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field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
&nbsp;O’Connor Acciani &amp; levy &nbsp;is a leading personal injury law firm dedicated to providing exceptional representation and compassionate support to our clients. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and project-based support to our partner group.
Key Responsibilities
<ul>
<li>Calendar Management: Coordinate and manage complex calendars, scheduling meetings, appointments, and other events to optimize time for multiple partners.</li>
<li>Project Management: Assist with various side projects, conducting research, preparing reports, and tracking progress to ensure deadlines are met.</li>
<li>Correspondence: Draft, edit, and proofread professional correspondence, memos, and legal documents.</li>
<li>Meeting Coordination: Prepare agendas, presentations, and other materials for meetings.</li>
<li>Administrative Support: Handle a wide range of administrative and executive support tasks, ensuring a smooth and efficient workflow for the executive group.</li>
<li>Communication: Serve as a primary point of contact, managing and screening phone calls, emails, and correspondence for executives.</li>
</ul>
Qualifications
<ul>
<li>Communication:&nbsp;Excellent written and verbal communication skills are essential for interacting with executives, colleagues, and external partners.</li>
<li>Organization &amp; Time Management:&nbsp;Strong organizational and time management skills are crucial for balancing multiple priorities and deadlines.</li>
<li>Discretion &amp; Confidentiality:&nbsp;Maintain strict confidentiality and professionalism when handling sensitive information.&nbsp;</li>
<li>Technical Proficiency:&nbsp;Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint) and other office equipment and applications.</li>
<li>Proactiveness &amp; Resourcefulness:&nbsp;Ability to anticipate needs, take initiative, and work independently.</li>
<li>Problem-Solving:&nbsp;Strong problem-solving skills to address challenges under pressure.&nbsp;</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
Position Summary: We are seeking a highly organized and proactive&nbsp;Executive Assistant&nbsp;to support members of the executive team and the day-to-day operations of our corporate office. This role requires strong administrative skills, excellent communication, and the ability to manage multiple priorities in a dynamic environment. This is a full-time role based in our Annapolis, Maryland office.&nbsp; Fridays are virtual.Duties and Responsibilities
<ul>
<li>Provide administrative support to executive team members, including scheduling, call coordination, calendar management, and updating databases and spreadsheets.</li>
<li>Responsible for the development of Statements of Work (SOWs), Excel reports, presentations, and other deliverables.</li>
<li>Coordinate technology needs for the company, including laptop inventory, phone system updates, office equipment maintenance, and access tools (e.g., key fobs).</li>
<li>Order and manage office supplies, ensuring availability for day-to-day business operations.</li>
<li>Plan and coordinate company events such as team meetings, off-sites, celebrations, and other activities that promote employee engagement and a positive workplace culture.</li>
<li>Communicate professionally, effectively, and courteously with clients, executives, and team members.</li>
<li>Identify and recommend process improvements and system enhancements to improve efficiency and accuracy.</li>
<li>Take on additional office-related duties and special projects as needed.</li>
</ul>
Qualifications
<ul>
<li>2+ years of administrative or sales support experience in a fast-paced environment.</li>
<li>Bachelor’s degree or equivalent combination of education and experience preferred.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong technical aptitude and ability to quickly learn new tools and systems.</li>
<li>Strong organizational skills with the ability to prioritize tasks, manage deadlines, and adapt to shifting priorities.</li>
<li>Exceptional written and verbal communication skills, with the ability to draft professional correspondence and presentations.</li>
<li>A collaborative team player with a positive, can-do attitude.</li>
<li>Proven time management skills and meticulous attention to detail.</li>
<li>Experience with event planning or employee engagement programs strongly preferred.</li>
</ul>
The Benefits of Joining the FosterThomas Team:
<ul>
<li>Job Satisfaction and Growth
<ol>
<li>The ability to expand your subject matter expertise in the dynamic HCM industry.</li>
<li>Opportunities for growth in your role and across multiple divisions.</li>
<li>Ongoing employee support, appreciation, and recognition.</li>
<li>Positive and knowledgeable colleagues and leadership.</li>
<li>Commitment to work/life balance.</li>
</ol>
</li>
<li>Compensation and Benefits
<ol>
<li>Robust and comprehensive Employee Benefits (children, partner, and family options)&nbsp;package that includes:
<ul>
<li>Several medical, dental, and vision plans to choose from</li>
<li>100% company-paid life, short-term, and long-term disability insurance</li>
<li>100% company-paid mental health plan</li>
<li>401(k) plan with employer match</li>
<li>Flexible Savings Account (FSA)</li>
<li>Paid time off (up to 10 days during 1st year of service and 10 paid holidays)</li>
<li>Annualized salary range: $45,000-$130,000 based on qualifications and experience.</li>
</ul>
</li>
<li>Company laptop</li>
</ol>
</li>
</ul>
Why FosterThomas … In our employees’ words: “I was looking for an opportunity that would expand my knowledge of payroll as well as provide a real work/life balance. As a Payroll Specialist Consultant for FosterThomas, I have found just that.”—K. Franklin “During my time here at FosterThomas, I’ve had the opportunity to work with many great clients as well as a great team of talented, professional colleagues. I started my journey with FosterThomas eight years ago and I continue to stay with FosterThomas today because of their continued growth as well as the wonderful employee support, appreciation, and employee recognition.”—S. Hargrove EEO Statement:&nbsp;FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic. &nbsp;

