
Compensation &amp; Benefits:
<ul>
<li>Base Salary: $50,000-$55,000</li>
<li>Performance-Based Bonuses</li>
<li>Health Benefits and Designated Company Vehicle</li>
<li>Stable, Long-Term Position</li>
<li>Opportunities for Growth Within the Company</li>
</ul>
 
Compensation:
$50,00 - $55,000 yearly base salary
Responsibilities:
<ul>
<li>Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality</li>
<li>Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through</li>
<li>Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently</li>
<li>Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth</li>
<li>Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving</li>
</ul>
Qualifications:
<ul>
<li>Adaptable, calm under pressure, and able to prioritize in a fast-paced environment</li>
<li>Strong problem-solving skills with a proactive, solution-oriented mindset</li>
<li>Reliable, communicative, and self-motivated with a high level of integrity</li>
<li>Experience supporting or leading teams in service operations or small-business settings</li>
<li>Detail-oriented with a track record in process improvement, scheduling, or operational systems</li>
</ul>
 
About Company 
Immaculate Custom Cleaning puts clients’ needs first, delivering cleaning services with a personal touch that stands out in Lancaster County. Family-owned and operated, the company values strong relationships, attention to detail, and services tailored to each household.
Founded in 2019, Immaculate Custom Cleaning has grown by focusing on quality, reliability, and customer satisfaction. Team members join a supportive environment that emphasizes professionalism, trust, and the opportunity to contribute to the company’s continued growth and community impact.

<h3>Job Description</h3>
Job DescriptionExecutive AssistantPosition Overview We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities
<ul>
<li>Maintain and optimize a dynamic executive calendar.</li>
<li>Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly.</li>
<li>Coordinate with internal and external stakeholders to ensure seamless scheduling and communication.</li>
<li>Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate.</li>
<li>Prepare, edit, and format documents, reports, presentations, and correspondence.</li>
<li>Track deadlines, follow up on action items, and ensure commitments are met.</li>
<li>Process invoices, pay bills, and track expenses with accuracy and confidentiality.</li>
<li>Assist with budgeting, expense reports, and reconciliation.</li>
<li>Manage vendor relationships and maintain organized administrative systems.</li>
<li>Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction.</li>
<li>Exercise sound judgment, especially when handling sensitive or confidential information.</li>
<li>Stay proactive in keeping the executive informed and prepared.</li>
<li>Demonstrate exceptional discretion, reliability, and emotional intelligence.</li>
<li>Maintain composure and professionalism in high-pressure or rapidly changing situations. </li>
</ul>
Qualifications
<ul>
<li>5+ years of executive support or administrative professional experience.</li>
<li>Strong proficiency in Microsoft Office Suite / Google Workspace.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Ability to manage multiple priorities and meet strict deadlines.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of integrity, discretion, and emotional maturity.</li>
<li>Experience managing financial tasks (invoices, bill pay, expense reporting) preferred.</li>
</ul>
Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at <a href="mailto:rachel.thomann@furstpros.com" target="_blank">rachel.thomann@furstpros.com</a> or 815-997-1417.

<h3>Job Description</h3>
Job DescriptionSalary: DOE 
Join a Mission That Puts Care First
At our community-grown, independent nonprofit, we believe in keeping thecarein healthcare. For over 45 years, our mission has been rooted in compassion, dignity, and service to those at the end of life and those who care for them. We dont answer to shareholders we answer to our community.
We care deeply about our people so they can care deeply for others. Thats why were building a team of dedicated, mission-driven professionals who believe that kindness, respect, and human connection are the foundation of meaningful care.
If youre someone who believes that healthcare should serve people not profits and want to be part of a team where your voice matters and your heart leads the way, wed love to meet you.
Care for the community. Be cared for as a professional. Grow with us.
Scope of Position: The Executive Assistant provides high-level administrative, project, and operational support to the Executive Director of a nonprofit hospice and palliative care organization. This role requires exceptional organization, discretion, and the ability to manage multiple complex projects in a mission-driven, fast-paced environment where priorities may shift daily. The Executive Assistant acts as a confidential liaison between leadership, staff, board members, community partners, and donors, ensuring communications are handled professionally, accurately, and in alignment with the organizations mission and legal obligations regarding privacy and confidentiality.

