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<h3>Job Description</h3>
Job Description
Pay $100,000 - $115,000/year
This is a 75% travel position
About Grace Management, Inc. Grace Management, Inc. is a national leader in senior living, managing communities across the country that offer independent living, assisted living, and memory care. We’re proud to foster a people-centered culture rooted in compassion, connection, and service. At Grace, you’re more than an employee — you’re part of a team dedicated to making a meaningful difference in the lives of residents and their families every day.
Why Grace Management? 
Our tagline says it all: It’s not like home. It is home. We’re a mission-driven company dedicated to creating meaningful experiences for residents, families, and team members — and we’re looking for someone who can help bring that story to life in a bold and innovative way. We believe the quality of our communities starts with the people who support them, which is why we’re committed to help nurture a strong sense of belonging and professional growth. 
Full-time benefits include:
<ul>
<li>PTO (Paid Time Off) and Holiday Pay: Take advantage of paid time off to maintain a healthy work-life balance.</li>
<li>Daily pay: Get paid daily, providing you with financial flexibility and control over your earnings.</li>
<li>Health/Dental Insurance</li>
<li>401K with employer match: Plan for your financial future with our 401k program.</li>
<li>Life Insurance: Company paid life insurance</li>
<li>Short and long-term disability: Financial security while you recover from an injury that puts you out of work</li>
<li>Referral Bonuses: Refer qualified candidates and earn rewards</li>
<li>Tuition Reimbursement: Invest in your education with our support</li>
<li>Employee Assistance Program: Connecting our employees with resources for handling personal challenges</li>
</ul>
Summary of Duties of the National Director of Resident Experience
The primary responsibility of the National Director of Resident Experience is to support communities and Grace Management, Inc. Leadership in their efforts to implement and execute company-wide strategy to create a culture of Vibrant Living and hospitality in active adult, independent living, assisted living, and memory care environments across multiple states. This position will be responsible for the training of all life enrichment associates and support the development of Vibrant Living standards to ensure the highest quality of life for residents.
Essential Functions of the National Director of Resident Experience
<ul>
<li>Demonstrates support of the Grace Management, Inc. mission (by actions and attitude), policies and procedures, and assures consistent compliance.</li>
<li>Oversee the development, implementation, and continuous improvement of community life enrichment programs, ensuring they align with The Vibrant Living Program Standards.</li>
<li>Assist in the refinement of life enrichment service standards, ensuring consistency across all communities while allowing for regional and resident-driven customization.</li>
<li>Develop and implement quality assurance processes for life enrichment programs, including gauging engagement levels and resident satisfaction to inform and support the creation of future programs and standards, especially related to the Active Adult and Independent Living Resident Experience.</li>
<li>Assist with conducting regular audits of Life Enrichment calendars to ensure programming aligns with Grace Management, Inc.’s hospitality and engagement philosophy, offering a balanced variety of programs in alignment with Vibrant Living Standards.</li>
<li>Support the development and implementation of national hospitality standards to ensure service excellence in all interactions, events, and community experiences. Will collaborate and integrate hospitality programing with the National Discipline Leaders, Senior Operations and Sales Leadership as applicable.</li>
<li>Provides strategic direction and oversite for the Grace Management, Inc. hospitality standards, working directly with corporate and community leaders to optimize department performance and develop national platforms and programs to support the stated strategy.</li>
<li>Demonstrate an exceptional command of the technology necessary to deliver virtual content and engagement on an enterprise scale.</li>
<li>Drives the full utilization of all current technologies and engagement programs with a forward focus on expanding our utilization of technology to optimize service delivery</li>
<li>Collaborates with Executive Directors with onboarding and training all new Grace Management, Inc. community level leadership to ensure hospitality programs, policies and procedures, and standards are upheld.</li>
<li>Develops and modifies hospitality programing and training standards for each department, working directly with both regional and community leadership to implement and maintain standards.</li>
<li>Participates in the development and training of “train the trainers” as needed by providing in-service presentations that consider the resident and guest experience in each community through each department.</li>
