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job_organization_name

city

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<h3>Job Description</h3>
Job Description
The Guidance Center (TGC) is the Community Mental Health Center and Certified Behavioral Health Clinic serving Leavenworth, Atchison, and Jefferson counties in Kansas. We provide high-quality care to all individuals, regardless of their financial circumstances. Joining the team at TGC offers you the chance to make a meaningful impact on the most vulnerable members of our community. At our center, we offer a unique combination of counseling, case management, psychosocial, and medication services, all under one roof. We are deeply committed to our clients and are dedicated to implementing a comprehensive model of care.&nbsp;
The Guidance Center (TGC) is currently seeking an Administrative Assistant to be the newest member of our innovative interdisciplinary team.&nbsp;The Administrative Assistant provides administrative support to the direct service staff and administrators in the location to which she/he is assigned and delivers all appropriate administrative and support services to persons seeking services, persons receiving services, and to the public.&nbsp;&nbsp; &nbsp;
Administrative Assistant Pay and Benefits:&nbsp;
<ul>
<li>
Hourly pay rate of $22.07 to $24.47; based on previous relevant experience&nbsp;
</li>
</ul>
<ul>
<li>
Health, Dental, and Vision Insurance&nbsp;
</li>
</ul>
<ul>
<li>
Paid Time Off – up to 4 weeks for first year of employment&nbsp;
</li>
</ul>
<ul>
<li>
Paid Holidays – 11&nbsp;per year&nbsp;
</li>
</ul>
<ul>
<li>
Legal and ID Theft Insurance&nbsp;
</li>
</ul>
<ul>
<li>
Voluntary Life Insurance&nbsp;
</li>
</ul>
<ul>
<li>
KPERS Retirement&nbsp;
</li>
</ul>
<ul>
<li>
Aflac and Legal Shield Voluntary Insurance Policies&nbsp;
</li>
</ul>
Primary Duties for Administrative Assistant:&nbsp;
1. Perform all tasks related to opening and closing the office,&nbsp;&nbsp;
2. Handle a multi-line phone system, routing messages and calls&nbsp;
3. Obtain and enter into the computer all necessary registration information for persons seeking services, update when necessary&nbsp;
4. Manage client files (setting up new charts, maintaining active charts, processing closed charts, and all other file-related activities)&nbsp;
5. Accurately maintain therapists’ and doctors’ schedules&nbsp;
6. Ensure that new persons seeking services are scheduled with appropriate providers (considering payer source, client need, etc.)&nbsp;&nbsp;
7. Set client fees according to agency guidelines&nbsp;
8. Request, receive and record fee payments from persons seeking services&nbsp;
9. Verify insurance coverage and handle insurance-related questions for persons seeking services and therapists to maximize reimbursement for provided services&nbsp;
10. Process insurance and other 3rd-party billing&nbsp;
EDUCATION AND LICENSURE:&nbsp;
High school education required; some college education preferred&nbsp;
EXPERIENCE:&nbsp;
Required: one year experience in working with the public in customer service position in a medical office setting.&nbsp;
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.&nbsp;

Administrative Assistant

<h3>Job Description</h3>
Job Description
FrankCrum is a Top Workplace!
Frank Winston Crum Insurance (FWCI) issues Workers’ Compensation and General Liability policies by offering flexible coverage and payment options to meet the varied needs of businesses. Over the years, FWCI has grown from a single-state insurance carrier to one that is licensed in 42 states and continues to expand. In addition to regional and product line growth, FWCI has enhanced its value-added services. What has not changed though is the firm’s commitment – echoed throughout the family of companies - "always to do the right things for the right reasons!"
Click here to learn more about FrankCrum!
The Role You'll Play to Create Success
We are happy to announce a Administrative Assistant full time on site&nbsp;position filled with many exciting opportunities! In this role, you will have the opportunity to promote sales and client retention through excellent customer service by assisting in various special projects in the Policy Services and Customer Support departments. 