Qualifications: 
<ol>
<li>Minimum of 3 years of administrative or executive support experience, preferably in a nonprofit or healthcare setting.</li>
<li>Proven ability to manage multiple complex projects with competing deadlines.</li>
<li>Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.</li>
<li>High attention to detail, accuracy, and follow-through.</li>
<li>Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.</li>
<li>Proficiency in Microsoft Office 365</li>
<li>Ability to work independently with minimal supervision while maintaining strong team collaboration.</li>
</ol>
Preferred:
<ol>
<li>Associates or Bachelors degree in Business Administration, Communications, or related field.</li>
<li>Experience in a healthcare or hospice environment.</li>
<li>Familiarity with Oregon employment and nonprofit compliance standards.</li>
</ol>
 
Essential Functions (including but not limited to)
Administrative &amp; Executive Support
<ul>
<li>Provide direct administrative support to the Executive Director, including calendar management, correspondence, document preparation, meeting coordination, and minute-taking.</li>
<li>Handle highly confidential information in compliance with HIPAA, Oregon privacy statutes, and organizational policy.</li>
<li>Prepare, proofread, and maintain accurate records, contracts, and reports with attention to detail and compliance with nonprofit governance standards.</li>
<li>Support the coordination of Board of Directors meetings, including agenda drafting, material distribution, and recordkeeping of official minutes.</li>
</ul>
Project &amp; Operations Management
<ul>
<li>Plan, track, and report on cross-departmental projects, ensuring deliverables, deadlines, and compliance requirements are met.</li>
<li>Anticipate needs of the Executive Director and leadership team to streamline workflow, resolve scheduling conflicts, and maintain operational efficiency.</li>
<li>Assist in the creation, documentation, and continuous improvement of administrative systems, policies, and procedures.</li>
<li>Coordinate organizational initiatives and special projects such as staff events, community engagement activities, and donor communications.</li>
</ul>
Communication &amp; Representation
<ul>
<li>Draft and manage communications on behalf of leadership, including internal memos, external correspondence, and donor acknowledgments.</li>
<li>Serve as a first point of contact for sensitive inquiries, exercising diplomacy, professionalism, and sound judgment.</li>
<li>Ensure consistency and professionalism across all communication channels, including email, written correspondence, and public messaging.</li>
<li>Foster a positive and mission-centered culture through clear, compassionate, and proactive communication.</li>
</ul>
Confidentiality &amp; Compliance
<ul>
<li>Maintain strict confidentiality regarding all personnel, patient, and donor information in accordance with HIPAA, Oregon State laws (ORS 192.553-192.581), and organizational policies.</li>
<li>Handle sensitive matters with discretion, tact, and an understanding of ethical boundaries.</li>
<li>Support leadership in compliance documentation, audits, and board reporting as needed.</li>
</ul>
Core Competencies
<ul>
<li>Project Management: Organizes resources, timelines, and deliverables efficiently; adapts quickly to changing priorities.</li>
<li>Communication: Clear, respectful, and professional across written, verbal, and digital platforms.</li>
<li>Discretion &amp; Integrity: Maintains trust and confidentiality in all matters.</li>
<li>Adaptability: Comfortable managing evolving priorities in a dynamic nonprofit environment.</li>
<li>Initiative: Anticipates needs, identifies solutions, and takes ownership of outcomes.</li>
<li>Mission Alignment: Demonstrates commitment to compassionate, community-based hospice and palliative care.</li>
</ul>
Working conditions and special requirements: 
<ul>
<li>Ability to work in an office setting with occasional off-site meetings or events.</li>
<li>Must be able to sit, stand, and use a computer for extended periods.</li>
<li>Occasional lifting of up to 25 pounds may be required.</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Overview: The Executive Assistant supports the Pastoral office by managing the day-to-day executive affairs and acting as a liaison for administrative and operational functions. Key responsibilities include communication support, calendar management, travel arrangements, administrative detail management and project support. They are the primary liaison for staff pastors, leaders, and organizations. This position provides executive support and management of the pastoral office.
Requirements: 5-10 years progressive experience in Administrative/Executive Assistance related roles. Must demonstrate an Executive Presence and be comfortable working with high end clients and confidential materials. Schedule Tuesday - Friday &amp; Sunday 
