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<h3>Job Description</h3>
Job DescriptionSalary: $20.00 - $23.00 DOQ 
Hanover Township is hiring! Full-Time Administrative Specialist
 
Under the direction of the Administrative Services Manager, the Administrative Specialist shall assist in the day-to-day operations of the Department of Administrative Services and the Office of the Mental Health Board by providing professional, administrative support. The Administrative Specialist assists in the processing of passport applications and renewals, license plate renewals, hunting and fishing licenses, handicap placards, and voter registration. Responsible for reconciliation of the Townships purchasing card program. The Administrative Specialist will assist with special project research and the analysis of performance measures, programmatic audits, and other projects as needed. Responsible for providing direct support to the department and maintaining a professional image through in-person, email, and telephone interactions.
This position is non-exempt with a pay range of $20.00 - $23.00 per hour (depending on qualification and experience). The hours are MWRF- 8:30am-4:30pm and Tuesday- 11:00am-7:00pm.
QUALIFICATIONS
<ul>
<li>Associates degree in office administration or related field required.</li>
<li>Bachelors degree preferred.</li>
<li>Three years of experience in office administration is preferred.</li>
<li>Equivalent combination of education and experience.</li>
<li>Proficient knowledge of all Microsoft Office applications required including, but not limited to, Word, PowerPoint, and Excel.</li>
</ul>
SPECIAL REQUIREMENTS
<ul>
<li>Must meet requirements to be passport acceptance agent and obtain certification.</li>
<li>Willingness to receive Certified Illinois Assessing Officer (CIAO) designation within 12 months.</li>
<li>Willingness to work occasional evenings and/or weekends as needed, in addition to attending once a month Mental Health Board meetings.</li>
</ul>
BENEFITS
<ul>
<li>Excellent benefits package including major medical coverage, vision, dental, life insurance</li>
<li>RetirementPENSIONthrough the Illinois Municipal Retirement Fund</li>
<li>457(b) Plan Retirement Plan</li>
<li>Yearly training allowance</li>
<li>Employee Assistance Program (EAP)</li>
<li>12 PAID Holidays per year</li>
<li>5 PAID Vacation Days after 30 days of employment (10 Vacation Days after one year of employment)</li>
<li>12 PAID Sick Days per year (accrue one sick day per month)</li>
<li>1 PAID Floating Holiday per calendar year</li>
<li>Up to 40 hours of Paid Leave for All Workers</li>
</ul>
Please submit cover letter and resume to Hailey Matich, Administrative Services Manager, at <a href="mailto:HMatich@hanover-township.org" target="_blank">HMatich@hanover-township.org</a>. This position will remain open until it is filled. Hanover Township is an equal opportunity employer.

