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<h3>Job Description</h3>
Job Description
Job Title: Secretary to Business Owner
Location: [Northridge] Job Type: [Full-Time/Part-Time] Salary: [Insert salary range or “Based on experience”] Reports to: Harvey Tabb
Job Overview:
We are seeking a highly organized, proactive, and reliable Secretary to support a busy business owner in managing day-to-day operations, scheduling, and communication. The ideal candidate will be detail-oriented, discreet, and able to handle administrative tasks efficiently while maintaining professionalism and confidentiality.
Key Responsibilities:
<ul>
<li>
Manage and organize the owner’s calendar, appointments, and meetings
</li>
<li>
Screen and prioritize emails, phone calls, and other communications
</li>
<li>
Prepare reports, documents, and presentations as requested
</li>
<li>
Handle travel arrangements and itineraries
</li>
<li>
Maintain organized filing systems (physical and digital)
</li>
<li>
Assist with project coordination and follow-ups
</li>
<li>
Serve as a liaison between the business owner and clients, staff, or vendors
</li>
<li>
Perform general office duties including data entry, ordering supplies, and billing support
</li>
<li>
Handle personal errands or tasks as requested (optional depending on role)
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as a secretary, executive assistant, or similar administrative role
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
Strong organizational and multitasking abilities
</li>
<li>
Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools
</li>
<li>
Discretion and confidentiality are a must
</li>
<li>
Ability to work independently and prioritize tasks effectively
</li>
<li>
High school diploma required; associate's or bachelor’s degree is a plus
</li>
</ul>
Preferred Traits:
<ul>
<li>
Problem-solver with a proactive mindset
</li>
<li>
Calm under pressure and deadline-oriented
</li>
<li>
Adaptable to the fast pace of a growing business
</li>
<li>
Professional appearance and demeanor
</li>
</ul>

Secretary to Business Owner

<h3>Job Description</h3>
Job Description
 
 
 
REDWOOD CITY SCHOOL DISTRICT
CLASS TITLE: ADMINISTRATIVE SECRETARY I 
 
BASIC FUNCTION:
Under the direction of a District-level administrator at the level of Coordinator or Certificated Manager, perform responsible secretarial and clerical work related to the function(s) to which assigned; assist the administrator with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws.
DISTINGUISHING CHARACTERISTICS:
Administrative Secretary I incumbents performed experienced-level clerical and secretarial duties for a District-level administrator at the level of a Coordinator or Certificated Manager for a specific District-wide program or function. Administrative Secretary II incumbents report to an administrator at the level of Director with a major District-wide program. The Administrative Secretary III incumbents report to a District­ level Director of several large and diversified programs.
REPRESENTATIVE DUTIES:
Perform responsible secretarial and clerical work related to the function to which assigned.
Plan, organize and coordinate activities to assist the Administrator in administrative matters.
Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established procedures.
Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials.
Take and transcribe dictation of correspondence, reports, bulletins and memoranda as required by position.
Research and compile information and compute statistical information for federal, State and District reports.
Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files. 
Compile difficult and complex statistical and written reports from a variety of sources; assist in organizing materials for special projects.
Attend a variety of meetings as required; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials.
Review, check, correct and compile information from schools; verify data for accuracy, completeness and compliance with established procedures.
Compile data for budget; post and maintain budget and financial records of a variety of programs.
Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders.
Receive, open and screen incoming mail and independently compose replies according to established procedures.
Operate office equipment such as typewriter, computer terminal, copier and calculator; operate equipment unique to the office to which assigned such as two­ way radios.
Train and provide work direction to clerical personnel as assigned. Utilize a second designated language as assigned.
Maintain confidentiality of records and information, including information regarding Board, District, personnel, pupil or controversial matters.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES: 
 
KNOWLEDGE OF:
Modem office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communications skills.
Applicable sections of State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette. Technical aspects of field of specialty.
 
