field_job_employment_type

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field_job_experience

job_organization_name

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<h3>Job Description</h3>
Job Description
Serve as the right-hand resource to the owners of a growing, high-performing law firm, managing both professional and personal responsibilities with exceptional discretion. This role is ideal for a highly organized, proactive individual who can seamlessly handle business matters, community involvement, and personal tasks while maintaining a polished and professional presence.
Compensation:
$60,000+ DOE with strong bonus potential
Responsibilities:
Professional &amp; Personal Support
<ul>
<li>Manage the owners’ calendars—scheduling meetings, events, travel, and community/professional engagements</li>
<li>Prepare materials for meetings, presentations, and board obligations</li>
<li>Serve as liaison with board members, clients, vendors, and community contacts</li>
<li>Track tasks and priorities to keep the owners organized and on schedule</li>
</ul>
 
Community &amp; Board Involvement
<ul>
<li>Coordinate logistics for board meetings, speaking engagements, and community events</li>
<li>Ensure timely preparation and follow-up for civic and nonprofit responsibilities</li>
<li>Maintain a calendar of key local events and help prepare the owners for public-facing appearances</li>
</ul>
 
Professional Image &amp; Communication
<ul>
<li>Monitor and manage communications—emails, calls, invitations, and requests—with professionalism and confidentiality</li>
<li>Help maintain the public-facing image of the owners, including light personal branding tasks or coordination with the marketing team</li>
<li>Draft correspondence and assist with speech prep or talking points when needed</li>
</ul>
 
Personal Support &amp; Errands
<ul>
<li>Assist with personal appointments, errands, household vendor coordination, and travel planning</li>
<li>Help with gift purchasing, special occasion reminders, and family logistics when needed</li>
</ul>
 
Confidentiality &amp; Organization
<ul>
<li>Handle sensitive matters with utmost confidentiality and judgment</li>
<li>Create and maintain organizational systems to support efficiency and calm amidst busy schedules</li>
<li>Be flexible and responsive, able to shift gears quickly based on changing priorities</li>
</ul>
Qualifications:
<ul>
<li>Demonstrated experience supporting business owners, executives, or high-profile professionals</li>
<li>Bachelor’s degree preferred</li>
<li>Impeccable time management skills, organizational skills, attention to detail, judgment, and discretion</li>
<li>Strong interpersonal skills and communication skills</li>
<li>Proficiency in Microsoft Office, Google Workspace, and willing to learn </li>
<li>Comfortable running errands and managing both business and personal tasks</li>
<li>Willingness to work flexible hours, including occasional evenings or weekends for events as needed</li>
</ul>
About Company 
We’re a fast-growing, award-winning personal injury law firm based in Jacksonville, Florida, with a mission to deliver the highest level of legal service to people going through some of the hardest moments in their lives.
Our commitment goes beyond winning cases — it’s about standing alongside clients, guiding them through the complex legal, medical, and insurance maze so they can focus on healing and building a better tomorrow.
With offices in Nocatee, Southside, and Downtown, we've built a high-performance team that shares a deep commitment to justice, excellence, and putting clients first.
If you’re looking for meaningful work in a positive, fast-paced environment, you’re in the right place.

Executive Assistant

<h3>Job Description</h3>
Job Description
The Executive Assistant is the operational backbone of our team. This role involves managing the administrative aspects of both the listing and closing processes, maintaining communication with clients, agents, attorneys, and service providers, and ensuring every detail is executed flawlessly. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. The overriding marker of his/her behavior is persistence and stability.
 
The Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills in developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.
Compensation:
$69,000-$79,000
Responsibilities:
Listing Management:
<ul>
<li>Coordinate all pre-listing activities, including scheduling photography, staging, inspections, and contractors.</li>
<li>Prepare and manage listing documents and disclosures.</li>
<li>Enter and maintain property listings in MLS and other marketing platforms.</li>
<li>Ensure marketing materials (flyers, brochures, online posts) are accurate and distributed on schedule.</li>
</ul>
Transaction Coordination:
<ul>
<li>Manage all documentation from contract to close, ensuring deadlines are met.</li>
<li>Open files and coordinate communication with attorneys, lenders, co-op agents, and clients.</li>
<li>Track contingency deadlines (home inspection, appraisal, financing, etc.).</li>
<li>Schedule and confirm walkthroughs, closings, and other key appointments.</li>
<li>Maintain transaction checklists and ensure compliance with brokerage and state regulations.</li>
</ul>
Communication &amp; Client Service:
<ul>
<li>Serve as the main point of contact for clients during active listings and under-contract phases.</li>
<li>Provide timely updates and ensure a smooth experience for buyers and sellers.</li>
<li>Resolve issues proactively and escalate as needed to agents or leadership.</li>
</ul>
Qualifications:
<ul>
<li>3–5 years of administrative experience</li>
<li>2+ years of real estate experience preferred (administrative or coordinator roles)</li>
<li>Real estate license preferred</li>
<li>Massachusetts real estate knowledge with strong knowledge of MLS (MLSPIN), Dotloop, and CRM systems is highly desirable&nbsp;&nbsp;</li>
<li>Exceptional attention to detail and organizational skills</li>
<li>Excellent written and verbal communication</li>
<li>Ability to prioritize and handle multiple deadlines</li>
<li>Friendly, professional demeanor with a client-first attitude</li>
<li>Comfortable working in a fast-paced, deadline-driven team environment</li>
<li>Tech-savvy and able to learn new platforms quickly</li>
<li>Passionate about real estate and the client experience</li>
<li>Exceptional organizational and project management abilities</li>
<li>Learning based</li>
</ul>
About Company 
At Keller Williams Realty Boston Northwest, we are driven by a passion for delivering an exceptional level of service to clients. Our culture is built on collaboration, where associates share their knowledge and talents, uphold integrity above all else, and hold one another to the highest standards. This distinctive environment empowers our professionals to consistently exceed expectations.
 
Our steadfast commitment to these core values continues to attract top talent in the real estate industry. As a result, our brokerage is home to some of the most accomplished agents in the field—placing our brokerage in the top 1% of all brokerages in the country.

