Job Description
Job Description
Serve as the right-hand resource to the owners of a growing, high-performing law firm, managing both professional and personal responsibilities with exceptional discretion. This role is ideal for a highly organized, proactive individual who can seamlessly handle business matters, community involvement, and personal tasks while maintaining a polished and professional presence.
Compensation:
$60,000+ DOE with strong bonus potential
Responsibilities:
Professional & Personal Support
- Manage the owners’ calendars—scheduling meetings, events, travel, and community/professional engagements
- Prepare materials for meetings, presentations, and board obligations
- Serve as liaison with board members, clients, vendors, and community contacts
- Track tasks and priorities to keep the owners organized and on schedule
Community & Board Involvement
- Coordinate logistics for board meetings, speaking engagements, and community events
- Ensure timely preparation and follow-up for civic and nonprofit responsibilities
- Maintain a calendar of key local events and help prepare the owners for public-facing appearances
Professional Image & Communication
- Monitor and manage communications—emails, calls, invitations, and requests—with professionalism and confidentiality
- Help maintain the public-facing image of the owners, including light personal branding tasks or coordination with the marketing team
- Draft correspondence and assist with speech prep or talking points when needed
Personal Support & Errands
- Assist with personal appointments, errands, household vendor coordination, and travel planning
- Help with gift purchasing, special occasion reminders, and family logistics when needed
Confidentiality & Organization
- Handle sensitive matters with utmost confidentiality and judgment
- Create and maintain organizational systems to support efficiency and calm amidst busy schedules
- Be flexible and responsive, able to shift gears quickly based on changing priorities
Qualifications:
- Demonstrated experience supporting business owners, executives, or high-profile professionals
- Bachelor’s degree preferred
- Impeccable time management skills, organizational skills, attention to detail, judgment, and discretion
- Strong interpersonal skills and communication skills
- Proficiency in Microsoft Office, Google Workspace, and willing to learn
- Comfortable running errands and managing both business and personal tasks
- Willingness to work flexible hours, including occasional evenings or weekends for events as needed
About Company
We’re a fast-growing, award-winning personal injury law firm based in Jacksonville, Florida, with a mission to deliver the highest level of legal service to people going through some of the hardest moments in their lives.
Our commitment goes beyond winning cases — it’s about standing alongside clients, guiding them through the complex legal, medical, and insurance maze so they can focus on healing and building a better tomorrow.
With offices in Nocatee, Southside, and Downtown, we've built a high-performance team that shares a deep commitment to justice, excellence, and putting clients first.
If you’re looking for meaningful work in a positive, fast-paced environment, you’re in the right place.