<ol>
<li>Answers incoming calls (primary person) and transfers to appropriate person in the department or assist the client if the inquiries are not complex.</li>
<li>Categorizes emails in the shared Outlook inbox properly and timely.</li>
<li>Reviews requests from the InsurLink program and sets up clients for the program, and/or answer questions.</li>
<li>Reviews PEO new cases and if it’s a client of FCIA, assign the service person to assist.</li>
<li>Downloads documents from various carriers’ websites and emails them to FCIA for the Team to address.</li>
<li>Reviews all incoming mail and takes appropriate actions with stamping and scanning as necessary. </li>
<li>Processes return mail by following our agency’s procedures.</li>
<li>Processes certificates associated with Only and Automatic.</li>
<li>Quotes online with various carriers and email to assigned employee to address with the client.</li>
<li>Runs monthly expiration report and adds the calendar appointment to each Servicer’s calendar per our procedures to follow-up on upcoming renewals.</li>
<li>Sends DocuSigns for Crum &amp; Forster renewals.</li>
<li>Contacts current clients to follow-up on paying FCIA for the additional premium endorsements and audits (agency bill policies).</li>
<li>Contacts AFCO to request quotes to add Additional Premium associated with audits and endorsement to current contracts per our procedures.</li>
<li>Enters data into the FCIA system.</li>
<li>Performs other duties as assigned.</li>
</ol>
The Attributes We Seek
Keys to success in this position include having one&nbsp;(1) year of clerical or administrative experience&nbsp;and high school diploma or equivalent.&nbsp;
Our Competitive Benefits
Along with this great opportunity, FrankCrum also provides exceptional benefits from top carriers including:
<ul>
<li>Health Insurance is zero dollar&nbsp;paycheck cost for employee's coverage and $295&nbsp;a month for family!</li>
<li>Dental and Vision Insurance</li>
<li>Short Term Disability and Term Life Insurance at no cost to the employee</li>
<li>Long Term Disability and Voluntary Term Life Insurance</li>
<li>Supplemental insurance plans such as Accidental, Critical Illness, Hospital Indemnity, Legal Services and Pet Insurance</li>
<li>401(k) Retirement Plan where FrankCrum matches 100% of the first 4% the employee contributes, and the employee is immediately vested in the employer match</li>
<li>Employee Assistance Program at no cost to the employee</li>
<li>Flexible Spending Accounts for Medical and Dependent Care Reimbursement</li>
<li>Health Savings Account funded by FrankCrum</li>
<li>Paid time off and holiday pay</li>
<li>Education reimbursement&nbsp;</li>
<li>PTO cash out</li>
<li>Tickets at Work</li>
<li>Access to the Corporate America Family Credit Union</li>
<li>Employee and client referral bonus programs</li>
<li>Paid volunteer time</li>
<li>Disaster Relief Fund for employees&nbsp;&nbsp; </li>
</ul>
What's Special About FrankCrum
FrankCrum, a family-owned business-to-business entity since 1981 made of several companies: FrankCrum Corporate (a professional employer organization), FrankCrum Staffing, Frank Winston Crum Insurance Company, and the FrankCrum Insurance Agency - all based in Clearwater, Florida. This "family&nbsp;of employer solutions" employs more than 400 people who serve over 4,000 clients throughout the United States. FrankCrum employees are trained to deliver high value through exceptional customer service and treat clients and coworkers like family. By living by our Brand Pillars (Integrity, Affinity, and Prosperity) employees are recognized at quarterly events for exceptional customer service and milestones in tenure.
The FrankCrum headquarters spans 14 acres and includes a cafe, subsidized for employees. Menus include made-to-order breakfast, hot lunch options and even dinners that can be ordered to-go, all at very affordable prices. The cafe also plays host to monthly birthday and anniversary celebrations, eating and costume contests, and yearly holiday parties. Through the input of its own employees, The Tampa Bay Times has recognized FrankCrum as a Top Place to Work for more than 10 years in a row! FrankCrum also supports several community efforts through Trinity Cafe, the Homeless Empowerment Program, Angel Tree, and Clearwater Free Clinic!
If you want to play this role to positively impact our clients' day-to-day business, then&nbsp;apply now!
FrankCrum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
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<h3>Job Description</h3>
Job Description
Resolution Think, LLC is currently recruiting a highly skilled and detail-oriented Administrative Assistant to support the 23rd Medical Group at Moody Air Force Base, GA. The Administrative Assistant will be responsible for a wide range of administrative and technical tasks in direct support of our mission to serve the military community.