<h3>Job Description</h3>
Job DescriptionJoin Our Team as a Executive Assistant at HomePro
Company Overview:
Join HomePro as an Executive Assistant, and become an essential part of our dedicated team, supporting leadership and driving operational efficiency. If you're highly organized, thrive in a fast-paced environment, and are passionate about helping others succeed, this role is perfect for you.
Benefits Include:
<ul>
<li>Competitive salary with growth opportunities</li>
<li>Comprehensive health coverage, including medical, dental, and vision insurance</li>
<li>401(k) plan with company matching contributions</li>
<li>Generous paid time off and company-recognized holidays</li>
<li>A welcoming and diverse workplace culture that promotes innovation</li>
<li>Employee discounts on the latest home technology products and services</li>
</ul>
Role Overview:
The Executive Assistant will provide high-level, confidential administrative support to the Executive Team at HomePro. This role requires a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment. The ideal candidate will have excellent communication skills, strong organizational abilities, and a service-driven mindset. This individual must be comfortable interacting with people at all levels, managing competing priorities with discretion, and staying two steps ahead of the executive team’s needs.
This position involves managing calendars, travel, events, meetings, expense reporting, and special projects, while maintaining strict confidentiality and a positive, professional demeanor.
Essential Functions:
<ul>
<li>Provide comprehensive administrative support to the Executive Team, anticipating needs and prioritizing tasks proactively.</li>
<li>Manage executive calendars, appointments, meetings, travel, and event schedules with precision and discretion.</li>
<li>Plan and execute internal and external events, including employee functions, leadership retreats, town halls, and client events—overseeing logistics, vendors, budgets, and feedback.</li>
<li>Prepare and distribute meeting materials, presentations, and agendas; coordinate follow-ups and document action items.</li>
<li>Greet and assist visitors and clients, answering calls and handling inquiries with professionalism and warmth.</li>
<li>Coordinate executive travel arrangements and submit accurate, timely expense reports.</li>
<li>Support conference and industry event preparation for the Executive Team.</li>
<li>Draft professional correspondence, emails, reports, and documentation with high attention to grammar and tone.</li>
<li>Maintain well-organized digital and physical filing systems for efficient access to records and reports.</li>
<li>Represent the Executive Team with tact and professionalism in all internal and external interactions.</li>
<li>Ensure meeting spaces are well-prepared, including catering, materials, and tech setup.</li>
<li>Act as a gatekeeper and facilitator, managing incoming requests with urgency and diplomacy.</li>
<li>Perform additional administrative duties as needed or assigned.</li>
</ul>
Required Skills &amp; Abilities: 
<ul>
<li>3–5 years of Executive Assistant experience preferred.</li>
<li>High school diploma required; bachelor’s degree a plus.</li>
<li>Highly organized with exceptional time management and multitasking abilities.</li>
<li>Advanced proficiency in Microsoft Word and PowerPoint; working knowledge of Excel.</li>
<li>Strong written and verbal communication skills with attention to tone and professionalism.</li>
<li>Self-starter with the ability to problem-solve and make sound decisions independently.</li>
<li>Personable, approachable, and able to maintain composure under pressure.</li>
<li>Demonstrates the highest level of integrity, discretion, and confidentiality.</li>
<li>Proactive, resourceful, and solutions-oriented.</li>
<li>Comfortable working across departments and levels of the organization.</li>
</ul>
Additional Information:
<ul>
<li> Job Type: Full-time</li>
<li>Location: Carrollton Tx</li>
<li>Benefits: Competitive salary, health coverage, 401(k), PTO</li>
</ul>
If you are driven by customer satisfaction and eager to join a company that values excellence, apply today to be a part of our passionate team at HomePro.
Company Website: <a href="http://www.HomeProTech.com" target="_blank">www.HomeProTech.com</a>
*We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
TX DPS: B09309 - Fire License: ACR-1757869 M#228511 - Electrical: TECL#32568

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 POSITION SUMMARY This position provides administrative and secretarial support under the direct supervision of the Executive Director. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Maintains professionalism with utmost confidentiality. ESSENTIAL FUNCTIONS Responsibilities include but not limited to: 
<ul>
<li>Assists with organization of materials, mail-outs, agendas, minutes and minute books, electronically and hard-copy.</li>
<li>Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents, key public officials, academic leaders, private industry leaders at the local, state, and national levels. Handles confidential and non-routine information and explains policies when necessary.</li>
<li>Schedules and organizes complex activities such as meetings, travel, and conferences Maintains calendar and contacts.</li>
<li>Prepares and maintains expense reimbursement records, collects credit card receipts from Executive Director and other CMIT staff, and submits and codes expenses online.</li>
<li>Organizes and prioritizes large volumes of information and calls. Processes correspondences and organizes and maintains files for Executive Director.</li>
<li>Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.</li>
<li>Performs desktop publishing; creates and develops visual presentations for the Executive Director and other CMIT staff. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.</li>
<li>Works independently and within a team on special non-recurring and ongoing projects. Acts as project manager for special projects, at the request of the Executive Director which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.</li>
<li>Maintains Non-Disclosure Agreements with Third Parties.</li>
<li>Assists Controller and Staff Accountant with audit requests for annual audit.</li>
<li>Enters electronic requisitions as needed.</li>
<li>Performs other related duties as assigned by CMIT management.</li>
</ul>
MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS Bachelors degree preferred, or minimum of five (5) years clerical/supervisory experience. Must possess excellent supervisory, interpersonal, and written skills. Proficient in MS Word, Excel, and PowerPoint. **Salary commensurate with experience**

