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<h3>Job Description</h3>
Job Description
We are seeking a highly organized and experienced Executive Assistant to provide high-level support to our executive leadership team. This is an exciting opportunity for a polished professional with a proven ability to thrive in a fast-paced, high-stakes environment.
Position Summary:
The Executive Assistant will be responsible for providing comprehensive administrative support to C-suite executives, ensuring efficient operation of the executive office. The ideal candidate will have exceptional organizational skills, strong communication abilities, and experience handling confidential information with discretion.
Key Responsibilities:
<ul>
<li>Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones</li>
<li>Organize and prepare materials for executive meetings, including agendas, reports, and presentations</li>
<li>Handle travel arrangements, including booking flights, accommodations, and ground transportation</li>
<li>Track deadlines, follow-ups, and project milestones on behalf of the executive</li>
<li>Serve as a liaison between the executive team and internal/external stakeholders</li>
<li>Screen and respond to emails, calls, and inquiries in a professional and timely manner</li>
<li>Prepare expense reports and ensure timely reimbursement submissions</li>
<li>Maintain confidential records and files with a high level of accuracy and security</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 5 years of experience supporting C-level executives</li>
<li>Excellent verbal and written communication skills</li>
<li>Highly organized with strong attention to detail and problem-solving abilities</li>
<li>Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Zoom, Slack, and project management software is a plus</li>
<li>Ability to anticipate needs and exercise sound judgment</li>
<li>Bachelors degree required</li>
</ul>
 Pay Details: $60,000.00 to $65,000.00 per year Search managed by: Megan Clark Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Hourigan is the go-to fully integrated construction management and development firm when it comes to managing complex projects and delivering them to the highest standards. Our portfolio is filled with many success stories, but we’re most proud of the strong relationships we have built and continue to grow. We’re focused on establishing solid partnerships that are based on collaboration, trust, and respect. Our team approaches each moment with our shared values—lead forward, serve with integrity, and never disappoint—in mind. If you have a collaborative mindset, crave to a make a difference, and want to elevate your career, we have a place for you. 
 
We have an opening for an experienced and professional individual to serve an Executive Assistant for our Healthcare team. This role will perform general and administrative duties for the Business Unit Leader in a fast-paced, energetic environment. This role will produce detailed, accurate work on multiple and varied projects and require a proactive work style. 
 
Essential Duties and Responsibilities:
<ul>
<li>Support the Business Unit Leader with day-to-day administrative duties, including but not limited to internal and external communication, scheduling appointments, managing office events, calendar management, documentation responsibilities, expense reporting, presentation materials, and maintaining company files</li>
<li>Attend meetings and produce detailed meeting minutes</li>
<li>Prepare, manage, and refine content and materials for project pursuits and other presentations</li>
<li>Collect and prepare information for use in meetings and discussions with internal and external stakeholders</li>
<li>Manage, track and collect financial documentation from project teams monthly. </li>
<li>Assist in getting certificates of insurance and bonds from the boding and insurance agents.</li>
<li>Assist with owner billings as well as management of other project documentation (subcontracts, RFIs, RFPs, change orders, etc.)</li>
<li>Assist with documentation as it relates to federal projects and contracts compliance (federal reporting)</li>
<li>Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service</li>
<li>Ability to handle details of a confidential and critical nature</li>
<li>Help cover the front desk when needed by greeting guests, answering phone calls, and providing the highest level of customer service.</li>
<li>Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.</li>
</ul>
 
Qualifications and Experience:
<ul>
<li>5+ years of demonstrated experience in an administrative support role</li>
<li>Previous construction industry experience is preferred</li>
<li>Excellent decision-making skills and solution-oriented </li>
<li>A strong service-oriented attitude</li>
<li>Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern</li>
<li>Lead forward by seeing challenges as a way to create new possibilities and solutions </li>
<li>Consistently deliver beyond expectations to provide exceptional results </li>
<li>Detailed and process oriented</li>
<li>Strong organizational and documentation abilities </li>
<li>Strong task prioritization abilities </li>
<li>Self-motivated and able to work independently with minimal supervision</li>
<li>Excellent verbal and written communication skills</li>
<li>Professional and strong interpersonal skills</li>
<li>Team-oriented</li>
<li>Proficient in the use of the following software, and willingness to learn systems proprietary to Hourigan Group</li>
<li>Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Microsoft Outlook, SharePoint, OneDrive</li>
<li>Procore</li>
<li>Textura</li>
<li>Some regional travel may be required</li>
</ul>
We offer our full-time employees a competitive benefits package including, but not limited to: medical, dental, vision, and life insurances, short-term and long-term disability, 401k employer match, and paid time off.
The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion.
Hourigan is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital status, amnesty or protected Veteran status in accordance with applicable federal, state, and local laws.
 
