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<h3>Job Description</h3>
Job Description
We are looking for an experienced Event Coordinator to join our team in Seattle, Washington. This Contract-to-permanent role offers a dynamic opportunity to contribute to a variety of events while working in a collaborative team environment. The position requires remote work with approximately 40% travel to assist with on-site event execution.
 
Title: Event Marketing Coordinator 
Location: 100% remote with travel (expenses covered) 
Contract Type: Contract-to-hire- 
Duration: 6-9 months before conversion 
Pay: $23-27/hour
Schedule: 8am - 5pm, M-F ( 40 hours a week) 
Required Software: Any familiarity with PM tools
 
Responsibilities:
• Plan and oversee event logistics, ensuring smooth execution from start to finish.
• Coordinate guest check-ins and provide on-site assistance to visitors and participants.
• Manage event calendars and schedules to ensure timely delivery of all project milestones.
• Collaborate with team members to organize trade shows and other large-scale events.
• Utilize Wrike and other project management tools to streamline event coordination tasks.
• Act as a point of contact for vendors, partners, and stakeholders during events.
• Support event setup and teardown processes while maintaining attention to detail.
• Monitor event budgets and track expenses to ensure cost efficiency.
• Address last-minute changes or challenges with adaptability and problem-solving skills.Events Support Coordinator
Full-time | Contract | Hybrid or Remote | Travel Required (~40%)
We’re seeking a proactive and detail-oriented Events Support Coordinator to join a dynamic team during a pivotal time of transition. This role will act as the primary support resource for a group of internal event leads, assisting across a wide range of planning and logistical functions for both internal and client-facing experiences.
 
Key Responsibilities:
<ul>
<li>Serve as a flexible resource for a team of planners executing programs across two main focus areas: internal team experiences and external brand presence</li>
<li>Manage and triage a centralized team inbox, escalating inquiries during weekly syncs and entering tasks into a shared tracking tool</li>
<li>Support key planning tasks including venue coordination, catering arrangements, collateral production, shipment tracking, registration support, and documentation</li>
<li>Help ensure consistent communications and tracking of deliverables across the team</li>
<li>Occasionally travel to onsite programs as needed (approx. 40%, varies by quarter)</li>
</ul>
Types of Programs Supported:
<ul>
<li>Large-scale internal forums hosted nationwide for distinct business units (1,200–1,500 attendees each)</li>
<li>Quarterly team meetings and corporate events</li>
<li>External partner activations, industry gatherings, and hosted client experiences</li>
</ul>
 
 
Ideal Background:
<ul>
<li>Strong organizational and communication skills</li>
<li>Prior experience in event logistics or operations or a strong exposure and interst in getting into events! </li>
<li>Comfortable working in fast-moving environments without rigid processes</li>
<li>Familiarity with tools like Wrike (or similar PM platforms) a plus</li>
<li>Flexibility to travel up to 40%, depending on program timing and location</li>
</ul>

Event Coordinator

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Event Coordinator to join our team in Carlsbad, California. In this Contract-to-permanent position, you will play a vital role in organizing, executing, and supporting events that align with our company’s objectives. This role offers the opportunity to engage with prospects and clients, foster meaningful relationships, and contribute to broader company initiatives. Responsibilities: • Plan and execute events, including coordinating logistics, communicating plans, and supporting on-site operations. • Conduct post-event evaluations to assess success and identify areas for improvement. • Build and maintain relationships with prospects and clients through proactive outreach and follow-up communication. • Manage schedules, track event metrics, and maintain accurate records of calls and appointments. • Collaborate with vendors to ensure smooth event execution while staying within budget. • Support team efforts by contributing to marketing initiatives and other organizational projects. • Address and resolve event-related issues with a proactive and solution-oriented approach. • Facilitate guest check-in and provide assistance to visitors during events. • Coordinate on-site activities to ensure a seamless experience for attendees.• Bachelor’s degree or 1–2 years of relevant experience, preferably within the financial industry. • Strong verbal and written communication skills. • Proficiency in Microsoft Office and Google Sheets. • Proven ability to manage multiple tasks in a fast-paced environment. • Experience in event coordination and logistics. • Strong organizational and problem-solving skills. • Ability to collaborate effectively with team members and external vendors. • A customer-focused mindset with excellent interpersonal skills.

