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<h3>Job Description</h3>
Job DescriptionDescription:
This position is contingent upon successful contract proposal submission and award.
 
Prevailance is seeking an experienced and mission-focused professional to serve as an Administrative Management Specialist to provide high-level administrative, operational, and protocol support to headquarters senior leadership. The selected candidate will be responsible for calendar management, correspondence preparation, travel coordination, event planning, and executive-level administrative support. 
 
Responsibilities include, but not limited to:
<ul>
<li>Draft and prepare correspondence, directives, and forms in proper format, ensuring accuracy and compliance with procedural requirements</li>
<li>Utilize various software tools, including desktop publishing, calendar management, email, spreadsheets, and graphics</li>
<li>Manage travel arrangements, travel orders, and vouchers in accordance with regulations</li>
<li>Assist with unit-hosted conference planning, including staff briefing preparation and logistical coordination (billeting, protocol liaison, facilities liaison, etc.)</li>
<li>Schedule large meetings and conferences, including those at distant locations</li>
<li>Attend meetings and conferences to support administrative setup, logistics, and track action items</li>
<li>Maintain calendars for the Commanding Officer, Executive Director, Unit events, and Center HQ’s conference rooms</li>
<li>Provide expert advice on document preparation and publication, including newsletters, brochures, flyers, reports, briefings, and manuals</li>
<li>Enhance presentation materials, training documents, and technical reports using publishing software</li>
<li>Manage the Command’s Incentive Award Program for military and civilian personnel, processing award nominations and approvals</li>
<li>Prepare and process award packages, certificates, and medals</li>
</ul>
Requirements:
<ul>
<li>Experience:
<ul>
<li>At least 5 years of executive-level administrative experience within a Navy or Marine Corps setting</li>
<li>At least 3 years of experience in a Navy administrative environment</li>
<li>Recent experience (within the last 3 years) in administrative, presentation, protocol, and operations support</li>
<li>Extensive executive administration experience, including high-level event planning, itinerary development, and detailed knowledge of Navy protocol and military courtesies</li>
<li>Ability to perform Office Manager duties, exercising discretion and independent judgment on significant matters within the HQ Front Office</li>
<li>Proven experience establishing work priorities and effectively communicating with staff</li>
<li>Strong background in administrative and executive support tasks</li>
<li>Ability to work independently with minimal supervision</li>
<li>Excellent written and verbal communication skills </li>
</ul>
</li>
<li>Education:
<ul>
<li>Bachelor’s degree from an accredited institution </li>
<li>12+ years of experience in a Navy or Marine Corps administrative environment may be accepted in lieu of a degree</li>
</ul>
</li>
<li>Security Clearance:
<ul>
<li> Ability to obtain a Favorable Tier 3 Background Investigation and Secret clearance </li>
</ul>
</li>
</ul>
If you meet these qualifications and are ready to make an impact, we encourage you to apply today! 
Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Prevailance provides a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include:
<ul>
<li>Medical Insurance</li>
<li>TriCare Supplemental</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Life &amp; Accidental Death &amp; Dismemberment (AD&amp;D) Coverage</li>
<li>401(k) Plan with Company Matching Contributions</li>
<li>Paid Time Off (PTO)</li>
<li>11 Paid Holidays</li>
<li>Education Reimbursement Program</li>
<li>Computing Device Reimbursement Program</li>
</ul>
Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant.

Administrative Management Specialist

<h3>Job Description</h3>
Job Description

Reimagine Your Career in Corporate Healthcare
As a professional, you know that what you do impacts you as much as our patients and their families, and at AccentCare, we are united in our relentless drive to reimagine care because we want to provide the service we would seek for our own families. We think it’s really special to be a part of our patient’s health journey and create incredible memories while providing world-class patient care.
Offer Based on Years of Experience 
 
Responsibilities
Our Investment in You
We are committed to offering comprehensive benefits and rewards to full-time employees who work over 30 hours per week and their families, including:
<ul>
<li>Medical, dental, and vision coverage</li>
<li>Paid time off and paid holidays</li>
<li>Professional development</li>
<li>Company-matching 401(k) </li>
<li>Flexible spending and health savings accounts</li>
</ul>
 