ABILITY TO:
Perform responsible secretarial and clerical work related to the function to which assigned.
Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Work cooperatively with others.
Type at 55 words net per minute from clear copy. Work independently with little direction.
Establish and maintain effective working relationships with others. Meet schedules and time lines.
Maintain records and prepare reports. Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing.
Complete work with many interruptions.
Operate a variety of office equipment such as typewriter, calculators, copier and computer terminal.
Make arrangements for meetings, workshops and conferences. Maintain a variety of files.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and three years responsible clerical experience.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this class may be required to take dictation at 80 words per minute and transcribe accurately and/or utilize oral and written abilities in a second designated language. An Equal Opportunity Employer
The Redwood City School District (RCSD) is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. RCSD makes hiring decisions based solely on qualifications, merit, and business needs at the time. 
The Redwood City School District seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Administrative Secretary I (Bilingual Spanish/English Required)

<h3>Job Description</h3>
Job Description
About the job
Are you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire &amp; Wynder, LLP is seeking a Full-Time Litigation Secretary to join our team in Irvine, CA. As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of transactional and litigation attorneys in a supportive and collaborative work culture. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use as you assist in maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about joining our team where you can personally make a positive impact, apply today! 
As an employee at Aleshire &amp; Wynder you will enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. 
Aleshire &amp; Wynder, LLP: Our Mission 
Aleshire &amp; Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located in Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire &amp; Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation. 
What does a Litigation Secretary do? 
<ul>
<li>Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format </li>
<li>Proven ability to proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content</li>
<li>Review legal documents to ensure they are in proper format and contain all necessary portions or related documents &amp; exhibits for court acceptance; file legal documents with proper courts</li>
<li>Prepare and assemble materials, documents, and exhibits for meetings, appearances and hearings </li>
<li>Support as needed with reporting of billable time reporting and expense report entry</li>
<li>Prepare all outgoing mail, packages, and certified receipts; for your attorneys</li>
<li>Perform copying and scanning, as needed</li>
<li>Assist with maintaining firm hardcopy and electronic files in accordance with the firm's established system</li>
<li>Manage sorting and transferring of obsolete materials from active files to storage off-site, as needed</li>
<li>Assist legal staff in day-to-day activities and complete special projects as assigned</li>
<li>Arrange domestic travel as needed</li>
</ul>
<ul>
<li>Consistently promote and model courteous service in a prompt and efficient manner</li>
<li>Maintain positive relationships with internal and external clients through professional interactions</li>
<li>Maintain compliance with all company policies and procedures</li>
</ul>
Would you be a great Legal Secretary? 
<ul>
<li>High School Diploma or GED required; college degree or legal secretarial certification(s) a plus</li>
<li>A minimum of five (5) years' experience as a Litigation Secretary supporting assigned attorneys </li>
<li>Advanced Microsoft Office Skills (Word/Macros and Outlook)</li>
<li>Preferred experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant </li>
<li>Knowledge of Municipal Law is preferred </li>
<li>Proven experience of use of correct English usage, spelling, punctuation, and legal terminology</li>
<li>Knowledge of the organization and composition of correspondence, pleadings, discovery and transactional and related documents</li>
<li>Experience with court rules and procedures for State, Appellate and Federal courts, legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence</li>
<li>Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions</li>
<li>Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines</li>
<li>Ability to use diplomacy and discretion in giving out information to all related parties to a case</li>
<li>Ability to transcribe documents from written, oral or computer generated formats</li>
</ul>
Join us! 
So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team! 
Salary: $40 - $45 per hour, depending on experience
Aleshire &amp; Wynder LLC is an Equal Opportunity Employer