<h3>Job Description</h3>
Job DescriptionExecutive Assistant Columbus Oncology Associates, Inc. is looking for a full-time Executive Assistant to support its leadership team. Columbus Oncology is dedicated to providing compassionate, high-quality care, and is looking for a passionate professional to join its team. Columbus Oncology provides competitive salaries, comprehensive benefits, and a supportive environment where your contributions are recognized and rewarded. As an Executive Assistant, you will perform high-level administrative duties for the President &amp; Chief Medical Officer and Board of Directors, including drafting correspondence, scheduling meetings, and managing detailed calendars. You will proofread and edit communications, create visually appealing presentation slides, and handle various office tasks such as filing, financial reporting, and arranging conference calls. Effective communication and confidentiality are essential, along with a relevant degree or experience, and proficiency in Microsoft Office. Responsibilities
<ul>
<li>Perform high level administrative duties for the President &amp; Chief Medical Officer and Board of Directors, including but not limited to, drafting correspondence, scheduling meetings, taking minutes, and responding on behalf of the President &amp; Chief Medical Officer and Board of Directors.</li>
<li>Manage detailed calendars and coordinate meeting materials, including but not limited to, agendas and supporting presentation materials, to ensure efficient scheduling and preparation.</li>
<li>Proofread and edit communications such as emails, reports, and presentations for accuracy and professionalism; Create and design high-quality presentation slides that are visually appealing and clear.</li>
<li>Perform standard office duties, including but not limited to, filing, handling incoming and electronic communications, answering telephones, creating and preparing financial reports, scanning documents, handling information requests, receiving visitors, and arranging conference calls.</li>
<li>Communicate in an effective, appropriate, and courteous manner, while maintaining confidentiality during all interactions with physicians, patients, staff, and external business associates.</li>
</ul>
 Qualifications
<ul>
<li>Associate’s degree in related medical or business sciences; Bachelor’s degree preferred. Comparable relevant experience can be substituted for a degree.</li>
<li>A minimum of 5 years of experience in an administrative assistant capacity with at least one year within a healthcare organization.</li>
<li>Excellent verbal, written, and interpersonal skills.</li>
<li>Proficient calendar management skills, including the coordination of complex executive appointments.</li>
<li>Advanced proficiency with Microsoft Office products, including Outlook, Word, PowerPoint, and Excel.</li>
</ul>
 Columbus&nbsp;Oncology Associates is an Equal Opportunity Employer and proudly a Drug-Free Workplace.&nbsp;All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.&nbsp;
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nZjusQAGlK

