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<h3>Job Description</h3>
Job DescriptionSalary: 22-28 
Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.
 
Position Summary: We are seeking an experienced and organized Office Secretary to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.
 
Key Responsibilities:
<ul>
<li>Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.</li>
<li>HR Support: Assist the Human Resources department with recruiting efforts, including scheduling interviews, coordinating with candidates, and managing job postings.</li>
<li>Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.</li>
<li>Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed.</li>
<li>Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.</li>
<li>Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an office assistant, secretary, or similar administrative role.</li>
<li>Strong organizational skills and the ability to multitask effectively in a fast-paced environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Familiarity with scheduling tools and office equipment.</li>
<li>Experience in a construction or commercial industry setting is a plus.</li>
</ul>
Why Join Gregor Industries?
<ul>
<li>Be part of a supportive and collaborative team.</li>
<li>Opportunities for professional growth within a thriving industry.</li>
</ul>
Location
Huntington Station, NY
Employment Type
Full-Time
Minimum Experience
Experienced
Compensation
$22-$28hr based on experience

Secretary & HR Assistant

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
Job Description 
<ol>
<li>COMMUNICATIONS AND COLLABORATION: Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients' rights by addressing patient by name and maintaining confidentiality.</li>
<li>PRIMARY CARE OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems.</li>
</ol>
Qualifications 
<ul>
<li>High School Diploma or GED (Required)</li>
<li>2 year / Associate's Degree (Preferred)</li>
<li>0 - 1 year Related experience (Required)</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
<ul>
<li>Pay Range:&nbsp;$17.96-$24.16</li>
<li>Other Compensation (if applicable):</li>
<li>Review the 2024-2025 UMMS Benefits Guide</li>
</ul>

Medical Secretary II - Medical Oncology

<h3>Job Description</h3>
Job DescriptionSUMMARY: 
 
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a per diem position located at the Brown Medicine Endoscopy Center in East Providence. Seeking candidates with Wednesday-Friday availability.
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Brown Medicine Compliance Program and Code of Conduct.
Consistently practices the Brown Medicine Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) for services rendered when applicable (at check in or at check out.)</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit..</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Initiate and follow through on referral authorization calls to insurance carriers as necessary.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
 
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Employees are required to be vaccinated against Covid as a condition of employment.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Medicine welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Medical Secretary, Per Diem - Endoscopy

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
Job Description 
<ol>
<li>COMMUNICATIONS AND COLLABORATION: Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients’ rights by addressing patient by name and maintaining confidentiality.</li>
<li>OBGYN and MIDWIFERY OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems.</li>
</ol>
Qualifications 
<ul>
<li>High School Diploma or GED (Required)</li>
<li>2 year / Associate’s Degree (Preferred)</li>
<li>0 - 1 year Related experience (Required)</li>
<li>Bilingual (Required)</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
<ul>
<li>Pay Range:&nbsp;$17.96-$24.16</li>
<li>Other Compensation (if applicable):</li>
<li>Review the 2024-2025 UMMS Benefits Guide</li>
</ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

Bilingual Medical Secretary - Women's Health

<h3>Job Description</h3>
Job DescriptionSalary: 
Company Profile
 
Founded in 1968, Medical Clinic of Houston, L.L.P. ("MCH") is an independent, multi-specialty physician group practice. Our goal is to provide excellent medical care in a compassionate and service-oriented environment utilizing the latest medical technology. MCH specializes in adult (ages 17+) Internal Medicine and also offers the following sub-specialties: Cardiology, Endocrinology, Gastroenterology, Rheumatology, and Medical Oncology/Hematology.
 
At MCH, our patients have same-day access to comprehensive in-house ancillary and diagnostic support services including: non-invasive cardiology studies e.g., stress sestamibi, treadmill, and echocardiogram; sleep disorder testing; chemotherapy and other infusion services; laboratory; diagnostic imaging including x-ray, mammography, ultrasound, bone density studies, CT, and MRI; nutrition and diabetes education; and executive and corporate health and travel services.
 
