field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionNow Hiring: Administrative Assistant – Nonprofit Organization Looking for a rewarding role where you can make an impact? PeopleShare is hiring an Administrative Assistant for a well-respected nonprofit. If you're organized, detail-oriented, and love supporting a mission-driven team, apply today for IMMEDIATE consideration. Job Details:
<ul>
<li>Schedule: Monday-Friday, 9:00AM-5:00PM, in office. </li>
<li>Pay Rate: $20.00 per hour</li>
<li>Type: Contract to Hire!</li>
</ul>
 What You’ll Be Doing:
<ul>
<li>Be the first point of contact by answering and directing incoming calls professionally</li>
<li>Support staff and events by assisting with ID badge creation, updating staff bios, and coordinating special events</li>
<li>Maintain organization by managing the Center’s calendar and scheduling meetings</li>
<li>Collaborate with the team to help organize Center-wide events</li>
</ul>
 What We’re Looking For:
<ul>
<li>Education: High School diploma or GED required</li>
<li>Tech Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Flexibility: Willingness to work occasional evenings and weekends</li>
<li>Experience: Minimum 3 years of administrative experience, ideally in an education setting</li>
</ul>
 Why Join PeopleShare?
<ul>
<li>Fast Hiring Process – Get started quickly</li>
<li>Comprehensive Benefits – We offer medical, dental, and vision benefits during the contract period</li>
</ul>
 PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
 We are seeking a detail-oriented and highly organized professional with strong oilfield experience to support inventory, data management, and administrative functions. This role requires familiarity with oilfield terminology, materials, and workflows, along with the ability to manage confidential financial and inventory data in a fast-paced environment. Inventory experience is a plus and will be viewed favorably.
 
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Enter and maintain accurate material transfer data from customers into proprietary inventory software program. </li>
<li>Maintain data related to inventory inspections and customer-facing reporting.</li>
<li>Create and manage confidential financial tickets using proprietary software to communicate with Accounting Department.</li>
<li>Place stocking orders, re-orders, and special orders with approved vendors.</li>
<li>Process orders for company products by coordinating with technical and management personnel.</li>
<li>Organize and prioritize large volumes of information, documentation, and phone calls.</li>
<li>Answer departmental phones; take messages and respond to routine and non-routine inquiries.</li>
<li>Work collaboratively with team members to ensure phone and administrative coverage.</li>
<li>Code and file documents in accordance with company procedures.</li>
<li>Reconcile records and report discrepancies at month-end.</li>
<li>Ensure compliance with established departmental procedures using appropriate checklists and standard forms.</li>
<li>Interact professionally with external customers, vendors, and visitors, as well as internal employees at all levels of the organization.</li>
<li>Exercise independent judgment to plan, prioritize, and organize a diversified workload.</li>
</ul>
Requirements:
Competencies
<ul>
<li>Problem Solving/Analysis.</li>
<li>Financial Management.</li>
<li>Thoroughness and Attention to Detail.</li>
<li>Ethical Conduct.</li>
<li>Customer/Client Focus.</li>
<li>Performance Management. </li>
</ul>
 
Work Environment
This position operates primarily in a professional office environment and routinely uses standard office equipment, including computers, phones, and photocopiers. Occasional interaction with operations or warehouse personnel may be required. es. 
 
Physical Demands
This role is largely sedentary; however, some filing and document handling is required. This may include lifting files, opening filing cabinets, and bending or standing on as necessary. 
 
Position Type/Work Schedule
<ul>
<li>This is a full-time hourly position.</li>
<li>Monday through Friday, 8:00 a.m. to 5 p.m. </li>
</ul>
 
Travel
No travel is expected for this position.
 
Education and Experience
<ul>
<li>High School Diploma or GED required</li>
<li>Two to three years of relevant experience required</li>
<li>Prior oilfield or energy industry experience strongly preferred</li>
<li>Inventory management or inventory control experience is a plus</li>
<li>Proficient computer skills, including Microsoft Word, Excel, and Outlook</li>
</ul>
 
Other Duties
<ul>
<li>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. </li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to join a team in Maple Grove, Minnesota. In this contract role, you will play a vital part in ensuring smooth operations, particularly focusing on client onboarding, document management, and scheduling. This position requires strong organizational skills and a commitment to delivering excellent service.
 
