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<h3>Job Description</h3>
Job DescriptionSalary: $21 - $26 
Position Title: Administrative Assistant to Executives
Department: Administration
Position Reports to: COO/COS
Position Summary:
The Administrative Assistant will provide administrative support to Senior Management (C-Suite)by completing tasks in a timely and accurate manner. This role will include a wide variety of administrative functions including but not limited to, assisting in event planning and preparation, maintain all internal documents with confidentiality and act as back up to the Executive Assistant in their absence.
Responsibilities:
<ul>
<li>Answer telephones in a courteous and timely manner for proper transfer re-routes telephone call</li>
<li>Provide administrative support to senior leaders, including email correspondence and distribution of memos, letters, spreadsheets, forms, and faxes</li>
<li>Create accurate written versions of audio recordings, reviewing and editing transcriptions done by speech recognition software, and identifying any inconsistencies.</li>
<li>Sort mail and distribute to the appropriate departmental personnel.</li>
<li>Serves as a source of information and referral on a variety of topics</li>
<li>Establishes and maintains accurate, up-to-date files, including confidential files</li>
<li>Coordinate and arrange meetings (internal as well as external), prepare agendas, travel and lodging reservation arrangements.</li>
<li>Prepare, record, and maintain accurate minutes for meetings and distribute to all participants.</li>
<li>Maintains electronic and paper files of all grants and grant applications, programmatic contracts, etc.</li>
<li>Order and oversee office supplies and food deliveries for group and staff meetings</li>
<li>Assists various departments with data entry as needed</li>
<li>Prepares memos, letters, forms, reports and other documents form drafts, marginal notes, or verbal instructions</li>
<li>Maintains privacy and confidentiality of data information.</li>
<li>Demonstrate a positive, proactive, can do attitude in responding to customer needs.</li>
<li>Works cooperatively and effectively with others.</li>
<li>Seeks out additional duties to promote continuity of operations.</li>
<li>Completes assignments by the end of the scheduled shift.</li>
<li>Other duties as assigned.</li>
</ul>
 
Qualifications:
<ul>
<li>College degree; relevant, verifiable work experience may be substituted for college level education</li>
<li>Proficiency in Microsoft Office, Word &amp; Excel a must</li>
<li>Bilingual (English/Spanish) preferred; excellent writing skills</li>
<li>Excellent organization skills for self and others</li>
<li>Great interpersonal skills; pleasant and professional telephone etiquette</li>
<li>Ability to work under pressure and to work flexible hours</li>
<li>Ability to handle and maintain confidential issues</li>
<li>If travel required, must present valid California drivers license and current automobile insurance.</li>
<li>Able to work and communicate effectively with people of diverse culture, education and economic backgrounds.</li>
<li>Ability to move/lift up to 15 pounds</li>
</ul>
 
Observes CMOAT policy/procedures regarding conduct in the work place:
<ul>
<li>Observe regulations on time card use and reporting</li>
<li>Maintain attendance as per policy</li>
<li>Maintain a clean and safe work area.</li>
<li>Observe general Safety/Employee Health policies and procedures including Fire regulations.</li>
<li>Maintain a current annual health screening.</li>
<li>Maintains the privacy and confidentiality of clients with regard to personal records and program development.</li>
<li>Displays clearly visible identification.</li>
<li>Treats all employees, clients, neighborhood committee members, board members, volunteers and other customers with respect, dignity and in a courteous and professional manner in accordance with non-discriminatory policies and procedures and Union Agreement.</li>
<li>Conducts only work related conversations when clients are waiting for service.</li>
<li>Does not discuss other staff members, policies, problems or medical care in public areas of clinic</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionThe Administrative Assistant position will support the executive leadership team’s daily needs and work across the agency to flawlessly manage operational needs. Responsibilities: &nbsp;Executive Support
<ul>
<li>Help manage productivity reports</li>
<li>Support financial and bookkeeping needs (cc coding)</li>
<li>Book and manage travel arrangements</li>
<li>Develop and manage employee engagement efforts</li>
<li>Manage leadership team schedules and book meetings</li>
<li>Attend leadership meetings as requested and capture meeting notes</li>
</ul>
 Office Admin
<ul>
<li>Greet all office guests and prepare meeting spaces</li>
<li>Purchase and stock all office supplies</li>
<li>Maintain office snacks and beverages</li>
<li>Handle scheduling and food, requirements for all staff meetings</li>
<li>Coordinate outgoing mail and ensure delivery of staff mail</li>
<li>Manage employee PTO schedule and office holidays calendar</li>
<li>Ensure that office areas are tidy and presentable, especially for client meetings</li>
</ul>
 Operational Management
<ul>
<li>Manage vendors and services</li>
<li>Coordinate all vendor site visits</li>
<li>Proactively address maintenance issues, changes and upkeep</li>
<li>Support office transitions, moves and other updates</li>
<li>Support staff and initiative teams</li>
<li>Support new employee onboarding</li>
<li>Coordinate staff events</li>
<li>Participate in special events/requests as needed</li>
</ul>
 Experience
<ul>
<li>Minimum of High School Diploma or GED</li>
<li>Administrative work experience in an office or agency environment</li>
<li>Professional communication skills and responsiveness to team needs</li>
<li>Strong organization and multi-tasking experience</li>
<li>Ability to prioritize and manage expectations</li>
<li>Proficiency in computer skills and Microsoft Office programs</li>
<li>Proactive thinking and strong problem solving and skills</li>
</ul>
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<h3>Job Description</h3>
Job DescriptionWe are seeking a&nbsp;contract Administrative Assistant&nbsp;that will manage a variety of administrative tasks to support our team in a fast-paced and dynamic environment. The ideal candidate is resourceful, detail-oriented, quick to learn, and thrives under pressure. Strong multitasking skills and detail oriented communication abilities are essential. Key Responsibilities: Client Interaction: Answer inbound calls, address general client inquiries, and ensure timely follow-ups on messages. Act as a knowledgeable first point of contact, providing accurate information or redirecting clients appropriately. Handle client callbacks to ensure resolution and client satisfaction. Administrative Support: Conduct thorough plan lookups and gather key data from various carrier systems to address inquiries effectively. Match clients with appropriate sales representatives based on their region, product interest, or needs. Document and relay client needs and questions to relevant team members. Maintain and update internal systems with accurate and current records. Task Management: Handle a high volume of inquiries with accuracy, efficiency, and exceptional attention to detail. Prioritize competing tasks and deadlines to ensure seamless business operations. Office Coordination: Assist with scheduling, preparing documents, and completing additional administrative duties as required. Desired Skills and Qualifications: Proven experience in an administrative support role. Strong ability to multitask, prioritize, and manage a dynamic workload. Exceptional written and verbal communication skills. Meticulous attention to detail and a high degree of accuracy in work. Resourceful, quick learner with the ability to thrive in a fast-paced business environment. Proficiency with common productivity tools (e.g., Microsoft Office Suite), and the ability to navigate carrier platforms or internal systems is a plus. Why You’ll Love This Role: An opportunity to gain hands-on experience in a dynamic, client-focused business environment. Work alongside a supportive and detail oriented team dedicated to delivering top-tier service. Strengthen your administrative and organizational skills during a critical season in our business operations.• Previous experience in administrative, client service, or office support roles is preferred. • Strong written and verbal communication skills. • Demonstrated professionalism and a commitment to high customer service standards. • Ability to quickly learn and navigate carrier portals and internal systems. • Skilled at multitasking and managing shifting priorities in a busy environment. • Proficiency in Microsoft Office and other common office tools. • Reliable, resourceful, and capable of working independently or as part of a team.