<li>Lead initiatives to improve service culture, focusing on hospitality-driven interactions with residents, guests, and associates.</li>
<li>Reports findings and provides recommendations for hospitality and Life Enrichment improvement to Executive Director and Regional Director of Operations upon leaving the community.</li>
<li>Regularly assists and works closely with all Executive Directors to ensure all hospitality and life enrichment programs are implemented and adopted.</li>
<li>Meets regularly with supervisor to examine and ensure hospitality and life enrichment programming are on target; identifying and evaluating areas of concern and success.</li>
<li>Supports community satisfaction survey action planning processes and evaluates quarterly progress with regional teams. In conjunction with National Team, identifies and consolidates national trends to guide future process improvement and programming upgrades.</li>
<li>Create and implement feedback mechanisms (surveys, focus groups) to ensure hospitality and life enrichment programs align with resident expectations and are measurable Key Performance Indicators (KPIs).</li>
<li>Serves as a member of the Grace Management, Inc. acquisition transition team to support introduction of Grace Management Inc. cultural and process standards for Hospitality and Life Enrichment.</li>
<li>Stays informed on hospitality and life enrichment trends in senior living and adjacent industries to introduce innovative service models.</li>
<li>Support Life Enrichment leaders in incorporating hospitality elements into events and outings, elevating the resident and guest experience through enhanced service touchpoints.</li>
<li>Support the onboarding, training, and mentorship of new Life Enrichment Directors, ensuring they understand and implement Grace Management, Inc.’s hospitality and engagement standards.</li>
<li>Review and provide feedback on community newsletters, ensuring content reflects hospitality-driven messaging, resident-centered experiences, and maintains high-quality brand standards.</li>
<li>Travels to communities and provides training, oversite, and leadership support for all Life Enrichment and Hospitality programs.</li>
<li>In conjunction with the Vice President of Resident Experience, develop and maintain an overall philosophy and strategy of Resident Experience, rooted in hospitality and engagement. </li>
</ul>
Non-Essential Functions of the National Director of Resident Experience
<ul>
<li>Holds periodic calls/webinars with directors/ leaders to provide education, training, and Grace Management, Inc. hospitality and life enrichment standards, initiatives, and new information.</li>
<li>Demonstrates an appreciation of the heritage, values and wisdom of the residents, and an understanding of the aging process.</li>
<li>Collaborates with Grace Management, Inc. leaders in other departments to assure necessary care and services are provided.</li>
<li>Participates in projects or committees, as assigned.</li>
<li>Performs other duties as requested.</li>
</ul>
Knowledge, Skills, Abilities, and Experience
<ul>
<li>Bachelor’s Degree in Business Administration, Gerontology, Recreational Therapy, or related field degree.</li>
<li>Prior hospitality leadership role developing and implementing customer experience standards and customer service benchmarks.</li>
<li>Supervisory experience in the hospitality industry with expertise in guest experience and/or senior living industry in a life enrichment/event planning role.</li>
<li>Five to seven years of multi-site experience in a related field.\</li>
<li>Valid Driver’s License and a driving record that meets the requirements of Grace Management, Inc. insurance carrier.</li>
<li>Ability to accomplish goals and tasks by motivating others.</li>
<li>Ability to read, write, and speak English.</li>
<li>Computer proficiency in Microsoft Office and the ability to learn new applications.</li>
<li>Solid ability to interact and build relationships.</li>
<li>Excellent communication, training, and customer service skills.</li>
<li>Demonstrate competence in oral and written communication.</li>
<li>Must be organized, attentive to detail, and possess a positive, friendly, and professional demeanor.</li>
<li>Must possess a high degree of interpersonal skills and capability of relating to a variety of people and personalities. Considerable initiative, judgment, and leadership skill are also required.</li>
<li>Must possess strong organizational and time-management skills.</li>
<li>Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner.</li>
<li>Must be able to travel regularly and overnight.</li>
<li>Be in good physical health and free of communicable diseases.</li>
<li>Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds.</li>
<li>Completion of drug testing and criminal record background check upon hire and upon request of supervisor.</li>
<li>Adhere to and carry out all Grace Management, Inc. policies and procedures.</li>
</ul>
There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally. The quality of our communities is determined by the quality of our employees.