Responsibilities:
• Facilitate the onboarding process for new clients by setting up their accounts in internal systems and managing data for existing clients.
• Scan physical documents into digital formats and organize them effectively.
• Convert image files into usable formats for internal systems.
• Deliver forms clients, follow up to secure signatures, and ensure timely completion of processes.
• Schedule meetings with staff and coordinate appointments efficiently.
• Manage organizers, ensuring they are properly set up and processed from start to finish.
• Provide customer service support by addressing inquiries and maintaining positive client relationships.
• Monitor and track electronic signatures for important documents.
• Assist with general administrative tasks to support daily operations.
• Proven experience in administrative assistance or a related field. • Proficiency in scanning, data entry, and document conversion. • Strong organizational skills with attention to detail. • Ability to manage scheduling and coordinate meetings effectively. • Excellent customer service skills and clear, detail-oriented communication. • Familiarity with handling sensitive documents and maintaining confidentiality. • Comfortable working in a fast-paced environment with tight deadlines. • Proficiency with office software and systems.

<h3>Job Description</h3>
Job DescriptionPerson doesn't need to have experience in all that, they just want someone personable and outgoing thats open to helping some of the foster kids Job Summary •The career development specialist is an energetic, enthusiastic coach who provides ongoing employment support for youth in the Strong Futures Internship Program. Support includes career assessment and counseling, mentoring, facilitating employment workshops that includes the development of soft skills; monitoring of the internship program through regular contact with the internship supervisors and identifying and developing of potential external employers. Major Responsibilities/Activities •Directly manage the Strong Futures Internship Program •Track outcome and goals of the program •Identify resources which support individual career goals for youth (e.g. educational/vocational programs, internships, trainings) •Ensure youth participate in workshops, training programs, and employment events •Work closely with internship/externship program participants and supervisors to ensure goals are being met •Escort youth to job fairs and other career-building events •Work collaboratively with internal agency staff to identify employment needs of youth •Assist in facilitation and development of Independent Living Skills workshop •Assist Educational Specialists in providing educational support services •Update databases and submit all necessary reports in a timely manner •Conduct outreach to community organizations and maintain a positive rapport with all constituents •Assist department in coordination of special eventsAdministrative Assistance, Administrative Office, Data Entry, Review Resumes, Providing Assistance

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Reports To: Program Director
Location: Northpoint Seattle (Adult outpatient in Northgate)
Schedule: Monday, Wednesday, &amp; Thursday 10-6:30pm AND Tuesday &amp; Friday 8-4:30pm
Compensation: $22-24/hour
Northpoint Recovery Holdings, LLC began 2009 as Ashwood Outpatient and officially launched the Northpoint platform in 2015. Now celebrating 10 years of growth in 2025, Northpoint is a leading behavioral healthcare provider offering evidence-based treatment for adults with substance use and co-occurring disorders through the Northpoint Recovery brand, and mental health treatment for adolescents through Imagine by Northpoint. Operating under an in-network, commercial insurance model, Northpoint has grown exclusively through de novo expansion—from two facilities to seventeen across the Western U.S.—with more planned in both existing and new markets. We're guided by core values of humility, heart, inspiration, and conviction. Our mission is simple: saving lives and restoring relationships by helping people get their lives back, and treating every individual with empathy and respect.

