field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionPrimary Job Title: Administrative Assistant Alternate/Related Job Titles:
<ul>
<li>Executive Administrative Assistant</li>
<li>Office Coordinator</li>
<li>Administrative Support Specialist</li>
<li>Executive Assistant – Operations</li>
<li>Business Support Administrator</li>
</ul>
Location: Alameda, CA Onsite Flexibility: Onsite Contract Details:
<ul>
<li>Position Type: Contract</li>
<li>Contract Duration: 6 months</li>
<li>Start: 09/29/2025</li>
<li>End: 03/27/2026</li>
<li>Pay Rate: $35.97/hr</li>
<li>Shift/Hours: 8:00 AM – 5:00 PM (1-hour lunch) or 8:30 AM – 5:00 PM (30-minute lunch)</li>
</ul>
Job Summary: The Administrative Assistant will provide support to the Head of Technology, Marketing, and Strategic Operations. This role requires excellent multitasking, organizational, and communication skills to coordinate meetings, manage calendars, process expenses, and support cross-functional teams. The successful candidate will be proactive, detail-oriented, and capable of working independently after initial training.Key Responsibilities:
<ul>
<li>Coordinate meetings, events, and related logistics</li>
<li>Manage executive calendars and scheduling conflicts</li>
<li>Track and submit travel expenses using Concur</li>
<li>Order food, beverages, and office supplies as needed</li>
<li>Support event planning and execution for internal and external functions</li>
<li>Provide administrative support across departments to ensure task completion</li>
<li>Handle multiple responsibilities simultaneously and maintain follow-up without supervision</li>
</ul>
Required Qualifications:
<ul>
<li>High School Diploma or GED (Associates or Bachelor’s degree preferred)</li>
<li>Experience as an Administrative Assistant, Office Coordinator, or similar role</li>
<li>Strong multitasking and organizational abilities</li>
<li>Ability to work independently and make decisions to complete tasks</li>
<li>Excellent follow-up skills and attention to detail</li>
</ul>
Nice-to-Have Experience:
<ul>
<li>Prior experience supporting senior executives</li>
<li>Experience in corporate healthcare or global organizations</li>
<li>Strong decision-making skills in fast-paced environments</li>
</ul>
Required Skills:
<ul>
<li>Calendar and meeting management</li>
<li>Expense reporting (Concur)</li>
<li>Administrative support and multitasking</li>
</ul>
Preferred Skills:
<ul>
<li>Event planning and coordination</li>
<li>Office supply and vendor management</li>
<li>Cross-departmental support</li>
</ul>
Additional Skills:
<ul>
<li>Food and beverage ordering for meetings</li>
<li>Strong interpersonal skills for cross-functional collaboration</li>
<li>Ability to handle multiple projects and deadlines</li>
</ul>
Benefits:
<ul>
<li>Medical, Vision, and Dental Insurance Plans</li>
<li>401k Retirement Fund</li>
</ul>
About the Client: A global healthcare innovator committed to improving lives worldwide through medical devices, diagnostics, nutrition products, and branded generics. With groundbreaking technologies and a global reach, the company fosters innovation, diversity, and a supportive workplace that values career growth and impactful contributions.About GTT: GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation’s largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!Job Number: 25-25629 Hashtags: #gttic #gttjobsCompany DescriptionGlobal Technical Talent is a subsidiary of Chenega Corporation (<a href="http://www.Chenega.com" target="_blank">www.Chenega.com</a>) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure. We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier. There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: <a href="https://bit.ly/gttcareers" target="_blank">https://bit.ly/gttcareers</a> Awards SIA’s Fastest Growing Staffing Firm: 2023 and 2015 SIA’s Best Staffing Firm to Work for: 2019 -2023 Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015 Randstad Preferred Supplier: 2020 - 2023 TechServe Alliance Excellence Award. 2019 NH Business Magazines Fast 5 fastest growing companies Ernst &amp; Young Entrepreneur of the Year Finalist: 2015 
<h3>Company Description</h3>
Global Technical Talent is a subsidiary of Chenega Corporation (<a href="http://www.Chenega.com" target="_blank">www.Chenega.com</a>) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: <a href="https://bit.ly/gttcareers" target="_blank">https://bit.ly/gttcareers</a> \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst &amp; Young Entrepreneur of the Year Finalist: 2015

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: 
The Administrative Assistant (AA) is responsible for managing the schedules, communications, and daily administrative operations of the Administrator. This role ensures the Administrator can focus on strategic priorities by providing high-level support, organization, and coordination.
 