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Event Coordinator to join our team on a long-term contract basis in Laguna Niguel, California. This role involves organizing and executing impactful fundraising events that align with our mission and foster community engagement. If you have a passion for event planning and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Plan and coordinate logistics for large-scale events, including venues, vendors, production, and donor participation. • Manage donation tracking, oversee auction items, and ensure accurate recordkeeping. • Assist with post-event wrap-up activities, including collecting feedback and preparing reports. • Evaluate the success of events and contribute to strategic decisions for future planning. • Support marketing efforts, including creating invitations, digital campaigns, and managing ticketing. • Provide on-site support during events, handling real-time troubleshooting and ensuring smooth operations. • Maintain inventory of event supplies and prepare materials as needed. • Collaborate with internal teams, volunteers, and stakeholders to achieve event goals. • Attend meetings and contribute to discussions with faculty, administration, and other departments. • Be available to work evenings and weekends when required.• Minimum of 1–2 years of experience in event coordination or a related field. • Strong organizational skills and attention to detail. • Excellent communication abilities, both written and verbal. • Flexible and detail-oriented approach with the ability to adapt to changing needs. • Proven ability to work collaboratively with diverse teams and stakeholders. • Familiarity with donation tracking and auction management tools is a plus. • Availability to work non-standard hours, including evenings and weekends. • Proficiency in managing multiple tasks and meeting deadlines efficiently.

<h3>Job Description</h3>
Job Description
We are looking for a skilled Event Coordinator to join our client's team on a long-term contract basis in Westerville, Ohio. This role involves planning and managing logistics for various events while ensuring seamless execution and collaboration across teams. If you have a passion for organization, communication, and delivering exceptional results, we encourage you to apply.
 
Responsibilities:
• Coordinate event logistics, including scheduling, materials handling, and supplier communication to ensure timely delivery.
• Develop and manage budgets for events, ensuring all financial aspects align with project goals.
• Collaborate with sales, marketing, and operations teams to align event objectives with company strategies.
• Prepare and present reports on event performance, utilizing tools like Microsoft Excel and CRM systems.
• Conduct thorough research to identify vendors, venues, and resources that meet event requirements.
• Utilize project management tools to plan, execute, and monitor event timelines and deliverables.
• Handle shipping functions for event materials, ensuring accuracy and compliance with logistics processes.
• Organize and lead conference calls with stakeholders to provide updates and address any concerns.
• Ensure all invoicing and financial notes related to events are accurately processed and recorded.
• Maintain proficiency in Microsoft Office Suites, including Word, PowerPoint, and Excel, to support event documentation and presentations.
• Proven experience in event coordination, logistics, or a related field. • Strong proficiency in Microsoft Office Suites, including Excel, Word, and PowerPoint. • Excellent communication and collaboration skills to work effectively across teams and with suppliers. • Knowledge of CRM systems and Oracle for event planning and reporting. • Ability to manage budgets and handle financial processes with accuracy. • Strong organizational skills and time management to ensure deadlines are met. • Familiarity with project management tools and techniques. • Ability to conduct research and analyze data to support event decisions.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Event Coordinator to join our team in Boston, Massachusetts or New York on a long-term contract basis. In this role, you will be responsible for supporting program managers with event logistics, sales communications, and budget management. You will also play a key role in smaller industry conferences by coordinating booths and managing event deliverables.
 
Responsibilities:
• Organize and manage all logistical aspects of events, ensuring smooth execution from start to finish.
• Coordinate with vendors, venues, and internal teams to meet event requirements and deadlines.
• Oversee budget management, including processing invoices and collaborating with Accounts Payable.
• Support the planning and execution of smaller industry conferences, including booth setup and premium distribution.
• Assist program managers with sales communication strategies and event-related materials.
• Maintain and update event documentation and schedules to ensure alignment with goals.
• Provide on-site support for events, including guest check-in and addressing attendee needs.
• Utilize tools such as CVENT to manage event details, registrations, and communications.
• Work collaboratively with cross-functional teams to ensure successful event outcomes.
• Monitor and evaluate event performance, providing feedback for continuous improvement.
• Bachelor’s degree in a relevant field, with 2-3 years of experience in event marketing or marketing communications. • Proficiency in Excel, Word, and event management platforms such as CVENT. • Strong multitasking skills, with the ability to prioritize and balance competing goals effectively. • Experience managing budgets and working with Accounts Payable to process invoices. • Familiarity with Salesforce or similar CRM tools is a plus. • Excellent communication and organizational skills to liaise with internal and external stakeholders. • Ability to adapt to fast-paced environments and handle on-site event coordination. • Previous experience in the financial services industry is highly desirable.