<h3>Job Description</h3>
Job Description
&nbsp;TEAMWORK - ATTITUDE - PASSION - INTEGRITY - NEVER SATISFIED
Hoffman Beverage Company is a leading, local, and family-owned distributor that was founded in 1919. We are committed to our mission of distributing the world's best beverages through great people and genuine partnerships. Hoffman Beverage is dedicated to building strong, lasting relationships with our customers, suppliers, and communities. We proudly embrace our core TAP-IN values, as they define the qualities we impart in our team and our organization.
Position Overview:
The Executive Assistant supports the company President and other executive management as needed.&nbsp; &nbsp;
Essential Job Functions
<ul>
<li>Provides a full range of administrative and/or executive secretarial services to the President and Executive team of 4 individuals.</li>
<li>Acts as the primary point of contact between the executives and internal/external clients.</li>
<li>Organizes and prioritizes large volumes of information, inquiries, requests, and phone calls.</li>
<li>Maintains the company calendar of events and monitors the executive team’s Outlook calendars while effectively and timely communicating any scheduling conflicts. &nbsp;</li>
<li>Creates documents, presentations, etc. at the request of Executive leadership.</li>
<li>Schedules, organizes and attends department and company meetings. Prepares agendas, reserves rooms, sends appointments, and coordinates catering.</li>
<li>Manages and organizes all minutes and meeting documents. &nbsp;&nbsp;</li>
<li>Executes meeting preparation for Board of Directors meetings including agenda distribution and report compilation.</li>
<li>Responsible for coordination of small routine projects (send out company weekly and monthly communication, update org charts and phone lists monthly, assist in planning monthly meetings, coordinating office supplies, etc.)</li>
<li>Organizes and executes company community and social events.</li>
<li>Supports activities within employment engagement strategy, including organizing meetings, reward systems, and team events.&nbsp;</li>
<li>Arranges executive travel, hotel and dining arrangements as needed.</li>
<li>Maintains the inventory for company uniforms</li>
<li>Serves as an occasional back up for customer order pick up on location while also handling the phones and front door. &nbsp;</li>
<li>Performs other responsibilities associated with this position as may be appropriate.</li>
</ul>
Required Skills/Abilities:&nbsp;
<ul>
<li>Must&nbsp;be&nbsp;able&nbsp;to&nbsp;maintain&nbsp;the&nbsp;highest&nbsp;level&nbsp;of&nbsp;confidentiality&nbsp;and&nbsp;have&nbsp;ability&nbsp;to&nbsp;handle&nbsp;sensitive material concerning the organization.</li>
<li>Demonstrated&nbsp;proficiency&nbsp;in&nbsp;MS&nbsp;Office&nbsp;Suite&nbsp;(Excel,&nbsp;Word&nbsp;PowerPoint)&nbsp;databases&nbsp;and&nbsp;Outlook.</li>
<li>Excellent&nbsp;organizational&nbsp;and&nbsp;multi-tasking&nbsp;skills.</li>
<li>Attention&nbsp;to&nbsp;detail,&nbsp;quality&nbsp;and&nbsp;accuracy&nbsp;required.</li>
<li>Experience&nbsp;writing&nbsp;and&nbsp;editing&nbsp;internal&nbsp;communications,&nbsp;including&nbsp;corporate&nbsp;and&nbsp;executive level communications.</li>
<li>Strong&nbsp;time&nbsp;management&nbsp;skills&nbsp;and&nbsp;the&nbsp;ability&nbsp;to&nbsp;meet&nbsp;deadlines.</li>
<li>Ability&nbsp;to&nbsp;be&nbsp;flexible&nbsp;and&nbsp;adjust&nbsp;plans&nbsp;quickly&nbsp;to&nbsp;meet&nbsp;changing&nbsp;business&nbsp;needs.</li>
<li>Demonstrated&nbsp;ability&nbsp;to&nbsp;analyze&nbsp;and&nbsp;problem&nbsp;solve&nbsp;independently.</li>
<li>Ability&nbsp;to&nbsp;communicate&nbsp;information&nbsp;in&nbsp;a&nbsp;clear,&nbsp;concise,&nbsp;and&nbsp;courteous&nbsp;manner&nbsp;both&nbsp;orally&nbsp;and written.</li>
<li>Excellent&nbsp;interpersonal&nbsp;skills&nbsp;necessary&nbsp;in&nbsp;order&nbsp;to&nbsp;communicate&nbsp;with&nbsp;multiple&nbsp;departments, callers, visitors, and various levels of management.</li>
</ul>
&nbsp;Experience and Competency Requirements
<ul>
<li>Bachelor's degree in Business Administration or related field preferred.</li>
<li>Minimum&nbsp;of&nbsp;two&nbsp;(2)&nbsp;years&nbsp;of&nbsp;executive&nbsp;level&nbsp;secretarial&nbsp;experience&nbsp;OR&nbsp;any&nbsp;equivalent combination of education and experience.</li>
</ul>
Physical Requirements:&nbsp;
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.&nbsp;</li>
<li>Ability to lift 20 pounds. &nbsp;</li>
</ul>
What do we offer you?&nbsp;
<ul>
<li>Great, competitive benefits and opportunities to SAVE MORE with our wellness program.</li>
<li>Paid Time Off that grows with you the longer you stay!&nbsp;</li>
<li>A company culture that doesn’t just focus on inclusivity, but also on making sure you feel valued and supported because when you thrive, we thrive!</li>
<li>Employee Recognition Programs where we celebrate wins both big and small, recognizing individuals and teams for going above and beyond.</li>
<li>Open doors and open communication whenever you need. We succeed best on the interconnectedness of our teams.</li>
<li>Connect with local communities! We support and celebrate our brands and clients during company events throughout the year.</li>
<li>Gain access to exclusive company merch - you'll want to represent at work and home.</li>
<li>Further your education for a related role to the company by utilizing our tuition reimbursement program.</li>
</ul>
Moral of the story, if you love any of our products, then you'll really enjoy being part of the Hoffman Beverage team! The love you feel for those products is put there by a team that loves what we do!&nbsp;
 
