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<h3>Job Description</h3>
The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO.
 
Key Responsibilities
 
Front Desk &amp; Communication
<ul>
<li>Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner</li>
<li>Greet visitors, clients, and vendors; notify appropriate staff of arrivals</li>
<li>Maintain a clean, organized, and professional reception area</li>
</ul>
 
Mail &amp; Office Coordination
<ul>
<li>Receive, sort, and distribute incoming mail and packages</li>
<li>Prepare and process outgoing mail and shipments</li>
<li>Coordinate with delivery services and vendors as needed</li>
</ul>
 
Administrative &amp; Marketing Support
<ul>
<li>Document and track marketing efforts and activities within the AMS as directed by the COO</li>
<li>Maintain accurate records and ensure timely data entry</li>
<li>Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation</li>
</ul>
 
General Support
<ul>
<li>Provide administrative assistance to leadership and staff as assigned</li>
<li>Support special projects and other delegated tasks as business needs require</li>
<li>Maintain confidentiality of sensitive information at all times</li>
</ul>
 
Qualifications &amp; Skills
 
Required
<ul>
<li>High school diploma or equivalent</li>
<li>Strong verbal and written communication skills</li>
<li>Professional demeanor with excellent customer service skills</li>
<li>Proficiency with basic office technology (phones, email, Microsoft Office or similar tools)</li>
<li>Attention to detail and ability to manage multiple tasks</li>
</ul>
 
Preferred
<ul>
<li>Prior receptionist or administrative experience</li>
<li>Familiarity with Agency Management Systems (AMS) or willingness to learn</li>
<li>Experience supporting marketing or documentation activities</li>
</ul>
 
Competencies
<ul>
<li>Strong organizational and time-management skills</li>
<li>Ability to work independently and as part of a team</li>
<li>Adaptability and willingness to take on new responsibilities</li>
<li>Reliable, punctual, and dependable</li>
</ul>
 
Work Environment
<ul>
<li>Office-based role with frequent interaction with employees, clients, and visitors</li>
<li>May involve sitting, standing, and light lifting related to mail and office materials</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job Description
HR Administrative Assistant
We are seeking a detail-oriented HR Administrative Assistant to support daily human resources operations for our client. This role requires strong Excel and Microsoft Office skills and the ability to work Monday–Friday, 8:00 AM–5:00 PM&nbsp;and occasional overtime.
Responsibilities:
<ul>
<li>
Assist with HR administrative tasks and employee records
</li>
<li>
Support onboarding, training, and new-hire orientation (preferred experience)
</li>
<li>
Maintain spreadsheets and reports using Excel
</li>
<li>Provide general administrative support to the HR team</li>
</ul>
Qualifications:
<ul>
<li>Proficiency in Microsoft Office and&nbsp;Excel (required)???????</li>
<li>
Prior&nbsp;administrative experience (required)
</li>
<li>
Prior administrative experience in HR (preferred)&nbsp;
</li>
<li>
Experience with onboarding, training, or orientation is a plus
</li>
</ul>
Position Details:
<ul>
<li>
Temp-to-Hire (TTH)
</li>
<li>
$16/hour
</li>
<li>
Full benefits&nbsp;
</li>
</ul>
PandoLogic. Keywords: Administrative Assistant, Location: Tonkawa, OK - 74653 , PL: 602235598

<h3>Job Description</h3>
Job Description
Job Overview: 
Nexiya is seeking a customer service-oriented Administrative Assistant with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility planning industry, able to thrive in a fast-paced environment, and has a great personality! Nexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry.
Roles and Responsibilities: 
<ul>
<li>Provide daily administrative support to staff</li>
<li>Answer Customer Calls/Provide Back Up to Planners as needed</li>
<li>Gathers project information such as schedules, assignments, tasks, and project meeting calendars</li>
<li>Superior organizational skills with demonstrated ability to manage multiple priorities and meet strict deadlines</li>
<li>Manage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAP</li>
<li>Review documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely manner</li>
<li>Attend staff meetings and record all action items for staff</li>
<li>Other duties as assigned</li>
</ul>
Education/Experience Requirements: 
<ul>
<li>Minimum 2 years of experience in a projects-related support role preferred with construction or similar background</li>
<li>Prior work experience with utilities or construction is a plus</li>
<li>Ability to quickly learn and develop strong working knowledge of various software applications</li>
<li>Must be a highly organized individual with strong attention to detail</li>
<li>Strong customer service skills and proactive follow-up (internal and external)</li>
<li>Strong communication and writing skills</li>
<li>Strong computer skills with intermediate expertise in Microsoft office (Excel, Word, Outlook)</li>
</ul>
Benefits: 
Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include:
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>401K and Match</li>
<li>Vacation</li>
<li>Sick Leave</li>
<li>Phone &amp; Internet Reimbursement</li>
</ul>
Pay Range: 
Min: $ 23 / hour Max: $ 27 / hour
Nexiya is dedicated to maintaining equitable and competitive compensation for our employees. Initial salary offerings may differ, taking into consideration factors such as pertinent experience, qualifications, and educational background.
Nexiya, Inc. proudly provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Company DescriptionNexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Our values attract and maintain high-quality talent in order to create long-lasting relationship between our clients and employees. Join Nexiya today to become part of an elite team of experts in the utility industry. 
<h3>Company Description</h3>
Nexiya is a Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Our values attract and maintain high-quality talent in order to create long-lasting relationship between our clients and employees. Join Nexiya today to become part of an elite team of experts in the utility industry.

