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city

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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Employee discounts</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul>
 Overview We are seeking a proactive and detail-oriented Office Assistant to support daily operations and ensure the efficiency of our office environment. The ideal candidate will be bilingual in Chinese and English, possess strong organizational skills, and thrive in a fast-paced, collaborative setting. Position Responsibilities 1. Office Management 
<ul>
<li>Maintain office operations, equipment, and supply inventory</li>
<li>Coordinate meetings, events, and cross-departmental logistics</li>
<li>Handle reception duties and correspondence</li>
</ul>
2. Payroll Administration 
<ul>
<li>Process attendance records and salary calculations</li>
<li>Manage tax filings and social insurance contributions</li>
<li>Resolve payroll discrepancies</li>
</ul>
3. Documents, Licenses &amp; Accounts Management 
<ul>
<li>File Control: Draft/organize bilingual documents; maintain physical/digital archives</li>
<li>License Compliance: Renew business permits; track expiration dates (e.g., health permits, business licenses)</li>
<li>Accounts Oversight: Manage company accounts (bank/software); reconcile transactions; support audits</li>
</ul>
Qualifications 
<ul>
<li>College diploma or above in Administration, Business, or a related field.</li>
<li>1-2 years of experience in office administration or a similar role.</li>
<li>Bilingual proficiency: Fluent in both Chinese and English (written and spoken).</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Calendar).</li>
<li>Excellent organizational and time-management skills, with the ability to prioritize tasks.</li>
<li>Strong interpersonal skills and a customer-service-oriented mindset.</li>
<li>Discretion in handling confidential information.</li>
</ul>

Administrative Specialist(Mandarin request)

<h3>Job Description</h3>
Job DescriptionSalary: $20+ 
Join Our Team: Inventory &amp; Administrative Specialist Location: Parrish Nursery | Job Type: Full-Time Company: EarthBalance Salary: Starting pay $20 per hour depending on experience
 
EarthBalance is a 100% employee-owned environmental restoration company built on strong client relationships and a commitment to delivering high-quality, science-based solutions. We restore natural areas and provide environmental services that support healthy ecosystems, benefit wildlife, and enhance outdoor spaces.
 
Do you have strong organizational skills and an attention to detail? Our Native Plant Nursery located in Parrish is seeking an Inventory &amp; Administrative Specialist to join our team. In this role, youll help keep our nursery running smoothly by maintaining accurate plant inventory and providing vital administrative support to the nursery department.
 
<ul>
<li>What Youll Do</li>
</ul>
<ul>
<li>
<ul>
<li>Maintain and update plant inventory records across propagation, retail, and wholesale areas.</li>
<li>Perform regular counts, track incoming material, and reconcile inventory discrepancies.</li>
<li>Prepare plant availability lists and reports to support nursery sales and operations.</li>
<li>Provide administrative support, including data entry, purchase orders, invoicing, and recordkeeping.</li>
<li>Assist the with scheduling of delivery and pickups, reporting, and communication of priorities.</li>
<li>Occasionally help with plant labeling, tagging, and organizing nursery stock during peak times.</li>
<li>Assistance with completing employment applications as needed.</li>
</ul>
</li>
<li>What Were Looking For
<ul>
<li>Experience in inventory management and administrative support .</li>
<li>Strong computer skills (Excel, Word, inventory systems).</li>
<li>Excellent attention to detail and organizational abilities.</li>
<li>Ability to work both independently and as part of a team.</li>
</ul>
</li>
<li>Why Join EarthBalance?
<ul>
<li>Be part of a mission-driven, employee-owned company focused on environmental restoration </li>
<li>Help support projects that improve habitats, support biodiversity, and serve the public</li>
<li>Gain exposure to a unique blend of environmental science and plant-based work</li>
<li>Enjoy opportunities for personal and professional growth in a thriving industry </li>
</ul>
</li>
<li>Benefits at EarthBalance</li>
</ul>
We value our team and offer a comprehensive benefits package:
<ul>
<li>
<ul>
<li>Employee Stock Ownership Plan (company-sponsored pension)</li>
<li>Health, dental, and vision insurance</li>
<li>Free short- and long-term disability insurance</li>
<li>Free life insurance</li>
<li>401(k) plan with employer match</li>
<li>2 weeks of paid vacation in your first year</li>
<li>1 week of paid sick leave in your first year</li>
<li>Paid holidays</li>
<li>Paid training and professional development</li>
<li>Paid professional memberships </li>
</ul>
</li>
</ul>
Work Environment
<ul>
<li>
<ul>
<li>Most duties are performed in an office setting with occasional tasks outside at our native plant nursery</li>
<li>Use of standard office equipment: computers, phones, copiers, filing cabinets</li>
<li>Occasional work outdoors, walking on uneven terrain</li>
<li>Noise level is generally low to moderate</li>
<li>Reasonable accommodations may be made for individuals with disabilities</li>
</ul>
</li>
</ul>
Ready to Grow With Us?
 
