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<h3>Job Description</h3>
Job Description
Medical Secretary/Technician Needed
&nbsp;This position is a great fit for someone who has a love of technology and is service-driven. Our busy practice needs a motivated compassionate team player to help us give patients a 5-star experience every time they’re here. This is a full-time position offering the stability of a career in healthcare with a team of reliable and upbeat professionals.
NO Experience Needed:
&nbsp;Prior medical office or eyecare experience can be helpful, but certainly not required. We are happy to train the right person with a great attitude, a helpful heart, and a love of learning! We will make sure you’re totally confident working with the equipment and patients before you start handling these tasks alone!&nbsp;
&nbsp;You’ll be handling a lot of the important work that goes on to set the doctor and the patient up&nbsp;
for success.&nbsp;
Some of your duties will include:
- &nbsp; &nbsp; &nbsp; Taking the patient back to the exam room and verifying their medical history, addressing concerns and documenting changes.
- &nbsp; &nbsp; &nbsp; Ensure our patients are comfortable and well-informed at all times; we will explain every exam and procedure and answer all of our patient's questions in a professional and caring manner.
- &nbsp; &nbsp; &nbsp; Spending 15+ minutes with each patient before the doctor, performing duties such as measuring retinal function, peripheral vision, and retinal thickness;&nbsp; taking retinal photographs and scans of meibomian glands. (You’ll be using the same type of instruments NASA uses on the space station!) These are some examples and not necessarily all-inclusive.
- &nbsp; &nbsp; &nbsp; “Auto - refracting” the patient, which means starting the process of finding the patient’s eyeglass prescription before the doctor comes in to refine it.
- &nbsp; &nbsp; &nbsp; Consistent cross-training for optimum career growth and development (expected and offered).
- &nbsp; &nbsp; &nbsp; Occasionally greet patients while assisting them with check-in, answer questions about services, scheduling appointments, and validating insurance status in a professional and caring manner.
- &nbsp; &nbsp; &nbsp; Educating first-timers on the proper care and use of contact lenses while reinforcing the best practices for existing wearers.
- &nbsp; &nbsp; &nbsp; Ordering proper tests based on the doctor’s diagnosis.
&nbsp;If you want a career where you can directly impact the well-being of your community, this is it!
Skills required&nbsp;
- &nbsp; &nbsp; You are patient and kind to anyone you meet.
-&nbsp; &nbsp; Demonstrate the ability to resolve problems and to resolve conflict effectively; strong listening skills are required
-&nbsp; &nbsp; Demonstrate sound judgment when making decisions; adept at analyzing facts, problem-solving, and making decisions.
-&nbsp; &nbsp; You’re quick on your feet and hardworking.
- &nbsp; You are comfortable with technology and open to learning new applications and software, you’ll harness the tools around you to make your job as easy or effortless as possible.
-&nbsp; Strong written and oral communication skills are a MUST, while being able to maintain a caring and professional demeanor.&nbsp;&nbsp;
- &nbsp; You can get along great with anybody, are full of energy and people feel charged up just being around you.
- &nbsp; You are attentive, detail-oriented, organized, and your work reflects all of these characteristics.
- &nbsp; You’re known for doing what you say you’re going to do, your reputation for honesty and integrity is legendary.
- &nbsp; You don’t know the meaning of “someone else’s problem” or “that’s not my job.” You’re always willing to jump in and help.
- &nbsp; &nbsp; You’re reliable!
About Us
&nbsp;We are a local optometric clinic focusing on providing a high level of eye care to our patients, our one-on-one approach to optometry makes our doctors and staff the eye and vision care providers of choice in the Elk Grove area. We have a great team who support and uplift each other and we're looking to expand our team with this continued energy.
We Offer (upon eligibility):
-&nbsp; &nbsp; &nbsp; &nbsp; Healthcare and In-House Vision Benefits
-&nbsp; &nbsp; &nbsp; &nbsp; Paid vacation and holidays
-&nbsp; &nbsp; &nbsp; &nbsp; Uniform Stipend
-&nbsp; &nbsp; &nbsp; &nbsp; Competitive Pay with Experience Appreciation, Employee Bonus
&nbsp;&nbsp;If you’re looking to join a team that feels like a family, where your efforts will always be appreciated, and where you will be valued for the amazing person you are, apply now! **We kindly ask that you complete the application process instead of calling the practice so that we can continue to care for our patients.&nbsp;
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Medical Secretary/Technician