Qualifications
Be the Best Administrative Specialist You Can Be
If you meet these qualifications, we want to meet you!
<ul>
<li>Ability to communicate effectively, both orally and in writing</li>
<li>Verifiable skills with Microsoft Office products, specifically expert experience in Excel</li>
<li>Ability to gather data, compile information, and prepare reports</li>
<li>Ability to manage confidential information</li>
<li>Ability to interact with all types of people</li>
</ul>

Come As You Are
At AccentCare, our care is most compassionate when we empathize and engage with everyone, and we are at our best when we value diverse perspectives, foster open dialogue, and enact change. And we are stronger when each of us is empowered to grow, be our unique selves, and feel a sense of inclusion and belonging.
AccentCare is proud of how we are building a culture and inclusive infrastructure to help elevate the voice of all our employees with a special focus on the underrepresented and marginalized. We offer equal employment opportunities regardless of a person’s race, ethnicity, sex, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental disability, physical disability, or any other protected classification.

Administrative Specialist

<h3>Job Description</h3>
Job Description
Frieling offers a safe, fun, family-friendly work environment. Est. in 1988, Frieling is an importer/distributor of high-end gourmet cookware, kitchenware, and tabletop products from around the world. Our customers include retailers, e-commerce, consumers, dealers, hotels and restaurants in North America and abroad.
Primary Responsibilities Include
· Assist customers and sales representatives by phone and email
· Answer consumer questions through online retailers’ portals
· Daily assistance and backup for our order entry team
· Handle customers’ warranty cases
· Contact customers for order information
· Various office tasks such as answering phones, filing, researching information, assistance with Excel reports and presentations
Desired Skills &amp; Experience
· High school diploma
· 1+ years of office experience
· Handle multiple tasks with grace and a smile
· Team attitude
· Excellent customer service, verbal and written communication skills
· Excellent organizational abilities, strong attention to detail
· Self-motivated with a sense of urgency
· Proficient in Microsoft Office, primarily Microsoft Excel
· Technical savvy to navigate through new software systems
· On occasion, must be able to stand for extended periods&nbsp;to assist with trade show setups
Job Type and Work Hours
· Full-time, Mo-Fri, 7:30-4:30 or 8:00-5:00
Pay and Benefits
· $18-20 per hour depending on experience
· Generous health insurance package
· Dental and vision insurance plans available
· Paid time off
· Eight paid holidays
· Retirement plan with company match
· Employee discounts on product purchases
· Caring, happy, yet professional environment

Sales & Administrative Support Specialist

<h3>Job Description</h3>
Job DescriptionAdministrative Specialist - Front Desk Location: Milford, DelawareFull Time - Monday - Friday 8 am to 4:30 pmPay Rate: $16.50 per hour Job Summary: As an Administrative Specialist - Front Desk, you will play a crucial role in supporting the day-to-day operations of our agency. Combining administrative duties with customer-facing responsibilities, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. Key Responsibilities: - Provide administrative support, including data entry, filing, and document management - Handle front desk operations, such as greeting visitors, answering phone calls, and directing inquiries - Assist with the coordination and implementation of public health and social welfare programs - Maintain a high level of professionalism and attention to detail - Collaborate with cross-functional teams to ensure seamless service delivery Qualifications: - Strong communication and customer service skills - Proficiency in administrative procedures and office equipment - Excellent organizational and multitasking abilities - Familiarity with government agency operations or public sector experience preferred - High school diploma or equivalent required

Administrative Specialist - Front Desk

<h3>Job Description</h3>
Job Description
This is a remote position.
We are seeking a highly organized and detail-oriented Data Administrative Specialist to support our growing operations. In this role, you will be responsible for managing and maintaining accurate records, processing large volumes of data, and providing administrative support to ensure efficient day-to-day operations. 
This position requires a strong aptitude for working with data, excellent time management skills, and a proactive approach to problem-solving. 
 Key Responsibilities 
<ul>
<li>
Enter, validate, and maintain data in internal systems with a high degree of accuracy. 
</li>
<li>
Organize and manage digital files, records, and reports to ensure quick retrieval and compliance with data retention policies. 
</li>
<li>
Collaborate with other departments to resolve discrepancies, update customer records, and ensure smooth data flow. 
</li>
<li>
Assist in generating periodic reports, performance summaries, and data visualizations for internal use. 
</li>
<li>
Support administrative tasks such as scheduling, document preparation, and responding to internal information requests. 
</li>
<li>
Uphold data privacy and security standards in accordance with company policies. 
</li>
<li>
Identify opportunities to streamline data processes and contribute to workflow improvements. 
</li>
</ul>
 Requirements
<ul>
<li>
High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, information management, or a related field is a plus. 
</li>
<li>
Prior experience in administrative or data-related roles, preferably in an insurance, finance, or technology-driven environment. 
</li>
<li>
Strong proficiency in Microsoft Office Suite, especially Excel; familiarity with CRM or database platforms is an advantage. 
</li>
<li>
Excellent attention to detail and organizational skills. 
</li>
<li>
Strong written and verbal communication skills. 
</li>
<li>
Ability to work independently while managing multiple priorities. 
</li>
</ul>
 Benefits
<ul>
<li>
Competitive salary based on experience and qualifications. 
</li>
<li>
Comprehensive health insurance package including medical, dental, and vision coverage. 
</li>
<li>
Retirement plan with company matching contributions. 
</li>
<li>
Paid time off (PTO), holidays, and personal days. 
</li>
<li>
Opportunities for professional development and career advancement. 
</li>
<li>
Supportive and inclusive team environment. 
</li>
<li>
Work with a stable and respected company in a growth-focused industry. 
</li>
</ul>