National Director of Resident Experience

<h3>Job Description</h3>
Job Description
This position will be focused on construction and renovation projects for TCU Branches and Corporate Headquarters .You must live within commutable distance to our corporate headquarters located in Vacaville, CA and be willing to drive to our various branch locations located in Northern California. 
Summary: The Project Manager position manages corporate projects for the Credit Union, and may work with the Business Analyst, Executive Sponsor, IT Business Relationship Manager and the Project Owner to identify success measurements of projects and complete final project charter. This role identifies project team members, manages project budget and resources, develops formal project plan, leads and documents project meetings, reports on project status, manages performance of team members, ensures project is completed on time and on budget.&nbsp; Uses project planning architecture in managing project, and provides guidance and assistance to other project teams, managers or senior leaders as requested.&nbsp;&nbsp;&nbsp; &nbsp;Profile:
<ul>
<li>Leads the planning and implementation of enterprise wide projects by applying the use of systems analysis techniques, including consulting with business analyst and business units to determine hardware, software and system functional specifications. </li>
<li>Facilitates the definition of project scope, goals, success measures, and deliverables. &nbsp;</li>
<li>Works with back-office teams and/or Executive Sponsor/Project Owners and IT Business Relationship Manager as appropriate to identify type, quantity and quality of resources required for project implementation.</li>
<li>Plans project lifecycle deployment. Plans and schedules project deliverables, goals and milestones. Additionally,&nbsp; interdependencies, collision mapping and mapping resource impacts due to other demands or unplanned internal or external events/activities’</li>
<li>Develops appropriate project and overall milestone impacts. Creates strategies for risk mitigation and contingency planning.</li>
<li>Tracks project deliverables using appropriate tools.&nbsp; Provides direction and support to project team.&nbsp; Constantly monitors and reports on progress of the project to all stakeholders.</li>
<li>Develops project communication strategy with stakeholders and establishes communication plan.</li>
<li>Works with IT Business Relationship Manager and stakeholders to develop project testing plan including techniques for quality control.</li>
<li>Presents reports defining project progress, problems and solutions to Senior Management Team.</li>
<li>Implements and manages project changes and interventions to achieve project outputs.</li>
<li>Provides project evaluations and assessment of results upon project completion.</li>
<li>Efficiently identifies risks and leads in solving project issues. </li>
<li>Demonstrates leadership to define requirements for project risk. </li>
<li>Designs and maintains project related documentation. </li>
<li>May develop, implement and train peers to the PMO Project and Program Governance Framework for communication, coordination, reporting, and planning.</li>
<li>Documents and handles changes in scope through the PMO Project Change Request management process.</li>
<li>May participate in the training of new team members and the ongoing development of others.&nbsp; Acts as a mentor to various team members. </li>
<li>May partner with manager to cover programmer meetings. Oversees the day-to-day activities of the department in the absence of PMO management.</li>
<li>May determine methods and procedures on new assignments and may coordinate activities of other personnel. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</li>
</ul>
Skills: &nbsp;
<ul>
<li>Background in planning and delivering cross functional initiatives. </li>
<li>Business analysis skills, to include knowledge ROI/CBA.</li>
<li>Proficient in Microsoft Excel, Word, and Project. Experience with Visio and Tableau related process mapping/reporting tools preferred.</li>
<li>Skilled in the PMO Project resources and templates</li>
<li>Working knowledge of project management process and disciplines. &nbsp;</li>
<li>Ability to manage multiple enterprise projects simultaneously and projects with multi-year schedules.</li>
<li>Exceptional analytical skills, organizational and communication skills, member service, team-oriented philosophy, and problem solving skills.</li>
<li>Expert ability to build relationships with other leaders, business partners and stakeholders.</li>
<li>Strong line of business/member engagement skills. </li>
<li>Demonstrated ability to effectively manage project tasks within assigned projects to successful completion. </li>
<li>Demonstrated ability to lead and influence teams without direct reporting relationships.</li>
<li>Solid interpersonal skills with the ability to influence stakeholders at all levels.</li>
<li>Must be able to work with people in such a manner as to build high morale and group commitments to goals and objectives.</li>
<li>Adaptive understanding of project management disciplines ranging from Agile to Waterfall methodologies dependent on project needs.</li>
</ul>
Reporting and Experience: &nbsp;&nbsp;ASSOCIATE PROJECT MANAGER - Grade 17.&nbsp; Base salary starting range:&nbsp; $95,365.92 - $117,811.20/annually is commensurate with experience.
<ul>
<li>Associate Project Manager&nbsp;</li>
<ul>
<li>Reports directly to AVP, Project Management Office.</li>
<li>Normally receives detailed instructions on all work.</li>
<li>Basic understanding of project management fundamentals and business acumen.</li>
<li>Ability to work independently and with others.</li>
<li>Bachelor's degree and a minimum of 2 years previous project management related experience; or equivalent related professional experience.</li>
<li>Promotion Considerations: </li>
</ul>
<li>Certified Associate in Project Management, Certified ScrumMaster or comparable certification. </li>
<li>Demonstrated ability to successfully manage high impact, technically complex, or large enterprise project.</li>
</ul>
PROJECT MANAGER - Grade 18.&nbsp;&nbsp;Base salary starting range:&nbsp; $116,126.40 - $128,456.80/annually is commensurate with experience.
<ul>
<li>Reports directly to AVP, Project Management Office.</li>