<h3>Job Description</h3>
Job DescriptionDescription We are seeking a detail-oriented and proactive Event Coordinator to join our team in Minneapolis. The ideal candidate will be responsible for planning, organizing, and executing a wide range of events, ensuring that each one is delivered seamlessly and exceeds client expectations. This role requires excellent organizational skills, effective communication, and a passion for creating memorable experiences. Key Responsibilities
<ul>
<li> Plan and coordinate logistics for corporate, promotional, and private events </li>
<li> Communicate with clients to understand event goals, expectations, and timelines </li>
<li> Source and manage vendors, venues, and suppliers </li>
<li> Monitor budgets and manage event expenses </li>
<li> Oversee event setup, execution, and breakdown </li>
<li> Collaborate with marketing, design, and operations teams for event support </li>
<li> Conduct post-event evaluations and compile reports for improvement </li>
<li> Maintain detailed records and documentation of all events </li>
</ul>
 Skills, Knowledge and Expertise
<ul>
<li> Bachelor’s degree in Event Management, Hospitality, Communications, or related field </li>
<li> 2+ years of experience in event planning or coordination </li>
<li> Excellent organizational and multitasking skills </li>
<li> Strong communication and negotiation abilities </li>
<li> Ability to work well under pressure and meet tight deadlines </li>
<li> Proficiency in Microsoft Office and event planning tools </li>
<li> Willingness to work flexible hours, including evenings and weekends as needed </li>
</ul>
 Benefits
<ul>
<li> Competitive salary ($58,000 – $61,000 annually) </li>
<li> Opportunities for professional growth and advancement </li>
<li> Health, dental, and vision insurance </li>
<li> Paid time off and holidays </li>
<li> Collaborative and supportive work environment </li>
<li> Exposure to high-profile clients and diverse event experiences </li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Event Coordinator
Reports To: Property Manager
Job Summary:
We are looking for a highly motivated and enthusiastic individual to join our growing organization as an Event Coordinator for an Active Adult community. The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators must understand what it takes to make sure the logistics work out, keep everything within the allocated budget, arrange onsite event vendors, ensure that the event itself is carried out smoothly. This candidate must be a highly motivated, career oriented team player who thrives in a team environment while also being enthusiastic and passionate about creating a sense of community and promoting the well-being of all residents.
Essential Responsibilities:
<ol>
<li>Execute the creative planning, promotion and implementation of recreation activities, up to and including attention to financial and time constraints. The expectation is to have a resident engagement and/or resident activity daily. </li>
<li>Ensure timely delivery of birthday cards to all residents for the current month. </li>
<li>Provides excellent customer service and communication to all residents, family members and visitors, while promoting the community’s values.</li>
<li>Managing events and addressing potential problems that may arise or impact the integrity of the event.</li>
<li>Monitors the Clubhouse usage and coordinates the rental schedule</li>
<li>Tracks event/program enrollment by distributing a quarterly survey to evaluate success rate of recent events and requesting suggestions for new ones.</li>
<li>Works with community to innovate and plan new ideas and events, in addition to planning, hosting and attending all events. These events will be included in the monthly newsletters, as well as emailed out to all residents. </li>
<li>Performs special projects as assigned by Property Manager.</li>
<li>Ability to work a flexible schedule including split shifts, evenings, weekends, and holidays per event scheduled.</li>
<li>Establishing and maintaining relationships with vendors and venues, to include contract negotiation to achieve the most favorable terms. This will also include securing new vendors and ensuring they become approved vendors and remain compliant. </li>
<li>Provide feedback to Property Manager about budgeting related items, to include feedback for upcoming year budget preparation.</li>
<li>Detailed recap of the event through social media postings to evaluate the event’s success.</li>
<li>Create and maintain a new resident orientation to ensure a seamless move in process for all incoming residents.</li>
<li>Prepare and distribute monthly activity schedules and newsletters, making necessary updates. Canva will be utilized to assist with content creation. </li>
</ol>
Other Responsibilities:
The Event Coordinator may need to assist with leasing and marketing activities on an as-needed basis. Those duties will include:
1. Performs all sales and leasing activities to achieve the community’s revenue and occupancy goals by greeting and qualifying prospects, conducting community tours and showing apartments, processing applications, credit screening, and criminal background checks, preparing the lease and move-in package, and ensuring a smooth resident move-in and lease signing.
2. Inspects apartments prior to resident move-in and ensures apartments are in move-in ready condition and schedules any outstanding item to be addressed with the maintenance team.
3. Designs and executes marketing activities to create and drive traffic to the community, including implementing resident referral and employer outreach programs, using internet marketing tools (Craigslist, Facebook, e-mail, and other websites), and following other community-specific marketing plans, drives, and special programs.
4. Uses the on-site property management software (OneSite, Yardi, etc.) to track apartment availability, record traffic and leasing activities, manage resident and prospect data, and capture critical demographic and other information about existing and future residents.
5. Ensures that the community and show units meet the Company’s standards for show quality by daily inspecting the marketing corridor and leasing tour, communicating maintenance and upkeep needs to the community’s maintenance team members, merchandising and ensuring a physically appealing show unit and/or model and amenities, and preparing the leasing office for daily leasing activities.
6. Follows-up with prospects and new residents to ensure satisfaction by sending e-mail, thank-you notes, and cards or making telephone calls or other contacts to finalize decisions to lease and/or renew.
7. Executes and performs activities in support of the community’s lease renewal program by preparing lease renewal letters and packages for residents, meeting with and contacting renewing residents in advance of move-out dates and ensuring that lease renewal documents are signed and implemented on time. 
8. Responds quickly and courteously to resident and client/owner concerns and questions and takes prompt action to solve problems and/or document and convey resident or other requests to the appropriate individual(s). 
9. Must be able to work a flexible work schedule, which includes weekends and/or holidays 
Requirements and Skills:
- Proven experience as Event Coordinator or Activities Director.
- A proven track record of organizing successful events
- Proficient in MS Office
- Excellent vendor management skills
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skills
- Able to handle stress and remain calm
- Problem-solving ability
- Degree in hospitality management or public relations with a focus on event management.
Working Conditions: 
 