Litigation Secretary

<h3>Job Description</h3>
Job Description
Small and busy law firm looking to hire a highly motivated, professional and reliable individual to work as a legal secretary/assistant.
The ideal candidate will possess the following skills:
<ul>
<li>Fluent in English and Spanish</li>
<li>Passionate about helping others;</li>
<li>Strong work ethic;</li>
<li>Responsible and reliable;</li>
<li>Excellent multitasking abilities;</li>
<li>Detailed oriented nature to meet the demands of our fast-paced environment;</li>
<li>Communicate effectively and empathetically with clients who are dealing with difficult circumstances;</li>
<li>Proficient typing skills;</li>
<li>Computer skills and a knowledge of Microsoft Outlook, Word and Excel programs</li>
</ul>
Daily responsibilities include:
<ul>
<li>Heavy call volume with client contact through phone calls as well as appointments;</li>
<li>Conducting interviews with clients for new cases;</li>
<li>Case Management and File Reviews for preparation of upcoming hearings and settlements;</li>
<li>Follow up on medical reports that are required to keep case flowing smoothly;</li>
<li>Contact with insurance carriers for payments, medical treatment issues;</li>
<li>The ability to handle heavy call volume, customer service, and organization is imperative in succeeding in this position</li>
<li>Manages busy schedule and prioritizes attorneys’ time.</li>
<li>Monitors high volume of incoming emails, faxes and ensures all outgoing correspondence is delivered in a timely manner.</li>
<li>Keeps attorneys apprised of urgent client issues throughout day.</li>
<li>Communicates directly with clients, maintains professional demeanor and observes attorney-client confidentiality.</li>
<li>Performs extensive document review, drafts, and finalizes correspondence and memoranda to clients and federal agencies.</li>
<li>Maintains high volume of filing.</li>
<li>Manages all aspects of time entry and client billing.</li>
<li>Makes travel arrangements and organizes meetings.</li>
<li>Works with other secretaries to ensure that support is available to all attorneys during the workday.</li>
</ul>
Knowledge, Skills, and Abilities
Competencies required for successful job performance.
<ul>
<li>Excellent interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of attorneys, staff, and clients and to provide accurate information with professional courtesy and tact.</li>
</ul>
<ul>
<li>Excellent verbal and written communication skills with the ability to read English and write at a business level using proper English grammar and appropriate vocabulary for a professional services firm.</li>
</ul>
<ul>
<li>Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li>
</ul>
<ul>
<li>Detail oriented and organized with the ability to handle competing demands in a timely and efficient manner and meet deadlines.</li>
</ul>
<ul>
<li>Ability to prepare routine forms, reports, correspondence and the like from rough draft to final, typed-quality documents.</li>
</ul>
<ul>
<li>Ability to accurately type50+ wpm</li>
</ul>
<ul>
<li>Ability to perform other duties or tasks that may be assigned on an as-needed basis.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Ability to demonstrate absolute discretion with sensitive and confidential information.</li>
<li>An enthusiastic and committed approach, whilst remaining flexible and proactive at all times.</li>
<li>An ability to work well in high pressured situations while maintaining a professional attitude.</li>
<li>Able to work fast, accurately and to tight deadlines.</li>
<li>Ability to prioritize tasks, conflicting demands and deadlines and act on own initiative.</li>
<li>A strong team player with an ability to form supportive relationships throughout the firm.</li>
<li>Adaptable and open to change.</li>
<li>Willingness to broaden experience and develop skills further.</li>
</ul>

Legal Secretary

<h3>Job Description</h3>
Job Description
FBZ seeks full time legal secretary&nbsp;familiar with litigation, pleadings and court filings. Experience with Dictaphone, ms word. Salary based on experience. Full health benefits, 401K. E-mail resume and salary requirements to <a href="mailto:mail@fbzlaw.com" target="_blank">mail@fbzlaw.com</a>

<h3>Job Description</h3>
Job Description
Firm seeks a highly qualified Legal Secretary to assist in the performance of various administrative and clerical tasks for Senior Partner and Associate Attorney.
Responsibilities • Provide administrative support to one or more lawyers. • Effectively communicate with colleagues and partners • Produce and file various legal documents such as appeals, motions or petitions. • Preserve an updated case record system • Answer phone calls, take notes/messages and redirect calls when appropriate. • Maintain Legal and Administrative Calendar • Maintain and update inventories of contact details. • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
Requirements • Proven experience as legal secretary • Knowledge of legal terminology, regulations and court system. • Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc) • Working knowledge of Coyote is a plus • Outstanding time-management and typing skills
Salary DOE; Our employee benefits package includes: group health, life, and STD/LTD insurance, 401(k) plan, accrued vacation and flex time, optional dental, vision, and voluntary life benefits are available.