Administrative Assistant I

<h3>Job Description</h3>
Job DescriptionLHH is seeking an ADMINISTRATIVE ASSISTANT for a temporary/contract position in Houston, TX.
Position: ADMINISTRATIVE ASSISTANT
Type: temporary/contract
Location: 100% ONSITE - Houston, TX 77027
Pay Range: $20-24/hr DOE 
Work Schedule: Mon-Fri, 8 am-5 pm 
DUTIES:
•Answer and transfer calls and manage phone switchboard
•Heavy email correspondence to employees
•Match vendors email &amp; invoices with PO's
•Process/sort mail daily
•Expense reporting
•Calendar management
•Coordinate meetings
•Order supplies
QUALIFICATIONS:
•High school diploma
SKILLS:
•Proficient in MS Office Suite, including Excel (basic skills - i.e. formulas and formatting)
•Type at least 50 WPM
•Must have good communication skills and flexible attitude
EXPERIENCE:
•Minimum 2-4 years of administrative experience
 Pay Details: $20.00 to $24.00 per hour Search managed by: Nicole Vassiliades Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 ]]&gt;

<h3>Job Description</h3>
Job DescriptionADMINISTRATIVE ASSISTANTMonday - Friday 10:00 am - 2:30 pm $15.00 per hour ESSENTIAL JOB FUNCTIONS 
<ul>
<li>Perform general filing and maintain organized records.</li>
<li>Enter data accurately into company systems.</li>
<li>Process accounts payable and freight invoices.</li>
<li>Check in coil and accessory materials.</li>
<li>Conduct cycle counts of accessory and coil stock in the plant.</li>
<li>Answer phones and assist with general administrative tasks such as label printing and file organization.</li>
<li>Work primarily in the office with occasional tasks in the plant.</li>
</ul>
JOB REQUIREMENTS 
<ul>
<li>High school diploma required.</li>
<li>Proficiency in Microsoft Word and Excel.</li>
<li>Strong time management and organizational skills.</li>
<li>Ability to handle both office and light plant-based responsibilities.</li>
</ul>

ADMINISTRATIVE ASSISTANT

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This Contract-to-permanent position offers an opportunity to support daily operations while ensuring smooth administrative processes. The ideal candidate will excel in multitasking, communication, and working collaboratively in a dynamic environment. Responsibilities: • Process purchase orders and invoices, including entering data into Salesforce and ensuring accurate coding. • Assist with inventory management, including verification and supply ordering. • Support managers with payroll procedures and onboarding for new team members. • Oversee office maintenance and ensure proper functioning of office equipment. • Collaborate with team members to complete equipment data entry and communicate updates to operations. • Manage the ordering of office and warehouse supplies as needed. • Handle expense reports and reimbursements for the operations team. • Coordinate associate badges and provide general support to visitors. • Manage incoming and outgoing mail, including sorting deliveries. • Assist Operations Supervisors in preparing materials for events or presentations.• Proven experience in administrative roles, with a focus on office support. • Proficiency in data entry and familiarity with systems like Salesforce. • Strong organizational skills and attention to detail. • Ability to manage multiple tasks and prioritize effectively. • Excellent communication and interpersonal skills. • Experience handling payroll processes and onboarding is preferred. • Knowledge of inventory management and supply ordering. • Commitment to providing courteous and respectful customer service.

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