- Incumbents work in an office environment, but also may have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous.

<h3>Job Description</h3>
Job Description
About the Role:
The Event Coordinator will play a pivotal role in planning, organizing, and executing a variety of events within the finance and insurance sector, specifically tailored to the unique environment of a wine shop location in IL02. This position requires managing all logistical aspects of events, from initial concept development through to successful completion, ensuring alignment with company goals and client expectations. The coordinator will collaborate closely with internal teams, vendors, and clients to create seamless and memorable experiences that enhance brand presence and customer engagement. Attention to detail, strong organizational skills, and the ability to manage multiple projects simultaneously are essential to meet deadlines and budget constraints. Ultimately, the Event Coordinator will contribute to driving business growth by delivering high-quality events that foster client relationships and promote the company’s services effectively.
Minimum Qualifications:
<ul>
<li>Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.</li>
<li>At least 2 years of experience in event planning or coordination, preferably within finance, insurance, or retail environments.</li>
<li>Strong organizational and multitasking abilities with proven experience managing complex projects.</li>
<li>Excellent communication and interpersonal skills to effectively collaborate with diverse teams and clients.</li>
<li>Proficiency in event management software and Microsoft Office Suite.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience coordinating events in a retail or specialty shop setting, such as a wine shop or similar environment.</li>
<li>Knowledge of the finance and insurance industry to better tailor event content and client engagement strategies.</li>
<li>Certification in event planning (e.g., CMP, CSEP) or related professional credentials.</li>
<li>Familiarity with digital marketing tools and social media platforms to support event promotion.</li>
<li>Ability to manage budgets and negotiate contracts to optimize event expenditures.</li>
</ul>
Responsibilities:
<ul>
<li>Plan and coordinate all event logistics including venue selection, catering, entertainment, and transportation.</li>
<li>Develop detailed event timelines and budgets, ensuring all activities are executed within scope and financial parameters.</li>
<li>Liaise with vendors, suppliers, and internal stakeholders to secure necessary resources and services.</li>
<li>Manage event registration processes, attendee communications, and on-site event support to ensure smooth operations.</li>
<li>Evaluate event success through feedback and performance metrics, providing recommendations for continuous improvement.</li>
</ul>
Skills:
The Event Coordinator will utilize strong organizational skills daily to manage multiple event components simultaneously, ensuring all details are addressed from planning through execution. Communication skills are essential for coordinating with vendors, clients, and internal teams to align expectations and deliverables effectively. Proficiency with event management software and digital tools will streamline registration, scheduling, and reporting processes, enhancing overall efficiency. Problem-solving skills will be applied to address unforeseen challenges promptly, maintaining event quality and client satisfaction. Additionally, negotiation and budgeting skills will be critical in securing cost-effective services and managing financial resources responsibly.