 
Requirements:

<h3>Job Description</h3>
Job DescriptionDescription:
Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as an Executive Assistant!
 
About Us
Roers Companies is a 2025 USA Today Top Workplace and an emerging national leader in multifamily real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we’re on a mission to elevate multifamily housing by developing and operating market-rate and affordable apartments in growing neighborhoods. Since our founding in 2012, Roers Cos. has developed nearly $3 billion in real estate, representing more than 12,000 homes across the Midwest, Mountain Southwest, and Sunbelt regions. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential.
 
About You
You’re passionate about your work and strive to achieve ambitious goals. You offer an extra hand and aren’t afraid to ask for help when needed. You act with integrity and empathy for the people around you. You get the big picture while executing the little details. In other words, you share our corporate values — passion, work ethic, teamwork, integrity, and ownership mindset.
 
Responsibilities
<ul>
<li>Manage and maintain Executive’s calendar, including scheduling of corporate meetings, employees’ weekly check-ins, travel booking, professional and personal events.</li>
<li>Host onsite meetings, including scheduling, sending reminders, ordering catering, greeting guests, and completing follow-up tasks.</li>
<li>Book travel arrangements including flights, hotels, rental cars, restaurant reservations, and site tours.</li>
<li>Manage the Executive’s inbox: flag emails that need immediate attention, respond to emails on behalf of the Executive as needed, manage the archive folders, follow cyber risk prevention best practices.</li>
<li>Handle confidential and sensitive information/documents with discretion.</li>
<li>Organize and maintain shared task boards with Executive, prioritize tasks appropriately, monitor deadlines, and complete assignments with excellence.</li>
<li>Coordinate document signing and delivery of signed documents to the appropriate parties.</li>
<li>Work closely with the Executive on projects supporting the Organization’s goals and collaborating with other members of the team as needed.</li>
<li>Draft and/or edit speaking points, documents, and presentations.</li>
<li>Read submissions, letters, agendas, memos; determine importance; and manage accordingly.</li>
<li>Open, sort, and distribute mailed correspondence.</li>
<li>Track/submit credit card expenses and complete monthly coding.</li>
<li>Coordinate the renewal of Executive’s professional licenses.</li>
<li>Maintain a database of usernames and passwords for the Executive.</li>
<li>Ad hoc tasks as assigned</li>
</ul>
Requirements:
Education:
<ul>
<li>Bachelor’s degree preferred.</li>
<li>High School Diploma or GED</li>
</ul>
Experience:
<ul>
<li>5+ years of Executive Assistant experience preferred, 5 years’ experience in supporting administrative roles minimum.</li>
</ul>
Skills/Abilities:
<ul>
<li> Strong interpersonal, oral and written communication skills.</li>
<li>Exceptional communication skills and ability to interact with wide range of people.</li>
<li>Must be organized, detail oriented and have good time management skills.</li>
<li>Ability to work a flexible schedule.</li>
<li>Entrepreneurial mindset – loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust.</li>
<li>High integrity – trusted, direct, truthful. Embodies confidence and admits mistakes.</li>
<li>Ability to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, including up to 4 flights of stairs.</li>
<li>Maintain neat, well-groomed, professional appearance.</li>
</ul>
Compensation and Benefits for Executive Assistant:
 
Pay Range: $63,700 - $83,700 
Compensation is determined by several factors that vary depending on the position, including the individual’s experience, skills, and the knowledge they bring to the specific role.
 
Roers offers a comprehensive benefits &amp; perks package to full-time employees which may include:
<ul>
<li>Health Plans - Medical, dental, vision, flex spending accounts, and HSA</li>
<li>Family Leave - Paid birth &amp; bonding leave</li>
<li>Employer Paid Benefits - Basic life insurance, Accidental Death &amp; Dismemberment (AD&amp;D), and short-term disability </li>
<li>Additional Voluntary Benefits – Life Insurance, AD&amp;D, long-term disability, critical illness, and accident insurance</li>
<li>401(K) - 3% company match, 100% vested after 2 years of employment</li>
<li>Competitive PTO - 3 weeks of PTO with immediate accrual, 7 paid holidays, 1 floating holiday, your birthday, and bereavement</li>
<li>Health and Wellness - fitness membership reimbursement program </li>
<li>Free stays in Roers’ properties guest suits</li>
<li>Rent Discount - 20% discount for employees living in Roers Companies properties</li>
<li>Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completed 60 days of employment</li>
<li>Charitable Match Program – Roers matches employee donations to charitable organizations</li>
<li>Annual Company Conference</li>
<li>Professional Development Opportunities </li>
<li>Employee Assistance Programs</li>
</ul>
Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law. 
 
