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<h3>Job Description</h3>
Job DescriptionJob Title: Executive Assistant
Location: Hauppauge, NY 
Position Type: Full-Time
About Us: Groth Pain and Spine is a dynamic and growing healthcare organization dedicated to providing exceptional patient care and operational excellence. We are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical administrative, compliance, and operational functions.
Key Responsibilities:
Credentialing &amp; Compliance:
<ul>
<li>
Manage provider credentialing with payors including IPANY, Northwell, Catholic Health IPAs, and various surgery centers and hospitals.
</li>
<li>
Maintain compliance with all BAAs, coding audits, and payor audits.
</li>
<li>
Coordinate malpractice, cyber, D&amp;O, and facilities insurance (via Bryson).
</li>
<li>
Collaborate with Triumph Health consultants for MIPS compliance.
</li>
</ul>
Financial &amp; Administrative Management:
<ul>
<li>
Process and manage invoices.
</li>
<li>
Work with Consero on financial and administrative tasks.
</li>
<li>
Oversee company accounts including Capital One, Wise, PayPal, and other platforms.
</li>
<li>
Manage ADP functions including 401k administration, tax filings, and government notices.
</li>
</ul>
Operations &amp; Support:
<ul>
<li>
Schedule and coordinate internal meetings, events, and company-wide communications.
</li>
<li>
Record and prepare accurate minutes for board meetings
</li>
<li>
Manage and optimize the CEO’s calendar, including scheduling, prioritization, and coordination of meetings and engagements
</li>
<li>
Maintain company documents, provider email lists, and contact lists.
</li>
<li>
Manage and update Adobe forms, company documentation, and compliance-related records.
</li>
<li>
Oversee access to company resources including T-Mobile accounts, email accounts, and password management for leadership.
</li>
</ul>
Office &amp; Vendor Management:
<ul>
<li>
Manage office supplies, including transitioning from existing memberships (e.g., Sam’s Club) to company-owned accounts.
</li>
<li>
Act as the authorized user and point of contact for multiple operational accounts.
</li>
</ul>
Qualifications:
<ul>
<li>
Experience: Minimum 3–5 years of experience in executive support, healthcare administration, or similar role.
</li>
<li>
Knowledge: Familiarity with medical credentialing, healthcare compliance, and insurance processes preferred.
</li>
<li>
Skills:
<ul>
<li>
Strong organizational and multitasking abilities.
</li>
<li>
Excellent communication and interpersonal skills.
</li>
<li>
Proficient in Microsoft Office Suite, Adobe, and common business software platforms.
</li>
<li>
Ability to maintain strict confidentiality and manage sensitive information.
</li>
</ul>
</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>
Competitive salary commensurate with experience.
</li>
<li>
Health and vision insurance.
</li>
<li>
401k with company match.
</li>
<li>
Paid time off and holidays.
</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job DescriptionVanguard operates dealerships located in&nbsp;Arlington, Carrollton, Sherman, Austin, and Hughes Springs.&nbsp;We represent the manufacturer brands&nbsp;Kia, GMC, Volkswagen, and Ford. Family-owned and operated, Vanguard promotes an excellent work-life balance culture, flexible schedules, and a shared vision to “WOW” Our Customers, Our Team Members, Our Community, and Our Peers! We invite you to learn more and discover "The Vanguard Family"&nbsp;We are looking for an Executive Assistant to perform a variety of administrative tasks and support the GM for our Vanguard Volkswagen of North Austin dealership.&nbsp;Income: $40,000.00 to $50,000.00 based on experience and duties assigned&nbsp;Responsibilities&nbsp;
<ul>
<li>Act as the point of contact for the General Manager</li>
<li>Work closely with the General Manager and other departments</li>
<li>Ensure strategies and standard operating procedures are effectively communicated and managed between departments.&nbsp;</li>
<li>Format information, memos, emails, and reports</li>
<li>Understand and build Excel Spread sheets</li>
</ul>
Skills
<ul>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>MS Office and Excel knowledge required</li>
<li>Outstanding analytical, organizational and time management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Discretion and confidentiality</li>
<li>High School degree</li>
</ul>
Benefits
<ul>
<li>Paid Health Insurance</li>
<li>Paid Life Insurance</li>
<li>Dental &amp; Vision available</li>
<li>Employee discount</li>
<li>Paid vacation</li>
<li>401(k) Matching</li>
<li>Referral Program</li>
</ul>
Vanguard Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws&nbsp;