Summary 
 
A Medical Secretary/Assistant schedules appointments/ tests, relays telephone messages, prepares, organizes, and regulates medical records, transmits documents, assists with calendar management and physician call scheduling, maintains office inventory, and regulates billing documents. A Medical Secretary/Assistant also escorts patients for examination and the initial interview, obtains physical measurements and historical health information, and schedules appointments and/or tests. Lastly, a Medical Secretary/Assistant obtains specimens, gives select medications, provides patients with information about their appointments and/or treatments, and assists other employees and physicians, as needed.
 
Primary Responsibilities
 
<ul>
<li>Demonstrates excellent communication skills.</li>
<li>Understands and is responsive to patients needs and concerns.</li>
<li>Interacts with patients in a caring, sensitive manner.</li>
<li>Ensures office area is organized, stocked, and sanitary.</li>
<li>Maintains confidentiality of patient medical and financial information in all methods of communication.</li>
</ul>
 
Qualifications
 
<ul>
<li>High school diploma or equivalent.</li>
<li>previous medical secretary or MA experience required.</li>
<li>BLS certification preferred.</li>
</ul>
 
Physical Requirements
 
<ul>
<li>Able to stand at least 75% of the time. </li>
<li>Able to lift, position, push and/or transfer patients. </li>
<li>Able to sit, walk, carry 50 lbs., push, pull, reach, handle, bend, kneel, and crouch. </li>
<li>Has manual and finger dexterity.</li>
</ul>
 
Equal Employment Opportunity 
 
MCH is an Equal Opportunity Employer. Equal employment opportunity is a sound and just concept to which MCH is firmly bound. MCH will not engage in discrimination against or harassment of any person employed or seeking employment with MCH on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

Medical Secretary (Days Mon-Fri)

<h3>Job Description</h3>
Job Description
LHH is seeking a Litigation Legal Assistant to join their client's dynamic legal team. This role offers the opportunity to support attorneys and paralegals in a fast-paced environment, contributing to impactful commercial litigation work focused on Labor &amp; Employment.
What You'll Do
<ul>
<li>Draft and format legal documents, including pleadings and briefs, with a strong command of legal terminology and civil procedure.</li>
<li>Manage case files and assist with discovery, document review, and production processes.</li>
<li>Coordinate attorney calendars, schedule depositions and court appearances, and track critical deadlines.</li>
<li>File legal documents through traditional and electronic systems, ensuring compliance with court requirements.</li>
<li>Maintain confidentiality while handling sensitive client and case information.</li>
<li>Support litigation teams with administrative tasks, expense tracking, and internal communications.</li>
</ul>
Who You Are
<ul>
<li>Experienced legal support professional with 3-5 years in litigation; familiarity with NLRB filings is a plus.</li>
<li>Proficient in Microsoft Office Suite, Adobe Professional, and ideally SurePoint and Concur.</li>
<li>Detail-oriented, organized, and capable of managing multiple priorities independently.</li>
<li>Skilled communicator with excellent grammar, proofreading, and editing abilities.</li>
</ul>
What We Offer
<ul>
<li>Competitive compensation: $65,000-$80,000/year (based on experience).</li>
<li>Comprehensive benefits package including health, dental, vision, and 401(k).</li>
<li>Opportunity to work with a respected legal team in a collaborative and professional environment.</li>
<li>Flexible work arrangements and ongoing professional development support.</li>
</ul>
 Pay Details: $65,000.00 to $80,000.00 per year Search managed by: Micah Pfotenhauer Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Commercial Litigation Legal Secretary - Troy, MI

<h3>Job Description</h3>
Job DescriptionUnit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: 
<ul>
<li>Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li>
<li>Generous paid time off that accrues over time.</li>
<li>Opportunities for tuition reimbursement and continuous education.</li>
<li>Company-matching 401(k) and employee stock purchase plans.</li>
<li>Flexible spending and health savings accounts.</li>
<li>A vibrant community of individuals passionate about the work they do!</li>
</ul>
Be the Unit Secretary you always wanted to be 
<ul>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li>
<li>Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li>
<li>Coordinate unit operations to optimize the delivery of safe patient care.</li>
<li>Schedule tests, appointments and transportation as needed in a timely manner.</li>
<li>Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li>
</ul>
Qualifications 
<ul>
<li>CPR certification preferred.</li>
<li>One year of inpatient unit secretary experience preferred.</li>
<li>Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li>
</ul>
The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!