Roers Companies participates in E-Verify to confirm the employment eligibility of all newly hired employees. For further information about the federal E-Verify program, please click to see the Right to Work and E-Verify Participation posters. 
 
Candidates will be required to pass a criminal background check and motor vehicle report.
 
In order to be considered for this position, applicants must complete a survey at this link:
<a href="https://go.apply.ci/s/83Iy24550b" target="_blank">https://go.apply.ci/s/83Iy24550b</a> 
#RoersCompaniesCareers
 
#LI-BT1

<h3>Job Description</h3>
Job DescriptionDescription:
The Executive Assistant will serve as an essential team player and driver of the CEO and the Executive team. Organized, professional, and detail-oriented, the Executive Assistant will ensure on-time and on-track execution of key initiatives across the organization. In a dynamic, fast-paced environment, the Executive Assistant will be an exceptional communicator that prioritizes schedules and tasks to meet executive goals. The ideal candidate will be able to independently solve problems, take initiative, and motivate cross-functional team members at all levels of the organization.
 
Essential Functions:
To accomplish this job successfully, an individual must be able to perform satisfactorily, with or without reasonable accommodation each stated essential function. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.
 
1. Coordination:
a. Efficiently manage and coordinate executive calendars, scheduling meetings, appointments and follow up after appointments.
b. Organize and prepare materials for meetings, take minutes, and follow up on action items to ensure tasks are completed.
c. Assist in the smooth running of the office by coordinating administrative tasks, managing supplies, and keeping the office looking client ready.
d. Coordinate special events, working with internal team members as well as key external parties including customers, vendors, and investors.
e. Book travel arrangements, including itineraries, transportation, lodging, dining, travel documents, and expense reports.
 
2. Communication:
a. Serve as a primary point of contact between Executive team and internal staff, maintaining a high level of professionalism and confidentiality.
b. Draft, format, and proofread materials for spelling, grammar, layout, and typographical errors.
c. Prepares materials, including presentations for meetings and various internal and external events.
 
3. Project Management:
a. Initiate and execute special projects and workstreams (e.g., internal and external programs, implementing tools and resources, etc.); collaborate across departments to inspire progress and ensure quality, on-time results.
 
Non-essential Responsibilities:
1. Performs other duties as directed. 
Requirements:
Position Qualifications and Competency Statements:
<ul>
<li>Communication – Ability to effectively communicate with others verbally and in writing.</li>
<li>Time Management – Ability to utilize the available time to organize, prioritize and complete work within given deadlines.</li>
<li>Applied Learning – Ability to participate in needed learning activities in a way that makes the most of the learning experience.</li>
<li>Accountability – Ability to accept responsibility and account for his/her actions.</li>
<li>Analytical Aptitude – Ability to problem-solve and make recommendations for decisions.</li>
<li>Initiative – Ability to stay motivated, ambitious, and curious without the help of others.</li>
<li>Influencing – Ability to influence the character, development, or behavior of someone or something, without having explicit or direct control.</li>
<li>Performs under Stress – Ability to critically prioritize work and ensure timely completion of various.</li>
<li>Trustworthy – Exercise extreme discretion and tact when handling confidential and company-sensitive information.</li>
</ul>
 
Skills and Abilities:
<ul>
<li>3-5 years of proven experience as an Executive Assistant or similar role.</li>
<li>Strong organization and time management skills.</li>
<li>Expertise in Microsoft Office Suite.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Ability to prioritize tasks and work on multiple projects concurrently.</li>
</ul>
 
Work Environment:
This position works in an office environment, in proximity to shop work environment. The employee must be cognizant of hazards, including but not limited to a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, and exposure to high heat or exposure to chemicals.

<h3>Job Description</h3>
Job Description
A growing top small residential real estate brokerage team in Silicon Valley seeks a high performing Executive Assistant.
This role is wonderful for a team member who is friendly, personable, intelligent, eager to learn, good at communicating clearly, reliable, hardworking, kind, a team player and highly professional.
We seek to have fun and perform at an industry leading level together.
No prior real estate experience, knowledge or license is needed. We would train you on everything!
This role is 9am - 5pm Saturday - Wednesday. Thursday and Friday are full off days.
If this opportunity sounds like a potentially good fit for you, we would love to meet you!