<li>Bachelor’s degree and a minimum of 5 years of project management experience; or an advanced degree without experience; or equivalent related professional experience.</li>
<li>Knowledgeable in all facets of the project management lifecycle and key deliverables.</li>
<li>Understanding of project management methodologies such as Waterfall, Agile, Lean, etc.</li>
<li>Experience in leading and motivating cross functional through small to moderately complex implementations with limited oversight.</li>
<li>Certified Associate in Project Management, Certified ScrumMaster or comparable certification preferred.</li>
</ul>
Compensation: Our compensation philosophy is based on several factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, and key skills.&nbsp;&nbsp;At Travis Credit Union, our priority is that our employees and their loved ones are provided with a Total Rewards program that ensures their health and welfare safety which allows our employees to focus on the financial welfare of our members and the credit unions objectives.&nbsp; As such, Travis Credit Union offers a robust benefits package to our eligible employees, including competitive medical, dental, and vision insurance, mental health offerings, employee performance incentive plan, merit increases, 401(k) program with immediately vested employer match, generous holiday and vacation policy, and extensive TCU specific perks like employee loan and credit card discounts!&nbsp;&nbsp;Travis Credit Union is an Affirmative Action Employer&nbsp;EOE/Individual with Disability/Veteran Status&nbsp;&nbsp;#traviscu&nbsp;Company DescriptionWhy TCU? We’re recognized by Forbes as a Top Credit Union in California for overall member satisfaction, trust, financial advice, branch services and digital services. We have everything you need to reach your financial goals and to help others in our community experience financial wellness. Why else? We are an EMPLOYER OF CHOICE! We have AWESOME employees! We believe in promoting from within whenever possible and developing our staff. We are passionate about helping people and believe in our mission, "We are dedicated to building lifelong relationships with our members to help them achieve their financial goals." It's quite simple. Travis Credit Union is a great place to work! Headquartered in Vacaville, California, Travis Credit Union is a not-for-profit, cooperative financial institution serving those who live or work in Solano, Yolo, Sacramento, Placer, San Joaquin, Stanislaus, Napa, Contra Costa, Alameda, Sonoma, Colusa, and Merced Counties. Currently, Travis Credit Union is the 12th largest credit union in California, with over 225,000 members and over $4.2 billion in assets. TCU members can access their accounts at 24 convenient branch locations, at 35,000 free CO-OP Network® ATMs, through secure, easy-to-use Online Banking, our mobile app for Apple® iPhone® or by telephone using our Call-24 Phone Banking. As one of the leading financial institutions in Solano, Contra Costa, Yolo, Napa, and Merced Counties, Travis Credit Union's strength lies in its faithful commitment to its members; its solid, secure history; and its long-standing track record of dedicated service. BENEFITS We offer medical, dental, vision, life insurance, FSA, vacation/sick/holiday pay, matching 401(k) with 100% vested immediately, educational assistance and annual bonus for all regular full-time employees. Plus a few fun perks like our gym, ping pong table, and a rest and relaxation room that are available at Corporate Headquarters. To view a more detailed job description, learn more about TCU and apply, visit: <a href="https://jobs.jobvite.com/travis-credit-union" target="_blank">https://jobs.jobvite.com/travis-credit-union</a> TCU is a drug-free workplace. Pre-employment screening is required. Visit <a href="http://www.traviscu.org" target="_blank">www.traviscu.org</a> for a full list of our current openings EOE/Individual with Disability/Veteran Status 
<h3>Company Description</h3>
Why TCU? We’re recognized by Forbes as a Top Credit Union in California for overall member satisfaction, trust, financial advice, branch services and digital services. We have everything you need to reach your financial goals and to help others in our community experience financial wellness.\r\n\r\nWhy else? We are an EMPLOYER OF CHOICE! We have AWESOME employees! We believe in promoting from within whenever possible and developing our staff. We are passionate about helping people and believe in our mission, "We are dedicated to building lifelong relationships with our members to help them achieve their financial goals." It's quite simple. Travis Credit Union is a great place to work!\r\n\r\nHeadquartered in Vacaville, California, Travis Credit Union is a not-for-profit, cooperative financial institution serving those who live or work in Solano, Yolo, Sacramento, Placer, San Joaquin, Stanislaus, Napa, Contra Costa, Alameda, Sonoma, Colusa, and Merced Counties. Currently, Travis Credit Union is the 12th largest credit union in California, with over 225,000 members and over $4.2 billion in assets. TCU members can access their accounts at 24 convenient branch locations, at 35,000 free CO-OP Network® ATMs, through secure, easy-to-use Online Banking, our mobile app for Apple® iPhone® or by telephone using our Call-24 Phone Banking. As one of the leading financial institutions in Solano, Contra Costa, Yolo, Napa, and Merced Counties, Travis Credit Union's strength lies in its faithful commitment to its members; its solid, secure history; and its long-standing track record of dedicated service.\r\n\r\nBENEFITS We offer medical, dental, vision, life insurance, FSA, vacation/sick/holiday pay, matching 401(k) with 100% vested immediately, educational assistance and annual bonus for all regular full-time employees. Plus a few fun perks like our gym, ping pong table, and a rest and relaxation room that are available at Corporate Headquarters. \r\n\r\n To view a more detailed job description, learn more about TCU and apply, visit: <a href="https://jobs.jobvite.com/travis-credit-union" target="_blank">https://jobs.jobvite.com/travis-credit-union</a>\r\n\r\nTCU is a drug-free workplace. Pre-employment screening is required. \r\nVisit <a href="http://www.traviscu.org" target="_blank">www.traviscu.org</a> for a full list of our current openings\r\nEOE/Individual with Disability/Veteran Status