<h3>Job Description</h3>
Job Description
Medical Secretary/Technician Needed
&nbsp;This position is a great fit for someone who has a love of technology and is service-driven. Our busy practice needs a motivated compassionate team player to help us give patients a 5-star experience every time they’re here. This is a full-time position offering the stability of a career in healthcare with a team of reliable and upbeat professionals.
NO Experience Needed:
&nbsp;Prior medical office or eyecare experience is a plus, but it’s certainly not required. We will be happy to train the right person with a great attitude, a helpful heart, and a love of learning! We will make sure you’re totally confident working with the equipment and patients before you start handling these tasks alone!&nbsp;
&nbsp;You’ll be handling a lot of the important work that goes on to set the doctor and the patient up for success.&nbsp;
Some of your duties will include:
- &nbsp; &nbsp; &nbsp; Taking the patient back to the exam room and verifying their medical history, concerns and documenting changes.
- &nbsp; &nbsp; &nbsp; Spending 15+ minutes with each patient before the doctor, performing duties such as measuring retinal function, peripheral vision, and retinal thickness;&nbsp; taking retinal photographs and scans of meibomian glands. (You’ll be using the same type of instruments NASA uses on the space station!) These are some examples and not necessarily all-inclusive.
- &nbsp; &nbsp; &nbsp; Consistent cross-training for optimum career growth and development (expected and offered).
- &nbsp; &nbsp; Occasionally greet patients while assisting them with check-in, answer questions about services, scheduling appointments, and validating insurance status in a professional and caring manner.
&nbsp;If you want a career where you can directly impact the well-being of your community, this is it!
Skills required – If these sound like you, please apply!
- &nbsp; &nbsp; You are patient and kind to anyone you meet.
-&nbsp; &nbsp; Demonstrate the ability to resolve problems and to resolve conflict effectively; strong listening skills are required
-&nbsp; &nbsp; Demonstrate sound judgment when making decisions; adept at analyzing facts, problem-solving, and making decisions.
- &nbsp; &nbsp; You’re quick on your feet and hardworking.
- &nbsp; You are comfortable with technology and open to learning new applications and software, you’ll harness the tools around you to make your job as easy or effortless as possible.
-&nbsp; Strong written and oral communication skills are a MUST, while being able to maintain a caring and professional demeanor.&nbsp;&nbsp;
- &nbsp; You can get along great with anybody, are full of energy and people feel charged up just being around you.
- &nbsp; You are attentive, detail-oriented, organized, and your work reflects all of these characteristics.
- &nbsp; You’re known for doing what you say you’re going to do –Your reputation for honesty and integrity is legendary.
- &nbsp; You don’t know the meaning of “someone else’s problem” or “that’s not my job.” You’re always willing to jump in and help.
- &nbsp; &nbsp; You’re reliable!
About Us
&nbsp;We are a local optometric clinic focusing on providing a high level of eye care to our patients. We have a great team who support and uplift each other and we're looking to expand our team with this continued energy.
We Offer (upon eligibility):
-&nbsp; &nbsp; &nbsp; &nbsp; Healthcare and In-House Vision Benefits
-&nbsp; &nbsp; &nbsp; &nbsp; Paid vacation and holidays
-&nbsp; &nbsp; &nbsp; &nbsp; Uniform Stipend
-&nbsp; &nbsp; &nbsp; &nbsp; Compensatory pay
&nbsp;If you want a career where you can literally help the people in your community have better lives, this is the job for you. We value your time, so we’ll be back in touch with you very quickly.
 &nbsp;
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<h3>Job Description</h3>
Job Description
Medical Secretary/Technician Needed
&nbsp;&nbsp;Would you love to solve problems to help people live better lives? We strive to be a front-runner in technology in the optometry field and are always looking for ways to best care for our patients and their vision needs.&nbsp;
&nbsp;We are looking for a new team member who appreciates the stability of a career in healthcare! This position will allow you to take pride in knowing our patients are leaving with the ability to see better while looking their BEST!
NO Experience Needed:
&nbsp;&nbsp;Prior medical office or eyecare experience is a plus, but it’s certainly not required. We offer paid training to the right person with a great attitude, a helpful heart, and a love of learning to our Exceptional Standard of Care!
&nbsp;Some of your duties will include:
-&nbsp; Taking the patient back to the exam room and verifying their medical history
-&nbsp; Spending 15+ minutes with each patient before the doctor comes in, performing duties such as measuring retinal function, peripheral vision, and retinal thickness; and taking retinal photographs. (You’ll be using the same type of instruments NASA uses on the space station!)
&nbsp;-&nbsp; Educating our patients on how to use and care for their contact lenses
- &nbsp; Troubleshooting prescription issues, checking contacts for fit and making adjustments
- &nbsp; Consistent cross-training for optimal career growth (offered and expected)
- &nbsp; Reviewing with patients what their benefits offer&nbsp;
- &nbsp; Taking inventory, ordering, sending and receiving shipments
- &nbsp; Accurately documenting patient measurements for all lens styles and prescriptions (using precision and accuracy)
- &nbsp; Troubleshooting prescription issues and miscellaneous repairs, taking accurate measurements for all lens styles and prescriptions, checking new glasses for fit and making adjustments.
&nbsp;
If the traits below sound like you, please apply!
-&nbsp; &nbsp; &nbsp; You connect with people quickly and easily.&nbsp;&nbsp;
-&nbsp; &nbsp; &nbsp; You are comfortable with technology (being open to learning is key) and can communicate verbally and in writing in a positive, professional manner.
-&nbsp; &nbsp; &nbsp; You are attentive, detail-oriented, organized, and your work reflects all of these characteristics.&nbsp;
-&nbsp; &nbsp; &nbsp; Your reputation for honesty and integrity is legendary; you’re known for doing what you say you’re going to do – no excuses!
-&nbsp; &nbsp; &nbsp; You take pride and ownership in your work – whatever you do, you do it well.
-&nbsp; &nbsp; &nbsp; You see yourself as an integral part of your team’s success (because we will).
-&nbsp; &nbsp; &nbsp; You love to see other people happy and thriving, and you’ll do whatever you can to help them get there.
About Us
&nbsp;At Daytona Eye Center we continuously strive not only to care for, but to improve the quality of life of each member of the community that has allowed us to serve for so many years. Our primary goal is simple: to provide quality care to anyone and everyone. We have 2 Awesome locations, Daytona Eye Center and Eye Savers - Ormond Beach, to serve our community; we are established and growing.&nbsp;
We offer (upon eligibility):
- &nbsp; &nbsp; &nbsp; In-house Vision Benefits
- &nbsp; &nbsp; &nbsp; CEU reimbursement
- &nbsp; &nbsp; &nbsp; Paid holidays and PTO
- &nbsp; &nbsp; &nbsp; Competitive pay with experience appreciation
- &nbsp; &nbsp; &nbsp; Upbeat, professional, and compassionate working environment
&nbsp;. If you’re looking to join a team that feels like a family, where your efforts will always be appreciated, and where you will be valued for the amazing person you are, apply now! *We kindly ask that you complete the application process instead of calling the practice so that we can continue to care for our patients.&nbsp;
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Qup6c9jSfL