Submit your resume and a short note telling us why you'd be a great fit. Join EarthBalance and help restore Floridas natural beautyone plant at a time.
 
 
 
Equal Employment Opportunity (EEO):
EarthBalance is an Equal Employment Opportunity employer. To give equal employment and advancement opportunities to all people, we make employment decisions at the Company based on each person's performance, qualifications, and abilities. The Company does not discriminate in employment opportunities or practices on the basis of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other characteristic protected by law.

Inventory and Administrative Specialist

<h3>Job Description</h3>
Job Description
We are a growing business in the wholesale/manufacturing industry seeking an accounting/admin specialist&nbsp;to perform various accounting responsibilities, as well some administrative and customer service duties. The ideal candidate for this position has a strong accounting/bookkeeping background and is a self-motivated team player with a positive attitude and great interpersonal skills.
Job Responsibilities:
- Accounts receivable
- Accounts payable
- Reconciliations
- Collections
- Sales tax
- Journal Entries
- Bank package
- Year-end
- Communicate and correct pricing changes/issues
- Issue credit for warranties, advertising, returns and trade shows
- Invoice
- Assist with phones
- Other administrative duties as assigned
Qualifications:
- MUST have experience in accounting/bookkeeping
- Experience with accounting software, Quickbooks a plus
- Proactive
- Strong problem solving skills
- Comfortable working to meet deadlines
- Meticulous, consistent attention to detail in all aspects of work
- Ability to organize and prioritize tasks
- Excellent written and oral communication skills with the highest degree of courtesy and professionalism
- Proficient with Microsoft Office including Excel
- Ability to work independently and as part of a team
- Follow direction well and openly accept feedback
Attributes of a successful candidate include:
- Multitasking
- Positive, compassionate, can-do attitude
- Willingness to be flexible and help whenever/wherever needed
- Organized
- Personable and professional
- Quick learner
- Enjoy working with others
Benefits:
- PTO
- 401k, profit sharing after 1 year
- Pension after 3 years
- Paid holidays
- Health insurance
- Sick time
- Dental, vision, &amp; chiropractic plan
- Work/life balance
Monday through Friday, 8am-5pm
Company DescriptionWe manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well. 
<h3>Company Description</h3>
We manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well.