Hoffman Beverage Co is an equal opportunity and affirmative action employer, committed to diversity and inclusion in all aspects of recruiting and employment.
 
PIf56c3bf0cf31-25405-38647541

EXECUTIVE ASSISTANT

<h3>Job Description</h3>
Job Description
Please apply directly to our career page here:&nbsp;<a href="https://jobs.ashbyhq.com/Aven/ef418ae1-de4c-47c4-9818-088c76c14eed" target="_blank">https://jobs.ashbyhq.com/Aven/ef418ae1-de4c-47c4-9818-088c76c14eed</a>
Job Description
We’re looking for an experienced Executive Assistant to provide high-level support to our C-suite, while also supporting our Head of Recruiting. This role is ideal for someone who thrives in a fast-paced environment, brings a high level of attention to detail to everything they do, and can manage shifting priorities with discretion and efficiency. Core responsibilities will include calendar management, meeting coordination, and administrative support for company leadership. You’ll also play a supporting role in recruitment: scheduling interviews, sourcing candidates, and assisting the team’s Lead Recruiter with ongoing hiring efforts.
Responsibilities
<ul>
<li>Provide high-level administrative support to the C-suite, including complex calendar management, meeting preparation, coordination of travel, as well as organizing executive lunches, dinners, and other leadership engagements.</li>
<li>Work under the guidance of the Lead Recruiter to support the end-to-end hiring process, including sourcing candidates, coordinating interviews, and maintaining clear, timely communication throughout the candidate journey.</li>
<li>Manage multiple priorities with strong attention to detail and the ability to navigate competing deadlines and shifting priorities.</li>
</ul>
Qualification
<ul>
<li>Bachelor’s degree</li>
<li>Prior experience supporting C-level executives, recruiting teams or working in high-end hospitality environments is a bonus</li>
<li>Exceptional attention to detail with a commitment to accuracy and thoroughness.</li>
<li>Proven ability to take initiative and work independently after initial training.</li>
<li>Strong follow-through skills with the ability to effectively execute tasks based on clear instructions.</li>
<li>Proactive mindset—identifies potential gaps in support and offers assistance without prompting.</li>
<li>Highly responsive and communicative via SMS and email to ensure timely coordination and collaboration.</li>
</ul>
Aven is a proud Equal Opportunity Employer. Aven does not discriminate against candidates or employees because of their sex, race, gender identity, disability, age, sexual orientation, religion, national origin, veteran status or any other protected status under the law.