Unit Secretary (Pool)

<h3>Job Description</h3>
Job DescriptionWork Schedule:
This is in an office position five days a week. 
 
Location: 
St. Louis, MO 
 
Position Overview:
Tucker Ellis LLP is seeking an experienced Legal Litigation Secretary to join our St. Louis office. This person will need to have prior litigation secretarial experience in a law firm environment and possess strong organizational and communication skills. This role requires a team player who is flexible, detail-oriented, and able to support multiple attorneys in a fast-paced legal environment.
 
Key Responsibilities:
<ul>
<li>
Prepare court filings for state, federal, and appellate courts, including electronic and traditional filings.
</li>
<li>
Proofread and edit legal documents with attention to detail and grammar accuracy.
</li>
<li>
Create tables of authorities and contents for legal documents.
</li>
<li>
Schedule and coordinate depositions, court appearances, and attorney meetings.
</li>
<li>
Maintain attorney calendars and handle travel arrangements.
</li>
<li>
Open new files, conduct conflict of interest checks, and maintain client files.
</li>
<li>
Prepare and process bills, submit expenses, and assist with special projects as needed.
</li>
<li>
Work closely with administrative support staff and contribute to firm-wide team objectives.
</li>
</ul>
Required Skills:
<ul>
<li>
Strong knowledge of California and Federal court rules and procedures.
</li>
<li>
Minimum of three years of litigation legal secretary/ assistant experience in a law firm 
</li>
<li>
Proficiency in ECF filings, File &amp; ServeXpress, and other court filing procedures.
</li>
<li>
Advanced Word skills, including creating tables, bookmarking, and styling documents.
</li>
<li>
Strong proofreading and editing abilities, with a focus on accuracy and grammar.
</li>
<li>
Ability to work in a fast-paced, high-volume environment.
</li>
<li>
Excellent interpersonal skills and the ability to maintain effective working relationships with attorneys and co-workers.
</li>
</ul>
What We Offer At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being: 
<ul>
<li>Day 1 Benefits: Medical, dental, and vision insurance coverage.</li>
<li>Paid Time Off: PTO begins to accumulate immediately, plus paid holidays.</li>
<li>Retirement Plan: 401(k) plan with a profit-sharing contribution.</li>
<li>Monthly Contributions: Parking and technology stipends to support your commute and workspace needs. Annual HSA Contribution.</li>
</ul>
 
Tucker Ellis LLP is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering an inclusive workplace for all.
 
Non-Solicitation Statement
Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.

Legal Secretary- Litigation

<h3>Job Description</h3>
Job DescriptionThe essential duties are:
<ul>
<li>Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription</li>
<li>Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements</li>
<li>Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards</li>
<li>Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate</li>
<li>Schedules appointments and meetings for attorneys</li>
<li>Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar</li>
<li>Maintains client files and chron files</li>
<li>Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter</li>
</ul>
Other duties as needed:
<ul>
<li>Arranges for travel for attorneys including hotel, airline and transportation</li>
<li>Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations</li>
<li>Performs all other duties as assigned</li>
</ul>
Qualifications/Requirements:
<ul>
<li>High School Diploma</li>
<li>Prior litigation legal secretary experience.</li>
<li>Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.</li>
<li>Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint</li>
<li>Knowledge of document management systems such as IManage</li>
<li>Ability to type 70 wpm</li>
<li>Ability to organize and prioritize workflow for multiple attorneys</li>
<li>Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff</li>
<li>Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers</li>
</ul>
 
Salary Range: $70,000 - $98,000 Annually
On-Site

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