Project Manager

<h3>Job Description</h3>
Job Description
Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.   
Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.    
All Athena internships are hosted in-person at our Philadelphia headquarters, 20-30 hours a week.   
About the Role
As an Events and Experiences Intern, you’ll work closely with seasoned event planners to support the coordination, execution, and enhancement of both client-facing and internal events, as well as corporate events and activations. You’ll gain hands-on exposure to event logistics, audience engagement strategies, and cross-functional collaboration, while developing the foundational skills needed to craft impactful and memorable experiences. 
As part of the Athena team, you’ll contribute to high-visibility initiatives across diverse sectors, with opportunities to take ownership of key event elements and benefit from immersive training and professional development. Working with the Events and Experiences team will allow you to experience entire event life cycles, from initial brainstorming to event execution. 
About the Program
The Athena internship program immerses interns in a collaborative, cross-functional environment where they work closely with teams across creative, marketing, events, operations, and data analytics, gaining exposure to how departments align to bring projects to life. Our Capstone Project allows interns to collaborate and contribute to real-world initiatives by presenting their proposal to internal stakeholders. Interns are mentored through weekly managerial check-ins and executive support. Athena fosters a culture of support, curiosity, connection, and inclusivity, which allows interns to shine. 
Our internship program begins in June 2026 and is a part-time opportunity to join the organization for the summer. 
Requirements
What you'll be responsible for:
<ul>
<li>Assist in planning and coordinating logistics for client and internal events. </li>
<li>Support the team in vendor research, outreach, and communications. </li>
<li>Help develop and document event materials such as agendas, signage, and attendee communications. </li>
<li>Participate in on-site event execution, post-event reporting, and internal meetings. </li>
<li>Contribute to brainstorming sessions for experiential marketing ideas. </li>
<li>Conduct research to inform and support project strategy development. </li>
</ul>
The skills and experience you should have:
<ul>
<li>You're a creative thinker: not afraid to think outside the box, driven by curiosity, proposing ideas and solutions, reaching above and beyond to ensure the success of a project. </li>
<li>You’re a people person: whether it’s brainstorming with coworkers or working with other departments, you’re a clear, open communicator, and you’re not afraid to ask for help. </li>
<li>You’re tech savvy: you’re in tune with design trends, and you can learn new computer programs and adapt them into your workflow quickly. </li>
<li>You’ve got it together: a fan of calendar invites, close attention to detail, tight time management, and organization skills.</li>
</ul>
It's a plus if you have:
<ul>
<li>Prior experience working directly with clients or supporting brand activations. </li>
<li>Leadership experience through extracurricular activities, volunteer work, or team-based activities. </li>
<li>Exposure to marketing, brand strategy, or social media planning. </li>
<li>Proficiency in Excel and project management tools such as MS Project, Airtable, or Asana. </li>
</ul>
Benefits
<ul>
<li>Paid Experience: Interns are compensated at $20/hour, with biweekly pay throughout the nine-week program. </li>
<li>Flexible Scheduling: Interns are expected to work 20–30 hours per week, ideally on a consistent schedule. Hours are coordinated with managers to allow flexibility within the weekly limit. </li>
<li>In-Person Engagement: This is an on-site internship based in Philadelphia, designed to provide immersive, real-world experience in a collaborative office environment. </li>
<li>Professional Exposure: Interns gain hands-on experience with client-facing work, learning key skills in professionalism, communication, and public relations. </li>
<li>Capstone Project: All interns participate in a Capstone Project, where they collaborate across departments to research and pitch a new client opportunity to Athena’s senior leadership and CEO. </li>
<li>Cultural Experiences: Interns enjoy company outings that showcase Philadelphia’s culture and community—past events have included visits to the Philadelphia Museum of Art and Citizens Bank Park. </li>
</ul>
Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040 or at AthenaGlobalAdvisors.com.