<h3>Job Description</h3>
Job Description
Executive Assistant
We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.
Executive Leadership Support &amp; Operational Management:
• Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product
• Serve as a primary communication orchestrator, efficiently filtering, prioritizing, &amp; managing emails to ensure timely follow-up
• Prepare &amp; refine high-quality reports &amp; presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making
• Orchestrate comprehensive domestic &amp; international travel, planning detailed itineraries, accommodations, and ground transportation
• Manage &amp; process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance
Project &amp; Process Facilitation:
• Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through
• Act as a central hub for inter-departmental projects, proactively streamlining communication channels &amp; information flow to enhance collaboration and project momentum
• Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency &amp; progress
• Lead the planning and end-to-end execution of team events, workshops, and activities.
• Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes
Communication &amp; Collaboration:
• Cultivate &amp; maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication
• Strategically anticipate &amp; proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed
• Draft &amp; manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging.
Skills Required:
Business Process Support, Administrative Assistant, Microsoft Office
Skills Preferred:
Project Support, Process Improvement
Experience Required:
• 10 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. • Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail.
• Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently.
• Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders.
• Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro).
• A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency.
• Discretion and integrity when handling highly confidential information.
• Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.
Education Required:
Bachelor's Degree
Additional Information:
Hybrid.
Company DescriptionG-TECH is a WBENC-certified, women-owned recruitment and staffing firm with over 30 years of expertise in Engineering, IT, and Professional sectors. We partner with Fortune 100 corporations and mid-sized businesses, delivering top-tier talent that fuels innovation. Specializing in contingent staffing, direct placements, and project-based assignments, we craft customized workforce solutions that align with your unique business needs. At G-TECH, we bridge the gap between exceptional professionals and leading organizations, ensuring the right talent powers your success. 
<h3>Company Description</h3>
G-TECH is a WBENC-certified, women-owned recruitment and staffing firm with over 30 years of expertise in Engineering, IT, and Professional sectors. We partner with Fortune 100 corporations and mid-sized businesses, delivering top-tier talent that fuels innovation. Specializing in contingent staffing, direct placements, and project-based assignments, we craft customized workforce solutions that align with your unique business needs. At G-TECH, we bridge the gap between exceptional professionals and leading organizations, ensuring the right talent powers your success.