<h3>Job Description</h3>
Job Description
Position Summary:
We are seeking a highly organized and proactive Executive Assistant to provide administrative support to the Chief Financial Officer (CFO) and senior leaders within the Finance, Accounting and IT organizations. This role requires exceptional attention to detail, sound judgment, and the ability to handle sensitive information with discretion. The Executive Assistant will manage complex calendars, coordinate travel, prepare executive-level materials, and ensure the smooth operation of day-to-day administrative functions. Flexibility to support evening and occasional weekend work is essential.
Key Responsibilities:
Executive Support
<ul>
<li>Manage complex calendars for the CFO and senior Finance/Accounting/IT leaders, including scheduling meetings, resolving conflicts, and coordinating across multiple time zones. Manage and distribute the monthly executive calendar.</li>
<li>Organize materials for executive meetings, board presentations, and financial reviews, providing information to the CFO in advance of meetings scheduled. Ensure advance planning of all Board of Directors meetings. Maintain/File records for the executive.</li>
<li>Attend meetings as needed to capture minutes, key takeaways, and follow-up actions.</li>
</ul>
Communication &amp; Coordination
<ul>
<li>Serve as a liaison between the CFO’s office and internal/external stakeholders.</li>
<li>Monitor and manage CFO email inboxes and flag critical items. Draft, proofread, and edit emails, reports, presentations, and other communications.</li>
</ul>
Travel &amp; Expense Management
<ul>
<li>Arrange travel, including flights, accommodations, transportation, and itineraries. Prepare and reconcile expense reports in a timely and accurate manner</li>
</ul>
Operational &amp; Project Support
<ul>
<li>Support departmental initiatives, including planning offsites, coordinating cross-functional projects, and ensuring on-time delivery of key milestones. Plan, support, and execute activities including lunches, birthday celebrations, and quarterly events.</li>
<li>Maintain confidential records, financial documents, and filing systems.</li>
<li>Manage projects and tasks in support of Finance and Accounting operations. Track deliverables, deadlines, and follow-ups.</li>
<li>Manage special projects as assigned from time to time.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor's degree in business or a related field required. 5+ years of experience supporting senior executives in a corporate environment. Experience in an EA role with a $500+m enterprise company is highly preferred.</li>
<li>Proven ability to manage multiple priorities in a fast-paced, high-demand setting.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of discretion and professionalism with sensitive and confidential matters.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Zoom, Teams, Concur, and DocuSign is a plus.</li>
<li>Demonstrated ability to work independently and take initiative.</li>
</ul>
Work Schedule and Conditions:
<ul>
<li>Standard business hours are Monday through Friday.</li>
<li>Ability to work evenings and weekends as needed based on executive priorities or Board schedules.</li>
<li>Role is 100% onsite, primarily in Brea, CA, with some commuting to the Irvine office.</li>
</ul>
#CGHP
Pay Range$85,000—$100,000 USD
About Champions Group: 
Champions Group is a nationwide leading provider of essential home services specializing in heating, air conditioning and plumbing services. With the mission to maintain long term relationships with its customers, Champions Group is dedicated to delivering timely, high-quality services across a comprehensive suite of HVAC, plumbing and electrical products. Champions Group Holdings includes brands from across the country, including Adeedo!, ASI, Bee's Plumbing, Bell Brothers, Fetch-A-Tech, HELP, Hobaica, Howard Air, JW Plumbing Heating and Air, M and M Heating, Cooling, Plumbing &amp; Electrical, McAfee Heating and Air, Moore Home Services, ProSkill Services, Scottsdale Air, Seatown Electric, Plumbing, Heating &amp; Air, Service Champions, Service Wizard, Sierra Air, Swan Plumbing, Heating &amp; Air Conditioning and Timo’s Air Conditioning &amp; Heating. 
We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. Additionally, we will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Chance Act and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. 
Champions Group Privacy Policy

<h3>Job Description</h3>
JOB OPP: Executive Assistant at This Machine Filmworks
This Machine Filmworks, a premium documentary production company, is looking for an experienced and dedicated Executive Assistant to join the team. Recent projects include Martha, Elton John: Never Too Late, Karol G: Tomorrow was Beautiful. This role supports the company's executives and is an ideal opportunity for someone with a passion for documentary filmmaking and a want to grow within the industry long-term. We are looking for someone who can manage a high volume of tasks and pressure.
We are looking for a highly organized person with AT LEAST one year of assistant or coordinator experience. Positions will include managing schedules/calendars in Outlook as well as Zoom and Microsoft Office. Phone etiquette and ability to work under pressure in a fast paced environment.
Office is in DTLA. Send resumes to <a href="mailto:rjasst@thismachine.net" target="_blank">rjasst@thismachine.net</a>

<h3>Job Description</h3>
Job Description
Executive Assistant opportunity, in-office, in Dunwoody.
 
