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<h3>Job Description</h3>
Job Description
112625 Medical Secretary, Cambridge MA, 13-Week Contract Sigma, Inc., is looking for a Medical Secretary to work on-site within the Mount Auburn Hospital in Cambridge, MA Shift timings: , 08:30 AM - 05:00 PM Monday - Friday NO TIME OFF around the holidays will be accepted. Job Profile Summary 
<ul>
<li>The Medical Secretary provides administrative and clerical support to ensure efficient operation of the primary care office. </li>
<li>This position is responsible for patient reception, appointment scheduling, records management, and coordination of communication between patients, providers, and other healthcare entities. </li>
<li>The Medical Secretary plays a key role in maintaining the organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team.</li>
</ul>
Principal Duties and Responsibilities 
<ul>
<li>Greet patients in person and over the phone in a courteous and professional manner</li>
<li>Schedule, confirm, and manage patient appointments using electronic health records (EHR) systems</li>
<li>Register new patients and update existing patient information</li>
<li>Handle incoming calls, messages, and faxes, ensuring timely communication between patients and providers</li>
<li>Process insurance information and verify eligibility</li>
<li>Collect co-pays and process payments</li>
<li>Maintain organized and confidential patient records</li>
<li>Prepare and manage correspondence, reports, and medical documents</li>
<li>Coordinate referrals to specialists and follow up on authorizations</li>
<li>Support medical staff with administrative tasks as needed</li>
<li>Maintain a clean and welcoming front desk and waiting area</li>
</ul>
 Organizational Responsibilities 
<ul>
<li>Follows hospital and department policies with special attention to safety, dress, attendance and punctuality, and display of ID badge. Subscribes to hospital's mission statement, code of ethics, and standards of conduct. </li>
<li>Handles all work-related information in a confidential manner, as outlined in Confidentiality Policy. Recognizes and respects each patient's right to privacy, and understands that this is protected by statute. Understands that looking up patient information not needed for job duties is prohibited and may be grounds for immediate dismissal. </li>
<li>Demonstrates initiative and creativity to continuously improve services, departmental and interdepartmental processes, and any other activities that affect quality. </li>
<li>Plans, organizes, and renders care for (neonate, pediatric, adolescent, adult, geriatric) patients within an assigned area. </li>
<li>Performs work responsibilities while staying in compliance with all applicable laws, rules, and regulations. Understands and agrees to uphold the Hospital Compliance Plan.</li>
<li>Adheres to Bloodborne Pathogen Exposure Control plan including consistent use of safety devices as designed to prevent sharp injuries.</li>
</ul>
 Patient Safety 
<ul>
<li>When taking a telephone order, writes the order on the Doctor's Orders, reads the order back to the MD and document as a TORB.</li>
<li>When taking a verbal order, repeats the order back to the MD prior to implementing the order and documents as a VORB.</li>
<li>Uses only accepted abbreviations when documenting in the medical record.</li>
<li>Uses two unique patient identifiers prior to treatment or patient transport.</li>
<li>Adheres to Safe Injection Practices i.e. never reuses needles, cannulae and syringes.</li>
<li>Complies with Isolation Precautions including standard precautions; i.e, dons and removes appropriate personal protective equipment (PPE) as required by specific patient precautions.</li>
<li>Consistently complies with the hospital's Hand Hygiene Policy, i.e. cleans hands before every patient contact (even if gloves are worn), before donning sterile gloves for aseptic task, after handling body fluids, after every patient contact, and after contact with patient's environment.</li>
<li>Participates in EHS's TB program.</li>
<li>Participates in hospital's annual seasonal vaccine program (vaccination or declination completed).</li>
</ul>
 KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED 
<ul>
<li>High school graduate. Minimum of one year's experience as a medical assistant in a medical practice environment is desirable. Certification as a medical assistant is desirable. </li>
<li>Graduate of accredited secretarial training school preferred. Knowledge of medical terminology, word processing equipment, and personal computers</li>
<li>Two years of experience in a busy medical practice setting. Ability to perform multiple tasks simultaneously. Knowledge of pre-admission and pre-testing requirements helpful.</li>
<li>Working knowledge of insurance regulations and form completion. Ability to be trained in CPT and ICD9 coding. Knowledge of billing system helpful.</li>
<li>Must be certified in CPR.</li>
<li>Excellent communication and interpersonal skills. Ability to work independently and follow directions.</li>
<li>Effective telephone manner and ability to communicate with patients, physicians, and other professional staff.</li>
<li>Computer skills are necessary.</li>
</ul>
 WORKING CONDITIONS 
<ul>
<li>Job requires physical stamina; many hours/days on the feet</li>
<li>Ability to walk and stand for up to 90% of work time, to push, pull and to lift 10 lbs.</li>
<li>All staff are expected to cross train and help each other when needed.</li>
<li>Job requires some weekends and evenings.</li>
<li>Busy medical practice environment. Mount Auburn Hospital employees must be able to readily adjust to change and handle a rapid-paced environment and the stresses associated with that, while continuing to provide high-quality, efficient service. </li>
</ul>