<h3>Job Description</h3>
Job Description
Job Summary 
The Executive Assistant provides executive support to the Chairman and Chief Executive Officer and the Senior Vice President Investor Relations and Global Affairs. 
Essential Duties/Responsibilities
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
<ul>
<li>Performs a variety of executive support tasks that may be highly confidential and sensitive in nature</li>
<li>Serves as a liaison between Board members and internal teams to facility smooth communication and logistics</li>
<li>Provides administrative support for Board of Directors, scheduling meetings and preparing materials</li>
<li>Uploads and maintain Board presentations and documents in designated portal, ensuring accurate and completeness</li>
<li>Performs daily administrative tasks: Distribute incoming and going mail, global calendar management, schedule meetings (Teams and onsite) via Outlook, processes invoices, maintains contact with vendors, maintains filing system</li>
<li>Organizes and prepare materials for meetings, ensure meetings are appropriate for time zones, stay current on personnel changes, ensure all audio/visual equipment is set up</li>
<li>Organizes various events, domestically and international, handle all logistics and arrangements, including invitations, catering, managing RSVPs</li>
<li>Plans and coordinates international and domestic travel arrangements for executives, create travel trip itineraries, arrange for transportation and lodging and other needs while traveling</li>
<li>Communicates with executives while traveling to ensure they are fully informed of all issues</li>
<li>Completes expense reports following travel</li>
<li>Coordinates executive staff calendar as needed, arranging appointments and meetings.</li>
<li>Provides support to investor relations: management meeting coordination, investor relations events, conference and meeting coordination, earnings release and earnings call coordination, financial calendar management and communication</li>
<li>Maintains CRM database to tract contact/outreach with analysts and investors. Prepare reports. </li>
<li>Manages press release distribution and posting </li>
<li>Manages all aspects of corporate aircraft scheduling, logistics, including maintaining accurate passenger manifests</li>
<li>Serves as primary point of communication with the pilots</li>
<li>Tracks and maintains accurate records of lobbying disclosures, filings and reporting requirements.</li>
<li>Coordinates with internal teams to confirm timely submission of documentation</li>
<li>Manages communication on behalf of executives by liaising with internal and external executives on various projects and tasks</li>
<li>Maintain distribution lists</li>
<li>Provides administrative support with creation of reports, power point presentations, excel spreadsheets, etc as needed</li>
<li>Other duties as assigned</li>
</ul>
Minimum Qualifications
<ul>
<li>High school diploma or equivalent required.</li>
</ul>
Preferred Qualifications
<ul>
<li>5+ years of experience working in Executive Staff functions preferred. </li>
<li>Ability to maintain confidentiality at all times.</li>
<li>Work well with others in a team environment.</li>
<li>Highly organized; able to prioritize tasks by importance.</li>
<li>Ability to multi-task while reporting to several top executives.</li>
<li>Knowledge of proper etiquette in receiving callers, visitors, making appointments and using diplomacy and discretion when giving out information.</li>
<li>Ability to type, use email, MS Word and Excel.</li>
<li>Must be flexible; adaptable to change; maintain composure during stressful situations.</li>
<li>Exceptional communication skills both written and oral.</li>
<li>Self-motivated; self-starter; conscientious; good work ethic.</li>
<li>Ability to interact with all company personnel as well as outside clients, customers, and vendors.</li>
</ul>
Physical Demands
<ul>
<li>Frequently must sit for extended periods.</li>
<li>Occasionally walk, bend, balance, or stoop.</li>
<li>Regularly required to reach with hands or arms.</li>
</ul>
Work Environment
Job functions will be carried out in an office environment. 
 
Darling Ingredients Inc. is an equal opportunity employer and gives consideration to qualified applicants without regard to race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability, or, protected veteran status. EEO is the Law: If you would like more information, please click on the link or paste into your browser: <a href="http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf" target="_blank">http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf</a>
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
About Monet Bank
Monet Bank is pioneering the future of banking and money movement—faster, cheaper, and crypto-native. The passage of the Genius Act has enabled a future we want to explore where interchange fees and inefficient payment rails may be replaced with a modern, programmable alternative powered by stablecoins.
At our core, we believe Monet Bank is the essential bridge between crypto and traditional finance (TradFi).
As a profitable, well-capitalized Texas state, FDIC-insured bank, Monet sees the fundamental inefficiency of the 2-3% card network payments and seeks to build a strong team to understand and pursue the future of money and banking.
See our open positions below if you want to work on the new frontier of banking projects like a stablecoin-based payment that would empower merchants to reclaim margins, Fintechs to operate cross-border at scale, and tech giants to embed crypto into their platforms without friction.
 
Summary:
The Executive Assistant (EA) to the EVP provides high-level administrative support in a fast-paced, dynamic environment. This role requires exceptional organizational, communication, and problem-solving skills to support the EVP’s day-to-day activities, strategic initiatives, and operational goals. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities with a high level of discretion and professionalism.
Essential Duties &amp; Responsibilities (include but not limited to):
<ul>
<li>Manage professional and personal scheduling for EVP, including agendas, mail, phone calls, and other company logistics</li>
<li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li>
<li>Provide administrative and office support, such as spreadsheet creation and maintenance of filing system and contacts database</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Organize team communications and plan events, both internal and off-site</li>
<li>Perform various monthly or weekly duties as assigned, which require Excel spreadsheet, PowerPoint and Word processing skills</li>
</ul>
 