Administrative Specialist

<h3>Job Description</h3>
Job DescriptionAdministrative Specialist Tennessee Department of State Tennessee State Library and Archives&nbsp; Clinch River Regional Library &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; Mission:&nbsp;The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. Supervisor: Regional Library Director About the Clinch River Regional Library:&nbsp;&nbsp;The Clinch River Regional Library staff is a supportive and creative team that works together to improve public library services in Anderson, Campbell, Claiborne, Grainger, Jefferson, Morgan, Scott, Sevier, and Union counties. The regional headquarters is located in the charming town of Clinton, home of the Historic Downtown Clinton Antiques District, and 20 miles north of Knoxville. The Clinch River region offers access to state parks and lakes for outdoor activities as well as easy driving distance to plenty of restaurants, shopping, and other amenities.&nbsp; If you are looking for rewarding and challenging work, in a beautiful area of the state, apply for this position today. Summary:&nbsp;&nbsp;An employee in this classification is responsible for keeping records of financial transactions for the regional library agency, maintaining statistics, and managing a variety of general office activities. The employee may be expected to attend meetings and training programs around the region, at the State Library and Archives in Nashville, or in other areas of the state. Duties/Responsibilities:
<ul>
<li>Maintains and reconciles regional budget expenditures.</li>
<li>Completes paperwork for all purchases as required, including bidding, purchase requests, placing orders, and receiving.</li>
<li>Initiates payment and verification of all invoices.</li>
<li>Works with fiscal office to remain in balance for budget as necessary.</li>
<li>Verifies all staff paperwork is completed properly and filed on time.</li>
<li>Collects statistical data from local libraries and regional staff as required and inputs data into appropriate databases.</li>
<li>Assists local libraries in completing all paperwork required by regional or State Library.</li>
<li>Works with local library directors, local government fiscal officers, and State Data Coordinator to complete annual data collection correctly and promptly.</li>
<li>Assists the Regional Director in the creation of various documentation for reporting to local libraries or boards and State Library staff.</li>
<li>Answers and routes all incoming phone calls or visitors to the regional center.</li>
<li>Distributes mail or packages as appropriate to regional staff.</li>
<li>Maintains general office equipment in the regional center, such as the fax machine and copiers/printers.</li>
<li>Responsible for initiating building repair requests.</li>
<li>Responsible for maintaining vehicles assigned to the region.</li>
<li>Maintains regional inventory for equipment and completes surplus procedures.</li>
<li>Provides secretarial/clerical support for the Regional Library.</li>
<li>Performs other duties as assigned.</li>
</ul>
Minimum Qualifications: Education and Experience:
<ul>
<li>Education equivalent to graduation from a standard high school, with preference for additional coursework in accounting or bookkeeping.</li>
<li>Experience equivalent to three years of increasingly responsible full-time employment in office/clerical work including at least one year of bookkeeping/statistical experience, with preference given to employment in libraries.</li>
</ul>
Knowledge and Abilities:
<ul>
<li>Must possess skills in the operation of a variety of computer software applications including Microsoft Word, Access, Excel, Adobe Acrobat, and other business applications.</li>
<li>Understand and implement standard bookkeeping practices and procedures.</li>
<li>Possess flexibility in accepting new responsibilities and learning new concepts for information processing and /or office procedures.</li>
<li>Communicate effectively with diverse groups and individuals with strong interpersonal, verbal, and written skills.</li>
<li>Strong organizational skills, including the ability to establish priorities, follow project timelines, and meet project deadlines.</li>
<li>Possess strong attention to detail.</li>
<li>Ability to maintain workflow with multiple interruptions.</li>
<li>Ability to work unsupervised in a conscientious manner.</li>
<li>Must be willing and able to work a flexible schedule and travel independently throughout the region and the state.</li>
<li>Requires normal visual acuity and field of vision, hearing, and speaking.</li>
<li>Must possess a good driving record and a valid driver’s license.</li>
<li>Must exhibit the ability to be a positive influence within the region and while representing the region.</li>
<li>Ability to work collegially as part of a team.</li>
<li>Ability to work in an environment with books and materials that contain dust and other allergens.</li>
</ul>
Physical Requirements:
<ul>
<li>Ability to move and lift materials of 20 pounds.</li>
<li>Ability to stoop, bend, and lift to file and retrieve materials.</li>
<li>Possess the ability to simultaneously utilize telephone and computer systems for extended periods.</li>
<li>Possess the ability to sit for long periods.</li>
</ul>
Health Safety, and Collections Security
<ul>
<li>Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.</li>
<li>Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.</li>
<li>Take whatever measures are necessary to protect the collections from loss, mutilation, or theft.</li>
</ul>
Salary:&nbsp;$43,008 annually plus the State of Tennessee benefits package &nbsp;
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<h3>Job Description</h3>
Job Description
Sales Administrative Specialist
Location: Falls Church, VA (On-site in office) Job Type: Full-time, Permanent Pay: $50,000.00 ~ $65,000.00. Are you highly organized, detail-oriented, and passionate about supporting sales teams and customers? We’re seeking a Sales Administrative Specialist who can streamline processes, manage renewals and invoicing, and ensure our customers receive top-tier service. In this role, you’ll work closely with both clients and internal teams to drive efficiency, maintain accurate records, and support revenue growth. If you thrive in a fast-paced environment, enjoy problem-solving, and want to make a meaningful impact on both customers and the business, we’d love for you to apply! &nbsp;
Job Summary:
BizFlow is seeking a Sales Administrative Specialist to join our growing team located in Falls Church, Virginia. This individual will be expected to proactively lead on major work items, including those summarized below. &nbsp;
What You’ll Do:
<ul>
<li>
Manage the entire license &amp; maintenance renewal process for customers.
</li>
<li>
Create and issue invoices for license renewal and services.
</li>
<li>
Gather and prepare data for invoices.
</li>
<li>
Follow up with customers for collections.
</li>
<li>
Maintain records of customers and maintenance contracts.
</li>
<li>
Interact with customers for renewal of maintenance contracts.
</li>
<li>
Maintain a professional and customer service-oriented environment to promote sales of product licenses.
</li>
<li>
Manage weekly reporting, including customer-side requirements and reports for the executive team.
</li>
<li>
Coordinate with the sales team on new sales activities.
</li>
<li>
Support administrative tasks as needed. &nbsp;
</li>
</ul>
Qualifications:
<ul>
<li>Prior sales administrative experience is preferred, but not required</li>
<li>Professional Services experience</li>
<li>Maintenance renewal experience</li>
<li>Invoicing experience</li>
<li>Demonstrates attention to detail and organizational skills</li>
<li>Demonstrates clear and professional written and oral communication skills.</li>
<li>Identifies and resolves problems in a timely manner, meets deadlines, and develops alternative solutions.</li>
<li>Is adaptable, professional, courteous, motivated, and has a strong work ethic; works well under pressure.</li>
<li>Interacts effectively with all levels of management and other employees</li>
<li>Quickly learns new software and applications</li>
<li>Proficiency in Microsoft office 365&nbsp;</li>
<li>Bilingual in Korean and English is a plus&nbsp;&nbsp;&nbsp;</li>
<li>Ability to work both independently and collaboratively across departments&nbsp;</li>
</ul>
 Qualified Candidates Must Be:
<ul>
<li>
U.S. Citizen or Permanent Resident
</li>
<li>Able to pass a standard background check</li>
</ul>
Benefits:&nbsp;
<ul>
<li>Health Plan&nbsp;</li>
<li>Dental Plan&nbsp;</li>
<li>Vision Plan&nbsp;</li>
<li>401K&nbsp;</li>
<li>Paid Time Off (sick leave, STD/LTD, etc.)&nbsp;</li>
<li>Vacation (2 weeks: 1-2&nbsp;years,&nbsp;3 weeks:&nbsp;after 3 years,&nbsp;4 weeks: after 5 years)&nbsp;</li>
</ul>
Why join us: You'll be part of a mission-driven team where your growth is supported, your ideas are welcome, and your work makes a direct impact. Whether you're configuring apps, supporting users, or automating workflows with no-code tools, you'll be learning and contributing every day. BizFlow&nbsp;is a dynamic leader in digital transformation, empowering organizations through innovative low-code/no-code solutions that streamline operations, accelerate efficiency, and drive real business results. With over two decades of success, BizFlow has earned a reputation for delivering intelligent process automation, workflow optimization, and enterprise solutions to both government and commercial clients. At BizFlow, we're more than a technology company—we’re a team of passionate problem-solvers, creative thinkers, and collaboration champions. Our flagship platform,&nbsp;BizFlow M, helps customers build, enhance, and automate business processes with ease—no heavy coding required. Whether it's simplifying procurement, optimizing HR workflows, or transforming customer service, BizFlow delivers results with speed and precision. We’re proud of our&nbsp;inclusive, supportive, and innovative culture—one where every team member is empowered to share ideas, grow their skills, and make a meaningful impact. From day one, you’ll be welcomed into a collaborative environment that values curiosity, continuous learning, and a strong sense of purpose. If you’re looking for a place where your voice is heard, your work is valued, and your growth is a priority,&nbsp;BizFlow is the place for you. Join us and help shape the future of digital transformation—one process at a time. BizFlow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
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Sales Administrative Specialist