Accounting/Administrative Specialist

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Records Specialist to join our team in Waukesha, Wisconsin. This long-term contract position involves supporting the Health &amp; Human Services Department by managing records and ensuring compliance with confidentiality regulations. The role is ideal for candidates experienced in health information management or those pursuing a career in Health Information Technology. Responsibilities: • Digitize and organize documents related to the Children Long-Term Support Program through precise scanning and filing processes. • Maintain and update records, adhering to established protocols for both paper and electronic filing systems. • Assist with the release of medical and other sensitive records while ensuring compliance with state and federal confidentiality regulations. • Utilize electronic health record systems effectively to manage and retrieve information. • Apply knowledge of medical terminology and regulatory compliance to ensure accuracy in record handling. • Handle requests for information release, following established procedures and confidentiality guidelines. • Collaborate with team members while also working independently to prioritize and complete tasks. • Use Microsoft Office tools, including Word, Excel, and Outlook, to create, edit, and manage documents. • Ensure the confidentiality of all records in compliance with HIPAA and other relevant privacy laws. • Identify and resolve issues using critical thinking and problem-solving skills.• Previous experience in health information management, including familiarity with medical records and electronic health record systems. • Strong understanding of state and federal regulations related to mental health, substance use disorder, and other medical records. • Proficiency in medical terminology and knowledge of Health Information Technology principles. • Experience with release of information processes and confidentiality protocols. • Ability to work independently and collaboratively in a team-oriented environment. • Skilled in using Microsoft Word, Excel, and Outlook for document management and communication. • Excellent verbal and written communication abilities. • Capability to maintain a high level of accuracy and confidentiality in a meticulous work setting.

Administrative Records Specialist

<h3>Job Description</h3>
Job Description
 
HOW YOU’LL MAKE A DIFFERENCE:
The position is responsible for prepping the review forms for the reviewer as well as follow up to ensure timely delivery to our clients. Logs applicable information into the tracking system and updates clients. Professional communication and problem-solving skills are imperative. The position is equally responsible for handling reviewer issues and escalated service requests from team leads and managers. 
IN THIS ROLE, YOU’LL GET TO:
<ul>
<li>Ensure the correct Appraisal Report is uploaded into the platform</li>
<li>Prepare the review form for the reviewer </li>
<li>Work closely with the Review Coordinator, Team Lead, and/or Manager on pertinent issues</li>
<li>Promptly update the client when an update is received from the reviewer </li>
<li>Promptly update the reviewer when an update is received from the appraiser</li>
<li>Manage daily review workload for team to ensure reports are on track to be delivered to the client by the due date. Send follow up messages, make phone calls as necessary.</li>
<li>Deliver courteous and professional customer service with the goal of exceeding customer expectations</li>
<li>Respond to or appropriately escalate system messages and/or issues from Administrators, Clients, Reviewers, and Appraisers</li>
<li>Additional responsibilities include answering phone calls, retrieving voicemails, responding to emails, and utilizing Microsoft Teams for instant messaging</li>
<li>Special Projects as assigned by Team Lead and/or Manager</li>
<li>Attend/participate in weekly L10 meeting</li>
</ul>
THIS OPPORTUNITY IS FOR YOU IF YOU HAVE/ARE:
<ul>
<li>Some experience in the banking or real-estate appraisal industry</li>
<li>Attention to detail, strong written and verbal communication skills, and efficiency in responding to written messages through a computer system.</li>
<li>Technological literacy and mastery of navigating web browsers and basic office software such as Outlook, Excel, and Word.</li>
<li>Comfortable working remotely with continuous focus on self- and company-improvement.</li>
</ul>
WHAT WE OFFER:3 weeks of PTO, 13 company paid holidays, paid parental leave, and a flexible work environment. Medical, Dental, Vision, Life, Disability, and 401K plans begin the first of the month after 30 days of employment.
OUR PURPOSEis to provide opportunities that help people thrive using their God-given abilities.
OUR CORE VALUES:
<ul>
<li>Be a Self-Starter. Continuously seek ways to improve yourself and the business, take responsibility, and act with urgency to solve problems.</li>
<li>Be a Team Player. Prioritize team success over individual achievements, support your colleagues, and contribute to creating high-performing teams.</li>
<li>Be a Patriot. Focus on the greater good of the organization, be honest about what’s working, and passionately work towards making the company better.</li>
<li>Do it Right. Uphold high standards and integrity, even when no one is watching, and always aim to do the right thing.</li>
<li>Be Humble. Lead by serving others, value diverse perspectives, and remain open to new ideas and feedback.</li>
</ul>
WHAT WE DO:
As the largest commercial real estate services marketplace in the nation, MountainSeed MarketPlace offers a comprehensive range of appraisal management, review services, and more. MountainSeed Analytics platform provides real-time, accurate real estate data insights, helping clients make informed decisions in markets across the U.S. MountainSeed’s Capital Markets Solutions including Loan Sale Advisory and Sale Leaseback Programs assist in enhancing an institution’s financial health.