Compensation: $40,000–$50,000 base salary, plus performance-based bonus
 
We are seeking a highly organized and proactive Executive Assistant to support the daily operations of a growing insurance and financial advisory practice. This individual will play a critical role in ensuring smooth business operations, assisting with administrative tasks, and helping manage internal team communication and accountability.
 
The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with efficiency and professionalism. Experience in the insurance or financial services industry is strongly preferred.
 
Compensation
<ul>
<li>Base Salary: $40,000 – $50,000 (based on experience)</li>
<li>Bonus Structure: Performance-based bonuses tied to efficiency, follow-up outcomes, and operational support metrics</li>
</ul>
Compensation:
$40,000 - $50,000
Responsibilities:
<ul>
<li>Follow up daily on pending insurance policies, underwriting cases, and application statuses</li>
<li>Liaise with carriers and back-office teams to ensure timely approvals</li>
<li>Manage and coordinate the executive’s calendar, schedule appointments, and confirm meetings</li>
<li>Monitor and organize the executive’s email inbox, flagging key action items and responding when appropriate</li>
<li>Track the progress and tasks of newly hired advisors</li>
<li>Coordinate weekly follow-ups with staff and internal team members</li>
<li>Prepare reminders, agendas, and task lists for internal meetings</li>
<li>Assist with document organization, digital filing, and CRM updates</li>
<li>Create simple reports or summaries related to advisor onboarding, policy status, or task completion</li>
<li>Handle ad hoc administrative tasks and special projects as needed</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an executive assistant, administrative assistant, or similar support role</li>
<li>Strong organizational and time management skills</li>
<li>High attention to detail and ability to manage follow-ups</li>
<li>Professional written and verbal communication skills</li>
<li>Proficient in Microsoft Office, Google Workspace, and CRM platforms (Redtail, Salesforce, etc.)</li>
<li>Experience in insurance, financial services, or advisor support is a plus</li>
<li>Self-starter who is resourceful and takes initiative</li>
</ul>
About Company 
We're a fast-growing, family-owned financial services firm and a non-captive general agency of MassMutual, with 19 locations across GA, AL, TN, and VA. We’re committed to helping you thrive—personally and professionally—through holistic planning and a culture rooted in growth, family, teamwork, and happiness. We invite you to apply.

<h3>Job Description</h3>
Job Description Description:
Position Summary:
 
The Executive Assistant will provide comprehensive administrative support to the CEO, CFO, General Counsel, and the Executive Leadership Team (ELT) at AdaptHealth. This role requires a highly organized, proactive, and detail-oriented professional who can manage multiple priorities with discretion and efficiency. The Executive Assistant will be a key facilitator in ensuring the smooth operation of the executive offices.
 