<h3>Job Description</h3>
Job Description
Job Purpose 
To work with Vitality members through both email and live chat to provide answers to Vitality program questions and troubleshoot issues with both Vitality and external stakeholders. Additionally, to complete data entry of member submissions. 
Key Outputs may include but are not limited to:
<ul>
<li>Effectively manage and respond to inquiries as they are sent to you by customers</li>
<li>Submit requests to the proper departments to prevent recurring issues</li>
<li>Ensure rapid response and resolution of escalated inquiries</li>
<li>Maintain and continue to develop knowledge of the Vitality program and identify areas in need of improvement to better our members’ experience</li>
<li>Identify problems or gaps within current processes and help devise creative solutions to them</li>
<li>Track, analyze and report on improvements to current processes</li>
<li>Communicate verbally and/or in writing to both internal and external audiences. Key components of effective communication will include but not limited to: </li>
<ul>
<li>Understanding your audience and its needs</li>
<li>Anticipating and preparing for the next questions your audience will ask</li>
<li>Properly positioning the information, you are sharing</li>
<li>Understanding the impact of the information you are sharing </li>
</ul>
</ul>
<ul>
<li>Communicate within operations any issues or concerns that arise. This includes loading tickets to ensure system related issues are addressed</li>
<li>Educate customers on the program as well as navigation of the website</li>
<li>Capture submitted events</li>
<li>Other duties as assigned </li>
</ul>
PAY RATE = $14.50 per hour
Requirements
<ul>
<li>Microsoft Office</li>
<li>Customer Focused</li>
<li>Communicates Effectively</li>
<li>Situational Adaptability</li>
</ul>
 