MountainSeed is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, pregnancy, sexual orientation, or any other characteristic protected by law.

Review Administrative Specialist

<h3>Job Description</h3>
Job DescriptionBasic Software Systems is seeking qualified candidates to implement new software with new and existing clients. Our packaged software includes Inventory Control, Point of Sale Invoicing, Full Accounting (A/R, A/P, General Ledger), Payroll, Service, and Rental applications. This position will play an integral role of being a support to our internal team as well as ensuring our customers are served in the appropriate manner. This position will learn quality assurance processes that will ensure effective communication and alliance&nbsp;among all team members in various departments. REQUIREMENTS
<ul>
<li>Highly trainable for an industry-specific business</li>
<li>Customer service minded</li>
<li>Effective communicator</li>
<li>Professional phone etiquette a must</li>
<li>Ability to juggle multiple priorities at once</li>
<li>Must be able to work in a fast-paced environment</li>
<li>Experienced with current computer technology, Office365 a minimum</li>
<li>Desire to serve</li>
<li>Personable</li>
<li>Organizational skills</li>
<li>Detail-oriented</li>
</ul>
RESPONSIBILITIES&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
<ul>
<li>Quality representation of the company of the upmost importance</li>
<li>Act as first point of contact for all incoming communications via phone voice messaging system, Support Services emails, fax, and internal messaging systems with professionalism</li>
<li>Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level</li>
<li>Maintain knowledge of Basic Software Systems software applications and all third-party applications that interrelate.</li>
<li>Maintain knowledge of software applications used for documentation and communication within the company</li>
<li>Maintain documentation for procedures and support cases</li>
<li>Understand Administrative and Customer Relations teams functions and protocols</li>
<li>​​​​​​​Obtain and manage sensitive client information with confidentiality and accuracy</li>
<li>Work effectively under time constraints to meet deadlines and manage several different tasks concurrently</li>
<li>​​​​​​​​​​​​​​Assist in the preparation and maintenance of regularly scheduled reports</li>
<li>Exercise independent judgement and initiative and carry out job functions with or without direct supervision or instruction, when necessary</li>
</ul>
Expected hours: 40 per week
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
Shift:
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
</ul>
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nj5lnEJSW2

Administrative Specialist

<h3>Job Description</h3>
Job Description
Bridgeway Community Health is seeking a 
Administrative Support Specialist
Come join our growing administrative support team who all have a passion to see lives changed and relationships restored! 
 
As the Administrative Support, you will perform a variety of routine office support work and clerical tasks in partnership with our elite team of professionals who provide hope and restoration to individuals who are often mislabeled and misjudged. 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
<ul>
<li>Receives and transfers business calls on a multi-line phone system, provides information and answers general inquiries about BRS services and programs, and transfers call to proper sources.</li>
<li>Prepares written correspondence in accordance with confidentiality requirements for purposes of communicating with referral sources, court representatives, clients, and other community contacts. </li>
<li>Greets the public and/or clients. Assists public and/or clients with filling out paperwork and forms; directs clients to appropriate staff.</li>
<li>Schedules appointments for clients with appropriate staff members; maintains office schedules and calendars. Checks clients in for individual and group appointments.</li>
<li>Accepts client payments, provides receipts of both payment and client encounter. Enters payment data into client database. </li>
<li>Operates standard office equipment (copier, fax, word processor) with minimal instruction.</li>
<li>Files to existing filing systems distribute and process mail, urinalysis results, correspondence, and materials.</li>
<li>Acts as a liaison for clients, personnel, and referral sources.</li>
<li>Conducts new, transferring or returning client registrations. Reviews and explains Client Handbook including Client Rights, Program Policies and Procedures, Releases of Information and Fee Contract with the client at the time of registration.</li>
<li>Completes client enrollment process by entering new or returning client demographic, payer and program information into the client database.</li>
<li>Administers and processes all petty cash transactions according to the policies and procedures set by the Financial department.</li>
</ul>
 