Qualifications (Education, Computer Skills, Certifications, Etc.):
<ul>
<li>Bachelor’s degree or equivalent work experience. </li>
<li>Minimum 5 years of experience supporting C-level executives, preferably in a fast-paced or high-growth environment.</li>
<li>Proven ability to manage multiple priorities while maintaining a high level of attention to detail and accuracy.</li>
<li>Strong verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Google Workspace).</li>
<li>Ability to anticipate needs, demonstrate sound judgment, and take initiative.</li>
<li>High level of professionalism and ability to maintain confidentiality.</li>
<li>Experience in a banking or financial company environment is a plus. </li>
</ul>
Benefits options include: 
<ul>
<li>Medical, dental and vision coverage</li>
<li>401K with company match</li>
<li>11 paid holidays </li>
<li>Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis</li>
<li>Applicant may be eligible for annual discretionary bonus</li>
</ul>
No relocation assistance provided.
If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you. 
Monet Bank and it's affiliates are Equal Opportunity Employers. Monet Bank and it's affiliates do not discriminate against any candidate or employee on the basis of race, national origin, color, genetics, sex, marital status, sexual orientation, gender identity, age, disability, pregnancy, religion or religious affiliation, veteran or service member status, or any other characteristic protected by federal, state or local laws.
All applicants have rights under federal employment laws. To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLAEEOEPPA
Notice to California Residents: Monet Bank and affiliates may collect personal information about you as part of the job application or employment process. Please see the California Privacy Rights Act Policies at CPRA Policy, CPRA Policy | CLMG Corp, CPRA | CSG Investments CPRA Policy | for details.

<h3>Job Description</h3>
Job Description
Executive Assistant/HR Administrator
Rocklin, CA Area
 
Monday-Friday - Onsite - Occasional after hours as needed to manage a CEO and COO schedule
Salary: $80,000 - $100,000 DOE with outstanding MDV, life insurance benefits and 401k match
 
We are seeking a sharp, resourceful, and highly organized&nbsp;Executive Assistant/HR Administrator&nbsp;to support our CEO, COO and HR Manager. This is a high-impact, dual-support role for someone who thrives in a fast-paced environment, enjoys solving problems independently, and can confidently support C-level leaders with discretion and professionalism.
 
Construction experience is&nbsp;not required as much as APTITUDE AND ATTITUDE.
 
We are looking for the right&nbsp;mindset: proactive, detail-oriented, fast-learning, and able to figure things out without hand-holding.
 
About the Role
In this position, you’ll split your time between&nbsp;Executive Support (75%)&nbsp;and&nbsp;HR/Office Administration (25%), helping keep multiple business entities running smoothly. You’ll manage CEO and COO calendars, coordinate travel, support projects, assist with HR processes, maintain documentation, handle research assignments, and help streamline systems and procedures.
This is an ideal role for someone who enjoys variety, can pivot quickly, and likes being the person who “makes things happen” for busy executives.
 
What You’ll Do
Executive &amp; Administrative Support:
<ul>
<li>Manage complex calendars, scheduling, and travel for the CEO and COO</li>
<li>Act as a professional gatekeeper for calls, emails, and correspondence</li>
<li>Support executive-led projects: fiscal reviews, surveys, research tasks</li>
<li>Prepare confidential documents, reports, and organized electronic files</li>
<li>Record meeting minutes, support event/meeting coordination</li>
<li>Conduct research for multiple entities (real estate, licensing, permits, taxes, etc.)</li>
<li>Help implement new processes, systems, and workflows</li>
</ul>
 
HR &amp; Office Administration:
<ul>
<li>Assist with onboarding and new-hire setup</li>
<li>Track employee certifications, medical renewals, and compliance items</li>
<li>Coordinate company-wide training sessions</li>
<li>Support safety processes, OSHA documentation, and incident tracking</li>
<li>Set up new jobs, vendors, and subcontractors in internal systems</li>
<li>Help plan company events</li>
</ul>
 