Preferred:
<ul>
<li>Salesforce Experience</li>
<li>Data Entry Experience </li>
</ul>
Benefits
Health Care Plan (Medical, Dental &amp; Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary &amp; AD&amp;D) Paid Time Off (Vacation, Sick &amp; Public Holidays) Parental Leave Short Term &amp; Long Term Disability Hybrid Work Catered Food &amp; Snacks Wellness Resources

<h3>Job Description</h3>
Job Description
Create Your Experience of a Lifetime!
Come work and play in the mountains!&nbsp; Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). &nbsp;
Job Benefits
<ul>
<li>Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons&nbsp;</li>
<li>MORE employee discounts on lodging, food, gear, and mountain shuttles</li>
<li>401(k) Retirement Plan&nbsp;</li>
<li>Employee Assistance Program</li>
<li>Excellent training and professional development</li>
<li>Referral Program &nbsp;</li>
</ul>
Full Time roles are eligible for the above, plus:
<ul>
<li>Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)</li>
<li>Free ski passes for dependents</li>
<li>Critical Illness and Accident plans</li>
</ul>
Job Summary:
The Business Support Administrative Specialist reports directly to the Director of Business Support and provides administrative services to the rest of the Business Support Leadership team to ensure effective and efficient operations. This position will have regular contact with all key stakeholders of the resort and enterprise. The right candidate will have a strong interest in gaining knowledge and experience as well as a desire to grow within the company. This is a dynamic role that requires proactive planning, flexibility, a focus on guest experience, and the ability to work under tight deadlines and changing priorities with accuracy, dependability, and a positive attitude. The right candidate will be energetic, take satisfaction in working autonomously, be able to prioritize the guest experience and be a contributing member of a high performing team.
Job Specifications:
<ul>
<li>Starting Wage: $22.43/hr -$34.15/hr</li>
<li>Employment Type: Year Round&nbsp; </li>
<li>Shift Type: Full Time hours available</li>
<li>Minimum Age: At least 18 years of age&nbsp; </li>
<li>Housing Availability: No</li>
</ul>