Summer 2026 Intern, Events & Experiences

<h3>Job Description</h3>
Job Description
Description
Reception &amp; Front Office:
• Serve as the first point of contact for visitors, clients, and employees with a warm, professional demeanor
• Answer and direct incoming calls, take messages, and handle general inquiries
• Greet visitors, manage reception area, and coordinate visitor access and security protocols
• Handle mail distribution, package deliveries, and courier services
Executive Support: (as needed)
• Provide administrative support to executives including calendar management and appointment scheduling
• Coordinate travel arrangements, itineraries, and expense reporting for leadership team
• Prepare meeting materials, take notes, and follow up on action items
• Handle confidential information and correspondence with discretion
• Assist with personal tasks and errands for executives as needed
Office Coordination:
• Oversee daily office operations and maintain a welcoming, organized work environment
• Manage office supplies inventory and coordinate with vendors for procurement
• Coordinate office events, team meetings, and company functions
• Support facility maintenance, space planning, and office setup needs
• Assist with new employee onboarding and general HR administrative tasks
• Maintain filing systems, company records, and office documentation
• Support internal communications and employee engagement initiatives
• Handle various administrative projects and tasks to support teams across the organization
Skills
administrative assistance, front desk administrative, shipping &amp; receiving, mail sorting, Administrative support, Customer service, Microsoft office, Administration, Outlook, Front desk, Operation
Top Skills Details
administrative assistance,front desk administrative,shipping &amp; receiving,mail sorting
Additional Skills &amp; Qualifications
Minimum Qualifications:
• High school diploma required 
• 2+ years of experience in reception, administrative support, or office coordination roles 
• Exceptional interpersonal and communication skills with a friendly, professional demeanor 
• Strong organizational abilities and attention to detail 
• Ability to multitask effectively while maintaining accuracy and composure 
• Proficient in Microsoft Office Suite, calendar management systems, and office equipment 
• Discretion when handling confidential information 
• Professional appearance and positive attitude
Desired Qualifications
• Associate's degree or relevant certification in business administration or related field 
• Experience supporting executives or senior management 
• Previous experience in a fast-paced startup or tech environment 
• Knowledge of office management software and vendor relations 
• Experience with event planning and coordination 
• Flexible, adaptable approach to changing priorities and responsibilities
Experience Level
Intermediate Level
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in San Jose,CA.
Application Deadline
This position is anticipated to close on Sep 2, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Office Coordinator

<h3>Job Description</h3>
Job Description
Chief Development &amp; Strategy Officer (CDSO)
Executive Leadership | Phoenix, AZ | Full-Time
Be the Architect of Growth and Impact
About Us
Lutheran Social Services of the Southwest (LSS-SW) has been serving Arizona communities since 1970, providing stability, support, and hope to individuals and families in need. We are a trusted nonprofit leader committed to creating lasting impact through innovative programs, community partnerships, and mission-driven service.
The Opportunity
We are seeking a visionary Chief Development and Strategy Officer (CDSO) to join our Executive Leadership Team. Reporting directly to the CEO, the CDSO will drive long-term organizational growth and sustainability by leading strategy, business development, philanthropic partnerships, and policy engagement.
This high-impact role is ideal for a proven leader who can advance revenue strategy, cultivate strategic partnerships, and elevate LSS-SW’s influence in public policy and social services.
What You’ll Do
<ul>
<li>Drive growth through strategy, fundraising, partnerships, and advocacy.</li>
<li>Lead Development, Advocacy, and Community Engagement teams.</li>
<li>Engage major donors, foundations, and corporate partners.</li>
<li>Represent LSS-SW with policymakers, funders, and community leaders.</li>
<li>Align strategy with mission and finances alongside the CEO and Executive Team.</li>
</ul>
What We’re Looking For
<ul>
<li>10+ years of senior leadership in fundraising, policy, partnerships, or business development.</li>
<li>Proven success in securing major gifts and building strategic alliances.</li>
<li>Strong financial acumen and cross-sector collaboration experience.</li>
<li>Bachelor’s degree required; Master’s preferred.</li>
</ul>
Who You Are
<ul>
<li>Bold, strategic, and mission-driven.</li>
<li>Skilled at building high-level relationships.</li>
<li>Equally comfortable setting strategy and driving results.</li>
</ul>
Why LSS-SW?
<ul>
<li>Executive role with significant influence on organizational direction.</li>
<li>Opportunity to shape innovative strategies that transform Arizona communities.</li>
<li>Mission-driven, collaborative culture.</li>
<li>Competitive salary + comprehensive benefits.</li>
</ul>
Take the Lead
Step into a role where bold leadership shapes the future of Arizona communities. Apply today to lead with vision, strategy, and impact.