Data Administrative Specialist

<h3>Job Description</h3>
Job Description
<ul>Job Title: Data Administrative Specialist
Company: Better Hearing Centers, Inc. 
Better Hearing Centers, Inc. is a leading hearing health care provider with multiple locations across the United States. We are committed to helping our patients improve their quality of life through hearing solutions and personalized care. We are currently seeking a Data Administrative Specialist to join our growing team.
As a Data Administrative Specialist, you will play a crucial role in the smooth operation of our clinics by managing and organizing data related to patient appointments, services, insurance, and payments. Your attention to detail and strong organizational skills will be vital in ensuring accurate and timely data entry, as well as maintaining updated patient records.
Key Responsibilities:
<li>Process and enter patient information into our database accurately and efficiently</li>
<li>Manage patient appointment schedules and update them when necessary</li>
<li>Verify insurance information and process claims</li>
<li>Communicate with insurance companies to resolve any issues or discrepancies</li>
<li>Facilitate patient payments and maintain accurate records of transactions</li>
<li>Assist in managing inventory and ordering supplies as needed</li>
<li>Collaborate with team members to ensure all data is accurate and up-to-date</li>
<li>Maintain patient confidentiality and adhere to HIPAA regulations at all times
Qualifications:
</li>
<li>High School Diploma or equivalent, some college preferred</li>
<li>2+ years of experience in a data entry or administrative role</li>
<li>Excellent attention to detail and strong organizational skills</li>
<li>Proficient in Microsoft Office Suite and data entry software</li>
<li>Exceptional verbal and written communication skills</li>
<li>Knowledge of healthcare industry and familiarity with medical terminology is a plus</li>
<li>Ability to multi-task and prioritize tasks effectively in a fast-paced environment</li>
<li>Strong work ethic and willingness to learn and adapt to changes in processes and procedures
We Offer:
</li>
<li>Competitive salary and benefits package</li>
<li>Growth and development opportunities within the company</li>
<li>A supportive and collaborative work environment</li>
<li>Opportunity to make a difference in the lives of our patients
If you are a tech-savvy and highly organized individual with a passion for accuracy and attention to detail, we want to hear from you. Join our team at Better Hearing Centers, Inc. and help us in our mission to improve the quality of life for our patients through better hearing. Apply today!
</li>
</ul>

<h3>Job Description</h3>
Job Description
Pay Rate: $20.28 per hour, plus an additional $4.93 per hour health and welfare stipend.
Schedule: Monday - Friday, 8:30 AM - 3:30 PM (30 hours per week)
Are you an organized and proactive individual looking for a full-time administrative role? We're seeking an Administrative Support Specialist to join our team and provide essential support to our recruiting office's daily operations. This position is perfect for someone who thrives in a dynamic environment and enjoys helping to keep things running smoothly.
Key Responsibilities:
<ul>
<li>Manage schedules and meetings, including coordinating conference calls and online meetings, and resolving any scheduling conflicts.</li>
<li>Act as a primary point of contact for visitors, phone calls, and emails, providing assistance as needed.</li>
<li>Process incoming mail daily, sorting and taking action as required.</li>
<li>Ensure adequate postal and office supplies are available for the recruiting company and individual recruiting stations.</li>
<li>Maintain comprehensive reports and files, both paper and electronic, for current and historical data.</li>
<li>Prepare various travel orders and review unit member travel requests using the designated travel system.</li>
<li>Electronically enter new leads into the lead management system.</li>
<li>Keep training schedules up-to-date within the training management system and ensure complete copies are distributed.</li>
<li>Maintain organizational health records, ensuring all files are complete, reports include all required forms, and are submitted within established timelines.</li>
<li>Notify appropriate representatives when technology issues arise.</li>
</ul>
Qualifications:
<ul>
<li>High School Diploma or equivalent.</li>
<li>Proficient in using Microsoft Office 365.</li>
<li>Excellent communication, organizational, and interpersonal skills.</li>
<li>Knowledge of administrative and clerical procedures, including file management, record-keeping, and general office practices. Previous work experience in a similar administrative role is a plus.</li>
<li>Must pass a federal background check and drug testing.</li>
</ul>
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Administrative Support Specialist