Job Responsibilities:
<ul>
<li>Administration and operations</li>
<li>Support Director in the form of communication with department stakeholders and departmental meeting administrative tasks.</li>
<li>Support the Leadership team, create presentations and email communications to distribute across Business Support</li>
<li>Project tracking; department auditing and reporting</li>
<li>Maintain accurate documentation according to department standards</li>
<li>Transportation employee compliance tracking</li>
<li>Serves as housing liaison for Business Support</li>
<li>Parking permit distribution administrative support</li>
<li>Time &amp; Labor</li>
<li>Time and labor support for managers and frontline leaders, owner of escalation process of Business Support</li>
<li>Audits of workforce management processes</li>
<li>Workforce management and KPI analytics reporting in support of department priorities and goals</li>
<li>Accounting &amp; financial</li>
<li>Support management team for capital expenditure tracking and project timelines</li>
<li>Vendor contract maintenance – billing, contract requests, contract review</li>
<li>Monthly journal entry of Business Support team to other departments.</li>
<li>Procurement - COUPA system support and ordering/receiving, OnBase invoice checking</li>
<li>Support seasonal hiring</li>
<li>Visibility and coordination of hiring processes, records retention of seasonal staff</li>
<li>Sign Shop nametag orders for team new hires</li>
<li>Support in the field operations when needed in a variety of departments within Business Support and rest of resort.</li>
<li>This position is ideal for anyone interested in joining resort-wide initiatives, projects, or committees.</li>
<li>Other duties as assigned. Cross training provided for field support</li>
</ul>
Job Requirements:
<ul>
<li>Communication Skills: Strong verbal and written communication skills in English.</li>
<li>Technological Skills: Overall agility in adapting to technology; high level proficiency with Excel and PowerPoint a plus.</li>
<li>Organizational skills: Email and calendar management; ability to manage multiple projects and tasks simultaneously and independently</li>
<li>Leadership skills: Comfortable with horizontal and upward management</li>
<li>High school diploma or GED</li>
</ul>
The expected pay range is&nbsp;$22.43/hr -$34.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.&nbsp;
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID &nbsp;511754 Reference Date:&nbsp;09/20/2025&nbsp; Job Code Function:&nbsp;Administrative&nbsp;

<h3>Job Description</h3>
Job DescriptionBasic Software Systems is seeking qualified candidates to implement new software with new and existing clients. Our packaged software includes Inventory Control, Point of Sale Invoicing, Full Accounting (A/R, A/P, General Ledger), Payroll, Service, and Rental applications. This position will play an integral role of being a support to our internal team as well as ensuring our customers are served in the appropriate manner. This position will learn quality assurance processes that will ensure effective communication and alliance&nbsp;among all team members in various departments. REQUIREMENTS
<ul>
<li>Highly trainable for an industry-specific business</li>
<li>Customer service minded</li>
<li>Effective communicator</li>
<li>Professional phone etiquette a must</li>
<li>Ability to juggle multiple priorities at once</li>
<li>Must be able to work in a fast-paced environment</li>
<li>Experienced with current computer technology, Office365 a minimum</li>
<li>Desire to serve</li>
<li>Personable</li>
<li>Organizational skills</li>
<li>Detail-oriented</li>
</ul>
RESPONSIBILITIES&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
<ul>
<li>Quality representation of the company of the upmost importance</li>
<li>Act as first point of contact for all incoming communications via phone voice messaging system, Support Services emails, fax, and internal messaging systems with professionalism</li>
<li>Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level</li>
<li>Maintain knowledge of Basic Software Systems software applications and all third-party applications that interrelate.</li>
<li>Maintain knowledge of software applications used for documentation and communication within the company</li>
<li>Maintain documentation for procedures and support cases</li>
<li>Understand Administrative and Customer Relations teams functions and protocols</li>
<li>​​​​​​​Obtain and manage sensitive client information with confidentiality and accuracy</li>
<li>Work effectively under time constraints to meet deadlines and manage several different tasks concurrently</li>
<li>​​​​​​​​​​​​​​Assist in the preparation and maintenance of regularly scheduled reports</li>
<li>Exercise independent judgement and initiative and carry out job functions with or without direct supervision or instruction, when necessary</li>
</ul>
Expected hours: 40 per week
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
Shift:
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
</ul>
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<h3>Job Description</h3>
Job DescriptionDescription:
Beef Northwest Feeders (BNW) is a family owned, and operated business based in Eastern Oregon. Our main business is feeding and finishing cattle. BNW has multiple locations throughout the Pacific Northwest, and a one-time capacity for 145,000 hd of cattle on feed at any given time. We also own and operate a trucking company Northwest Beef Express, that hauls commodities and cattle throughout the region. We operate in an efficient, and professional manner and pride ourselves on always doing what is best for the cattle and people. BNW/NBX offer careers ranging from outside operations of cowboys, mechanics, cattle health, equipment operations to inside reception, clerical, accounting, and financial management.
 