Experience, Education and Credentials
<ul>
<li>Typically requires a high school diploma or equivalent.</li>
<li>In addition to education, the qualified candidate will generally have at least two years of experience performing administrative or clerical work.</li>
</ul>
 
Knowledge, Skills and Abilities
<ul>
<li>Experience and strong interest in working with youth; specifically adolescent populations a plus.</li>
<li>Bilingual Spanish fluency is a plus.</li>
<li>Excellent interpersonal communication skills and strong computer and time management skills are required to work effectively.</li>
<li>Intermediate understanding of federal and state confidentiality, record retention and HIPAA requirements.</li>
<li>Qualified candidates must be able to pass a DHS criminal background check.</li>
</ul>
 
Benefits
<ul>
<li>Paid Holidays</li>
<li>Medical, Vision and Dental Coverage</li>
<li>5% employer match 401(k) Retirement Savings Plan (Pre &amp; Post-Tax Options)</li>
<li>Corporate Fitness Membership subsidy</li>
<li>Employer-Sponsored Life, Accidental Death, Critical Illness, Short-Term and Long-Term Disability Coverage</li>
<li>Generous Paid Time Off (PTO) Plan</li>
<li>Flexible Spending Accounts</li>
<li>Internal Growth Opportunities</li>
</ul>
 
About Bridgeway Community Health
Our mission of helping people in our community who struggle with the symptoms of addiction to drugs, alcohol, problem gambling, and/or psychiatric illness only happens when we create an agency culture of community, mutual respect, encouragement, and desire to see each employee grow and excel.
BEST Non-Profit Award
For the 9th year in a row, Bridgeway Community Health has been honored to be designated by the Oregon Business Journal as one of the 100 Best Nonprofits to Work for in the State of Oregon!
Council on Accreditation
Bridgeway Community Health has achieved accreditation, meeting the highest national standards in professional performance.
 
If this sounds like an environment for you, come join our team!
 
EOE AA M/F/VET/Disability

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
NorthStar Memorial Group is seeking an Administrative Specialist II at Memorial Park Funeral Home in St. Petersvburg, FL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Responsibilities
<ul>
<li>Obtain Death Certificates and Burial Permits, and Burial Permit Refiles</li>
<li>Process Pre-Need and At-Need Funeral and Cemetery Contracts</li>
<li>Prepare periodic reports and/or simple financial analysis</li>
<li>Provide problem resolution to client families with past-due accounts</li>
<li>Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries</li>
</ul>
Qualifications
<ul>
<li>Valid driver’s license</li>
<li>High School Diploma or equivalent</li>
<li>Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)</li>
<li>2+ years of administrative support experience</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Health Savings Account (HSA)</li>
<li>Life Insurance</li>
<li>401(k) with Employer Matching</li>
</ul>
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Administrative Specialist II

<h3>Job Description</h3>
Job Description
We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:-
1- Great personal and organization skills (is a must).&nbsp;
2- Excellent Computer Skills.
3- Minimum 2 years College Degree.
4- Bilingual/Spanish speaking (preferred but not required).
&nbsp;This is a position with great benefits ranging from health, dental, vision and life insurance, retirement plan, and great other benefits.
PLEASE ONLY QUALIFYING CANDIDATES APPLY!!!
Home health scheduler/Customer Support Specialist . The responsibilities of this position include:
<ul>
<li>Managing large amounts of incoming calls.</li>
<li>Providing accurate, valid, and complete information to ensure the highest level of customer satisfaction.</li>
<li>Acting as an effective daily liaison between our customers and therapists.</li>
<li>Use of multiple computer systems such as Axxess, Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner.</li>
<li>Record details of inquiries, comments, and complaints.</li>
</ul>
Candidate MUST speak English/ Spanish (preferred but not required)