<h3>Job Description</h3>
Job Description
Location:&nbsp;Floating Employment Type:&nbsp;Full-Time Schedule:&nbsp;Monday - Friday, 7:30 AM - 5:00 PM (8.5-hour shift with slight variations) Compensation:&nbsp;$19 per hour
Job Summary:
We are seeking a detail-oriented and organized&nbsp;Medical Secretary&nbsp;to join our outpatient primary care float team. The ideal candidate will provide administrative support to ensure the efficient operation of the office while delivering excellent patient service. This role requires strong communication skills, multitasking abilities, and a commitment to patient confidentiality.
Key Responsibilities:
<ul>
<li>
Greet and check in patients, ensuring accurate and complete registration information.
</li>
<li>
Answer and direct phone calls, schedule patient appointments, and manage provider calendars.
</li>
<li>
Verify insurance coverage, process authorizations, and collect co-pays as needed.
</li>
<li>
Maintain and update patient records, ensuring confidentiality and compliance with HIPAA regulations.
</li>
<li>
Prepare and manage correspondence, including emails, faxes, and medical documentation requests.
</li>
<li>
Assist with billing, coding, and processing payments as necessary.
</li>
<li>
Coordinate referrals to specialists and follow up on pending authorizations.
</li>
<li>
Support medical staff with administrative tasks and special projects as assigned.
</li>
</ul>
Qualifications &amp; Skills:
<ul>
<li>
High school diploma or equivalent required; associate degree or medical office certification preferred.
</li>
<li>
Previous experience in a medical office or healthcare setting preferred.
</li>
<li>
Knowledge of medical terminology, insurance processes, and electronic health records (EHR) systems.
</li>
<li>
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
</li>
<li>
Excellent verbal and written communication skills.
</li>
<li>
Proficiency in Microsoft Office Suite and medical scheduling software.
</li>
<li>
Ability to handle sensitive information with discretion and professionalism.
</li>
</ul>
Benefits:
<ul>
<li>
Regular weekday schedule with no weekends or holidays
</li>
<li>
Professional development opportunities
</li>
<li>
Supportive and team-oriented work environment
</li>
</ul>
If you are a dedicated professional looking to make a difference in patient care through administrative excellence, we encourage you to apply!
 Health Benefits available after 30 days, 6 paid holidays after minimum hourly requirement met&nbsp; Must be professional, strong problem solving skills, adjust to constant change, minimum supervision Associates degree and experience from a primary care or urgent care setting required
Company DescriptionTES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together! 
<h3>Company Description</h3>
TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!

