Job Description
Job Description
Our client a Stoneham, MA based company in the trades space is seeking a highly organized and detail-oriented Administrative Assistant to join their team as soon as possible. This would be a Mon-Fri 7am-3pm opening and would be a fully in-office position. This role will provide direct support to the Office Manager, Controller, and project staff, ensuring smooth day-to-day operations and contributing to the overall efficiency of the team.
Key Responsibilities
- Answer and direct phone calls
- Provide purchase orders to field staff
- Maintain organized filing systems
- Set up new jobs and request certificates of insurance from customers
- Post job costs for materials and equipment
- Assist with entry of payables
- Support project managers and office staff with administrative tasks (close-out documents, warranty letters, etc.)
- Monitor and maintain office supply inventory
- Review monthly vendor statements
- Follow up with vendors for missing invoices
- Send tax-exempt certificates after statement reviews
- Assist with preparation of monthly contract billing
- Support employee licensing, training, and continuing education requirements
- Manage customer communication and notifications
Qualifications
- Proficiency in Microsoft Word, Excel, Outlook, and Adobe
- Strong organizational and communication skills
- Ability to work independently as well as part of a team
- Some accounting knowledge preferred, but not required
Compensation & Benefits
- Competitive salary based on experience
- Health insurance
- 401(k) plan
- Paid vacation and sick leave
If you are passionate about providing exceptional administrative support and thrive in a dynamic work environment, we encourage you to apply for this exciting opportunity. You can also call JMT Staffing Solutions for more details at 781-558-2589. This client moves quickly through the interview process (one virtual/one in-person) and offers benefits and a base salary in the $50-55K range.
Company DescriptionOur mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations.
Our primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level.
Company Description
Our mission is to provide Massachusetts companies and candidates with professional staffing solutions and employment opportunities in a timely and effective manner. We strive to recruit the best qualified workforce available to provide high quality, cost effective staffing options that will meet or exceed our client's expectations.\r\n\r\nOur primary areas of focus are administrative, customer service and accounting role - from Entry to Sr Level.