Administrative Assistant for Home Health

<h3>Job Description</h3>
Job Description
Consulting Services Group (CSG) is a premier provider of support services, bringing a new and unique level of subject matter expertise to our clients. Our innovation-led services provides comprehensive solutions to our clients who face high-stake challenges related to managing essential programs, growth and transformation, critical communications, and logistics. Our people bring unparalleled expertise and dedication and we are always looking to expand our team.
Consulting Services Group (CSG) is seeking an Administrative Assistant (AA) for its company headquarters in Herndon Virginia. Primary duties will involve the day-to-day administrative support of CSG’s SCIF facility. The AA will be on the forefront of a rapidly growing telecommunications, intelligence analysis, and signature reduction company where motivated professionals are needed to help transform strategic vision into long-term sustainable growth.
AA will be responsible for greeting and processing SCIF visitors, managing SCIF conference room scheduling, oversight of smart device storage lockers, escorting of building maintenance and SCIF cleaning staff, maintain and distribute office supplies. AA work will be complex, diverse, and requires interpreting and applying established policies and regulations to often unique situations and under unique circumstances. Generally, work includes managing, organizing, scheduling, and executing (and sometimes create) complex workflow processes or programs along with a responsibility to train and guide less experienced personnel. The work is performed under minimal supervision. Specific duties and responsibilities will vary based on assignment.
Duties/Tasks and Responsibilities:
<ul>
<li>Works on assignments requiring considerable judgment and initiative. Develop solutions to routine technical problems of limited scope, creating detailed instruction for others.</li>
</ul>
<ul>
<li>Administrative Workflow Management</li>
</ul>
<ul>
<li>Serve as action officer or focal point, taking ownership in providing end-to-end (E2E) support to CSG corporate headquarters. This includes follow-up, tracking, monitoring, coordination through multiple levels, and bringing the process/program to completion. Lead the day-to-day administrative activities. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion.</li>
<li>In collaboration with CSG and customer points of contacts, interpret and apply established policies and regulations, including application to unique situations or under unique conditions.</li>
<li>Coordinate process workflow and resolution of issues across multiple work units. Troubleshoot and quality check process or workflow results.</li>
<li>Maintain and update assignment-specific databases or spreadsheets.</li>
<li>Research and/or retrieve data and information from databases.</li>
<li>Create and deliver status or informational briefings on project, process, function, or business area to various audiences.</li>
</ul>
<ul>
<li>Quality Assurance/Process Improvement</li>
</ul>
<ul>
<li>Review work against checklists and process/program documentation for accuracy and completeness.</li>
<li>Independently troubleshoot and quality check own work to ensure quality of products or services. Anticipate, identify, and analyze errors, recommend, and implement changes to mitigate future errors.</li>
<li>Adhere to Intelligence Community (IC) regulations, policies, and procedures to ensure all activities are in compliance. Seek government guidance on acceptable deviations and adapt activities as appropriate.</li>
<li>Analyze workflow of activities; recommend and implement changes to improve efficiency and effectiveness.</li>
<li>Teach, train, and guide others to instill best administrative practices, foster an understanding of the rationale for processes and procedures, and enable delivery of high-quality support.</li>
</ul>
<ul>
<li>Office Management</li>
</ul>
<ul>
<li>Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion for a manager or others in the work unit.</li>
<li>Plan, schedule, organize, and execute meetings, conferences, and off-sites.</li>
<li>May participate in meetings and events as a recorder or working group member; may brief or present administrative support related information. May represent work unit at meetings, events, forums and in IC working groups under guidance from Government.</li>
<li>Draft, proofread and edit manager or office correspondence; draft original, non-template documents.</li>
<li>Ensure administrative support coverage by coordinating or performing backup duties for other offices within work unit.</li>
<li>Organize work unit information for easy retrieval. Manage and archive office files in compliance with Records Control Schedule. Maintain relevant reference and working files/materials.</li>