<h3>Job Description</h3>
Job DescriptionWe are seeking a highly motivated, proactive, Executive Assistant, with the ability to anticipate the needs of our Vice Chairman, who also serves as President of the Trust Company, to join our team in the Palm Beach office. This Executive Assistant role will be instrumental in supporting our executive leadership team by demonstrating exceptional time-management skills and the ability to balance competing priorities. The candidate will be managing schedules, organizing meetings, events, and facilitating communication across various departments. As an Executive Assistant, some of the key responsibilities will include: &nbsp;
<ul>
<li>Provide high-level administrative support to the Vice Chairman and other senior executive officers in the Palm Beach office. &nbsp;</li>
<li>Manage multiple, complex calendars, schedule internal and external meetings and coordinate national/international travel, including flights, accommodations and itineraries while anticipating changes and last-minute adjustments.</li>
<li>Manage and prioritize incoming emails, calls, draft correspondence, prepare meeting materials and maintain detailed records.</li>
<li>Act as formal point of contact between executives and internal departments, clients, and key stakeholders - serve as a trusted gatekeeper.</li>
<li>Handle confidential documents, reports and sensitive matters with discretion.</li>
<li>Collaborate with team members across various departments to ensure smooth operations and effective communication.</li>
<li>Support planning and execution of company events and client meetings which may, at times, occur after business hours. </li>
<li>Help prepare client materials and presentation decks, support marketing and communications efforts.</li>
<li>Manage office and all building administration, with comprehensive and accurate record-keeping systems. Coordinate with outside vendors and service providers with input from the Vice Chairman. &nbsp;</li>
<li>Ensure no lapse in office support coverage by working closely with office colleagues.</li>
<li>Prepare and process expense reports, invoices, and other financial documentation.</li>
<li>Perform ad hoc administrative tasks and projects to support the efficiency of the executive team.</li>
<li>Assist Vice Chairman in scheduling personal appointments, tasks, and managing insurance processing.</li>
</ul>
 Candidate Description &nbsp;
<ul>
<li>Bachelor’s Degree</li>
<li>5+ years of experience supporting c-suite executives in a fast-paced, high-accountability environment, preferably in financial services, ideally in wealth management and/or Trust company</li>
<li>Exceptional organizational, communication, and interpersonal skills with the ability to anticipate needs and follow-thru &nbsp;&nbsp;</li>
<li>Ability to manage multiple priorities and projects with poise, precision, and flexibility with a sense of urgency</li>
<li>Proactively anticipate executive needs, manage priorities, and address issues before they arise</li>
<li>High emotional intelligence, discretion, and sound judgment</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li>
<li>A calm and confident presence who leads with integrity and professionalism</li>
</ul>
 Chilton seeks candidates who have outstanding analytical skills coupled with strong organizational and communication skills.&nbsp; Applicants should be pro-active, motivated, passionate, and work well in a team environment.&nbsp; We pride ourselves on building a team of professionals working toward a common goal in a collaborative fashion. &nbsp;
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<h3>Job Description</h3>
Job DescriptionSalary: 
<ul>
<li>Category:VACO - Executive Assistant</li>
<li>Location:Washington, DC, United States of America</li>
<li>Citizenship Required:United States Citizenship</li>
<li>Clearance Type:Background</li>
<li>Telecommute: Hybrid, some on site work, some telework.</li>
<li>Shift:1st Shift (United States of America)</li>
<li>Travel Required:NO</li>
<li>Positions Available: 1</li>
</ul>
 
At CMA, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity, nonconventional aptitude, and bringing your whole self to work.
 As a leading cybersecurity SDVOSB 8(a) company, we provide innovative systems, products and solutions to our customers worldwide. We are comprised of veteran professionals that bring different perspectives and ideas, understanding that the more experiences we bring to our work the more innovative we can be. As we continue to build our workforce, we look for people that exemplify our core values, leadership characteristics, and approach to innovation.
 