Medical Secretary

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well with electronic medical health records Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, enter patient information into chart and check eligibilities&nbsp;</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSPANISH / ENGLISH MEDICAL RECEPTIONIST Please note to be a successful candidate the following is required: *BILINGUAL IN SPANISH / ENGLISH - VERBAL AND WRITTEN *TEACHABLE SPIRIT THAT CAN ADOPT NEW INFORMATION AND SKILLS *ACCOUNTABILITY *GREAT COMMUNICATION SKILLS *COMPUTER LITERATE *OFFICE 360 LITERATE *DEDICATED TO YOUR POSITION EVEN WHEN UNDER THE WEATHER *TEAM PLAYER *ABLE TO WORK SUCCESSFULLY THROUGH CRITICISM/GUIDANCE *LONG-TERM APPLICATION IN CAREER RATHER THAN JOB THANK YOU FOR TAKING THE TIME TO VISIT WITH OUR APPLICATION PAGE TODAY. WE ARE A WELL-ESTABLISHED COMPANY PASSIONATE ABOUT ALL PEOPLE BUT ESPECIALLY THE HISPANIC COMMUNITY. OUR INJURY CLINIC IS LOCATED ON THE SOUTH SIDE OF MILWAUKEE AND A SHORT DRIVE FROM ALL MAJOR SECTORS. WE ARE LOOKING FOR SOMEONE THAT ARE AS PASSIONATE ABOUT PEOPLE AS WE ARE. SOMEONE THAT IS EASY TO GET ALONG WITH AND ENJOYS CELEBRATING, LIFE, LOVE, AND THE WORLD AROUND US. WITH SPINE &amp; JOINT INSTITUTE OF MILWAUKEE WE CHANGE LIVES DAILY BY THE WAY WE APPROACH PEOPLE IN THEIR MOST DIRE TIMES, IN TIMES OF INJURY AND UNCERTAINTIES. PLEASE KNOW MANY HAVE COME AND GONE AND WE ARE LOOKING FOR SERIOUS HIRES ONLY. PEOPLE WITH ETHICS AND WILLING TO INTEGRATE OUR WAYS INTO THE SKILLS THEY ALREADY HAVE. PLEASE VISIT OUR WEBSITE PRIOR TO APPLYING. <a href="https://spineandjointinstitute.com/" target="_blank">https://spineandjointinstitute.com/</a> IF THAT IS YOU, PLEASE APPLY.

MEDICAL SECRETARY - BILINGUAL

<h3>Job Description</h3>
Job Description
We are seeking a detail oriented, organized and friendly individual to join our busy medical office on a part time basis.&nbsp; The ideal candidate will answer phones, make appointments and provide essential support to our providers.&nbsp; Previous experience is preferred but not required.&nbsp; Hours we are looking to fill:&nbsp; Tuesday: 10:00 am to 6:00 pm, Wednesday:&nbsp; 2:00 pm to 7:30 pm.&nbsp; Some Saturdays: 8:00 am to 12:00 pm.&nbsp;&nbsp;
Company DescriptionWe are a busy office with both chiropractors and podiatrists. Our office is fast paced but friendly, where every role is appreciated and contributes to excellent patient care. 
<h3>Company Description</h3>
We are a busy office with both chiropractors and podiatrists. Our office is fast paced but friendly, where every role is appreciated and contributes to excellent patient care.

Medical Office Secretary

<h3>Job Description</h3>
Job DescriptionBenefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job Description
GENERAL SUMMARY:
Functions as the Medical Secretary at MOC-370 (2 Dudley St.) and reports to the office supervisor/practice manager. Primary responsibility is to provide medical secretarial support in the practice. 
Works with physicians, secretarial and clinical staff to facilitate patient-centered care. Proficiency using computer software, electronic medical records, and practice management systems for appointment scheduling. Demonstrates an understanding of the organization, its policies and procedures related practice operations. Displays professionalism while addressing patient issues. Adheres to HIPAA guidelines. 
This is a full-time, 40 hrs/wk (8:30AM-5:00PM, M-F) position, located at our 2 Dudley Street office in Providence, RI.
 