<li>Develop check-in/check-out procedures for arriving and departing personnel, including submitting new user accounts, facility badge processing and access requests.</li>
<li>Greet and/or escort all office visitors and guests.</li>
</ul>
<ul>
<li>Order supplies, maintain inventory, issue equipment, troubleshoot and arrange for equipment repairs, oversee, and account for inventory.</li>
<li>Open, sort and distribute incoming mail, newspapers, faxes or other documents. </li>
</ul>
<ul>
<li>Pass and receive clearances; prepare visitor requests and access lists as necessary; serve as vault custodian.</li>
</ul>
<ul>
<li>Ability to obtain and apply:</li>
</ul>
<ul>
<li>Subject matter expertise sufficient to interpret and apply established policies, procedures, and guidelines to unique situations or under unique circumstances.</li>
<li>Extensive knowledge of IC administrative processes and procedures related to area of assignment.</li>
<li>Extensive knowledge of assignment-specific internal administrative support applications</li>
</ul>
Minimum Qualifications:
<ul>
<li>Must be a U.S. Citizen</li>
<li>Must have active Top-Secret/SCI security clearance with polygraph</li>
<li>Must have Five (5) to six (6) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative. Applicable vocational education may be substituted for work experience.</li>
<li>Extensive knowledge of Microsoft Office Suite applications (e.g., PowerPoint, Word, Outlook, Excel).</li>
<li>Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project or functional area.</li>
<li>Excellent communication skills to respond to customers’ complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood.</li>
<li>Writing skills to compose original, non-template, clear and concise moderately complex written products.</li>
<li>Planning and organizational skills to systematically manage, coordinate, track, and complete workflow activities.</li>
<li>Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums, and Working Groups.</li>
<li>Strong interpersonal skills to gather task information, and to maintain effective working relationships with team and customers.</li>
<li>Time management skills to meet and adapt to changing requirements or priorities.</li>
<li>Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liaise across the company.</li>
<li>Ability to be discreet and maintain confidentiality.</li>
<li>Ability to teach, train and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures</li>
</ul>
Supervision Received and Given:
<ul>
<li>Received: Work is performed under minimal supervision, with latitude to exercise independent judgment to complete tasks.</li>
<li>Given: When applicable, work includes responsibility to train and guide less experienced personnel.</li>
</ul>
Education: 
<ul>
<li>High School Diploma or GED</li>
</ul>
Desired Qualifications:
<ul>
<li>Preferred: Associates or Bachelor’s Degree</li>
<li>Previous experience with DCID and/or NISPOM policies and procedures. Assistant Facility Security Officer.</li>
</ul>
Other:
Work:
<ul>
<li>Work is typically performed in an office and/or data center environment, requiring computer terminals and standard office equipment to accomplish work objectives. </li>
<li>This is a full-time position working normal workday hours, Monday to Friday, with weekends and holidays off.</li>
</ul>
Travel:
<ul>
<li>Minimal local travel in the DC metro area required. </li>
</ul>
Job location: Onsite in Herndon, Virginia. Remote telework is not available.
Compensation and Benefits:
We provide compensation commensurate with experience and qualifications.
We are proud of the benefits that we offer! In addition to a competitive salary, we provide no cost health, dental, and vision insurance options for our employees. Our paid time off is a generous accrual program with additional time off for sick leave for you or your dependents wellbeing and paid military leave. Our 14 holidays allow our staff the flexibility to take alternative days off throughout the year. Employees also benefit from a retirement plan with immediate match and vesting. Additionally, we offer life and disability insurance, tuition reimbursement, and a rich employee referral program.
We are honored to have been recognized as a USA TODAY Top Workplace for 2025. The strong culture that we have built - one that prioritizes work life balance, employee appreciation, strong values, and meaningful work, contributes to an environment where CSG employees feel valued and supported. 
Application:
Please let us know if you require accommodations during the application or interview process by reaching us at 540-751-3215.
Consulting Services Group, LLC is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, see Equal Employment Opportunity. We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience helps build the competencies and knowledge that translates to our openings

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