Job Scope: The Administrative Office Specialist position is designed to bring additional strength into Beef Northwest Administrative Team. Everything that happens outside on our yards and with our trucks needs to be measured, tracked, and input into the proper accounting software to be accurately billed and managed. The administrative team oversees all aspects of the office from trucking scales, samples, customer service, clerical work, budgets, inventory, and day to day office administration AP/AR and vendor management.
 
Job Duties, including but not limited to:
<ul>
<li>Cattle feed yard management: daily record keeping, tracking of animals, animal health and medication.</li>
<li>Accounts Receivable and Notes Receivable.</li>
<li>Accounts Payable.</li>
<li>Cattle feeding, ration management, and feed sales.</li>
<li>Inventory counting and month end reconciliation</li>
<li>Customer relationships, reporting and feed yard services.</li>
<li>Quality assurance standards, management, and controls</li>
</ul>
Requirements:
The successful candidate will have the following qualification:
<ul>
<li>Experience in record keeping, and/or accounting and administration.</li>
<li>Associates Degree in Business Administration or Accounting or prior work experience equivalent.</li>
<li>Strong communication and organizational skills and the ability to work cohesively within a team environment.</li>
<li>Good attention to detail and ability to analyze data and interpret reports</li>
</ul>
Compensation: We offer a very competitive wage and aggressive goal program. This includes 401k match, family health, dental, vision, life insurance and paid vacation

<h3>Job Description</h3>
Job DescriptionDescription:
JOB SUMMARY: The Administrative Support Specialist II provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate.
 
ESSENTIAL FUNCTIONS:
<ul>
<li>Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor;</li>
<li>Attends to appropriate requests of clients using exceptional customer service and client care;</li>
<li>Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed;</li>
<li>Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists;</li>
<li>Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database;</li>
<li>Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring;</li>
<li>Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge;</li>
<li>Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes;</li>
<li>Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff;</li>
<li>Maintains supply inventory and orders supplies/tracks expenses;</li>
<li>Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; </li>
<li>Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; </li>
<li>Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team;</li>
<li>Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company;</li>
<li>Manages the program team’s schedule, including organization of schedule template in EMR, Outlook and Teams platforms;</li>
<li>Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room;</li>
<li>Provides complex, confidential, and specialized clerical and administrative activities in support of the program;</li>
<li>May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms;</li>
<li>Follows accounting and recordkeeping policies and practices in assigned program;</li>
<li>Creates, maintains, and enters information accurately into databases and EHR system;</li>
<li>Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects;</li>
<li>Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; </li>
<li>Ensures that the reception area and office are kept clean, sanitized, and presentable;</li>
<li>Conducts special projects as directed; </li>
<li>Other related duties as assigned.</li>
</ul>
ORGANIZATIONAL RESPONSIBILITIES:
<ul>
<li>Performs work in alignment with BestCare’s mission, vision, values;</li>
<li>Supports the organization’s commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; </li>
<li>Strives to meet Program/Department goals and supports the organization’s strategic goals;</li>
<li>Adheres to the organization’s Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs;</li>
<li>Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes;</li>
<li>Attends required program/staff meetings and completes assigned training timely and satisfactorily;</li>
<li>Ensures that any required certifications and/or licenses are kept current and renewed timely;</li>
<li>Works independently as well as participates as a positive, collaborative team member.</li>
<li>Performs other organizational duties as needed.</li>
</ul>
 
REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: 
<ul>
<li>Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software</li>
<li>Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping</li>
<li>Ability to understand and follow BestCare’s accounting and recordkeeping practices</li>
<li>Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources</li>
<li>Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community</li>
<li>Excellent communication skills (oral and written) with an emphasis on grammar and punctuation;</li>
<li>Excellent organizational skills and attention to detail, accuracy, and follow-through</li>
<li>Strong time management skills with a proven ability to meet deadlines</li>
<li>Critical thinking skills</li>
<li>Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations</li>
<li>Ability to work effectively and respectfully in a diverse, multi-cultural environment</li>
<li>Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person</li>
<li>Ability to work independently as well as participating as a positive, collaborative team member.</li>
<li>Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners</li>
<li>Ability to function well and use good judgment in a high-paced and at times stressful environment</li>
<li>Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively</li>
</ul>
 
Requirements:
QUALIFICATIONS:
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
<ul>
<li>Assoc. degree or college-level business courses + 2 years’ solid business/office experience or</li>
<li>HSD (or equivalent) + 4 years’ solid business/office experience</li>
</ul>
LICENSES AND CERTIFICATIONS:
<ul>
<li>Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization’s auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed.</li>
</ul>
PREFERRED:
<ul>
<li>Experience in a healthcare setting is preferred</li>
<li>Experience with multi-line phone system is preferred</li>
<li>Bilingual in English/Spanish a plus</li>
</ul>

Administrative Support Specialist

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 DLL Landscaping &amp; Tree Service is a solutions-based company delivering comprehensive commercial landscaping, grounds maintenance, total tree care services, and snow and ice management throughout Central Ohio. We are seeking a detail-oriented and charismatic professional to join our office team! Administrative Assistant will manage administrative aspects of the office including meeting minutes, accounts payable, account receivable, vehicle maintenance program, employee attendance and hours tracking, etc. General Duties and Tasks 
<ul>
<li>Monitor General Info Box emails and Voicemails</li>
<li>Update and record attendance and paid time off in real time</li>
<li>Collect weekly hours to be submitted</li>
<li>Ensure all vendor payments are made weekly as directed</li>
<li>Reconcile payments made daily vs. unpaid invoices</li>
<li>Run aged report and follow up with overdue customers outside terms</li>
<li>Review monthly expense questions from Bookkeeper and provide needed answers</li>
<li>Collect KPI results and post on the Metrics Chart</li>
<li>Take notes at weekly meeting and distribute to all attendees</li>
<li>BMV Vehicle Registration</li>
<li>Accurate record keeping related to hours spent on tasks by mechanics in the shop</li>
<li>Enter and maintain timely records for all vehicles as provided by Shop Manager</li>
<li>Daily processing and distribution of mail</li>
<li>Various reporting and projects as needed or directed by management</li>
</ul>
Requirements Education 
<ul>
<li>A high school diploma or GED is a minimum requirement.</li>
</ul>
 Certifications 
<ul>
<li>A working knowledge of QuickBooks, Microsoft Office software, especially Excel, Google Workspace, LMN Software (helpful)</li>
</ul>
 Experience 
<ul>
<li>Previous administrative experience in an office setting, landscape/service industry billing preferred</li>
</ul>
 Physical Requirements 
<ul>
<li>Ability to sit for at least 60 minutes at a time and be willing to walk distances in order to complete tasks and assist other employees.</li>
<li>Ability to lift moderate to heavy objects up to 20 pounds unassisted</li>
<li>Ability to perform repetitive motions</li>
</ul>
Character Traits 
<ul>
<li>Professional, clear, specific and explicit communications, both written and verbally, with customers, fellow employees, and Owners</li>
<li>Effective time management skills with Can Do Attitude: Positive, Helpful and Energetic</li>
<li>Extreme attention to detail</li>
<li>Effective time management</li>
<li>Ability to work independently with little direction</li>
<li>Strong Character with Enthusiasm and a Sense of Urgency</li>
<li>Punctual for all scheduled shifts</li>
<li>High level of integrity, consistency, and treats all customers, fellow employees and owners fairly and with respect.</li>
<li>Bi-lingual Spanish/English Preferred</li>
</ul>
 Working Conditions 
<ul>
<li>The working conditions for this position can be noisy. The successful employee must be able to function with noise interruptions</li>
</ul>

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