Chief Development Officer

<h3>Job Description</h3>
Job Description
We are seeking a strategic and operational finance leader to serve as Chief Financial Officer for Vacatia, Berkley Group, and Daily Management, a multi-brand hospitality enterprise with a growing national footprint. Reporting directly to the CEO, the CFO will oversee all financial functions including enterprise-wide strategy, planning, forecasting, capital management, M&amp;A, and governance, ensuring fiscal discipline and sustainable growth across a diverse portfolio of hospitality and vacation ownership assets.
Key Mandates:
<ul>
<li>
Drive long-term enterprise financial strategy and capital allocation in partnership with the CEO and Board.
</li>
<li>
Lead FP&amp;A, accounting, reporting, treasury, tax, and compliance across multiple brands and jurisdictions.
</li>
<li>
Oversee M&amp;A due diligence, valuations, negotiations, and integration efforts.
</li>
<li>
Optimize operational efficiency, profitability, and working capital across the portfolio.
</li>
<li>
Build and mentor a high-performing finance and accounting leadership team. 
</li>
</ul>
Ideal Profile:
<ul>
<li>
15+ years of progressive finance leadership, including 7+ years in a CFO or senior executive role.
</li>
<li>
Proven track record managing multi-entity, multi-state operations; hospitality or real estate experience preferred.
</li>
<li>
Expertise in GAAP, corporate finance, capital markets, treasury, and risk management.
</li>
<li>
Strong M&amp;A experience, from deal structuring to post-acquisition integration.
</li>
<li>
MBA and/or CPA strongly preferred. 
</li>
</ul>
Why This Role: This is a pivotal executive opportunity to guide the financial direction of a growth-oriented hospitality enterprise, influence strategic investments, and partner with an accomplished leadership team to shape the next chapter of the company’s evolution.

Chief Financial Officer

<h3>Job Description</h3>
Job DescriptionSenior IT Project Manager
Vadnais Heights, MN
 
What is IP Corporation:
IP Corporation is a family-owned chemical manufacturing company with over seven decades of innovation and growth. Through our four operating companies—Interplastic Corporation, North American Composites, HK Research, and Molding Products—we deliver industry-leading gel coats, resins, and composite materials to global markets. With a culture rooted in collaboration and modernization, we are committed to building a workplace where people and innovation thrive.
 
What you’ll do as a Senior IT Project Manager:
The Senior IT Project Manager (Sr. PM) is responsible for establishing and embedding a project management methodology for IP Corporation’s Information Technology function while also leading large-scale, business-critical technology projects. This role will be accountable for defining best practices, governance frameworks, and templates that bring consistency, structure, and excellence to project delivery.
You will partner with executives, business sponsors, and IT leaders to ensure projects are delivered on time, within scope, and with measurable business value, while also serving as a mentor and leader for project management discipline across the organization.
 
What you can expect to do as a Senior IT Project Manager:
Project Management Leadership
<ul>
<li>
Establish and maintain a project management methodology tailored for IP Corporation, leveraging Agile, Lean, Waterfall, Hybrid, and ITIL 4 practices.
</li>
<li>
Develop and maintain standardized templates, governance frameworks, and best practices to drive consistency and excellence in project execution.
</li>
<li>
Partner with the CIO to support portfolio-level reporting, prioritization, and resource allocation across strategic initiatives.
</li>
</ul>
Large-Scale Project Delivery
<ul>
<li>
Define and lead core business application projects in partnership with IT and business leadership, ensuring initiatives align with corporate strategy.
</li>
<li>
Manage both enhancement workflows and enterprise-scale IT initiatives, ensuring proper prioritization and resourcing.
</li>
<li>
Translate business strategies into clear project objectives, roadmaps, release plans, and documentation.
</li>
<li>
Oversee testing, validation, deployment, and post-go-live support (Hypercare) to ensure long-term project success.
</li>
</ul>
Risk, Compliance &amp; Value Management
<ul>
<li>
Proactively identify, assess, and mitigate risks including scope, compliance, regulatory, and security risks.
</li>
<li>
Ensure all deliverables meet functional requirements, performance standards, and user acceptance criteria.
</li>
<li>
Manage project budgets, including forecasting, tracking, and reporting on financial performance.
</li>
<li>
Measure and communicate the business value delivered by projects to stakeholders.
</li>
</ul>
Collaboration &amp; Mentorship
<ul>
<li>
Act as a primary liaison to executive sponsors, department heads, and technical leaders, ensuring transparency and alignment.
</li>
<li>
Provide leadership and mentorship to project managers, analysts, and business partners, embedding project discipline across the IT organization.
</li>
</ul>
 