Floating Medical Secretary

<h3>Job Description</h3>
Job Description Description:
SUMMARY
The Secretary II performs clerical tasks ensuring a smooth and efficient department flow. The Secretary II facilitates notification of patients and surgeons regarding scheduling of surgeries, appointments and tests. The Secretary II enters patient/surgery information in computer and maintains accurate and orderly schedules for the provider. The Secretary II maintains order/charge entry and completion of daily reports and tasks.
 
ORGANIZATIONAL RELATIONSHIPS Accountable to the Clinical Department Manager
 
POSITION REQUIREMENTS
 
Answer telephones/Process faxes
<ol>
<li>Promptly answer the telephones using approved scripting</li>
<li>Provide assistance to patients</li>
<li>Task all clinical questions to physicians or clinical staff per clinic policy</li>
<li>Utilize instant messaging or other department communication method to immediately contact clinical personnel with urgent requests</li>
<li>Return all phone calls within one business day; urgent calls immediately</li>
<li>Provide accurate messages to all staff and task physicians with referring physician requests</li>
<li>Process incoming faxes and send out faxes as needed daily</li>
</ol>
Schedule Surgeries and Ancillary Services
<ol>
<li>Select surgery dates based upon scheduling availability, diagnosis, urgency, and MD preferences.</li>
<li>Write up surgery charge tickets with CPT and ICD-9 codes for MD approval.</li>
<li>Put global days into computer per clinic policy</li>
<li>Input surgery charges or turn in to department coder per department policy</li>
<li>Schedule Ancillary Services: document the reason whenever a diagnostic test is not scheduled at Pinehurst Surgical.</li>
<li>Schedule hospital or surgery center surgeries/tests: </li>
<li>Fax in the surgery posting sheet/orders and appropriate patient records based on procedure</li>
<li>Provide a routing slip with prioritized steps</li>
<li>Escort the patient to preadmissions as needed</li>
<li>Input appropriate orders for surgery or ancillary services</li>
</ol>
Register New Patients and Schedule Appointments
<ol>
<li>Enter or verify demographic and insurance information</li>
<li>Use ihealth task list to register patient if info is received from patient portal</li>
<li>Process incoming referrals based on clinic and department policy </li>
<li>Assess whether a referral from the primary is necessary based on patient insurance</li>
<li>Assure the patient's insurance has a contracted insurance carrier</li>
<li>Schedule the appointment</li>
<li>Provide the patient directions and any needed information to prepare them for the appointment</li>
<li>Send note to the patient and referring physician for patients who don't show up</li>
<li>Make note in patients chart for patients who cancel their appointments</li>
</ol>
Complete Pre-certifications
<ol>
<li>Verify the insurance card is up to date in the system</li>
<li>Check eligibility</li>
<li>Accurately complete the benefit form</li>
<li>Contact the insurance carrier on-line or by phone</li>
<li>Task the benefit form to the financial counselor and if the patient is present, escort the patient to the financial counselor</li>
</ol>
Order Management/Charge Entry for Clinic Charges
<ol>
<li>Input appropriate orders per provider requests</li>
<li>Follow order and request thru to completion</li>
<li>Notify appropriate person(s) if results have not been received in timely manner per department protocol</li>
<li>Keep current daily/weekly/monthly order &amp; task reports per clinic policy</li>
<li>Input provider charges on a daily basis ensuring all diagnosis and procedure codes are accurately and completely entered</li>
</ol>
General Administrative Duties
<ol>
<li>Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar</li>
<li>Send out notifications to manager and other persons/entities of provider changes in schedule so that appropriate staffing and surgery schedule adjustments can be made</li>
<li>Collect and distribute mail</li>
<li>Contact PAS department with any clinic delays in providers arrival or clinic schedule per clinic policy</li>
<li>Complete all Disability forms and FMLA forms per clinic policy</li>
<li>Review failed fax logs</li>
<li>Correct any issues by working the hold/denial buckets</li>
</ol>
PERSONAL CHARACTERISTICS
1. Strong interpersonal abilities
2. Well organized
3. Maintains confidentiality
4. Service orientation
5. Work accurately and methodically
 