Essential Functions and Job Responsibilities:
Executive Support
<ul>
<li>Manage complex calendars for C-Suite executives, scheduling and coordinating meetings, appointments, and travel arrangements.</li>
<li>Serve as the primary point of contact for the executives, handling calls, emails, and correspondence with professionalism and discretion.</li>
<li>Prepare detailed agendas, briefing materials, and presentations for meetings, ensuring executives are well-prepared.</li>
<li>Draft, edit, and review correspondence, reports, and documents on behalf of the executives.</li>
<li>Anticipate and address the needs of executives by providing timely support, including research and data analysis.</li>
<li>Maintain and organize executive files, both electronic and paper, ensuring easy access and retrieval of information.</li>
<li>Handle sensitive and confidential information with discretion.</li>
</ul>
Communication &amp; Liaison
<ul>
<li>Act as a liaison between the CFO, external stakeholders, and internal teams, ensuring clear and efficient communication of priorities and objectives.</li>
<li>Build and maintain strong relationships with board members, senior leaders, and external stakeholders.</li>
<li>Coordinate communication across departments, ensuring alignment with company goals.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Organize and execute leadership meetings, including setting agendas, recording minutes, and tracking follow-ups.</li>
<li>Plan and manage logistics for executive off-sites, conferences, and team events.</li>
<li>Facilitate the preparation and distribution of materials for board meetings and executive presentations.</li>
</ul>
Administrative Excellence
<ul>
<li>Oversee expense management for executives, including budgeting, invoicing, and expense reporting.</li>
<li>Maintain and organize confidential files, contracts, and records.</li>
<li>Implement and refine processes to enhance the efficiency of the C-Suite office.</li>
<li>Manage office tools and software to ensure streamlined workflows.</li>
</ul>
Travel Management:
<ul>
<li>Arrange domestic and international travel for executives, including flights, accommodations, transportation, and itineraries.</li>
<li>Prepare travel expense reports and ensure timely reimbursement processing.</li>
</ul>
Project Support:
<ul>
<li>Assist with special projects and initiatives directed by the CFO, SVP Investor Relations, and the rest of the Finance &amp; Accounting leadership team.</li>
<li>Conduct research, compile data, and prepare reports to support executive decision-making.</li>
<li>Track project milestones and deliverables, ensuring timely completion of tasks.</li>
<li>Maintain patient confidentiality and function within the guidelines of HIPAA.</li>
<li>Completes assigned compliance training and other educational programs as required.</li>
<li>Maintains compliant with AdaptHealth's Compliance Program and applicable company policies, procedures, and patient protocols.</li>
<li>Perform other related duties as assigned and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.</li>
</ul>
Competency, Skills, and Abilities:
<ul>
<li>Exceptional organizational and time management skills.</li>
<li>Strong written and verbal communication skills with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li>
<li>Ability to integrate AI tools (ie, Microsoft CoPilot, ChatGPT) into daily workflows.</li>
<li>Project management skills, to include facilitating/coordinating presentation materials from different leaders, and driving timelines for delivery. </li>
<li>Ability to handle multiple tasks simultaneously and work under pressure.</li>
<li>High level of discretion and professionalism in handling confidential information.</li>
<li>Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team.</li>
<li>Analytical and problem-solving skills with attention to detail</li>
<li>Decision Making</li>
<li>Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.</li>
</ul>
 
Requirements:
Education and Experience Requirements:
<ul>
<li>Bachelor's degree preferred.</li>
<li>Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably in the healthcare or corporate sector</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>Work environment will be stressful at times, as overall office activities and work levels fluctuate.</li>
<li>Must be able to bend, stoop, stretch, stand, and sit for extended periods of time.</li>
<li>Subject to long periods of sitting and exposure to computer screen.</li>
<li>Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use.</li>
<li>Metal ability to work in a fast-paced work environment.</li>
<li>Must be able to lift 30 pounds as needed.</li>
<li>May be exposed to angry or irate customers or patients.</li>
<li>Excellent ability to effectively communicate both verbally and written with internal and external customers with the ability to demonstrate empathy, compassion, courtesy, and respect for privacy.</li>
<li>Physical and mental ability to analyze data, problem solving and critical thinking.</li>
<li>Mental ability to demonstrate empathy, compassion, courtesy, and respect for privacy.</li>
<li>Ability to work after non-business hours as needed and travel as needed.</li>
</ul>
 
PI9caa86696b9c-25405-37913351

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our client's team in Portland, Oregon. In this long-term contract role, you will provide critical support to senior leadership by managing daily operations and streamlining administrative tasks. If you excel in organization, communication, and multitasking, this position offers a rewarding opportunity to make a meaningful impact.
 
Responsibilities:
• Coordinate and manage executive calendars, ensuring efficient scheduling of meetings and appointments.
• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.
• Oversee day-to-day office functions to maintain smooth operations and a well-organized environment.
• Handle administrative tasks such as document management, correspondence, and data entry with accuracy.
• Answer inbound calls, providing thoughtful responses and redirecting inquiries as needed.
• Greet and assist guests, ensuring they feel welcomed and directed appropriately.
• Screen and manage phone calls, connecting stakeholders with the appropriate contacts.
• Collaborate with various teams to ensure alignment on administrative priorities and deadlines.
• Minimum of 5 years of experience in an Executive Assistant or similar administrative role. • Proven expertise in managing calendars and scheduling for senior leadership. • Strong organizational skills with the ability to prioritize tasks effectively. • Excellent verbal and written communication abilities. • Proficiency in office software and administrative tools. • Detail-oriented approach with a commitment to confidentiality and discretion. • Ability to multitask and adapt in a fast-paced environment. • Experience in handling inbound calls and guest interactions.

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