<h3>Job Description</h3>
Job Description
<ul>
<li>Expanding child psychiatry practice looking for motivated and personable office administrator.</li>
<li>Experience in EMR, physician's office or other health care setting preferred.</li>
<li>Perfect opportunity for individual looking to enter mental health care field.</li>
<li>Full time position.</li>
</ul>

<h3>Job Description</h3>
About Us
Plutus Health Inc. is a leading provider of end-to-end Revenue Cycle Management (RCM) services, helping healthcare organizations improve operational efficiency and financial outcomes. Recognized on the Inc. 5000 list, certified in SOC 2 compliance, and named a 2024 EY Entrepreneur Of The Year® finalist, we deliver innovative RCM solutions to hospitals, physician groups, and multi-specialty clinics nationwide.
 
Position Overview
We are seeking a proactive and highly organized Administrative Assistant to support our executive team, sales function, HR operations, and office administration. The ideal candidate will have a strong administrative background, preferably in healthcare, RCM, or technology-driven environments.
 
Key Responsibilities
Executive &amp; General Administration
<ul>
<li>Manage complex calendars, coordinate internal and external meetings, and arrange travel logistics for executive leadership</li>
<li>Serve as the primary point of contact for the CEO, handling email correspondence, phone communications, and administrative support</li>
<li>Oversee visitor management and ensure a welcoming, professional office environment</li>
<li>Handle day-to-day office operations, including ordering supplies, scheduling food deliveries, coordinating office cleanings, and monitoring the company mailbox</li>
<li>Collaborate with IT to facilitate smooth employee onboarding and offboarding, including the setup of laptops, desktops, and access credentials</li>
<li>Maintain organized and accessible digital and physical filing systems to support administrative efficiency and compliance requirements</li>
<li>Lead and support ad hoc and cross-functional projects while ensuring the seamless execution of routine office functions</li>
</ul>
 
Required Qualifications
<ul>
<li>Minimum 2 years of recent administrative experience, preferably within an RCM or healthcare organization</li>
<li>Associate’s or Bachelor’s degree in Business Administration or a related field</li>
<li>Exceptional verbal and written communication skills</li>
<li>Proficient in Microsoft Office Suite, Google Workspace, and HR/payroll systems (e.g., ADP, BambooHR)</li>
<li>Strong attention to detail, organizational skills, and the ability to prioritize tasks across departments</li>
<li>Discreet and dependable, with the ability to manage confidential and sensitive information</li>
<li>Comfortable working in a fast-paced, deadline-oriented environment with minimal supervision</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Experience supporting C-level executives or sales leadership</li>
<li>Familiarity with RCM workflows, healthcare terminology, and client documentation</li>
<li>Understanding of compliance standards such as HIPAA and SOC 2</li>
</ul>
 
Why Join Us?
<ul>
<li>Join a high-growth healthcare technology company shaping the future of revenue cycle management</li>
<li>Collaborate with a mission-driven team focused on excellence, innovation, and customer success</li>
<li>Enjoy a competitive salary, benefits, and a supportive work culture</li>
<li>Gain exposure to multiple departments and opportunities for cross-functional career growth</li>
</ul>

<h3>Job Description</h3>
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. 
Responsibilities
<ul>
<li>Handle and coordinate busy executive calendars</li>
<li>Schedule and confirm meetings</li>
<li>Ensure file organization based on office protocol</li>
<li>Travel arrangements and expense reports</li>
<li>Meeting preparation of material and binding reports</li>
<li>Special event planning</li>
<li>Strong communication activity with email, phones and main phone coverage as needed</li>
<li>Assist Office Manager with vendor relations, ordering, stocking and managing office</li>
<li>Provide ad hoc support around office as needed</li>
</ul>
 
Qualifications
 
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>Strong interpersonal, customer service and communication skills</li>
<li>Ability to multitask</li>
<li>Proficient in Microsoft Office suite</li>
</ul>

<h3>Job Description</h3>
Bi-Lingual, English Spanish - Conversational level
Minimum Entrance Qualifications 
At least two (2) years of full-time, or equivalent part-time, administrative experience. Appropriate educational substitutions may be made. 
Demonstrated communication, interpersonal, organization and follow-up skills. 
Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision
Experience in public administration, housing, program management or real estate preferred. 
Proficiency with computer-based office software, such as MS Office (Word and Excel), Salesforce, Google Suite and working knowledge of desktop, mobile, and web-based platforms preferred. 
Ability to exercise good judgment and focus on detail as required by the job.