<ul>
<li>Character Traits: Loyal &amp; Trustworthy – Respects leadership, submits to oversight, and handles sensitive information with discretion. Detail-Minded &amp; Professional – Maintains accuracy, thoroughness, and a high standard of conduct, appearance, and work ethic. Adaptable &amp; Calm – Flexible and composed under pressure, able to adjust quickly to changing priorities. Warm &amp; Hospitable – Naturally gracious and caring, representing the values and heart of the house. Teachable &amp; Proactive – Open to feedback, committed to growth, and anticipates needs without always being prompted.</li>
</ul>
<ul>
<li>Core Competencies: Task &amp; Project Management – Strong ability to execute details, track tasks, and follow through with consistency; capable of planning and overseeing projects from start to finish. Organizational &amp; Time Management – Skilled at managing multiple calendars, schedules, and priorities efficiently to ensure timely preparation and execution. Communication &amp; Interpersonal Skills – Excellent verbal and written communication abilities; builds positive relationships with diverse groups while representing the heart of the Pastoral Office. Hospitality &amp; Guest Experience – Gifted in creating warm, welcoming environments for guests, staff, and pastors, with meticulous attention to detail in hospitality arrangements. Technical &amp; Administrative Proficiency – Proficient in office software, email systems, and digital organization tools; able to manage correspondence, reports, expense tracking, and digital/physical filing systems.</li>
</ul>
<ul>
<li>Spiritual Responsibilities: Uncompromised commitment to our vision, values, core beliefs and statement of faith. Agree to be an active participant in our ministry. Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures. Understand that in this role, you are a critical part of our mission to help change people's lives with the Gospel so that they can change the world, and that part of your responsibilities as a church employee includes being considered a spiritual leader in the church. Commit to pray for the first family, leadership, and membership.. Lead in generosity to the church through consistent giving of tithe and offerings. Champion, support, and advocate for the vision of the church.</li>
</ul>
<ul>
<li>Essential Functions and Responsibilities: Serve in excellence by being early and prepared for all scheduled meetings. Establish and foster an exemplary relationship with staff/non-staff workers, church membership, and the community at large. ?Demonstrate a servant’s heart by having a willingness to perform other duties as needs may arise.</li>
</ul>
<ul>
<li>Oversight Support Lead, manage, and hold accountable all Pastoral Office personnel (Personal Assistant, Security, Drivers, etc.). Ensure each team member has clear responsibilities and is operating in their lane with excellence. Regularly debrief with the Lead Pastor to stay aligned with vision, priorities, and sensitive matters.</li>
</ul>
<ul>
<li>Administrative &amp; Scheduling Support Manage and organize incoming requests, scheduling needs, and calendar items across church, DDM, and personal calendars. Prepare agendas, itineraries, and materials for weekly and special meetings. Maintain organized digital and physical files, receipts, and travel records. Serve as liaison for communication and executive affairs, including calls, emails, and requests.</li>
</ul>
<ul>
<li>Task &amp; Project Execution Execute delegated tasks and follow-ups from meetings, special projects, and ongoing office needs. Provide support for events, intensives, summits, conferences, and special assignments. Submit purchase requests, manage expense reports, and upload receipts promptly.</li>
</ul>
<ul>
<li>Travel &amp; Calendar Management Coordinate travel arrangements including flights, lodging, ground transportation, and itineraries for the Lead Pastor and guests. Confirm and manage all appointments (church, personal, medical, special occasions). Provide daily itineraries, prepare the Lead Pastor for engagements, and ensure timely logistics.</li>
</ul>
<ul>
<li>Presence &amp; Representation Attend weekly meetings with the Lead Pastor and Executive Director, capturing action items and ensuring follow-through. Serve as a gatekeeper for pastoral access while representing the office with professionalism and warmth. Establish exemplary relationships with staff, Dream Teamers, and the community at large. Perform additional duties as assigned to advance our mission.</li>
<li>Supervisory Responsibilities: Pastoral Assistant Director of Executive Security Driver &amp; Personal Security</li>
</ul>
#ZR #IND2