Job Details
<ul>
<li>
Job Title: Administrative Assistant
</li>
<li>
Position Type: Full-Time, Monday - Friday (no more than 40 hours per week)
</li>
<li>
Work Hours: Flex schedule between 7:00 AM - 6:00 PM
</li>
<li>
Work Location: 23rd Medical Group, Moody AFB, GA
</li>
<li>
Travel: None
</li>
<li>
Job Category: Administrative Support
</li>
</ul>
All qualified candidates are encouraged to apply, including: Minorities, Women, Individuals with Disabilities, and Protected Veterans.
Essential Functions and Job Responsibilities:
<ul>
<li>
Provide a wide range of administrative and technical support to the military community.
</li>
<li>
Demonstrate advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
</li>
<li>
Develop, edit, and present reports, presentations, and data analysis to support program and project management functions.
</li>
<li>
Collect, compile, edit, and analyze data for various reports.
</li>
<li>
Develop and edit lengthy, complicated reports that may require multiple software formats.
</li>
<li>
Maintain exceptional organizational, communication, and analytical skills.
</li>
<li>
Knowledgeable in the development, implementation, interpretation, and short- and long-term tracking of surveys and critiques.
</li>
<li>
Maintain accurate and current data records.
</li>
</ul>
Minimum Qualifications:
<ul>
<li>
Education: High School Diploma or GED equivalency.
</li>
<li>
Experience: Minimum of one (1) year of professional experience.
</li>
<li>
Certification: Must have American Heart Association Basic Life Support (BLS) or American Red Cross CPR/BLS Heart Saver.
</li>
<li>
Required Skills:
<ul>
<li>
Advanced proficiency in Microsoft Office applications.
</li>
<li>
Exceptional organizational, communication, and analytical skills.
</li>
</ul>
</li>
<li>
Citizenship: US Citizen.
</li>
<li>
Clearance: Required Prior to Start.
</li>
</ul>
Company
Resolution Think, LLC We are an Equal Opportunity/Affirmative Action/Disability/Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sexual orientation, gender, gender identity, national origin, disability, or protected Veteran status. As an Equal Employment Opportunity/Affirmative Action employer, Resolution Think is committed to providing equal employment opportunity to all job seekers.
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<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant
Job Description
The Office Administrator will be responsible for handling various administrative tasks, including processing purchase orders, entering invoices, bookkeeping, scheduling, and making reservations.
Responsibilities
<ul>
<li>Maintain electronic files and coordinate routine maintenance and pricing/recommendations for office equipment purchase/lease.</li>
<li>Set up and maintain project and management/contract files.</li>
<li>Edit technical reports.</li>
<li>Perform data entry and quality control.</li>
<li>Purchase office supplies.</li>
<li>Maintain and update the vehicle maintenance schedule.</li>
<li>Maintain and update office health and safety documents.</li>
<li>Plan meetings, Teams conference calls, and office events.</li>
<li>Produce and mail reports.</li>
<li>Assist with receipt and logging of coolers for samples.</li>
<li>Organize and clean kitchen, workroom, and field room.</li>
<li>Handle invoicing, accounts payable, cash receipts, office credit card transactions, and petty cash reconciliation.</li>
<li>Set up and maintain client and contact information in Deltek Vision or Vantagepoint Database.</li>
<li>Set up and maintain opportunities and projects, including billing and project budgets.</li>
<li>Prepare and issue purchase orders/service orders.</li>
<li>Conduct reporting and research.</li>
</ul>
Essential Skills
<ul>
<li>Administrative support</li>
<li>Data entry</li>
<li>Clerical skills</li>
<li>Proficiency in Microsoft Outlook and Excel</li>
<li>Invoicing</li>
<li>Filing</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>1+ years of administrative/office experience</li>
<li>Bachelor's degree preferred</li>
<li>Proficient in Microsoft Word and Excel</li>
</ul>
Work Environment
The role is based in Overland Park office, starting off with around 32 hours per week due to workload, progressing into a full-time role of 40 hours per week. The schedule offers flexibility in start time and working hours during the week. The organization is growing rapidly, providing a dynamic and fast-paced environment. The team culture is supportive and inclusive, treating each other like family and engaging in fun activities together.
Job Type &amp; Location
This is a Contract to Hire position based out of Overland Park, Kansas.
Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Overland Park,KS.
