Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of invoices, maintaining vendor records, managing office supply inventory, and supporting administrative projects as needed. This position provides clerical and administrative support to staff across Hilltown CDC and reports directly to the Director of Finance and Administration.

Key Responsibilities

Accounts Payable & Finance Support

• Review, verify, and process invoices, ensuring accuracy, proper coding, and required approvals.
• Allocate property management utility bills.
• Confirm receipt of Form W-9 from new vendors and maintain vendor records for 1099 reporting.
• Communicate with vendors to resolve billing discrepancies or payment issues.
• Print and mail checks and maintain organized invoice files.
• Process monthly automatic payments from the organization’s bank account.
• Review and reconcile monthly credit card statement and maintain transaction log.
• Prepare monthly Program billing.
• Assist with the preparation of bank deposits.

Administrative & Office Support

• Order office supplies, track orders, and ensure timely delivery.
• Monitor postage supplies and serve as the office postal contact.
• Distribute and collect mail regularly.
• Assist staff with assorted clerical and administrative tasks.

Other Duties

• Perform other duties of similar scope as needed.

Qualifications

• Minimum of two (2) years of relevant accounts payable or administrative experience.
• Proficiency with personal computers and Microsoft Office applications, including Excel, Access, and Word.
• Experience using phone and voicemail systems, email, and internet-based tools.
• Ability to work independently and take full responsibility for assigned duties.

Skills & Abilities

• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and accurate.
• Ability to manage multiple priorities and meet established deadlines.
• Self-motivated with excellent follow-through.
• Ability to work collaboratively as part of a team.
• Professional demeanor with the ability to interact effectively with a wide variety of people and represent Hilltown CDC positively.

Supervised By: Director of Finance and Administration

Hours

This position may be filled as either full-time (37.5 hours per week) or part-time (20–25 hours per week), depending on the candidate and organizational needs. Work schedules are negotiable within normal business hours (Monday–Friday, 9:00 AM–5:00 PM).

Compensation

Hourly rate: $22.00–$26.00, commensurate with experience. Hilltown CDC provides benefits in accordance with all applicable federal, state, and local employment laws.

Equal Opportunity Employer / Section 3

Hilltown CDC is an Equal Opportunity Employer. Reasonable accommodations will be provided to applicants with disabilities. In accordance with Section 3 guidelines, preference will be given to low- and moderate-income residents of the local region among equally qualified candidates. Accounts Payable Clerk 03/2026