<h3>Job Description</h3>
Job Description
Job Summary
We are seeking a highly skilled and proactive Executive Assistant to support a fast-paced, growing business to provide comprehensive administrative and operational support directly to the Chief Executive Officer of our client company. This is a critical role for an individual who thrives in a fast-paced environment and possesses the strategic mindset to anticipate needs and drive efficiency.
Key Responsibilities
<ul>
<li>Complex Schedule Management: Strategically manage and maintain the CEO's dynamic and complex calendar, prioritizing competing demands, resolving conflicts, and ensuring optimal time utilization.</li>
<li>Proactive Gatekeeping: Serve as the primary filter, gatekeeper, and liaison for all internal and external communication directed to the CEO, making informed and decisive judgment calls regarding access and urgency.</li>
<li>Correspondence: Manage all executive-level correspondence, drafting and preparing sensitive emails, presentations, and documents with impeccable professionalism and discretion.</li>
<li>Domestic &amp; International Travel: Expertly plan, book, and manage all aspects of international and domestic travel, including complex multi-leg itineraries, flights, ground transportation, and hotel reservations.</li>
<li>Expense Management: Prepare and process detailed expense reports and manage invoices related to the CEO’s office.</li>
<li>Event Planning: Take ownership of all administrative and logistical aspects of internal and external events.</li>
<li>Mastery of Microsoft Suite: Demonstrate expert-level proficiency in the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create and edit high-impact presentations, reports, and spreadsheets.</li>
<li>Information Management: Organize and maintain highly confidential files and information, ensuring absolute discretion and compliance.</li>
</ul>
 
Qualifications
<ul>
<li>Experience: Minimum of 2 years of recent experience directly supporting a C-level executive (CEO, COO, President) in a dynamic, high-growth, or demanding corporate environment.</li>
<li>Ambiguity Tolerance &amp; Problem-Solving: Proven ability to operate effectively with a high degree of ambiguity, synthesize incomplete information, and independently implement proactive, solution-oriented strategies.</li>
<li>Proactive Ownership: A demonstrated track record of anticipating executive needs, preemptively addressing issues, and taking full ownership of tasks from conception to completion without constant supervision.</li>
<li>Professional Resilience: Exceptional composure, professional resilience, and the ability to maintain a positive, efficient demeanor while managing demanding responsibilities and tight deadlines.</li>
<li>Communication: Excellent verbal and written communication skills .</li>
</ul>
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most. 
<h3>Company Description</h3>
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

<h3>Job Description</h3>
Job Description
Executive Assistant/HR Administrator
Rocklin, CA Area
 
Monday-Friday - Onsite - Occasional after hours as needed to manage a CEO and COO schedule
Salary: $80,000 - $100,000 DOE with outstanding MDV, life insurance benefits and 401k match
 
We are seeking a sharp, resourceful, and highly organized&nbsp;Executive Assistant/HR Administrator&nbsp;to support our CEO, COO and HR Manager. This is a high-impact, dual-support role for someone who thrives in a fast-paced environment, enjoys solving problems independently, and can confidently support C-level leaders with discretion and professionalism.
 
Construction experience is&nbsp;not required as much as APTITUDE AND ATTITUDE.
 
We are looking for the right&nbsp;mindset: proactive, detail-oriented, fast-learning, and able to figure things out without hand-holding.
 
About the Role
In this position, you’ll split your time between&nbsp;Executive Support (75%)&nbsp;and&nbsp;HR/Office Administration (25%), helping keep multiple business entities running smoothly. You’ll manage CEO and COO calendars, coordinate travel, support projects, assist with HR processes, maintain documentation, handle research assignments, and help streamline systems and procedures.
This is an ideal role for someone who enjoys variety, can pivot quickly, and likes being the person who “makes things happen” for busy executives.
 