ESSENTIAL FUNCTIONS:
Provides patients and families with a welcoming professional demeanor.
<ul>
<li>Answers all incoming telephone calls and responds to messages retrieved from the answering service, refers calls to the appropriate person as needed and follows through to ensure timely response. </li>
<li>Monitors and manages proper handling of all incoming referrals (fax, phone, EMR) and schedules appointments in a timely manner.</li>
<li>Ensures accuracy of all patient demographic information and pertinent data in the patient’s medical record.</li>
<li>Prepares patient charts prior to the office visit verifying that all necessary paperwork and/or test results are available for the scheduled appointment.</li>
<li>Ensures efficient practice patient flow.</li>
<li>Schedules office appointments, office procedures, tests, imaging studies, in-patient and out-patient procedures. Ensures all necessary paperwork is submitted to the appropriate hospital department. Contacts patients and families as necessary.</li>
<li>Obtains referrals for office visits, authorizations for surgical procedures/tests, and diagnostic imaging. </li>
<li>Maintains tracking mechanisms to ensure timely receipt of patient’s imaging and pathology results.</li>
<li>Obtains proper authorization and submits timely release of patient’s medical record form.</li>
<li>Manages all surgical services billing and hospital services billing performed by the physician with timely submission of operative notes and accompanying documentation to the Billing Office.</li>
<li>Completes all insurance, TDI, and Workers Comp forms.</li>
<li>Assists with completion and timely submission of credentialing and reappointment applications.</li>
<li>Coordinates administrative appointments and meetings for designated physician(s).</li>
<li>Prepares and submits check requests.</li>
<li>Maintains up to date CME files.</li>
<li>Updates physician information on the CAQH (Council for Affordable Quality Healthcare) website (if applicable)</li>
<li>Coordinates transcription for the physician(s), if applicable.</li>
<li>Other duties, as assigned by the office supervisor/practice manager. </li>
</ul>
 
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:
Graduate of an accredited medical secretarial school or college preferred. 
<ul>
<li>Three years’ experience in a medical-surgical office setting required.</li>
<li>Medical terminology required.</li>
<li>Knowledge of ICD-10 and CPT codes.</li>
<li>Computer literate with working knowledge of Microsoft office software, Electronic Medical Record and computerized appointment scheduling systems.</li>
<li>Be comfortable with multi-tasking in a fast-paced environment</li>
<li>Attention to detail. Ability to work independently and meet deadlines.</li>
<li>Exceptional interpersonal skills. </li>
<li>Required to travel to Brown Surgical Associates satellite offices, if applicable.</li>
<li>Ability to represent the organization in a professional manner and promote a positive image of the organization and its services.</li>
<li>Adhere to HIPAA Guidelines.</li>
<li>Ability to walk, sit, and stand for long periods of time, ability to lift to 20 pounds. </li>
<li>Upon successful completion training and testing for Bilingual Fluency Assessment for Clinicians, staff members may serve as qualified interpreters.</li>
</ul>
 
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment.
Employees are required to be vaccinated against Covid as a condition of employment, subject to accommodation for medical exemptions. 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
SUPERVISORY RESPONSIBILITY:
None.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Surgical Associates welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions. 
Brown Physicians, Inc. will join Brown Health Medical Group/Brown University Health effective December 28, 2025. As part of this integration, there may be changes to our application process. Depending on timing, candidates may be asked to re-submit their application through the Brown University Health system. We appreciate your understanding and continued interest in joining our team during this exciting time of growth.

Medical Secretary - Surgery

<h3>Job Description</h3>
Job DescriptionThe PART-TIME (24 hours) Medical Secretary monitors the operation of the administrative office of the facility.&nbsp; The incumbent will function as a secretary/receptionist and is responsible for all duties and functions of the office as dictated by the Policies and Procedures.&nbsp; This role requires a variety of skills and responsibilities that fall into the categories listed below.&nbsp; These duties and responsibilities are not set forth for the purpose of limiting the assignment of work.&nbsp; This is not to be construed as a complete list of duties to be performed by the individual holding this position.&nbsp; The duties listed may be divided among Medical Secretary Staff members to better suit the needs of specific facilities.&nbsp; Responsibilities:
<ul>
<li>Demonstrates appropriate and professional communication skills</li>
<li>Greets patients, and visitors and announces their arrival to the appropriate unit</li>
<li>Checks patients in on patient schedule and daily calendar</li>
<li>Calls appropriate transportation companies for patients when needed</li>
<li>Follows appropriate procedures in emergency situations</li>
<li>Answers telephone promptly and courteously, refers calls to the appropriate person, takes and relays messages as needed</li>
<li>Distributes all incoming mail appropriately, including inter-office </li>
<li>Displays a professional manner and demeanor when greeting incoming customers</li>
<li>Follows appropriate chain of command</li>
<li>Communicates in an appropriate and timely manner with coworkers</li>
</ul>
Office Procedures:
<ul>
<li>Demonstrates appropriate use of office equipment; maintains supplies</li>
<li>Maintains postage</li>
<li>Assures levels of lab supplies are sufficient for unit operation</li>
</ul>
Medical Records:
<ul>
<li>Maintains medical records according to policy and procedure</li>
<li>Makes up new patient charts for the unit and administrative files</li>
<li>Sends appropriate information to the business office</li>
<li>Does appropriate data entry for all new patients</li>
<li>Keeps computer data current for all patients</li>
<li>Balances treatment count on a daily basis</li>
<li>Audits / verifies ancillaries utilized during treatments</li>
<li>Tracks patient hospitalizations and vacations</li>
<li>Purges charts in appropriate manner</li>
<li>Breaks down charts of non-current patients and runs appropriate reports</li>
<li>Maintains facility filing system</li>
<li>Does weekly update of Daily Patient Schedule for facility</li>
<li>Runs and distributes reports as needed by the unit</li>
<li>Prepares blood tubes, labels, and requisitions as needed</li>
<li>Performs word processing and Excel tasks as needed</li>
<li>Performs other duties as assigned</li>
</ul>
EDUCATION, EXPERIENCE TRAINING AND LICENSES/REGISTRATIONS:
<ul>
<li>High school diploma required, college courses preferred</li>
<li>Proficient computer skills </li>
<li>Good communication and interpersonal skills a must</li>
</ul>
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K7W7oEsRXm