<h3>Job Description</h3>
Job Description
 TEAMWORK - ATTITUDE - PASSION - INTEGRITY - NEVER SATISFIED
Hoffman Beverage Company is a leading, local, and family-owned distributor that was founded in 1919. We are committed to our mission of distributing the world's best beverages through great people and genuine partnerships. Hoffman Beverage is dedicated to building strong, lasting relationships with our customers, suppliers, and communities. We proudly embrace our core TAP-IN values, as they define the qualities we impart in our team and our organization.
Position Overview:
The Executive Assistant supports the company President and other executive management as needed. 
Essential Job Functions
<ul>
<li>Provides a full range of administrative and/or executive secretarial services to the President and Executive team of 4 individuals.</li>
<li>Acts as the primary point of contact between the executives and internal/external clients.</li>
<li>Organizes and prioritizes large volumes of information, inquiries, requests, and phone calls.</li>
<li>Maintains the company calendar of events and monitors the executive team’s Outlook calendars while effectively and timely communicating any scheduling conflicts. </li>
<li>Creates documents, presentations, etc. at the request of Executive leadership.</li>
<li>Schedules, organizes and attends department and company meetings. Prepares agendas, reserves rooms, sends appointments, and coordinates catering.</li>
<li>Manages and organizes all minutes and meeting documents. </li>
<li>Executes meeting preparation for Board of Directors meetings including agenda distribution and report compilation.</li>
<li>Responsible for coordination of small routine projects (send out company weekly and monthly communication, update org charts and phone lists monthly, assist in planning monthly meetings, coordinating office supplies, etc.)</li>
<li>Organizes and executes company community and social events.</li>
<li>Supports activities within employment engagement strategy, including organizing meetings, reward systems, and team events. </li>
<li>Arranges executive travel, hotel and dining arrangements as needed.</li>
<li>Maintains the inventory for company uniforms</li>
<li>Serves as an occasional back up for customer order pick up on location while also handling the phones and front door. </li>
<li>Performs other responsibilities associated with this position as may be appropriate.</li>
</ul>
Required Skills/Abilities: 
<ul>
<li>Must be able to maintain the highest level of confidentiality and have ability to handle sensitive material concerning the organization.</li>
<li>Demonstrated proficiency in MS Office Suite (Excel, Word PowerPoint) databases and Outlook.</li>
<li>Excellent organizational and multi-tasking skills.</li>
<li>Attention to detail, quality and accuracy required.</li>
<li>Experience writing and editing internal communications, including corporate and executive level communications.</li>
<li>Strong time management skills and the ability to meet deadlines.</li>
<li>Ability to be flexible and adjust plans quickly to meet changing business needs.</li>
<li>Demonstrated ability to analyze and problem solve independently.</li>
<li>Ability to communicate information in a clear, concise, and courteous manner both orally and written.</li>
<li>Excellent interpersonal skills necessary in order to communicate with multiple departments, callers, visitors, and various levels of management.</li>
</ul>
 Experience and Competency Requirements
<ul>
<li>Bachelor's degree in Business Administration or related field preferred.</li>
<li>Minimum of two (2) years of executive level secretarial experience OR any equivalent combination of education and experience.</li>
</ul>
Physical Requirements: 
<ul>
<li>Prolonged periods sitting at a desk and working on a computer. </li>
<li>Ability to lift 20 pounds. </li>
</ul>
What do we offer you? 
<ul>
<li>Great, competitive benefits and opportunities to SAVE MORE with our wellness program.</li>
<li>Paid Time Off that grows with you the longer you stay! </li>
<li>A company culture that doesn’t just focus on inclusivity, but also on making sure you feel valued and supported because when you thrive, we thrive!</li>
<li>Employee Recognition Programs where we celebrate wins both big and small, recognizing individuals and teams for going above and beyond.</li>
<li>Open doors and open communication whenever you need. We succeed best on the interconnectedness of our teams.</li>
<li>Connect with local communities! We support and celebrate our brands and clients during company events throughout the year.</li>
<li>Gain access to exclusive company merch - you'll want to represent at work and home.</li>
<li>Further your education for a related role to the company by utilizing our tuition reimbursement program.</li>
</ul>
Moral of the story, if you love any of our products, then you'll really enjoy being part of the Hoffman Beverage team! The love you feel for those products is put there by a team that loves what we do! 
 
Hoffman Beverage Co is an equal opportunity and affirmative action employer, committed to diversity and inclusion in all aspects of recruiting and employment.