<h3>Job Description</h3>
Events Coordinator
JA BUSINESS HALL OF FAME
Established in 1989 by the Atlanta Business Chronicle and Junior Achievement of Georgia, the JA Business Hall of Fame events recognize exceptional individuals who have made significant contributions to their communities through business leadership and civic engagement. These annual events honors leaders whose achievements inspire the next generation while advancing JA of Georgia’s mission to prepare students for success in a global economy. Proceeds from the events support JA’s work reaching over 100,000 students annually through hands- on learning experiences in career readiness, entrepreneurship, and financial literacy.
 
DESCRIPTI ON OF ROLE
The Events Coordinator is responsible for the planning, organization, and execution of JA's Business Hall of Fame events during the Hall of Fame season, October through March. The Events Coordinator will ensure they meet the client's or organization's objectives. This role involves managing all event logistics, budgeting,
vendor relationships, and coordinating various elements like venue, catering, and decor. Event Coordinators work closely with guests, partners, vendors, and staff to ensure a smooth and successful event.
 
QUAL IFICA TIO NS:
<ul>
<li>Ability to travel up to15% of the time for regional events across the state</li>
<li>Willingness to work occasional evenings and weekends as event schedules require</li>
<li>Have a high degree of flexibility and reliability</li>
<li>Work well in a team environment</li>
<li>College degree and/or equivalent work experience</li>
<li>Proficiency with Microsoft OfficeSuite; experience with event management software (Cevent) is a plus</li>
<li>Ability to lift and transport materials(up to 25 lbs) for event setup and breakdown</li>
<li>A clean Criminal Background check</li>
</ul>
 
MORE DETAIL S:
<ul>
<li>Times Needed:~10 hours per week (additional availability and flexibility required during event weeks)</li>
<li>$15/hr compensation</li>
<li>Events are held in Atlanta, Dalton, Greater Augusta, Gainesville, and Savannah</li>
<li>Reporting to Camille Russo, Vice President – Brand Strategies</li>
</ul>

<h3>Job Description</h3>
Primary Duties and Responsibilities:
• Coordination of onsite and virtual meetings
• Daily phone and email support up to and including communication with sales representatives and faculty
• Run various report to manage workload effectively and efficiently
• For onsite meetings, individual will partner with other supplier partner to ensure onsite needs are met
• Setting up virtual credit cards for dinner meetings
• Communication with Clients and Faculty
• Review documents for accuracy/ensure compliance requirements are met
• Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met
• Work closely with other team members to ensure successful execution of meetings
• Help the sales force with troubleshooting issues and answering questions 
• Manage a very active after-hours duty officer support line
• Post program follow-up to ensure the team has the data necessary for proper close out of a program
• Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)
Competency Requirements:
• Excellent interpersonal skills
• Superior customer service and organizational skills
• Ability to handle a high call and program volume
• Exceptional attention to detail
• Good oral and written communication skills as well as focused listener
• Ability to prioritize, multi-task and to work under tight deadlines
• Demonstrate ability to work in a fast-paced environment
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
Other Education/Skills Experience Desired: 
• High School or equivalent
o College Degree Preferred
• 5 years’ experience in field or related area

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