What You’ll Do
Executive &amp; Administrative Support:
<ul>
<li>Manage complex calendars, scheduling, and travel for the CEO and COO</li>
<li>Act as a professional gatekeeper for calls, emails, and correspondence</li>
<li>Support executive-led projects: fiscal reviews, surveys, research tasks</li>
<li>Prepare confidential documents, reports, and organized electronic files</li>
<li>Record meeting minutes, support event/meeting coordination</li>
<li>Conduct research for multiple entities (real estate, licensing, permits, taxes, etc.)</li>
<li>Help implement new processes, systems, and workflows</li>
</ul>
 
HR &amp; Office Administration:
<ul>
<li>Assist with onboarding and new-hire setup</li>
<li>Track employee certifications, medical renewals, and compliance items</li>
<li>Coordinate company-wide training sessions</li>
<li>Support safety processes, OSHA documentation, and incident tracking</li>
<li>Set up new jobs, vendors, and subcontractors in internal systems</li>
<li>Help plan company events</li>
</ul>
 
What We’re Looking For:
We’re not checking boxes—we’re looking for the person who will&nbsp;thrive&nbsp;here. Ideal candidates bring:
<ul>
<li>3-5+ years of customer service, office administration, or EA support experience</li>
<li>Strong organizational skills with excellent follow-through</li>
<li>High professionalism, excellent judgment, and a diplomatic approach</li>
<li>A self-starter mindset with the ability to research, learn, and solve problems independently</li>
<li>Ability to juggle multiple priorities with urgency and accuracy</li>
<li>Clear and confident written and verbal communication skills</li>
<li>Strong technical proficiency (Microsoft Office required)</li>
<li>HR experience, safety/OSHA familiarity, or experience supporting executives across multiple businesses</li>
</ul>
 
If you’re the kind of person who enjoys taking ownership, staying ten steps ahead, and keeping leaders and teams running smoothly, you’ll excel here.
Company DescriptionIf You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For. Pay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process. California Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act. Temporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits. EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law. 
<h3>Company Description</h3>
If You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For.\r\n\r\nPay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process.\r\n\r\nCalifornia Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act.\r\n\r\nTemporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits.\r\n\r\nEEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.

<h3>Job Description</h3>
Job DescriptionVanguard operates dealerships located in&nbsp;Arlington, Carrollton, Sherman, Austin, and Hughes Springs.&nbsp;We represent the manufacturer brands&nbsp;Kia, GMC, Volkswagen, and Ford. Family-owned and operated, Vanguard promotes an excellent work-life balance culture, flexible schedules, and a shared vision to “WOW” Our Customers, Our Team Members, Our Community, and Our Peers! We invite you to learn more and discover "The Vanguard Family"&nbsp;We are looking for an Executive Assistant to perform a variety of administrative tasks and support the GM for our Vanguard Volkswagen of North Austin dealership.&nbsp;Income: $40,000.00 to $50,000.00 based on experience and duties assigned&nbsp;Responsibilities&nbsp;
<ul>
<li>Act as the point of contact for the General Manager</li>
<li>Work closely with the General Manager and other departments</li>
<li>Ensure strategies and standard operating procedures are effectively communicated and managed between departments.&nbsp;</li>
<li>Format information, memos, emails, and reports</li>
<li>Understand and build Excel Spread sheets</li>
</ul>
Skills
<ul>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>MS Office and Excel knowledge required</li>
<li>Outstanding analytical, organizational and time management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Discretion and confidentiality</li>
<li>High School degree</li>
</ul>
Benefits
<ul>
<li>Paid Health Insurance</li>
<li>Paid Life Insurance</li>
<li>Dental &amp; Vision available</li>
<li>Employee discount</li>
<li>Paid vacation</li>
<li>401(k) Matching</li>
<li>Referral Program</li>
</ul>
Vanguard Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws&nbsp;