POSITION SUMMARY: As a key member of the Northpoint team, the Administrative Assistant is responsible for handling patient-facing duties as well as general office management tasks. This person will ensure the proper reception of all patients, clients, and visitors into the facility and greet all incoming patients, visitors, and staff with a friendly, smiling face and a helping hand. The Administrative Assistant will work closely with the expanded team to ensure facility day to day operations are running appropriately. The ideal candidate has excellent communication and multitasking skills, problem solving skills, a positive attitude, and a strong work ethic.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
<ul>
<li>Coordinate office management schedules, coverage, and team needs</li>
<li>Client and staff Telehealth liaison</li>
<li>Responsible for the completion and collection of all necessary intake paperwork and documentation</li>
<li>Track patient information and statistics in support of The Joint Commission requirements</li>
<li>Assist leadership in developing data tracking processes and trainings needed to improve the team</li>
<li>Track facility maintenance needs</li>
<li>Complete inventory ordering for designated facility</li>
<li>Schedule and complete fire drills, egress testing, safety committee meetings, infection control meetings</li>
<li>Responsible for environmental cleanliness, organization, and presentation</li>
<li>Reception duties; scheduling of clients, answering telephone, customer service needs, follow up calls, track attendance, send out appointment reminder alerts, assist in Medicaid transportation, process incoming mail</li>
<li>Coordinate client UA results with multidisciplinary team</li>
<li>Maintain lobby environment to promote warm and welcoming surroundings, including seasonal décor</li>
<li>Ensure a safe and secure lobby environment for employees, clients, guardians, and visitors</li>
<li>Facilitate client arrival and departure from programming</li>
<li>Schedule, organize, and manage Joint Commission and facility compliance needs</li>
<li>Screen and monitor visitors and connect them with the appropriate staff member</li>
<li>Display initiative by identifying problems and making recommendations to solve them</li>
<li>Answer inquiries and obtain information for general public, clients, visitors and staff in an expedient, professional and courteous manner</li>
<li>Manage and provide training to incoming and current reception and clinical staff for front desk duties</li>
<li>Liaise with facility vendors including cleaning, maintenance, and transportation services</li>
<li>Organize, maintain, and create client orientation packets</li>
<li>Work collaboratively with management positions in creating and identifying efficiencies within the facility</li>
<li>Plan in-house activities such as parties, celebrations and trainings</li>
<li>Adhere to all company policies and procedures</li>
<li>Maintain confidentiality in accordance with 42 CFR Part 2 and all other established policies, procedures, and standards of care</li>
<li>Performs other related duties and special projects as assigned</li>
</ul>
QUALIFICATIONS/REQUIREMENTS FOR THE POSITION:
<ul>
<li>Must be at least twenty-one (21) years of age</li>
<li>Excellent communication and time management skills</li>
<li>Strong telephone and office etiquette</li>
<li>Knowledge of Microsoft Office Suite, data entry software and other office related computer software</li>
<li>Ability to perform duties with minimal supervision</li>
<li>Action-oriented with the ability to: adapt to change, work independently, prioritize tasks, and drive to finish</li>
</ul>

PREFERRED KNOWLEDGE AND SKILLS: 
<ul>
<li>Excellent critical thinking skills</li>
<li>Excellent organizational abilities</li>
<li>Exceptional written and oral communication skills</li>
<li>Comfortable analyzing information and dealing with complexity</li>
<li>Quickly and effectively identify and resolve problematic situations</li>
<li>Able to handle confidential material in a reliable manner</li>
<li>Ability to perform several tasks concurrently with ease and professionalism</li>
<li>Ability to effectively prioritize workload in a fast-paced environment</li>
<li>Strong attention to detail and accuracy</li>
<li>Proficiency with Microsoft Office Suite</li>
</ul>
FULL-TIME BENEFITS INCLUDE:
<ul>
<li>Subsidized Health Insurance Coverage for Employee, Spouse, &amp; Dependent(s)</li>
<li>100% Employer Paid Basic Life Insurance equal to 1x annual salary, up to $100,000</li>
<li>100% Employer Paid Employee Assistance Program</li>
<li>Voluntary Dental, Vision, Short-Term Disability, Supplemental Life &amp; AD&amp;D, Critical Illness, Accident, and Hospital Indemnity Insurance.</li>
<li>Pre-tax Savings Accounts for all IRS-allowable medical and dependent care expenses</li>
<li>Generous Paid Time Off plan and 10 Paid Holidays annually</li>
<li>Employee Referral Bonuses</li>
<li>401K Retirement Plan &amp; Employer Match </li>
</ul>
This job description is not intended, and should not be construed, to be and exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is meant to be an accurate reflection of the principal job elements essential for making fair pay decisions about jobs.
Employees with potential access to protected health information must comply with all procedures and guidelines governed by HIPAA.
Northpoint is an Equal Opportunity Employer. Northpoint is an At-Will employer. Employment may be terminated at any time by the employee or employer with or without notice.
Compensation:$22—$24 USD