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Profit sharing</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive salary commensurate with experience.</li>
<li>Comprehensive benefits package.</li>
<li>Paid time off and holidays.</li>
<li>Professional, team-oriented work environment.</li>
</ul>
Job Summary We are seeking a detail-oriented and reliable Medical Secretary to provide clerical and administrative support to our medical office. This role is primarily focused on office organization, scheduling, documentation, and record management rather than patient-facing duties. The ideal candidate will have strong organizational skills, accuracy in handling medical documents, the ability to prioritize tasks, and works well independently and within a team. Responsibilities 
<ul>
<li>Schedule and manage physician appointments, conferences, and other professional commitments.</li>
<li>Organize, maintain, and update patient medical records in compliance with HIPAA guidelines.</li>
<li>Draft, edit, and manage correspondence, reports, and office documents.</li>
<li>Monitor and respond to professional emails in a timely and organized manner.</li>
<li>Answer and direct incoming phone calls related to administrative and scheduling matters.</li>
<li>Assist with the preparation of invoices, forms, and reports as needed.</li>
<li>Track deadlines, follow up on pending items, and maintain office calendars.</li>
<li>Support physicians and office management with clerical projects and special assignments.</li>
</ul>
 Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Previous office experience desired</li>
<li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to handle multiple priorities and meet deadlines. </li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
We are seeking a dedicated and organized Medical Secretary to join our healthcare team. This vital role ensures the smooth operation of our medical practice by providing administrative support, coordinating patient interactions, and maintaining accurate records. If you are detail-oriented, compassionate, and thrive in a fast-paced environment, we invite you to apply and become a key part of our healthcare community.
 
Key Responsibilities:
- Greet patients and visitors in a courteous and professional manner
- Schedule appointments and manage the provider’s calendar
- Handle incoming calls, emails, and correspondence efficiently
- Maintain and update patient records and medical files accurately
- Prepare and process billing, insurance claims, and payments
- Assist with patient check-in and check-out procedures
- Coordinate communication between patients, healthcare providers, and other staff
- Ensure compliance with healthcare regulations and confidentiality standards
 
 
 
Join our team and contribute to providing exceptional patient care in a supportive and professional environment. We value growth, teamwork, and a commitment to excellence, offering opportunities for professional development and a rewarding career in healthcare administration.
Requirements:
Skills and Qualifications:
- Proven experience as a medical secretary, receptionist, or administrative assistant in a healthcare setting
- Knowledge of medical terminology, billing procedures, and healthcare regulations
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Proficiency in medical management software and MS Office Suite
- Ability to maintain confidentiality and handle sensitive information with discretion
- High school diploma or equivalent; additional certification in medical administration is a plus

<h3>Job Description</h3>
Job DescriptionJob Summary We are seeking a Medical Secretary to join our team!&nbsp; As a Medical Secretary, your responsibility will to: 
<ul>
<li>Greet and admit patients arriving for exams, which includes pulling and reviewing relevant patient files and obtaining new patient information.</li>
<li>Review and scan appropriate documents.</li>
<li>Answer phone calls and schedule them for appropriate exams. &nbsp;</li>
<li>Mail or fax documents to the appropriate offices.</li>
<li>Maintain excellent medical and correspondence records, as appropriate.&nbsp;</li>
</ul>
The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Qualifications
<ul>
<li>2 years experience as a medical secretary in a health related field</li>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

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