Application Deadline
This position is anticipated to close on Sep 26, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Location: Colorado Springs, CO
Industry: Social Services
Pay: $20 – $25/hour 
Benefits: Eligible for medical, dental, vision, and 401(k) benefits through Addison Group
Contract-to-hire
About Our Client:
 Addison Group is hiring on behalf of our client for an Administrative Assistant to support a director. This role is critical for ensuring smooth daily operations and providing high-level administrative support to leadership. The ideal candidate is organized, detail-oriented, and enjoys balancing administrative tasks with direct customer service.
Job Description:
 The Administrative Assistant will manage administrative and operational functions for the department, serving as a key support to the Director. Responsibilities include scheduling, tracking calls, logging concerns, preparing reports, assisting with payroll and financial tasks, maintaining confidential records, and ensuring compliance with all policies and procedures. The position requires strong organizational skills, professionalism, and the ability to handle sensitive information.
Key Responsibilities:
<ul>
<li>Manage incoming calls, inquiries, and concerns, ensuring timely follow-up.</li>
<li>Support the Director with calendar management, meeting coordination, and agenda preparation.</li>
<li>Track department activities, maintain records, and log key information.</li>
<li>Assist with payroll, timesheet approvals, expense reports, and financial reconciliation.</li>
<li>Prepare, edit, and distribute reports, communications, and newsletters.</li>
<li>Order and track office supplies, maintain equipment, and coordinate facility needs.</li>
<li>Maintain confidential documents and comply with HIPAA and other privacy requirements.</li>
<li>Provide coverage and support to other staff as requested.</li>
</ul>
Qualifications:
<ul>
<li>2+ years of administrative or office support experience.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient in Microsoft Office Suite and standard office software.</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Detail-oriented and able to work independently and as part of a team.</li>
</ul>
Additional Details:
<ul>
<li>Schedule: Monday–Thursday, 7:30am–5:00pm; Friday, 7:30am–11:30am</li>
<li>Work Setting: In-office</li>
</ul>
 
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

<h3>Job Description</h3>
Job Description
Company Overview: CW Resources, a part of CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We’re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.
<ul>
<li>National Non-Profit</li>
<li>Mission-based Meaningful Employment</li>
<li>Exceptional Employees</li>
<li>Employee Wellness Coordinator</li>
<li>Employer Paid Benefits Includes:
<ul>
<li>Insurance - Medical, Dental, Vision</li>
<li>Telemedicine</li>
<li>Retirement Plan &amp; Match Options</li>
<li>Short Term Disability</li>
<li>Life Insurance</li>
<li>Paid Holidays, Vacation and Sick time</li>
</ul>
</li>
</ul>
Role and Responsibilities: 
We are seeking a proactive and organized Administrative Assistant to join our team. In this role, you will be essential in providing administrative support to ensure the smooth operation and overall efficiency of the department’s daily activities.
<ul>
<li>Perform administrative tasks to support the department's daily operations.</li>
<li>Adhere to all organizational policies, practices, and standards to maintain efficiency and compliance.</li>
<li>Provide administrative support during the security clearance process for applicants and new hires.</li>
<li>Compile and prepare correspondence while maintaining confidentiality of sensitive documents.</li>
<li>Perform data entry tasks, assist with payroll processing, and audit monthly expense reports for submission to corporate accounting.</li>
<li>Manage daily scheduling, track work assignments, and coordinate special projects and events.</li>
<li>Support team recognition initiatives and organize meetings, conferences, and travel arrangements.</li>
<li>Manage team calendars, emails, and phone communications, ensuring efficient organization of both physical and electronic records.</li>
<li>Order and manage office supplies and handle incoming and outgoing mail and packages.</li>
<li>Ensure a welcoming environment for all and uphold the organization’s mission, values, and code of conduct in all interactions.</li>
<li>Maintain confidentiality and professionalism when handling sensitive information.</li>
<li>Respond to inquiries from program participants, employees, clients, and vendors promptly, prioritizing urgent matters.</li>
<li>Support branding and communication efforts, including social media and promotional materials.</li>
<li>Comply with all local, state, and federal regulations, as well as organizational policies and standards.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience in an administrative support or similar role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.</li>
<li>Excellent organizational skills with the ability to prioritize and manage multiple tasks.</li>
<li>Strong communication skills, both written and verbal.</li>
<li>Ability to handle sensitive information with confidentiality and discretion.</li>
<li>Strong attention to detail and ability to meet deadlines.</li>
</ul>
Preferred Skills:
<ul>
<li>Experience in an administrative assistant role in a government setting.</li>
<li>Familiarity with scheduling software and project management tools.</li>
<li>Experience with branding and communication efforts, including social media management and promotional materials.</li>
<li>Familiarity with payroll processing and expense report auditing is a plus.</li>
</ul>
Physical &amp; Environmental Demands:
<ul>
<li>Ability to sit or stand for extended periods during work hours.</li>
<li>Occasional lifting of office supplies and documents (up to 15 pounds).</li>
<li>Work is typically performed in an office environment with moderate noise levels.</li>
<li>Ability to manage multiple priorities and perform under pressure during peak times.</li>
<li>Occasional travel may be required for off-site meetings or events.</li>
<li>Reasonable accommodations can be provided.</li>
</ul>
If you meet these qualifications and are eager to start a new job with CW Resources, we encourage you to APPLY today!!