<h3>Job Description</h3>
Job Description
Administrative Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY
Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Administrative Assistant to support our Practice Manager and leadership team.
Position Overview:
We are looking for a motivated Administrative Assistant to serve as a key partner to the Practice Manager. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing calendars, supporting practice operations, assisting with marketing initiatives, and helping to execute projects that ensure efficiency and growth across the organization.
Key Responsibilities:
<ul>
<li>
Manage and coordinate the Practice Manager’s calendar, meetings, and appointments
</li>
<li>
Organize, monitor, and assist with email communications, ensuring timely follow-ups on priority items
</li>
<li>
Assist in creating, maintaining, and executing project management tools and workflows&nbsp;to keep the team aligned and on schedule
</li>
<li>
Track and follow up on action items, ensuring projects and assignments are completed accurately and on time
</li>
<li>
Prepare reports, presentations, and documentation as needed
</li>
<li>
Coordinate with internal staff and external partners to support smooth day-to-day operations
</li>
<li>
Maintain confidential files and records with accuracy and discretion
</li>
<li>
Assist with administrative tasks including correspondence, scheduling, billing support, and vendor communications
</li>
</ul>
Qualifications:
<ul>
<li>
Prior experience as an administrative assistant, executive assistant, or office coordinator required (healthcare experience preferred but not required)
</li>
<li>
Strong organizational and multitasking skills with exceptional attention to detail
</li>
<li>
Excellent communication and interpersonal abilities, both written and verbal
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems
</li>
<li>
Experience with project management software (e.g., Asana, Trello, Monday.com) preferred
</li>
<li>
Ability to handle sensitive and confidential information with professionalism
</li>
<li>
Marketing or social media management experience a plus
</li>
</ul>
Job Details:
<ul>
<li>
Hours: Full-time position, exact schedule may vary (30–39 hours/week)
</li>
<li>
Remote Work: Not available
</li>
<li>
Benefits: Eligibility after a waiting period (specific benefits apply)
</li>
</ul>
Our Workplace Culture:
<ul>
<li>
Detail-Oriented: We prioritize accuracy and precision in all operations
</li>
<li>
Outcome-Driven: We focus on efficiency and delivering results for both staff and patients
</li>
<li>
People-Centered: We value collaboration, fairness, and compassion in all interactions
</li>
<li>
Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success
</li>
</ul>
Powered by JazzHR
1rzkDjOI1s

<h3>Job Description</h3>
Job Description
COMPENSATION: $23.00 - $27.00 PER HOUR* (Depending on skills) We don’t need someone to just fill a position; we need a dedicated Administrative Assistant who is passionate about quality, efficiency, and leading. Do you crave a workplace that values you as much as your skill? Look no further! Join our team at HCA where we believe in hiring for character and training for skill. Because our company owns, and doesn’t just manage, over 3000 apartments, we offer greater stability than most property management-only companies. We are seeking career-minded candidates for a Full-Time&nbsp;Assistant Manager Position within the North County Area (Escondido, Oceanside &amp; Vista) of our company (WEEKENDS REQUIRED). &nbsp;
We are looking for a candidate that has the following leadership attributes:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communication
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow-Through
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Conscientiousness
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Openness
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good judgement
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Creativity
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Problem-solving
 Our Assistant Managers are team players with awareness, common sense, initiative, good judgment, candor, conscientiousness, follow-through, and eagerness to work efficiently in a professional environment. Regardless of skill level, our company offers a comprehensive training program for our employees, to hone technical abilities and gain familiarity with our properties and staff. HCA Real Estate Services offers a comprehensive benefits package, including 401K, vacation, sick leave, medical, dental, vision insurance, and auto/truck mileage use reimbursement. If you feel that we are a good fit for you, we ENCOURAGE you to e-mail your resume IMMEDIATELY so we can connect with you right away! Interview times are flexible to accommodate applicants’ schedules. All submissions are thoroughly considered and completely confidential.
Pay Range: $23.00 - $27.00 Per Hour