What We’re Looking For:
We’re not checking boxes—we’re looking for the person who will&nbsp;thrive&nbsp;here. Ideal candidates bring:
<ul>
<li>3-5+ years of customer service, office administration, or EA support experience</li>
<li>Strong organizational skills with excellent follow-through</li>
<li>High professionalism, excellent judgment, and a diplomatic approach</li>
<li>A self-starter mindset with the ability to research, learn, and solve problems independently</li>
<li>Ability to juggle multiple priorities with urgency and accuracy</li>
<li>Clear and confident written and verbal communication skills</li>
<li>Strong technical proficiency (Microsoft Office required)</li>
<li>HR experience, safety/OSHA familiarity, or experience supporting executives across multiple businesses</li>
</ul>
 
If you’re the kind of person who enjoys taking ownership, staying ten steps ahead, and keeping leaders and teams running smoothly, you’ll excel here.
Company DescriptionIf You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For. Pay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process. California Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act. Temporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits. EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law. 
<h3>Company Description</h3>
If You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For.\r\n\r\nPay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process.\r\n\r\nCalifornia Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act.\r\n\r\nTemporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits.\r\n\r\nEEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.

<h3>Job Description</h3>
Job Description
IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion 
POSITION SUMMARY:
The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS.
Job description details:
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Maintaining strict confidentiality is of utmost importance!</li>
<li>Provide executive support (e.g. prepare and document weekly team meetings)</li>
<li>Communicate clearly, concisely and professionally with team members and clients, both in person and in written form.</li>
<li>Achieve mastery of IDEOLITY’s Professional Services Automation, quoting software and other software tools.</li>
<li>Maintain inventory and ensure that in-house assets are documented and accounted for. </li>
<li>Interact with various 3rd party vendors to ensure coordination when required. </li>
</ul>
PREFERRED REQUIREMENTS 
<ul>
<li>Possess superior organizational and communication skills.</li>
<li>Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience. </li>
<li>Experience in courteous direct client support. </li>
<li>Familiarity with typical office and line-of-business software </li>
</ul>
HOW to APPLY: 
Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing. 
COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates. 
About IDEOLITY’s Culture:
Key points: 
<ul>
<li>Put clients first, always, by thinking ‘Big Picture’ while minding the details. </li>
<li>Treat all people with dignity, respect, and kindness. </li>
<li>Allow for safe places for others to share their voice; encourage creative approaches to problem-solving. </li>
<li>Always strive for improvement; continue to learn. </li>
<li>Own your work, action, and mistakes – no one is perfect. </li>
</ul>
WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations. 
Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds. 
Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.