 Key Responsibilities:
<ul>
<li>Manage the Administrators calendar and appointments, including scheduling meetings and sending reminders</li>
<li>Prioritize and respond to emails and phone calls on behalf of the Administrator</li>
<li>Gather, prepare, and organize documents and materials for meetings and presentations</li>
<li>Coordinate and track Administrator activities, tasks, and projects to ensure timely completion</li>
<li>Assist in planning, organizing, and controlling work efforts to minimize lower-level items requiring Administrator attention</li>
<li>Maintain strict confidentiality regarding all organizational information and executive decisions</li>
<li>Perform minor accounting duties, such as coding invoices and compiling expense reports</li>
<li>Provide general administrative support to ease the Administrators workload</li>
<li>Perform other duties as assigned to support executive operations</li>
</ul>
 
 
Position Overview:
The Administrative Assistant is a highly skilled administrative professional who plays a vital role in keeping the Administrators office organized and efficient. By handling routine administrative duties, the AA enables the Administrator to concentrate on larger strategic initiatives and organizational leadership.
 
 Education:
<ul>
<li>Associates or Bachelors degree preferred</li>
</ul>
 
 
Experience &amp; Skills:
<ul>
<li>Prior experience as an Executive Assistant or Administrative Assistant supporting senior leadership</li>
<li>Excellent organizational and time management skills</li>
<li>Strong written and verbal communication abilities</li>
<li>High level of professionalism and discretion</li>
<li>Ability to multi-task and prioritize effectively in a fast-paced environment</li>
<li>Proficiency in Microsoft Office Suite and general office software</li>
<li>Experience with minor accounting tasks, such as coding invoices and preparing expense reports</li>
</ul>
 
 
Equal Employment Opportunity Statement: Freedom Behavioral Hospital of Bunkie provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

<h3>Job Description</h3>
Job Description
Administrative Assistant
 
$18-20/hr.
 
 
About PURIS:
 
PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.
Job Summary:
 
We are seeking a talented, detailed oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office. 
 
Essential Job Accountabilities: 
<ul>
<li>Assist in day-to-day operations of the office.</li>
<li>Digital documentation management.</li>
<li>Prepare and track subcontract agreements and required documentation.</li>
<li>Assist with business insurance tracking, updating and renewals.</li>
<li>Register and maintain state licenses and contractor requirements.</li>
<li>Communicate with all company personnel as needed.</li>
<li>Answer incoming telephone calls.</li>
<li>Receive and date all incoming mail and distribute.</li>
<li>Receive and distribute all incoming faxes.</li>
<li>Greet all visitors.</li>
<li>Receive all special delivery packages.</li>
<li>Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.</li>
<li>Assist in preparing letters, and proposals/price quotes.</li>
<li>Track and order office supplies.</li>
<li>Update and distribute all company meeting notes.</li>
<li>Complete filing of all project documents.</li>
<li>Complete special holiday mailings &amp; orders.</li>
<li>Schedule the company conference room for interviews, meetings and training.</li>
<li>Acquire project specific bonds and insurance certificates.</li>
<li>Prepare and distribute project specific submittals.</li>
<li>Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage &amp; fuel tracking.</li>
<li>Always have the “Good of the Company” first when making all business decisions, while maintaining a high level of professionalism with employees, customers, vendors, suppliers and the public.</li>
<li>Perform other duties as directed.</li>
</ul>
 
Experience and Qualifications:
<ul>
<li>Excellent communication skills (i.e. verbal, phone, written &amp; listening)</li>
<li>Professional personality and attire.</li>
<li>Ability to handle multiple projects at the same time.</li>
<li>Flexibility to adjust and make changes.</li>
<li>Ability to develop and maintain positive relationships with clients, prospects, and company personnel.</li>
<li>Demonstrated proficiency with Microsoft Office products.</li>
</ul>
 Benefits:
<ul>
<li>Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.</li>
<li>Several 100% company-paid benefits including:
<ul>
<li>Life Insurance </li>
<li>Long-term disability</li>
<li>Employee assistance program</li>
</ul>
</li>
<li>Bonus program</li>
<li>401(k) savings plan with company match</li>
<li>Generous PTO</li>
<li>10 paid holidays</li>
<li>Tuition reimbursement</li>
</ul>

Equal Opportunity Employer/Veterans/Disabled.

<h3>Job Description</h3>
Job Description
Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America’s largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you’ll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day.
Responsible for assisting the Distribution Manager and Human Resource Manager with daily and weekly reports, communications, and follow-ups.