 We welcome all individuals to apply for this position. At CW, we are committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.
Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).
Copy and paste the link below into your web browser to view the posters pertaining to:
<ul>
<li>Notification of Employee Rights Under Federal Labor Laws posters: <a href="https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors" target="_blank">https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contracto…</a></li>
<li>CW’s Self - Disclosure Form: <a href="https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&amp;route=shorturl" target="_blank">https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60…</a></li>
<li>Please E-mail: <a href="mailto:hrhelp@cwresources.org" target="_blank">hrhelp@cwresources.org</a> to submit a request for accommodation with the application process.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionFocusKPI is looking for an&nbsp;Administrative/Project Assistant II&nbsp;to join one of our clients, a high-tech SaaS company. Team is looking for an Administrative Assistant who is bilingual in English and Korean to partner with the executive leadership and their team. Work Location:&nbsp;Mountain View, CA Duration:&nbsp;6-month contract; On-site role (5 days a week) Pay Range:&nbsp;$18 - $24/hr Responsibilities: Provide administrative support to the teams (VP) ● Purchase and manage all office supplies. ● Manage office events and assist in event planning/organization, for example all-hands meetings, happy hours, team building events. ● Track office space, desk assignments. ● General facilities requests, shipping/receiving of orders on behalf of the office. ● Respond to miscellaneous requests from the teams. Provide accounting support to the office ● Submit and track purchase orders for the office. ● Manage corporate credit card and track expenses. ● Monitor office budget and expenses, submit forecast for office events. ● Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team. Provide daily administrative support to Lab Team ● Make travel arrangements, handle the executive’s travel expense reporting. ● Manage the executive’s calendar. ● Compile weekly project status reports. ● Execute and manage third party vendor contracts. ● Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc. ● Perform other tasks as assigned.
Qualifications:
<ul>
<li>Both fluency in English and Korean are required</li>
<li>College degree preferred</li>
<li>Minimum 3-5 years of professional experience. Max of 7 years experience.&nbsp;</li>
<li>MS Office experience including Word, Excel, PowerPoint, Outlook</li>
<li>Professional experience in high-tech companies, media companies, or information centers preferred but not required</li>
<li>Bachelors' level degree required</li>
</ul>
 Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to <a href="https://reportfraud.ftc.gov/" target="_blank">https://reportfraud.ftc.gov/</a> . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.
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<h3>Job Description</h3>
Job DescriptionJob Title: Part-Time Administrative Assistant
Job Description
We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our team. This role requires someone with a strong background in office administration and a keen eye for detail, especially in a construction company setting. The ideal candidate will have experience in data entry and be comfortable with 20-25 hours of work per week.
Responsibilities
<ul>
<li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li>
<li>Assist in documentation and tracking of invoice submittal statuses using multiple online platforms.</li>
<li>Maintain multiple hard copy files, ensuring proper statuses are used.</li>
<li>File documents throughout the day and arrange electronic files.</li>
<li>Follow up on multiple tasks and ensure deadlines are met.</li>
<li>Address and respond promptly to inquiries from various clients.</li>
<li>Communicate effectively in a team environment.</li>
<li>Take notes during meetings and training sessions for future reference.</li>
</ul>
Essential Skills
<ul>
<li>At least 1 year of office experience, preferably in a construction company.</li>
<li>Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.</li>
<li>Strong customer service skills.</li>
<li>Computer savvy with good data entry skills.</li>
<li>Detail-oriented with strong organizational skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience in an administrative role, preferably in the construction industry.</li>
<li>Experience with QuickBooks is a plus but not required.</li>
<li>Recent high school, college, or vocational school graduates are encouraged to apply.</li>
</ul>
Work Environment
This is a part-time position, requiring 20-25 hours per week. The role involves working in a collaborative team environment, with a focus on efficiently managing administrative tasks. The dress code is business casual.