<h3>Job Description</h3>
Job Description
Headquartered in Charlotte, NC., Form Technologies is a global manufacturing organization with growing revenues in excess of $800M. Specializing in precision component manufacturing, Form Technologies is comprised of three companies, Dynacast, Signicast, and Optimim. Their markets include automotive, consumer electronics, telecommunications, healthcare and many other industries. The company currently operates 32 manufacturing facilities in 19 countries worldwide with plans to further expand globally through mergers and acquisitions. 
Position Summary:
The Executive Assistant will handle a wide range of executive and administrative support tasks. They will be proactive, detail-oriented, and able to manage multiple priorities in a fast-paced, Corporate environment. This role requires strong judgment, exceptional communication skills, and a high level of professionalism and confidentiality. This position will report directly to the Corporate Office Administrator. 
Specific Responsibilities:
<ul>
<li>Coordinate complex travel arrangements for the executive team, including a CEO with a global travel schedule</li>
<li>Manage executive calendars, including scheduling, meeting logistics, and travel coordination for the executive team</li>
<li>Prepare, process, and reconcile executive expense reports</li>
<li>Prepare, edit, and format internal and external documents, presentations, and reports with accuracy and professionalism</li>
<li>Handle confidential information with discretion and integrity</li>
<li>Facilitate scheduling, meeting agendas, taking minutes, and track follow-ups</li>
<li>Serve as the primary point of contact between the Corporate office and internal/external stakeholders, ensuring clear and professional communication</li>
<li>Draft, review, and distribute executive-level communications such as emails, memos, newsletters, and announcements</li>
<li>Maintain and update executive and Corporate email distribution lists</li>
<li>Assist the Corporate Office Administrator with planning and execution of Corporate event</li>
<li>Help manage and prioritize executive emails, ensuring timely follow-ups and communication</li>
<li>Create Corporate communication campaigns including internal videos, speaking engagements, social media postings, and other content related matters, in close collaboration with the marketing team</li>
<li>Support executive strategic initiatives by developing and distributing internal communications and associated collateral to ensure alignment and execution across teams</li>
<li>Additional duties and responsibilities may be assigned as requested</li>
</ul>
Position Requirements:
<ul>
<li>2-4 years' experience of executive level support (Vice President or above) required</li>
<li>Bachelor's degree required</li>
<li>Exceptional organizational and prioritization skills, required</li>
<li>Global company experience in a matrix organization, preferred</li>
<li>Experience in coordination of Corporate travel and trainings</li>
<li>Ability to interface with international team members</li>
<li>Must be very proficient in Word, Excel, Outlook, and PowerPoint</li>
<li>Excellent interpersonal and teamwork skills</li>
<li>High energy and ability to create results</li>
<li>Strong organizational and prioritization skills</li>
<li>Extremely high level of confidentiality is necessary</li>
<li>Ability to sit at a desk and use a computer for extended periods</li>
<li>Occasional light lifting of office items</li>
</ul>
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
 
 
#EXEC-004 - Executive Assistant 
 
Department: Executive Office
Employment Type: Full Time; Exempt
Reports to: Executive Director
Location: SE Portland
Compensation: $70,000 - $75,000 annually 
 
At CCO We Take Care of Our People 
<ul>
<li>Benefits package including medical, dental, vision plans.</li>
<li>100% employer-paid long-term disability and life insurance.</li>
<li>Paid vacation, sick, personal and 13 paid holidays.</li>
<li>Retirement benefit with employer match and discretionary contribution.</li>
<li>Employee Assistance Program.</li>
<li>Catholic Charities of Oregon employees may qualify for the Public Service Loan Forgiveness government-sponsored education loan repayment program.</li>
<li>Full list of benefits can be found on this page under Resources. Please note these benefits are subject to change.</li>
</ul>
 
Our Culture:
We are proud of our healthy work culture at Catholic Charities of Oregon. We care for our employees so they can take care of others. Our approach includes everything from support for continued training and education to a strong focus on allowing each employee to own their job and become a thought leader in their area of service. Together, we work to make a concrete, hands-on difference in our community. 
 
Who We Are:
Catholic Charities of Oregon was named by the Portland Business Journal as the #10 Non-profit in their list of 2023 Most Admired Companies. Founded in 1933, Catholic Charites of Oregon is one of Oregon's oldest nonprofit social service agencies whose mission is to assure that essential, life-saving services and supports are accessible to the most vulnerable Oregonians. 
 
Who You Are: 
The Executive Assistant provides high-level professional support to the Executive Director, Chief Financial Officer, and Board of Directors. 
 
What You Will Work On: 
<ul>
<li>Responsible for a broad variety of executive support for the Executive Director including managing the calendar, anticipating and managing workflow, completing expense reports, preparing correspondence, compiling meeting materials, maintaining filing systems, general recordkeeping, and phone reception for the Executive Office.</li>
<li>Support the Chief Financial Officer in areas such as compiling meeting materials and preparing correspondence, scanning documents, as well as managing their calendar.</li>
<li>Work closely and effectively with those the Executive Assistant support to keep them informed of upcoming commitments and responsibilities.</li>
<li>Provide support to the Board of Directors by managing the meeting calendar, arranging for meeting facilities and meals, attending meetings, serving as a the recording secretary for the Board, preparing meeting materials and notifications, meeting minute preparation and approval, and maintain permanent records of minutes and resolutions.</li>
<li>Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.</li>
</ul>
 