<h3>Job Description</h3>
Job DescriptionSalary: $17-$22 Based on Experience 
Greater Valley Health Center (GVHC) recognizes employees are at the heart of our ability to meet the needs of our patients and community. We invite every employee to contribute at the highest possible level. This position description is provided to outline the primary duties, qualifications, and job scope. It is not intended to limit the employee or GVHC to just the work identified. We expect each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
 
Job Purpose: 
Clinical Administrative Support
<ul>
<li>Assists with processing outgoing referrals and prior authorizations to ensure timely patient care.</li>
<li>Monitors and manages the fax inbox, distributing information appropriately to providers and staff.</li>
<li>Maintains and organizes medical files, ensuring accuracy, confidentiality, and compliance with HIPAA.</li>
<li>Compiles and tracks daily logs and monthly activity reports.</li>
</ul>
Inventory and Ordering Management 
<ul>
<li>Manages and maintains medication, vaccine, and supply inventory.</li>
<li>Oversees ordering to ensure adequate stock levels</li>
</ul>
Clerical and Operational Support
<ul>
<li>Prepares agenda, materials, and documentation for meetings, conferences, and special outreach events.</li>
<li>Collects and compiles information for financial, operational, or special project reports.</li>
<li>Assists the Quality Manager or their designee with quality initiatives, and data collection efforts.</li>
</ul>
Qualifications: 
High school graduation or equivalent, preferably supplemented by course work or training in office-related subject.
Experience: 
Experience in a public health agency preferred. Previous experience in a healthcare or administrative support role preferred.
Knowledge and Skills: 
Strong organizational and management skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Knowledge of modern office methods and equipment including filing and indexing procedures. Knowledge of business English, spelling, composition, and grammar. Skill in the use of various office machines with a high level of proficiency.
Abilities: 
Ability to perform complex clerical work. Ability to maintain confidentiality and handle sensitive information. Ability to effectively deal with administrative detail. Ability to make mathematical computations. Ability to communicate effectively verbally and in writing. Ability to act with initiative and good judgement and to make sound independent fiscal and administrative decisions.
Special Requirements: 
Have and maintain a valid Montana's driver license.

<h3>Job Description</h3>
Why Join Kumon?
 
At Kumon, we don’t just help students achieve academic success—we empower them to reach their full potential. As a Administrative Support Specialist, you’ll provide first-class support to Kumon University by helping to coordinate onsite, off-site, and virtual trainings/meetings. You will be responsible for dealing with inquiries via phone, e-mail, and face-to-face. Supplies information regarding the organization to the public and visitors. Forms strong rapport with local vendors. Resolves any issues graciously and expeditiously, while protecting the interests of all parties. Works directly with the facility maintenance and management and provides backup support for the front desk.
 
What We Offer:
- Inspiring Mission: Join a company that’s dedicated to empowering children and creating brighter futures.
- Comprehensive Benefits: Enjoy outstanding health benefits, a desirable retirement savings plan, and 21 paid holidays annually.
- Professional Growth: Receive professional development funds each year to support your growth and leadership in the education sector.
- Flexibility: Work in a role that allows for coming into the office 2x per week and working remotely 3x per week.
 