 
What we are looking for in a Senior IT Project Manager:
<ul>
<li>
Bachelor’s degree in Information Technology, Business, Project Management, or related field (or equivalent experience).
</li>
<li>
7+ years of IT and business project management experience with a proven track record leading large-scale, complex initiatives.
</li>
<li>
Strong knowledge of multiple project management methodologies (Agile, Lean, Waterfall, Hybrid, ITIL 4) with the ability to select and apply the right approach.
</li>
<li>
Experience translating business strategies into actionable project objectives, roadmaps, and release plans.
</li>
<li>
Proven success working with executive leadership, business sponsors, and technical stakeholders.
</li>
<li>
Strong risk management expertise, including regulatory, compliance, and security considerations.
</li>
<li>
Experience with budget management, forecasting, and value measurement of projects.
</li>
<li>
Proficiency in project management tools such as MS Project, Smartsheet, Jira, or equivalent.
</li>
<li>
Excellent organizational, problem-solving, communication, and interpersonal skills.
</li>
</ul>
<ul>
<li>
Experience with systems in manufacturing environments.
</li>
<li>
Knowledge of ERP systems such as Oracle, SAP, or Infor.
</li>
</ul>
 
 
Why IP Corporation?
<ul>
<li>
Positive, challenging, and supportive work environment.
</li>
<li>
Competitive benefits, including dental, vision, generous PTO, 401(k) with company match and more.
</li>
<li>
Freedom to innovate and make a difference in a values-driven company.
</li>
<li>
Opportunity to establish and embed enterprise-wide project management discipline.
</li>
</ul>
 
Pay Transparency Range:
$117,682.00 - $147,405.00

Sr. IT Project Manager

<h3>Job Description</h3>
Job DescriptionOEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche solutions that address the supply chain challenges within the aerospace &amp; defense industry. OEM delivers proactive supplier management solutions for the major Primes and Tier-1’s across the aerospace, defense, and shipbuilding sectors. By integrating our supplier specialists directly within supply chain networks, we deliver a level of oversight and engagement that surpasses conventional methods. Headquartered in Arizona, OEM is experiencing rapid growth and is currently seeking a dynamic, results-driven Senior Manager of Human Resources who thrives in a fast-paced, high-growth environment. This is a full-time position based in our Scottsdale, AZ corporate office. Pre-employment background and drug screening are required. Primary Duties &amp; Responsibilities
<ul>
<li>Support the full scope of HR responsibilities for the organization</li>
<li>Collaborate with the Executive Leadership Team to establish HR plans and solutions that support strategic business initiatives and deliver results</li>
<li>&nbsp;Act as a liaison between employees and management to answer questions or concerns regarding company policies, practices and regulations</li>
<li>Assist with the communication and rollout of HR programs and policies</li>
<li>Suggest changes to policies and procedures based on employee and company needs</li>
<li>Identify opportunities to streamline or automate processes to continuously improve service delivery</li>
<li>Supervise all HR activities, communications, reports, requests and documents</li>
<li>Serve as key advisor and resource for employee relations</li>
<li>Process semi-monthly payroll</li>
<li>Oversee performance reviews</li>
<li>Oversee workers’ compensation </li>
<li>Administer all benefits and oversee enrollment, change and termination of benefits</li>
<li>Oversee international payroll</li>
<li>Responsible for annual EEO-1 and affirmative action plan reporting </li>
<li>Manage onboarding of new employees</li>
<li>Manage the on-line HRIS onboarding and employee portal</li>
<li>Lead new employee orientation</li>
<li>Be aware of evolving government influences on management, policies, processes and practices and work to ensure that the company is compliant with all applicable laws and regulations concerning employment practices. </li>
<li>Participate in creating and implementing training, tools, processes and procedures</li>
<li>Perform other duties as assigned.</li>
</ul>
 Qualifications &amp; Skills
<ul>
<li>Bachelor’s degree (preferably in Human Resources, Business Management, or related field)</li>
<li>Minimum of 8 years of progressive experience in the HR field</li>
<li>Experience in manufacturing industry, Aerospace, Defense, Shipbuilding, or Submarine industries, preferred. </li>
<li>Minimum of 3 years in management roles with increasing responsibility. </li>
<li>Extensive knowledge of federal and state employment and labor laws </li>
<li>Strong knowledge of employee relations, compensation, benefits, and training</li>
<li>Experience overseeing a dispersed/multi-state workforce</li>
<li>Prior experience processing payroll</li>
<li>Ability to manage and enable change</li>
<li>Experience managing 401 (k) plans</li>
<li>Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).</li>
</ul>
<ul>
<li>Outstanding communication skills—both written and verbal.</li>
<li>High level of professionalism, integrity, confidentiality and attention to detail</li>
<li>Strong analytical skills and sound decision-making.</li>
</ul>
OEM Logistics, LLC is an Equal Opportunity Employer.&nbsp;All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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