What You Bring:
Education, Certifications, and Licensure Requirements/Preferences
<ul>
<li>Bachelor's Degree (4-Year Program) or equivalent lived and or worked experience. </li>
</ul>
Experience Requirements/Preferences 
<ul>
<li>Minimum of five years' experience working as an Executive Assistant or Administrative Assistant. Preferably in a non-profit environment; supporting senior level management, as well as a Board of Directors.</li>
<li>Experience assisting a non-profit Board with the administration of governance matters, to include meeting minute preparation and approval, bylaws compliance, and support of board officers required. </li>
<li>High level ability to effectively work with standard office programs including Word, Excel, Outlook, Microsoft Teams and PowerPoint. Experience with SharePoint required.</li>
</ul>
 
Background and MVR Screening:
Satisfactory results from pre-employment criminal and civil background screening required. Motor vehicle records (MVR) review required as needed.
 
EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED
Catholic Charities of Oregon is dedicated to promoting diversity, multiculturalism, and inclusion across our agency. Catholic Charities of Oregon recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, gender identity, sexual orientation, genetic information, equal pay, disability, age, veteran status, and other protected status as required by applicable law. Applicants and employees need not be Catholic. Complete Social Justice and Diversity statements can be found on this page under Resources. 
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
Executive Assistant
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Partners and Managers. This role requires excellent communication skills, the ability to thrive in a fast-paced environment, and the professionalism to manage sensitive information with discretion.
Education
<ul>
<li>Bachelor’s degree preferred</li>
</ul>
Qualifications &amp; Experience
<ul>
<li>Bilingual (English/Spanish) required</li>
<li>Minimum 3 years of experience as an Executive Assistant, including direct C-Suite support</li>
<li>Experience in a CPA firm preferred</li>
<li>Proficiency in MS Office Suite, Teams, and Zoom</li>
<li>Strong organizational, time management, and multitasking skills</li>
<li>Ability to work independently as well as part of a team</li>
<li>Professional demeanor and positive, can-do attitude</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and follow-through</li>
<li>Valid driver’s license</li>
</ul>
Key Responsibilities
<ul>
<li>Provide high-level administrative support to Partners and Managers</li>
<li>Act as liaison between clients, Partners, Managers, and staff</li>
<li>Manage Partner calendars, including scheduling, meeting coordination, and catering needs</li>
<li>Oversee Partner email, flagging time-sensitive matters throughout the day</li>
<li>Track Partner billable time and ensure accurate submission into the time-entry system</li>
<li>Prepare travel arrangements, reservations, and reimbursements for Partners</li>
<li>Organize and prioritize incoming mail and correspondence</li>
<li>Support GEMRT University (reporting, scheduling seminars, record-keeping)</li>
<li>Maintain and distribute Tax operations reports, including communication with Partners and staff</li>
<li>Prepare professional correspondence for clients</li>
<li>Take, transcribe, and distribute meeting minutes</li>
<li>Handle confidential firm and client information with discretion</li>
<li>Perform scanning, filing, and general office support as needed</li>
<li>Trustee Administration Support
<ul>
<li>Maintain trustee records, files, and documentation</li>
<li>Assist with coordination and communication between trustees, beneficiaries, and advisors</li>
<li>Track deadlines for trustee-related filings, reports, and compliance requirements</li>
<li>Draft correspondence and meeting minutes related to trustee matters</li>
<li>Ensure confidentiality and accuracy of sensitive trust-related information</li>
</ul>
</li>
<li>Other duties as assigned</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $90,000-$100,000 
Title: Executive Assistant
Location: Remote
 