Experience 
 
<ul>
<li>Experience within the Federal Government in these duties is preferred</li>
<li>Perform high-level administrative support services consisting of routine and non-repetitive administrative, secretarial, and general clerical functions for HR&amp;A/OSP senior leadership staff. </li>
<li>perform duties for office management support activities and demonstrates the ability to multi-task while composing and editing executive correspondence, processing mail, handling calls checking in visitors, assist drafting meeting notes, personnel records, and travel. Shall be capable of working independently on projects requiring research and preparation of briefing charts and other presentation materials, and on key taskers and activities, to include, efficiently handling an array of situations, conflicts and problems involving administrative office functions, to include deviations with general guidance, priorities, policies, and program goals.</li>
<li>Word processing, email management, spreadsheet management, preparation of briefing charts, other presentation materials, prepare and edit critical documents, prepare routine HR data reports and executive level correspondence as needed.</li>
<li>Maintain a wide variety of records (stored manually and/or electronically) using computer software applications, such as Microsoft Word, PowerPoint, or Excel to create and update spreadsheets, word processing, database management, SharePoint management, and other applications to track and/or maintain lists, data and information.</li>
<li>Answer/Screen telephone calls</li>
<li>Greet visitors</li>
<li>Set-up and maintain paper and electronic filing systems for records, correspondence, and other materials.</li>
<li>Accomplish data entry utilizing MS Office Suite applications, Microsoft Outlook, shared drives, SharePoint, and other software applications as requested.</li>
<li>Receives incoming communication, memos, or executive correspondence on behalf of the senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff </li>
<li>Summarize content of incoming correspondence and other documents/materials for the executive viewpoints</li>
<li>Maintain office calendar, schedule meetings/appointments and reminders, assist with travel arrangements, attend to logistics for arranging meeting rooms and coordinate read-ahead material</li>
</ul>
 
Education
 
<ul>
<li>Bachelor of Science and/or Bachelor of Arts degree, preferably in the field of Human Resources, Communications or similar.</li>
<li>Minimum of 3 years working in an administrative, communications, or clerical field. </li>
</ul>
 
Salary Range: DOE
 
CMA is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

<h3>Job Description</h3>
Job DescriptionResponsibilites include:
<ul>
<li>Executive Assistant to Founders</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Summary:
The Executive Assistant will provide high-level administrative support to the Director of Operations.
Duties/Responsibilities:
Provides high-level administrative support and assistance to the Director of Operations and/or other assigned leadership staff.
Review legal documents and coordinate with the general counsel to ensure all company liabilities are covered.
Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes content to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.

Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 51-70 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Must have extensive experience with Microsoft EXCEL (i.e., creating pivot tables, using advanced functions, data validation, and handling large data sets) 
Preferred Qualifications:
Experience using NetSuite is a plus
 
Education and Experience:
A high school diploma is required; a bachelor's degree in business administration or a related field is preferred.
At least four years of related experience is required.

Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift to 15 pounds at times.
Work From Home Eligible: Yes, in accordance with company policy.