Requirements
 
<ul>
<li>Bachelor's degree</li>
<li>2-3 years of relevant administrative support experience and/or training</li>
<li>Proficiency with Microsoft Office programs</li>
</ul>
 
Responsibilities
 
Training Coordination
<ul>
<li>Plan and coordinate 25–30 onsite and offsite trainings annually</li>
<li>Communicate with trainees and training teams via email, phone, and in person</li>
<li>Manage training communications, invitations, registrations, attendance, and homework reviews</li>
<li>Utilize Cornerstone LMS to track progress and grade Math/Reading achievement tests</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Coordinate with hotels, transportation, and other travel vendors for training events</li>
</ul>
Facilities &amp; Office Management
<ul>
<li>Serve as point-of-contact for facilities issues and liaise with building management and contractors</li>
<li>Handle incoming mail, packages, and calls; manage visitor check-ins</li>
<li>Order and maintain office supplies and kitchen items</li>
<li>Oversee Office Depot account and coordinate with cleaning services</li>
</ul>
General Administrative Support
<ul>
<li>Provide interdepartmental support regarding training protocols</li>
<li>Perform general administrative tasks to ensure daily office operations</li>
<li>Support miscellaneous projects as assigned</li>
</ul>
 
Location Requirement:
This role is based in the Rutherford, NJ area and requires working in the office 2x per week.
 
Join Us in Making a Difference!
 
If you’re ready to take on a dynamic role apply today to become a Administrative Support Specialist at Kumon North America. Together, we’ll continue to inspire and empower students.
 
*Please be aware that all eligible associates must satisfy the specific waiting period before enrollment. The waiting period varies according to the state benefit plan guidelines.
 
Equal Employment Opportunity:
Kumon’s policies and programs ensure that all hiring, compensation and other employment decisions are based on individual merit and not on any bias towards ethnicity, age, color, race, marital status, religion, disability or military status. We base our employment decisions upon the qualifications and abilities of each individual.
 
DEI Statement of Commitment:
Kumon is committed to creating an inclusive and welcoming workplace where diversity, equity, and inclusion (DEI) are valued and celebrated. We believe that all employees should be treated with respect and dignity, regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law. Kumon strives to create a workplace culture that fosters respect, fairness, and inclusivity for all. We encourage individuals from diverse backgrounds to apply for our job openings and welcome everyone to join our team.

<h3>Job Description</h3>
Job Description
Position Summary
Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.
You should be accurately described as
A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.
The candidate selected will be responsible for the following:
Data Entry/Systems
<ul>
<li>Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours</li>
<li>Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable</li>
<li>Maintain and track all referrals through applicable databases, if applicable</li>
<li>Complete all state-specific database requirements</li>
</ul>
Fiscal and Medicaid Service Management
<ul>
<li>Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs</li>
<li>Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable</li>
<li>Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department</li>
<li>Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate</li>
<li>Provide current and accurate information to the team regarding per diems and any other missing/needed financial data</li>
<li>Process and submit expenses to the state or other entities for reimbursement, if applicable</li>
<li>Pay invoices in Certify, as required</li>
</ul>
Electronic File Management
<ul>
<li>Maintain electronic employee files and ensure their accuracy</li>
<li>Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed</li>
</ul>
Team Responsibilities
<ul>
<li>Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed</li>
<li>Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise</li>
<li>Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards</li>
<li>Submit quarterly office checks/audits to Safety and Risk, as applicable</li>
<li>Attend and participate in Necco meeting structure, administrative specialist conference calls and activities</li>
<li>Communicate in a responsible, courteous and professional manner with stakeholders</li>
<li>Ensure the confidentiality of client records and office environment</li>
<li>Accept additional tasks from self-directed work team as appropriate</li>
<li>Understand and Execute our Corporate Culture Principles and Strategy</li>
<li>Participate in achieving our mission of We Build Families</li>
<li>Participate &amp; Take Ownership of the Individual Performance Scorecard</li>
</ul>
Position Qualifications
<ul>
<li>Minimum of 21 Years of Age</li>
<li>High School Education (Degree Preferred)</li>
<li>Valid Driver’s License</li>
<li>Minimum of 3 Years’ experience in office, data entry and/or billing</li>
<li>Valid driver’s license</li>
<li>25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities</li>
<li>Training and Travel willingness</li>
<li>Excellent organizational and technological skills</li>
<li>Excellent written and oral communication skills</li>
<li>Successful completion of all required criminal background checks</li>
<li>Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)</li>
<li>Must have the ability to identify issues and willingness to discuss with appropriate teammates</li>
<li>Must have the ability to enter timely and accurate data</li>
<li>Must have the ability to adhere to scheduled and unplanned deadlines</li>
</ul>
At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

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