<h3>Job Description</h3>
Job DescriptionOur client located in Dallas, Tx is looking for an experienced Legal Secretary. This Legal Secretary MUST be able to manage the workload with minimal supervision. Litigation Legal Secretary will provide support to the litigation group including but not limited to:
<ul>
<li>Maintain and manage calendar. Schedule appointments, meetings and travel arrangements.</li>
<li>Drafting and typing various types of documents, including correspondence, pleadings, memoranda and other such documents specific to the litigation practice area.</li>
<li>Proofreading and redlining work for accuracy, format, grammar, and punctuation.</li>
<li>File and coordinate case filing projects </li>
<li>Must be team oriented with a great work ethic and attitude; follow instructions and resolve conflicts .</li>
<li>Must have Texas experience.</li>
<li>Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors</li>
</ul>

<h3>Job Description</h3>
Job Description
Job descriptionA small law firm locates in Universal City. We're looking for a full-time legal assistant with a family law background. The legal assistant will be responsible for providing support to all clients involved in a case and organizing various forms, including court documents, discovery letters, motions, etc.
This position requires an individual who has experience working on family matters. Must be proficient in using Microsoft Office Suite applications.
Detailed job duties include:
<ul>
<li>Assist in filing motions for divorce or custody proceedings as needed.</li>
<li>Prepare court reports on behalf of clients.</li>
<li>Prepare discovery materials (electronic files) that are used in trial cases.</li>
<li>Review evidence submitted at trial hearings and provide information regarding findings from trials.</li>
</ul>
Qualification
<ul>
<li>Minimum of 2 years of experience as a family law paraprofessional, with an emphasis on family law</li>
<li>Must be proficient in Microsoft Office Suite including Word, Excel, PowerPoint etc.</li>
<li>Ability to work independently</li>
<li>Strong organizational skills</li>
<li>Able to learn quickly while maintaining the confidentiality</li>
<li>Self-starter who can prioritize tasks without being overwhelmed by deadlines</li>
<li>Demonstrate excellent communication skills, both written and verbal</li>
</ul>
Benefits
<ul>
<li>The pay rate is between $19.00 to $25.00</li>
<li>One week of Paid Vacation</li>
<li>Paid time off (PTO)</li>
<li>Quarterly Bonuses</li>
</ul>
Job Type: Full-time
Salary: $19.00 - $25.00 per hour
Benefits:
<ul>
<li>Paid sick time</li>
<li>Paid time off</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
</ul>
Experience:
<ul>
<li>Legal drafting: 1 year (Preferred)</li>
<li>Family law: 1 year (Preferred)</li>
</ul>
FORWARD RESUME TO <a href="mailto:SERVICE@BARGERLAWFIRM.COM" target="_blank">SERVICE@BARGERLAWFIRM.COM</a>

<h3>Job Description</h3>
Job Description
Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service.
Our Charleston, WV office is growing and actively seeking a Legal Secretary with insurance defense support experience interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism.
Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development.
SKILLS and ABILITIES
The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s):
· experienced in the area of general liability defense work
· demonstrated knowledge of electronic filing requirements of state and federal courts in WV;
· experience supporting attorneys who produce a large volume of work;
· ability to consistently produce and deliver quality work products;
· demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;
· organize, prioritize and implement tasks with strong attention to detail;
· work proactively, independently and as part of a team;
· provide clear written and verbal communications;
· maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed;
· demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet;
· iManage document management experience a plus;
· normal admin duties such as opening files, keeping files in order, drafting documents, expense reports, etc.
· familiar with keeping attorney’s calendar, docketing court dates, etc.
Click link to apply or email your resume and two professional supervisory references to <a href="mailto:Careers@litchfieldcavo.com" target="_blank">Careers@litchfieldcavo.com</a>.
Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments.
Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

<h3>Job Description</h3>
Job Description
We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm.&nbsp; The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work. &nbsp;
Primary Responsibilities:
<ul>
<li>E-Filings and serving court documents (both State and Federal)</li>
<li>Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositions</li>
<li>Knowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of service</li>
<li>Drafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessary</li>
<li>Client contact, contact with witnesses and opposing counsel &nbsp;</li>
<li>Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format.</li>
<li>Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said records</li>
<li>Scheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,</li>
<li>Making copies of documents for service; preparing envelopes and/or labels for said service.</li>
<li>Assisting others when needed</li>
</ul>
Necessary Skills
<ul>
<li>Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal)</li>
<li>Ability to think and act independently and with minimal supervision</li>
<li>Prior experience in an insurance defense law firm &nbsp;</li>
<li>Excellent organizational skills</li>
<li>Strong attention to detail and ability to meet deadlines</li>
<li>Flexibility</li>
<li>Outstanding time-management and typing skills</li>
<li>Ability to multitask&nbsp;&nbsp;&nbsp;</li>
</ul>

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