<h3>Job Description</h3>
Job Description
Executive Assistant 3 5+ Month W2 Contract San Jose, CA (Hybrid)
Here’s how you’ll make an impact on the team:
<ul>
<li>Maintain executive calendar, manage staff meetings and commitments.</li>
<li>Organize department communications and key events. </li>
<li>Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.</li>
<li>Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.</li>
<li>Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.</li>
<li>Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes</li>
<li>Assist with scheduling group meetings </li>
<li>Coordinate special projects and large meetings with internal and external individuals</li>
<li>Organize quarterly all hands meetings and semi-annual team building events. </li>
<li>Compile and publish weekly senior staff minutes and group updates.</li>
<li>Maintain up to date organizational charts, contact lists and email alias lists.</li>
<li>Assist staff with travel coordination when required.</li>
<li>Plan and schedule group off-sites.</li>
<li>Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.</li>
<li>Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.</li>
<li>Perform general office Administrative duties such as ordering supplies and equipment.</li>
<li>Assist with audio, visual and video and web conferencing when needed.</li>
<li>Manage all open purchase orders.</li>
<li>Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.</li>
<li>Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.</li>
</ul>
Here’s what you’ll need to be successful in this role:
<ul>
<li>High School Graduate</li>
<li>Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.</li>
<li>Team player Ability to communicate in a clear and concise way.</li>
<li>Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.</li>
<li>Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.</li>
<li>Strong organizational skills, attention to detail and timely follow-through.</li>
<li>Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.</li>
<li>Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.</li>
<li>Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.</li>
<li>Excellent written and interpersonal communication skills</li>
</ul>
Pay Range: 
$45.00 - $50.00/hour
Benefits That Matter to You: 
<ul>
<li>NextDeavor offers health, vision and dental benefits for contract employees</li>
<li>Paid sick leave eligibility is contingent on state of residence</li>
<li>Optional 401k Plan (excludes employer match)</li>
</ul>
Ready to take the next step? Apply today and be part of a team that transforms businesses and fuels growth!
Apply with Pioneers here &lt;<a href="https://nextdeavor.thepioneers.ai/jobs/Adobe--executive-assistant-3--2b26a3&amp;gt" target="_blank">https://nextdeavor.thepioneers.ai/jobs/Adobe--executive-assistant-3--2b…</a>;!

Executive Assistant 3

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant
Location: New York, NY
Industry: Legal / Financial Services
Pay: $40.00 - $50.00 / Hourly (Contract-to-Hire)
Benefits: Dental, Vision, Medical, 401(k)
About Our Client:
Addison Group is partnering with a well-established organization in the financial legal sector to find an experienced and polished Executive Assistant. This is a high-visibility role supporting senior-level professionals in a dynamic and fast-paced office environment.
Job Description:
This Executive Assistant will provide top-tier support to a group of senior executives, helping to manage schedules, coordinate travel, and maintain seamless day-to-day operations. The ideal candidate will be proactive, highly organized, and professional, with prior experience supporting high-level stakeholders.
Key Responsibilities:
<ul>
<li>Coordinate complex, multi-leg domestic and international travel itineraries and ensure timely submission of expense reports.</li>
<li>Manage multiple executive calendars with precision, proactively resolving scheduling conflicts and ensuring logistical needs are met.</li>
<li>Maintain contact databases and compile information for reports, presentations, or internal documentation as needed.</li>
<li>Handle general office support tasks such as fielding calls, greeting clients, managing files, processing invoices, and drafting correspondence.</li>
<li>Contribute to special projects and team initiatives; serve as a mentor or resource to other administrative professionals when appropriate.</li>
</ul>
Qualifications:
<ul>
<li>3–7 years of experience in an Executive Assistant role, preferably within investment banking or financial services.</li>
<li>Demonstrated experience managing busy calendars, complex travel arrangements, and expense processing.</li>
<li>Strong written and verbal communication skills.</li>
<li>Highly professional demeanor with polished interpersonal skills.</li>
<li>Proven ability to work independently, prioritize tasks, and remain adaptable in a high-pressure environment.</li>
</ul>
Additional Details:
<ul>
<li>Schedule: Monday–Friday, 9:00 AM–5:00 PM, with flexibility for overtime.</li>
<li>Work Arrangement: Hybrid – in-office Monday, Tuesday, Thursday; remote on Wednesday and Friday.</li>
<li>Dress Code: Business Professional</li>
<li>Notice Period: 1–2 weeks acceptable</li>
</ul>
Perks:
<ul>
<li>Opportunity to work in a prestigious, high-performance environment</li>
<li>Long-term potential with a contract-to-hire pathway</li>
<li>Collaborative and professional team culture</li>
<li>Exposure to C-suite level operations and investment banking workflows</li>
<li>Benefits: Dental, Vision, Medical, 401(k)</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
 
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