Job Type &amp; Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Sep 26, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionVintage Realty Corporation is seeking an Administrative Assistant to join the Commercial Property Management team. The Administrative Assistant will be responsible for providing administrative support to various Property Managers within the department. The successful candidate must have advanced computer skills, be highly organized, and able to handle many details and challenging situations simultaneously. Responsibilities/Skills/Duties: 
<ul>
<li>Reception duties including but not limited to greeting guests and dispatching calls</li>
<li>Invoice Reconciliation</li>
<li>Responding to tenant inquires</li>
<li>Monthly Credit Card Reconciliation for assigned Property Mangers</li>
<li>Maintain Security access cards</li>
<li>Track and circulate Lease Documents (Renewals &amp; New Leases)</li>
<li>Filing</li>
<li>Office Supplies list</li>
<li>Organize the filing cabinets (catalog and warehouse old files)</li>
<li>Tenant Handbooks</li>
<li>Insurance monitoring</li>
<li>Customer Service and follow up calls</li>
<li>Vendor Application Screening</li>
<li>Key Inventory</li>
<li>Assist various Property Managers as needed</li>
<li>Additional responsibilities as assigned</li>
</ul>
Qualifications/Experience Requirements: 
<ul>
<li>1-year administrative experience</li>
<li>Working knowledge of Property Management or related field</li>
<li>Ability to multitask and stay organized in a fast paced environment</li>
<li>Excellent communication skills</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Detail Oriented</li>
</ul>
Vintage Realty Company provides a competitive benefits &amp; compensation package. All candidates must be able to prove eligibility to work in the United States and willing to complete a criminal background &amp; drug screening process as successful completion is necessary before an employment offer is granted. If you are interested in furthering your career in with a progressive successful firm, please submit your cover letter and resume along with contact names and numbers of three professional references. We are an Equal Opportunity Employer.

<h3>Job Description</h3>
Job Description
Our client a Stoneham, MA based company in the trades space is seeking a highly organized and detail-oriented Administrative Assistant to join their team as soon as possible. This would be a Mon-Fri 7am-3pm opening and would be a fully in-office position. This role will provide direct support to the Office Manager, Controller, and project staff, ensuring smooth day-to-day operations and contributing to the overall efficiency of the team.
Key Responsibilities
<ul>
<li>Answer and direct phone calls</li>
<li>Provide purchase orders to field staff</li>
<li>Maintain organized filing systems</li>
<li>Set up new jobs and request certificates of insurance from customers</li>
<li>Post job costs for materials and equipment</li>
<li>Assist with entry of payables</li>
<li>Support project managers and office staff with administrative tasks (close-out documents, warranty letters, etc.)</li>
<li>Monitor and maintain office supply inventory</li>
<li>Review monthly vendor statements</li>
<li>Follow up with vendors for missing invoices</li>
<li>Send tax-exempt certificates after statement reviews</li>
<li>Assist with preparation of monthly contract billing</li>
<li>Support employee licensing, training, and continuing education requirements</li>
<li>Manage customer communication and notifications</li>
</ul>
Qualifications
<ul>
<li>Proficiency in Microsoft Word, Excel, Outlook, and Adobe</li>
<li>Strong organizational and communication skills</li>
<li>Ability to work independently as well as part of a team</li>
<li>Some accounting knowledge preferred, but not required</li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Competitive salary based on experience</li>
<li>Health insurance</li>
<li>401(k) plan</li>
<li>Paid vacation and sick leave</li>
</ul>
If you are passionate about providing exceptional administrative support and thrive in a dynamic work environment, we encourage you to apply for this exciting opportunity. You can also call JMT Staffing Solutions for more details at 781-558-2589. This client moves quickly through the interview process (one virtual/one in-person) and offers benefits and a base salary in the $50-55K range.
Company DescriptionOur mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations. Our primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level. 
<h3>Company Description</h3>
Our mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations.\r\n\r\nOur primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level.

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