Requirements:
 
PREFERRED QUALIFICATIONS
1. Two years of experience in a medical setting preferred
2. Associate's degree in medical office administration or technology
3. Experience with ICD-10 and CPT- 4 coding
4. Experience with Microsoft Office Suite
5. Ability to relate sensitively to patients
6. Ability to communicate well
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights up to 15 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
 
PI94ae9a323bff-25405-37428023

Medical Secretary

<h3>Job Description</h3>
Job Description
Job Title: Medical Receptionist
Location: Baltimore MD 
Schedule: Monday-Friday 8AM-4:30PM 
Position Summary:
We are seeking a detail-oriented and compassionate Medical Receptionist to join our team. This role is responsible for managing front office operations, including patient registration, insurance verification, billing support, and appointment scheduling. The ideal candidate will bring strong communication skills, a working knowledge of EMR systems, and a commitment to delivering exceptional patient service in a fast-paced healthcare environment.
Key Responsibilities:
<ul>
<li>Greet and register patients, ensuring accurate demographic and insurance information is collected and entered into the EMR system.</li>
<li>Verify insurance eligibility and obtain necessary pre-authorizations to support timely and accurate billing.</li>
<li>Assist with billing inquiries and collaborate with the billing department to resolve outstanding issues.</li>
<li>Maintain compliance with HIPAA regulations and organizational standards for quality care and patient confidentiality.</li>
<li>Answer multi-line phone systems, direct calls appropriately, and respond to patient inquiries with professionalism and empathy.</li>
<li>Schedule, confirm, and reschedule patient appointments, optimizing provider availability and patient flow.</li>
<li>Support patient check-in and check-out processes, including collection of co-pays and distribution of visit summaries.</li>
<li>Serve as a liaison between patients and clinical staff, ensuring clear communication and timely follow-up.</li>
<li>Provide administrative support to office staff as needed, including filing, scanning, and document management.</li>
<li>Foster a welcoming and respectful environment for patients, families, and colleagues.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required.</li>
<li>Minimum of 2 years of experience in a medical office setting, with a focus on patient access, scheduling, or front desk operations.</li>
<li>Proficiency with EMR systems; EPIC experience strongly preferred.</li>
<li>Strong understanding of insurance processes, including pre-authorizations and eligibility verification.</li>
<li>Excellent customer service and interpersonal skills.</li>
<li>Ability to multitask and remain composed in a high-volume, fast-paced environment.</li>
<li>Prior experience in a urology practice is a plus.</li>
</ul>
Pay and Benefits
The pay range for this position is $18.00 - $19.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Baltimore,MD.
Application Deadline
This position is anticipated to close on Jun 17, 2025.
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

<h3>Job Description</h3>
Job Description
Currently hiring for a Medical Secretary in the Baltimore area. Applicants must have at least 2+ years of Medical Secretary/Front Desk/Medical Administrative Assistant experience. Applicants must be familiar with scheduling patient appointments and EMR systems (ideally EPIC).
Pay and Benefits
The pay range for this position is $18.00 - $19.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Baltimore,MD.
Application Deadline
This position is anticipated to close on Jun 16, 2025.
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

<h3>Job Description</h3>
Job Description Description:
SUMMARY
The Secretary II performs clerical tasks ensuring a smooth and efficient department flow. The Secretary II facilitates notification of patients and surgeons regarding scheduling of surgeries, appointments and tests. The Secretary II enters patient/surgery information in computer and maintains accurate and orderly schedules for the provider. The Secretary II maintains order/charge entry and completion of daily reports and tasks.
 