<h3>Job Description</h3>
Job Description
Job Summary
An Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. These tasks may include, but are not limited to answering phones, greeting guests, entering data, keeping records up to date for the office, and sending and receiving mail and other correspondence
 
Primary Responsibilities
<ul>
<li>Welcoming office guests and directing them to the person or office they are visiting</li>
<li>Answering phones and making phone calls on behalf of office employees</li>
<li>Forwarding phone calls to appropriate recipients</li>
<li>Sending and replying to emails</li>
<li>Keeping office records up to date</li>
<li>Sending and receiving mail and other correspondence</li>
<li>Maintaining files</li>
</ul>
Skills and Qualifications
<ul>
<li>Flexibility and the ability to prioritize new tasks as they come in</li>
<li>Interpersonal communications</li>
<li>Organizational Skills</li>
<li>Technology Skills</li>
<li>Multitasking Skills</li>
<li>Time Management</li>
<li>Customer Service</li>
</ul>
Company Details
Ritz-Craft is the largest family-owned, off-site, modular home manufacturer in the United States. Although our company is large in size, our focus is on the finest details of the homes that we produce. Our systems-built homes are built in an environmentally controlled atmosphere with more framing and fastening materials to withstand transportation, making them stronger than site-built homes.
 
Specific Minimum Requirements
<ul>
<li>High school diploma or GED</li>
<li>Associate or bachelor's degree in communication or business </li>
<li>Prior experience with Microsoft Office and typing</li>
<li>Excellent communication and interpersonal skills</li>
<li>Familiarity with multi-line telephone system</li>
</ul>
Benefits
In addition to consistent work, competitive wages, and employee growth; we offer a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build a lifelong relationship with us.
<ul>
<li>Full Time</li>
<li>Affordable Health Insurance</li>
<li>Dental and Vision Plan</li>
<li>401(k) with 4% company match</li>
<li>Life Insurance</li>
<li>Incentive Programs</li>
</ul>
Schedule
Monday - Friday 8:00am - 5:00pm

<h3>Job Description</h3>
Company Description
Axis Rental Solutions, founded in September 2014, provides essential RENTAL tools and equipment for various industries including construction markets to ensure projects are completed safely, on time, and within budget. Based in Houma and Broussard, Louisiana and Nederland, Texas, Axis serves the entire Gulf Coast with a team that boasts decades of rental equipment experience. We offer comprehensive solutions that include project planning and preparation, underlined by our strong commitment to safety through in-house programs, SEMS package, and quality checklists. Our mission is to function effectively and safely in harsh environments while ensuring customer satisfaction through our cutting-edge concern resolution process.
 
Role Description
This is a full-time, administrative assistant position in Broussard, La. 
Some duties include:
<ul>
<li>Managing office operations and procedures</li>
<li>Handling phone calls, emails, and correspondence</li>
<li>Organizing and maintaining records and files</li>
<li>Assisting with onboarding processes</li>
<li>Preparing reports, presentations, and spreadsheets</li>
<li>Coordinating meetings, appointments, and travel arrangements</li>
<li>Managing office supplies and ensuring equipment maintenance timelines</li>
<li>Supporting finance teams with invoicing and expense tracking</li>
</ul>
 
Experience is preferred but not necessary. Competitive pay and benefits package.

<h3>Job Description</h3>
We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role — you’ll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience.
This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry.
 
Key Responsibilities
 
Operational Support
<ul>
<li>Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams.</li>
<li>Assist in preparing client documentation, onboarding materials, and customer reports.</li>
<li>Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp).</li>
</ul>
 
Customer &amp; Onboarding Assistance
<ul>
<li>Support new client setup processes, ensuring data accuracy and timely activation of software licenses.</li>
<li>Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback.</li>
<li>Respond to basic customer inquiries and route requests to the appropriate departments.</li>
</ul>
 
Sales &amp; Marketing Coordination
<ul>
<li>Update CRM entries, prepare proposals, and track follow-ups.</li>
<li>Support marketing campaigns with administrative tasks such as contact list organization or event coordination.</li>
<li>Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding.</li>
</ul>
 
Team &amp; Culture Support
<ul>
<li>Help coordinate internal communications, company events, and performance dashboards.</li>
<li>Maintain internal documents such as policies, SOPs, and department trackers.</li>
<li>Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants).</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree or equivalent experience preferred.</li>
<li>4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment).</li>
<li>Strong organizational and multitasking skills with exceptional attention to detail.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management.</li>
<li>Typing speed of 60+ words per minute (WPM) with minimal errors.</li>
</ul>
 
Career Growth Opportunities
This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into:
<ul>
<li>Onboarding Specialist – leading new client implementations and training.</li>
<li>Customer Success Associate – managing post-launch relationships and renewals.</li>
<li>Sales Development Representative (SDR) – qualifying inbound leads and supporting account executives.</li>
</ul>
 
You’ll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan.
 
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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