Essential Duties and Responsibilities:
<ul>
<li>Responsible for utilizing ELD systems to pull reports such as mileage, fuel, labor hours, and product delivery inventory.</li>
<li>Uniform and supply management.</li>
<li>Communicate with various departments to help ensure smooth transitions for route and delivery changes.</li>
<li>Invoicing tracking and approvals as necessary.</li>
<li>Assist Human Resource Manager with maintenance of communication boards and employee relations efforts.</li>
<li>Assist Human Resources Manager with recruiting follow-ups, orientations, job fairs, and building business relationships.</li>
<li>Perform basic administrative functions as needed.</li>
<li>Follow all Safety requirements to include Housekeeping, PPE and engage in facility safety efforts. </li>
<li>Ensure compliance with all OSHA, NYSDA, PMO, FDA, and assist in maintaining SQF readiness, and HACCP.</li>
</ul>
Expectations:
<ul>
<li>Strong knowledge of Microsoft Office: Excel, Word, and PowerPoint</li>
<li>Demonstrate ability to communicate effectively across all departments and organizational levels.</li>
<li>Maintain active membership of Safety Team</li>
<li>Maintain a clean and organized work area.</li>
<li>Engages in Continuous Improvement initiatives and supports process enhancements</li>
<li>Adheres to company policy and procedures.</li>
<li>Perform all job duties in a safe, compliant manner, following established safety practices</li>
<li>Works effectively in a fast-paced work environment, including varying temperature ranges</li>
<li>Remains flexible to support various functions and locations within the facility as needed.</li>
<li>Maintains a positive and respectful attitude while fostering open communication and a growth mindset.</li>
</ul>
Pay:
$20.00-$25.00 per hour*
*The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position’s qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.
Upstate Niagara Cooperative, Inc. is committed to equal employment opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

<h3>Job Description</h3>
Job DescriptionCertified Group partners with customers to deliver innovative scientific solutions and expertise – So The World Can Trust In What It Consumes™. As a leading provider of laboratory testing, regulatory consulting, and certification &amp; audit services, Certified Group includes Food Safety Net Services (FSNS), FSNS Certification &amp; Audit, Certified Laboratories, EAS Consulting Group, and Labstat International Inc. Certified Group provides analytical testing and regulatory guidance services in the food &amp; beverage, dietary supplements &amp; NHP, cosmetics, OTC, personal care, tobacco, nicotine, cannabis, and hemp industries.
We are currently looking for a Administrative Assistant to join our growing team!
 
JOB SUMMARY
Responsible for the safe and efficient delivery of food samples to our laboratory testing facility. This key role, will work with the Courier Drivers by providing oversight and direction, scheduling and dispatching routes, picking-up client samples, maintaining an account of company property, and clerical support duties. 
 
ESSENTIAL RESPONSIBILITIES
<ul>
<li>Responsible for assisting with maintenance of the company facility according to established schedules.</li>
<li>Ensure couriers maintain the highest level of professionalism and customer service.</li>
<li>Plan and schedule pick-up routes to ensure efficient services to our clients. </li>
<li>Review courier work product to ensure that collections and deliveries are completed according to specification requirements; Certified, Client, and FDA Standard Operating Procedures. </li>
<li>Adhere to proper accident reporting procedures according to company policy.</li>
<li>Provide excellent customer service satisfaction to the clients.</li>
<li>Maintain vehicle and all other property of Certified Group assigned to couriers. </li>
<li>Maintain Enterprise Fleet maintenance and gas receipt records. </li>
<li>Keep accurate records of vehicle maintenance to ensure timely and routine preventive maintenance. </li>
<li>Work closely with the laboratory management and staff.</li>
<li>Present vehicles for repair, service, or adjustment whenever such is needed, and preventative maintenance when time is due.</li>
<li>Must follow the Company Driving Policy, as well as all applicable state and federal driving laws.</li>
<li>Assist with managing priorities and schedule such that individual goals as well as team goals are achieved with encouraged participation in the Certified Group Team.</li>
<li>Responsible for the safety of oneself and others working within their area.</li>
<li>Responsible for the completion of required training.</li>
<li> </li>
</ul>
MINIMUM QUALIFICATIONS
<ul>
<li>Minimum Associates degree with administrative/customer service experience.</li>
<li>Logistics, routing, and map reading skills is preferred.</li>
<li>Experience in a laboratory and/or logistics is a plus.</li>
<li>Training in general laboratory practices is a plus.</li>
<li>Will have a current, valid driver's license issued in the State of operation</li>
<li>A driving record with no DUIs or major moving violations or accidents within the past 60 months</li>
<li>Demonstrated professionalism, dependability, and initiative in prior work experience</li>
<li>Aptitude for technology and innovation</li>
<li>Ability to routinely lift (up to) 60-pound boxes.</li>
<li>Must be able to multi-task.</li>
<li>Must have excellent communications skill and a client focused mindset.</li>
</ul>
 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Regularly required to stand, sit, walk, use hands and arms, talk and hear</li>
<li>Regularly lifts items up to 55 pounds</li>
<li>Color vision and depth perception</li>
<li>Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens</li>
<li>Interactive and fast-paced team-oriented tasks</li>
<li> </li>
</ul>
Benefits:
<ul>
<li>Progressive 401k Retirement Savings Plan</li>
<li>Employer Paid Short- Term and Long-Term Disability, and Life Insurance</li>
<li>Group Medical</li>
<li>Tuition Reimbursement</li>
<li>Flexible Spending Accounts</li>
<li>Dental</li>
<li>Paid Holidays and Time Off</li>
<li>Many positions which qualify for the company bonus program</li>
</ul>
 
Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.
 Part-time - 9:00 AM to 5:30 PM(will work with candidate's availability for part-time hours) Part-Time

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Supervisor Job Title: Principal
Employment Status: Full-time; 10-Month
FLSA Status: Salary
 
 
The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve. 
 Essential Functions
The Administrative Assistant is responsible for organizing, coordinating, scheduling, and performing office functions. The Administrative Assistant will serve as assistant to the principal and coordinate communications between administrators, site personnel, parents, students, and the general public.
Duties/ Responsibilities:
<ul>
<li>Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations. </li>
<li>Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines. </li>
<li>Serve as secretary and provide administrative assistance to the principal.</li>
<li>Schedule and arrange appointments, meetings, and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required. </li>
<li>Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents, and the public.</li>
<li>Perform public relations and communications services for the principal. </li>
<li>Provide information over the phone or in personal contacts with parents, students, or school personnel as appropriate.</li>
<li>Route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events. </li>
<li>Perform other duties as assigned. </li>
</ul>
Requirement/Qualifications
<ul>
<li>High School Diploma; bachelor’s degree preferred. </li>
</ul>
<ul>
<li>Two years of clerical or secretarial experience (preferably in a school setting) </li>
<li>Must have experience using PowerSchool and Infinite Campus</li>
</ul>
Ability to:
<ul>
<li>Ability to effectively communicate. </li>
<li>Ability to multi-task and prioritize responsibilities. </li>
</ul>
<ul>
<li>Perform office, secretarial and clerical work to assist the principal with a variety of administrative tasks. </li>
<li>Learn, interpret, apply and explain school policies, rules and objectives.</li>
<li>Understand and perform duties within scope of authority. </li>
<li>Establish and implement revised office procedures as needed and according to established guidelines. </li>
<li>Understand and interpret rules and written direction and apply to specific situations. </li>
<li>Compose correspondence independently. </li>
<li>Perform duties effectively with many demands on time and constant interruptions. </li>
<li>Type at an acceptable rate of speed.</li>
<li>Establish and maintain effective working relationships with others. </li>
<li>Operate a variety of office machines including computer equipment. </li>
<li>Meet schedules and timelines. </li>
<li>Plan and organize work. </li>
<li>Maintain records and prepare reports. </li>
<li>Work confidentially with discretion. </li>
<li>Add, subtract, multiply and divide quickly and accurately.</li>
<li>Work independently with little direction. </li>
</ul>
Physical Demands
While performing the duties of this job, school staff may be required to:
<ul>
<li>Speak, stand, talk, walk, see, hear and, sometimes, to sit. </li>
<li>Occasionally required to stoop, kneel, crouch, or crawl. </li>
<li>Occasionally lift and/or move up to 50 pounds. </li>
<li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print. </li>
<li>Frequently bend, reach above the head, as well as forward, and use fine motor skills.</li>
</ul>
The Universal Family of Charter Schools adheres to the policy of providing equal employment opportunities to all job applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability, or sexual orientation.