ORGANIZATIONAL RELATIONSHIPS Accountable to the Clinical Department Manager
 
POSITION REQUIREMENTS
 
Answer telephones/Process faxes
<ol>
<li>Promptly answer the telephones using approved scripting</li>
<li>Provide assistance to patients</li>
<li>Task all clinical questions to physicians or clinical staff per clinic policy</li>
<li>Utilize instant messaging or other department communication method to immediately contact clinical personnel with urgent requests</li>
<li>Return all phone calls within one business day; urgent calls immediately</li>
<li>Provide accurate messages to all staff and task physicians with referring physician requests</li>
<li>Process incoming faxes and send out faxes as needed daily</li>
</ol>
Schedule Surgeries and Ancillary Services
<ol>
<li>Select surgery dates based upon scheduling availability, diagnosis, urgency, and MD preferences.</li>
<li>Write up surgery charge tickets with CPT and ICD-9 codes for MD approval.</li>
<li>Put global days into computer per clinic policy</li>
<li>Input surgery charges or turn in to department coder per department policy</li>
<li>Schedule Ancillary Services: document the reason whenever a diagnostic test is not scheduled at Pinehurst Surgical.</li>
<li>Schedule hospital or surgery center surgeries/tests: </li>
<li>Fax in the surgery posting sheet/orders and appropriate patient records based on procedure</li>
<li>Provide a routing slip with prioritized steps</li>
<li>Escort the patient to preadmissions as needed</li>
<li>Input appropriate orders for surgery or ancillary services</li>
</ol>
Register New Patients and Schedule Appointments
<ol>
<li>Enter or verify demographic and insurance information</li>
<li>Use ihealth task list to register patient if info is received from patient portal</li>
<li>Process incoming referrals based on clinic and department policy </li>
<li>Assess whether a referral from the primary is necessary based on patient insurance</li>
<li>Assure the patient's insurance has a contracted insurance carrier</li>
<li>Schedule the appointment</li>
<li>Provide the patient directions and any needed information to prepare them for the appointment</li>
<li>Send note to the patient and referring physician for patients who don't show up</li>
<li>Make note in patients chart for patients who cancel their appointments</li>
</ol>
Complete Pre-certifications
<ol>
<li>Verify the insurance card is up to date in the system</li>
<li>Check eligibility</li>
<li>Accurately complete the benefit form</li>
<li>Contact the insurance carrier on-line or by phone</li>
<li>Task the benefit form to the financial counselor and if the patient is present, escort the patient to the financial counselor</li>
</ol>
Order Management/Charge Entry for Clinic Charges
<ol>
<li>Input appropriate orders per provider requests</li>
<li>Follow order and request thru to completion</li>
<li>Notify appropriate person(s) if results have not been received in timely manner per department protocol</li>
<li>Keep current daily/weekly/monthly order &amp; task reports per clinic policy</li>
<li>Input provider charges on a daily basis ensuring all diagnosis and procedure codes are accurately and completely entered</li>
</ol>
General Administrative Duties
<ol>
<li>Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar</li>
<li>Send out notifications to manager and other persons/entities of provider changes in schedule so that appropriate staffing and surgery schedule adjustments can be made</li>
<li>Collect and distribute mail</li>
<li>Contact PAS department with any clinic delays in providers arrival or clinic schedule per clinic policy</li>
<li>Complete all Disability forms and FMLA forms per clinic policy</li>
<li>Review failed fax logs</li>
<li>Correct any issues by working the hold/denial buckets</li>
</ol>
PERSONAL CHARACTERISTICS
1. Strong interpersonal abilities
2. Well organized
3. Maintains confidentiality
4. Service orientation
5. Work accurately and methodically
 
Requirements:
 
PREFERRED QUALIFICATIONS
1. Two years of experience in a medical setting preferred
2. Associate's degree in medical office administration or technology
3. Experience with ICD-10 and CPT- 4 coding
4. Experience with Microsoft Office Suite
5. Ability to relate sensitively to patients
6. Ability to communicate well
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights up to 15 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
 
PI7afa72011dfd-25405-37428023

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
<li>*******MUST speak Punjabi ********</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Health insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

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