<h3>Job Description</h3>
Job DescriptionPublic Citizen is a national, non-partisan, public interest group with over 1 million members and supporters. We focus on holding corporations accountable and are helping lead the charge against President Trump’s authoritarianism. This position reports to Public Citizen’s Co-Presidents and will work closely with Public Citizen’s Chief of Staff. GENERAL DESCRIPTION The Executive Assistant will play an essential role in the daily operations of the fast-paced Co-Presidents office. RESPONSIBILITIES
<ul>
<li>Manage daily administrative and operational tasks and ensure the smooth functioning of the office of the Co-Presidents;</li>
<li>Handle general administrative tasks such as responding to scheduling or logistics emails, managing correspondence, requesting monetary reimbursements, and troubleshooting IT issues with our IT contractors;</li>
<li>Coordinate and schedule meetings, appointments, and travel arrangements for the Co-Presidents;</li>
<li>Prepare reports, presentations, and other documents for meetings and presentations;</li>
<li>Organize and maintain electronic files, records, and databases, ensuring their accuracy and maintaining confidentiality;</li>
<li>Serve as the point person for the office of the Co-Presidents on administrative and operational requests;</li>
<li>Collaborate with Human Resources to assist with employee records, attendance, and vacation schedules; </li>
<li>Liaise with external vendors;</li>
<li>Conduct research and provide administrative or operational support to various projects, as assigned;</li>
<li>Provide significant assistance to other team members as needed, in particular the Chief of Staff on office culture, productivity, operations, and other items; </li>
<li>Serve as the key liaison to the Board of Directors for Public Citizen, Inc. and Public Citizen Foundation, Inc, including helping to craft communications, create materials, facilitate board travel, maintain official boards’ records and other duties;</li>
<li>Work collaboratively with various individuals in senior leadership to streamline processes and contribute to the overall productivity and efficiency of the office of the Co-Presidents;</li>
<li>Assist with small- and large-scale event planning and logistics;</li>
<li>Other duties as assigned.</li>
</ul>
QUALIFICATIONS Are you someone who adds items to your to-do list just so you can check them off? Do you obsess with keeping the number of unread emails in your inbox at 0? Have you color-coded something in your life? Do you set reminders for yourself? Then this might be the job for you!
<ul>
<li>Background: A commitment to the work of Public Citizen required.</li>
<li>Knowledge: Extensive knowledge of commonly used computer applications, including the Microsoft Office suite of applications such as Word, Excel, PowerPoint and Outlook.</li>
<li>Work Experience: at least 10 years in administration or operations; previous experience as an Executive Assistant a plus.</li>
<li>Skills: Excellent organizational skills; strategic planning; attention to detail; strong written and verbal communication skills.</li>
</ul>
CAPABILITIES
<ul>
<li>Excellent organizational and time management skills with the ability to multi-task and adapt in a fast-paced environment.</li>
<li>The ability to juggle and prioritize multiple short- and long-term projects.</li>
<li>Detail-oriented and able to maintain accuracy in work.</li>
<li>The ability to work collaboratively in a team-oriented environment with a wide array of personalities at all levels of the organization and have a sense of humor.</li>
<li>An ability to maintain the highest level of confidentiality and handle sensitive information with discretion and professionalism.</li>
<li>A positive attitude.</li>
</ul>
SALARY AND BENEFITS The salary range for this position is $75,000 to $90,000, plus a generous benefit package. The position is not in the bargaining unit. Below is a list of some of our benefits (please note that some benefits have eligibility requirements).
<ul>
<li>Great medical and dental coverage, including full coverage for children</li>
<li>Three weeks paid vacation for new employees, five personal days, sick leave and more</li>
<li>401K plan with a 5% contribution from PC after one year of employment</li>
<li>12 weeks of paid parental leave after one year of employment</li>
<li>Sabbatical after 8 years of employment</li>
<li>Student loan reimbursement program</li>
</ul>
TO APPLY: Send cover letter, resume, and writing sample to <a href="mailto:rchoksi@citizen.org" target="_blank">rchoksi@citizen.org</a>.&nbsp; Please include your last name and the position for which you are applying in the subject line of your email and your last name in the filenames of attachments.
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