<h3>Job Description</h3>
Job Description
About Us:
VOALA Helping Our Most Vulnerable Change Their Life Stories
Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at <a href="http://www.voala.org" target="_blank">www.voala.org</a>.
PAY RATE: $20.70 - $21.79 Per Hour
BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.
JOB SUMMARY AND PURPOSE
The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
DUTIES AND RESPONSIBILITIES
General office duties
<ul>
<li>Filing and assisting other office staff when required.</li>
<li>Prepares client and worker folders, record files, and general filing of records and documents.</li>
<li>Coordinates staff training and administrative events.</li>
<li>Participate and assist in organizational functions and events.</li>
<li>Database entry as directed.</li>
<li>Orders office supplies, type, create, and mail correspondence.</li>
</ul>
Receptionist duties
<ul>
<li>Answers telephone, e-mails, and replies to questions accordingly.</li>
<li>Maintains informational and/or operational documents.</li>
<li>Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public</li>
</ul>
ESSENTIAL FUNCTIONS:
<ul>
<li>General filing</li>
<li>Prepare client and worker folders</li>
<li>Restock supplies</li>
<li>Receptionist for office</li>
<li>Assists with service hour billing</li>
<li>Coordinates staff training and administrative events</li>
<li>Other duties as required and may be subject to change</li>
</ul>
Qualifications
REQUIREMENTS:
<ul>
<li>Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications</li>
<li>Current TB screening and Immunization Records (within 5 days of hire)</li>
<li>Current BLS Certification (within 15 days of hire)</li>
<li>State-issued identification</li>
<li>Completion of all required trainings (within 30 days of hire)</li>
</ul>
EDUCATION:
<ul>
<li>High School Diploma or GED</li>
</ul>
EXPERIENCE:
<ul>
<li>2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement.</li>
</ul>
ESSENTIAL FUNCTIONS:
<ul>
<li>General filing</li>
<li>Prepare client and worker folders</li>
<li>Restock supplies</li>
<li>Receptionist for office</li>
<li>Assists with service hour billing</li>
<li>Coordinates staff training and administrative events</li>
<li>Other duties as required and may be subject to change</li>
</ul>
PREFERRED QUALIFICATIONS:
<ul>
<li>Working towards a Bachelor’s Degree in Business Administration, Management, or related field.</li>
<li>Access or Service Point software.</li>
<li>Bilingual in English and Spanish (written and verbal).</li>
</ul>
Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

<h3>Job Description</h3>
Job Description
Overview
IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions: 
<ul>
<li>Safety is Priority One – and our record shows it</li>
<li>Competitive Pay</li>
<li>Company 401K plan with Employer Contribution Match</li>
<li>Company Paid Time Off</li>
<li>Company Paid Life Insurance</li>
<li>Choice of Medical Coverage including Prescription and Short Term Disability Plans</li>
<li>Choice of Dental and Vision Coverage</li>
<li>Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage</li>
<li>Auto and Home Insurance Discount Programs</li>
</ul>
 
Responsibilities
IES Residential, Inc. is seeking a proactive and detail-oriented Administrative Assistant to support daily operations and maintain a welcoming and efficient office environment. This individual will be the first point of contact for visitors and callers while also ensuring smooth communication, scheduling, and workflow across the office. The role includes front desk reception, mail room coordination, supply management, and general office support.
Key Responsibilities
<ul>
<li>
Front Desk Support
<ul>
<li>
Answer and route multi-line phone calls professionally.
</li>
<li>
Greet visitors, clients, and vendors to ensure a positive first impression.
</li>
<li>
Maintain a clean and welcoming reception area.
</li>
</ul>
</li>
<li>
Clerical &amp; Administrative Duties
<ul>
<li>
Process incoming and outgoing mail and packages.
</li>
<li>
Perform routine data entry with accuracy.
</li>
<li>
Manage internal calendars and schedule meetings.
</li>
</ul>
</li>
<li>
Document Handling
<ul>
<li>
Create and edit basic documents, reports, letters, and spreadsheets using Microsoft Word and Excel.
</li>
<li>
Scan, upload, and maintain electronic records.
</li>
</ul>
</li>
<li>
Office Coordination
<ul>
<li>
Ensure office and common areas are organized and stocked with necessary supplies.
</li>
<li>
Coordinate with vendors for maintenance or service needs.
</li>
<li>
Assist with planning and organizing internal events or meetings.
</li>
</ul>
</li>
</ul>
 
Qualifications
Preferred Qualifications
<ul>
<li>
Minimum 1 year of administrative or receptionist experience, ideally in a fast-paced setting.
</li>
<li>
Bilingual (English/Spanish) is a plus, but not mandatory.
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
</li>
<li>
Exceptional verbal and written communication skills.
</li>
<li>
Strong organizational skills and attention to detail.
</li>
<li>
Ability to manage multiple priorities and meet deadlines.
</li>
</ul>
Additional Requirements
<ul>
<li>
Must be able to lift and move up to 50 lbs as part of mail room and supply duties.
</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite clients</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Input basic bookkeeping information in accounting system</li>
<li>Enter basic tax information in tax software</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
<li>Foreign language skills a plus, especially Spanish, French or Arabic</li>
</ul>

42,958 administrative assistant Jobs