Position Summary:
We are seeking an Executive Assistant who will report to the Chief Commercial Officer. You will utilize your exceptional organizational and communication skills to provide professional and strategic support to key members of our senior leadership team. Responsibilities will include but are not limited to managing calendars, arranging logistics for team meetings, coordinating travel, compiling expense reports, coordination / follow-through with legal agreements, and liaising with internal and external contacts. The role requires working both independently and collaboratively, multitasking, meeting deadlines, and handling sensitive matters.
The ideal candidate will have a passion for providing exceptional support for management, is an adaptable team player who can manage several tasks and projects independently and excels at being mindful of details in a high performance-oriented, fast-paced, and growing/rapidly evolving environment.
Responsibilities:
<ul>
<li>Provide general administrative support to members of the leadership team.</li>
<li>Manage and prioritize calendars for the key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs.</li>
<li>Arrange travel plans, coordinate offsite team meetings and events.</li>
<li>Keep internal filing system/folders organized and updated.</li>
<li>Organize team meetings including reserving meeting space, hotel, and other logistics.</li>
<li>Prepare and submit expense reports for executives according to company policies and procedures.</li>
<li>Ensure seamless coordination and follow-up throughout the vendor/consultant contract process, including overseeing the timely routing of documents for signatures, tracking each document to ensure prompt return, verifying the accuracy of all returned documents, and saving them in their designated storage locations.</li>
<li>Maintain confidentiality and discretion in handling sensitive information and communications.</li>
<li>Assist in the development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.).</li>
<li>Assist with the coordination and execution of special projects and initiatives as directed by our senior leaders.</li>
<li>Assist with the purchase order process including submission and ensuring appropriate approvals are secured</li>
<li>Lead onboarding processes for new hires</li>
<li>Understanding and educating team members on company policies (i.e. meal limits, hotel price caps etc.)</li>
<li>Other duties as assigned.</li>
</ul>
 
Qualifications:
<ul>
<li>Bachelors degree</li>
<li>5-7 years of EA experience.</li>
<li>Calendar management, meeting organization and heavy travel coordination experience</li>
<li>Proficiency with MS Teams &amp; MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign</li>
<li>Excellent at prioritizing and executing multiple projects/tasks with tight deadlines.</li>
<li>Proven expertise in written and verbal communication, demonstrating strategic, professional, creative, and succinct communication.</li>
<li>Pro-active self-starter able to work independently, effectively problem-solve and prioritize work, anticipating needs of senior leadership.</li>
<li>Highly collaborative and able to work effectively with multiple stakeholders.</li>
<li>High level of maturity, ability to exercise good judgement, discretion and confidentiality with all tasks.</li>
<li>Able to remain organized and focused in a fast-paced, high-performance startup environment.</li>
<li>Excellent interpersonal, verbal, and written communication skills.</li>
<li>Assist with the coordination and execution of special projects and initiatives as directed by the executive team.</li>
</ul>
 
Preferred:
<ul>
<li>3+ years of experience supporting management level personnel</li>
<li>Start-up environment experience</li>
<li>Biotech experience</li>
</ul>
 
About Us:
Celcuity is a clinical-stage, publicly traded biotechnology company seeking to extend the lives of cancer patients through the development of targeted therapies for the treatment of multiple solid tumor indications. The company was founded to develop a better way to treat the cellular drivers of tumor growth.
 
Our lead therapeutic candidate, gedatolisib, is an intravenously administered, potential first-in-class PI3K/AKT/mTOR (PAM) pathway inhibitor. Its mechanism of action and pharmacokinetic properties are highly differentiated from other currently approved and investigational therapies that target PI3K or mTOR alone or together. Gedatolisib phase 3 clinical development programs are focused on the treatment of patients with HR+/HER2- ABC in the 1L and 2L settings. A Phase 1b/2 clinical trial evaluating gedatolisib in combination with darolutamide in patients with metastatic castration resistant prostate cancer, is on-going.
 
Celcuity is an Equal-Opportunity Employer.
Celcuity is committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are competitive. For this role, the anticipated base pay range is $90,000 - $100,000. The exact base pay offered for this role will depend on various factors, including but not limited to the candidates geography, qualifications, skills, and experience.
 
The successful candidate will be eligible for an annual performance incentive bonus and a new hire equity package. Celcuity also offers various benefits offerings, including, but not limited to, medical, dental, vision insurance, 401(k) match, PTO, and paid holidays.
 
Notice to Recruiters/Staffing Agencies
Recruiters and staffing agencies should not contact Celcuity through this page. All recruitment vendors (search firms, recruitment agencies, and staffing companies) are prohibited from contacting our hiring manager(s), executive team members, or employees directly.
 
We require that all recruiters and staffing agencies have a fully executed, formal written agreement on file.
Celcuitys receipt or acceptance of an unsolicited resume submitted by a vendor organization to this website or employee does not constitute an actual or implied contract between Celcuity and such organization and will be considered unsolicited. Celcuity will not be responsible for related fees.
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