<h3>Job Description</h3>
Job Description
Executive Assistant - Paul Davis Restoration Reports to: Executive Leadership Team
Position Summary
The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team. This role ensures seamless communication, organized workflow, and strong alignment with company culture, goals, and strategic priorities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-centered environment.
Daily Responsibilities
Email &amp; Communication Management
<ul>
<li>Monitor, prioritize, and manage executive inboxes with accuracy and discretion.</li>
<li>Draft, proofread, and send professional correspondence on behalf of executives.</li>
</ul>
Calendar &amp; Scheduling
<ul>
<li>Maintain and coordinate calendars for multiple executives.</li>
<li>Schedule meetings, calls, travel, and appointments while resolving scheduling conflicts promptly.</li>
</ul>
Task &amp; Workflow Management
<ul>
<li>Track executive action items and ensure timely follow-up on commitments.</li>
<li>Support daily workflow organization to help executives stay focused on priorities.</li>
</ul>
General Administrative Support
<ul>
<li>Manage and track WebPunch reviews through completion.</li>
<li>Review and update the Executive Assistant checklist to ensure deadlines and tasks remain aligned.</li>
</ul>
Weekly Responsibilities
Executive Meeting Prep &amp; Support
<ul>
<li>Prepare meeting agendas, take minutes, and distribute action items.</li>
<li>Manage Strety for all high-level meetings.</li>
<li>Ensure all necessary reports and documents are prepared and reviewed in advance.</li>
</ul>
Scoreboards &amp; Reporting
<ul>
<li>Update weekly company scoreboards, dashboards, and metrics.</li>
<li>Verify data accuracy and follow up with departments to collect missing information.</li>
<li>Maintain the Culture Index org chart and ensure employee status is current.</li>
</ul>
Project &amp; Operational Support
<ul>
<li>Provide administrative support for company-wide projects and initiatives.</li>
<li>Track deadlines, gather updates, and communicate progress to executives.</li>
<li>Create LinkedIn posts to support the online presence of the executive team.</li>
<li>Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices.</li>
<li>Help maintain a clean, organized, and tour-ready office environment and conference rooms.</li>
</ul>
Monthly Responsibilities
Performance &amp; Reporting
<ul>
<li>Compile and distribute monthly executive performance reports.</li>
<li>Update PM Scoreboard and executive scoreboards for leadership meetings.</li>
</ul>
Process &amp; Efficiency
<ul>
<li>Review recurring processes and recommend improvements for efficiency and clarity.</li>
</ul>
Executive Alignment
<ul>
<li>Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs.</li>
<li>Identify opportunities to increase support or streamline workflows.</li>
</ul>
Professional Development &amp; Culture Support
<ul>
<li>Attend company events, trainings, and workshops as an EA representative.</li>
<li>Model and reinforce company values through daily interactions.</li>
<li>Collaborate with HR to support initiatives that enhance company culture and employee engagement.</li>
</ul>
Key Skills &amp; Competencies
<ul>
<li>Exceptional organizational, time management, and multitasking abilities.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of discretion, professionalism, and confidentiality.</li>
<li>Proficiency in Microsoft Office, Google Workspace, and project management platforms.</li>
<li>Ability to work independently while supporting multiple leaders with varying needs.</li>
<li>A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment.</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Summary
We are seeking a highly skilled and proactive Executive Assistant to support a fast-paced, growing business to provide comprehensive administrative and operational support directly to the Chief Executive Officer of our client company. This is a critical role for an individual who thrives in a fast-paced environment and possesses the strategic mindset to anticipate needs and drive efficiency.
Key Responsibilities
<ul>
<li>Complex Schedule Management: Strategically manage and maintain the CEO's dynamic and complex calendar, prioritizing competing demands, resolving conflicts, and ensuring optimal time utilization.</li>
<li>Proactive Gatekeeping: Serve as the primary filter, gatekeeper, and liaison for all internal and external communication directed to the CEO, making informed and decisive judgment calls regarding access and urgency.</li>
<li>Correspondence: Manage all executive-level correspondence, drafting and preparing sensitive emails, presentations, and documents with impeccable professionalism and discretion.</li>
<li>Domestic &amp; International Travel: Expertly plan, book, and manage all aspects of international and domestic travel, including complex multi-leg itineraries, flights, ground transportation, and hotel reservations.</li>
<li>Expense Management: Prepare and process detailed expense reports and manage invoices related to the CEO’s office.</li>
<li>Event Planning: Take ownership of all administrative and logistical aspects of internal and external events.</li>
<li>Mastery of Microsoft Suite: Demonstrate expert-level proficiency in the entire Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create and edit high-impact presentations, reports, and spreadsheets.</li>
<li>Information Management: Organize and maintain highly confidential files and information, ensuring absolute discretion and compliance.</li>
</ul>
 
Qualifications
<ul>
<li>Experience: Minimum of 2 years of recent experience directly supporting a C-level executive (CEO, COO, President) in a dynamic, high-growth, or demanding corporate environment.</li>
<li>Ambiguity Tolerance &amp; Problem-Solving: Proven ability to operate effectively with a high degree of ambiguity, synthesize incomplete information, and independently implement proactive, solution-oriented strategies.</li>
<li>Proactive Ownership: A demonstrated track record of anticipating executive needs, preemptively addressing issues, and taking full ownership of tasks from conception to completion without constant supervision.</li>
<li>Professional Resilience: Exceptional composure, professional resilience, and the ability to maintain a positive, efficient demeanor while managing demanding responsibilities and tight deadlines.</li>
<li>Communication: Excellent verbal and written communication skills .</li>
</ul>
Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most. 
<h3>Company Description</h3>
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