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionCorvus is the industry leader in the janitorial franchising industry, an industry that is recession-proof and continues to grow in spite of economic headwinds. We provide our customers with a vast array of janitorial, sanitation, and maintenance service types, which has made us an industry-leading one-stop shop for facilities. From nightly janitorial services to carpet cleaning to construction clean-ups, our comprehensive suite of services covers a range of customer needs. 
<h3>Company Description</h3>
Corvus is the industry leader in the janitorial franchising industry, an industry that is recession-proof and continues to grow in spite of economic headwinds. We provide our customers with a vast array of janitorial, sanitation, and maintenance service types, which has made us an industry-leading one-stop shop for facilities. From nightly janitorial services to carpet cleaning to construction clean-ups, our comprehensive suite of services covers a range of customer needs.

<h3>Job Description</h3>
Job Description
Full time: 8:30 am-5:30pm 
Position: Administrative Assistant
Job Duties: Answer phones, schedule appointments for busy law practice, order supplies, sort and scan mail, communicate with vendors, filing, light bookkeeping.
Requirements: Must be bilingual in Spanish, proficient with Outlook, Microsoft Word
Salary: competitive and based on experience, plus medical benefits.

<h3>Job Description</h3>
Job Description
Responsibility and Authority: Includes but is not limited to:
<ul>
<li>Help answer Telephones, receive and open mail, and handle general filing.</li>
<li>Prepares New Employee Packet and Manual – Initial Checklist.</li>
<li>Assures all necessary paperwork is filled out for new hires.</li>
<li>Assures all Benefit package documents are filled out&nbsp;</li>
<li>Enters all necessary information for new customers/Vendors into Peachtree.</li>
<li>Enter payables when needed/pull payables for payment when needed</li>
<li>Invoicing for Ohio and Nevada when needed</li>
<li>Runs credit card payments when necessary</li>
<li>Closes Job Folders as required per ISO Standards</li>
<li>Scans job folders onto the server</li>
<li>Manages collections for Cincinnati Shop</li>
<li>Help Operations Manager order shop supplies when needed</li>
<li>Complete the Inquiry worksheet when needed for a customer calling in for a quote</li>
<li>Type quotes when needed</li>
<li>Manages Sales Orders: Upon verification of customer information – obtain Purchase Order and/or written approval for work; Check instructions on Purchase Order or Customer PO; Enter Sales Order; Prepare Production File (Shop Folder) and Job Traveler (Plastic Sleeve). When needed</li>
<li>&nbsp;Order Office Supplies as necessary, keeping costs at a minimum.</li>
<li>Attends mandatory meetings.</li>
<li>Enter daily time cards into Peachtree</li>
<li>Run time reports on shipped/closed jobs</li>
<li>Data entry on Payroll spreadsheet</li>
<li>Track Disciplinary points on a spreadsheet</li>
</ul>
Minimum qualifications and experience requirements:
<ul>
<li>Position requires one (1) year of prior office experience.</li>
<li>Demonstrates working knowledge of Word and Excel. Knowledge of Peachtree programs.</li>
<li>Demonstrates practical communication skills with co-workers, customers, and persons in supervisory positions.</li>
<li>Capable of maintaining flexibility with job assignment changes.</li>
<li>Capable of time management skills, productivity, quality work, and ability to follow facility policy and procedure.</li>
<li>Capable of taking direction.</li>
<li>Demonstrates knowledge of required documentation.</li>
<li>Documentation is completed in a professional format.</li>
</ul>

71,423 administrative-assistant Jobs