<h3>Job Description</h3>
Job DescriptionPublic Citizen is a national, non-partisan, public interest group with over 1 million members and supporters. We focus on holding corporations accountable and are helping lead the charge against President Trump’s authoritarianism. This position reports to Public Citizen’s Co-Presidents and will work closely with Public Citizen’s Chief of Staff. GENERAL DESCRIPTION The Executive Assistant will play an essential role in the daily operations of the fast-paced Co-Presidents office. RESPONSIBILITIES
<ul>
<li>Manage daily administrative and operational tasks and ensure the smooth functioning of the office of the Co-Presidents;</li>
<li>Handle general administrative tasks such as responding to scheduling or logistics emails, managing correspondence, requesting monetary reimbursements, and troubleshooting IT issues with our IT contractors;</li>
<li>Coordinate and schedule meetings, appointments, and travel arrangements for the Co-Presidents;</li>
<li>Prepare reports, presentations, and other documents for meetings and presentations;</li>
<li>Organize and maintain electronic files, records, and databases, ensuring their accuracy and maintaining confidentiality;</li>
<li>Serve as the point person for the office of the Co-Presidents on administrative and operational requests;</li>
<li>Collaborate with Human Resources to assist with employee records, attendance, and vacation schedules; </li>
<li>Liaise with external vendors;</li>
<li>Conduct research and provide administrative or operational support to various projects, as assigned;</li>
<li>Provide significant assistance to other team members as needed, in particular the Chief of Staff on office culture, productivity, operations, and other items; </li>
<li>Serve as the key liaison to the Board of Directors for Public Citizen, Inc. and Public Citizen Foundation, Inc, including helping to craft communications, create materials, facilitate board travel, maintain official boards’ records and other duties;</li>
<li>Work collaboratively with various individuals in senior leadership to streamline processes and contribute to the overall productivity and efficiency of the office of the Co-Presidents;</li>
<li>Assist with small- and large-scale event planning and logistics;</li>
<li>Other duties as assigned.</li>
</ul>
QUALIFICATIONS Are you someone who adds items to your to-do list just so you can check them off? Do you obsess with keeping the number of unread emails in your inbox at 0? Have you color-coded something in your life? Do you set reminders for yourself? Then this might be the job for you!
<ul>
<li>Background: A commitment to the work of Public Citizen required.</li>
<li>Knowledge: Extensive knowledge of commonly used computer applications, including the Microsoft Office suite of applications such as Word, Excel, PowerPoint and Outlook.</li>
<li>Work Experience: at least 10 years in administration or operations; previous experience as an Executive Assistant a plus.</li>
<li>Skills: Excellent organizational skills; strategic planning; attention to detail; strong written and verbal communication skills.</li>
</ul>
CAPABILITIES
<ul>
<li>Excellent organizational and time management skills with the ability to multi-task and adapt in a fast-paced environment.</li>
<li>The ability to juggle and prioritize multiple short- and long-term projects.</li>
<li>Detail-oriented and able to maintain accuracy in work.</li>
<li>The ability to work collaboratively in a team-oriented environment with a wide array of personalities at all levels of the organization and have a sense of humor.</li>
<li>An ability to maintain the highest level of confidentiality and handle sensitive information with discretion and professionalism.</li>
<li>A positive attitude.</li>
</ul>
SALARY AND BENEFITS The salary range for this position is $75,000 to $90,000, plus a generous benefit package. The position is not in the bargaining unit. Below is a list of some of our benefits (please note that some benefits have eligibility requirements).
<ul>
<li>Great medical and dental coverage, including full coverage for children</li>
<li>Three weeks paid vacation for new employees, five personal days, sick leave and more</li>
<li>401K plan with a 5% contribution from PC after one year of employment</li>
<li>12 weeks of paid parental leave after one year of employment</li>
<li>Sabbatical after 8 years of employment</li>
<li>Student loan reimbursement program</li>
</ul>
TO APPLY: Send cover letter, resume, and writing sample to <a href="mailto:rchoksi@citizen.org" target="_blank">rchoksi@citizen.org</a>.&nbsp; Please include your last name and the position for which you are applying in the subject line of your email and your last name in the filenames of attachments.
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