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job_organization_name

city

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<h3>Job Description</h3>
Job DescriptionDescription:
Days Off: Saturday, Sunday
Shift: Day 
Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability
Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan
Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW.
 
About DESC:
DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness.
As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness.
 
JOB DEFINITION:
This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. 
 
MAJOR DUTIES AND RESPONSIBILITIES:
Front Desk &amp; Lobby - Client Interactions:
<ul>
<li>Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival.</li>
<li>Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior.</li>
<li>Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors.</li>
<li>Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption.</li>
<li>Provide information about and referral to other services available in the community to homeless people and others in need.</li>
<li>Ensure cleanliness of lobby area, interview/conference rooms and work area.</li>
</ul>
Phones/Mail/Office Supplies:
<ul>
<li>Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone.</li>
<li>Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database.</li>
<li>Order, maintain and dispense office supplies and forms needed by staff.</li>
<li>Schedule routine maintenance of office machines.</li>
</ul>
Paperwork:
<ul>
<li>Assist program staff to update and maintain current resource lists and information manuals.</li>
<li>Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials.</li>
<li>Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed.</li>
<li>Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system.</li>
<li>Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents.</li>
<li>Generate reports from DESC’s database and distribute them to appropriate staff.</li>
</ul>
Non-position specific:
<ul>
<li>Participate in staff meetings and in-service trainings, as appropriate.</li>
<li>Other duties as assigned.</li>
</ul>
Requirements:
MINIMUM QUALIFICATIONS:
<ul>
<li>Excellent typing and keyboard skills and clerical skills/experience.</li>
<li>Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly.</li>
<li>Ability to work independently with a minimum of direct supervision.</li>
<li>Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team.</li>
<li>Initiative and creativity in problem solving and system development.</li>
<li>Careful attention to detail.</li>
<li>Ability to communicate and work effectively with staff from various backgrounds and disciplines.</li>
<li>Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors.</li>
<li>Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients.</li>
</ul>
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
EQUAL OPPORTUNITY EMPLOYER:
DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
Capital Community Bank (CCBank) is a nationally ranked community bank, representing the communities we serve. We pride ourselves on providing a fun and friendly atmosphere, where employees are encouraged to come together as a team. We offer a thriving culture and competitive employee perks.
 
Position Summary
The Administrative Specialist is responsible for various aspects of the daily operations and ongoing administration of the Strategic Partners department and bank programs. The core responsibilities are research, administration, communication, organization, and operations, but also include ongoing support of compliance, bankruptcies, reporting, and technology.
Essential Duties and Responsibilities
 
The essential functions include, but are not limited to the following:
<ul>
<li>Function as a point of contact among department executives, management, program managers, process analysts, and other external partners as assigned.</li>
<li>Organize and maintain legal notifications and other mail directed to the department.</li>
<li>Manage inbound and outbound calls, including tracking and reporting.</li>
<li>Supporting Program Managers during site visits.</li>
<li>Prepare weekly, monthly, or quarterly reports as assigned.</li>
<li>Format information for internal and external communication - memos, emails, presentations, and reports as assigned.</li>
<li>Take minutes during meetings as assigned.</li>
<li>Support Bank management during regulatory examinations and audits.</li>
<li>Communicate relevant project information to appropriate parties, resolve and/or escalate issues in a timely fashion.</li>
<li>Other duties as assigned.</li>
</ul>
 
Minimum Qualifications (Knowledge, Skills, and Abilities)
<ul>
<li>Experience with MS Office Suite. Familiarity with common office equipment and software tools (e.g., e-calendars, copy/fax machines, video conferencing software, etc.)</li>
<li>Pleasant and confident demeanor when dealing with colleagues, clients, and customers.</li>
<li>Consummate office professional, with exceptional verbal/written communication skills, who is highly organized and able to work independently to finish assigned projects.</li>
<li>Ability to exercise discretion and maintain client and customer confidentiality.</li>
<li>Outstanding organizational and time management skills</li>
<li>Highly responsive and willing to take ownership of issues through resolution.</li>
<li>Good interpersonal skills, including the ability to work well in a team or individually.</li>
<li>Ability to perform well under pressure and meet deadlines.</li>
</ul>
Experience as an Office Administrator or similar role preferred, experience in finance or banking, a plus.
Compensation
The salary offered for this position is $21-24/hourly based on the applicants' qualifications and experience. Benefits package includes Health, Dental and Vision insurance, 401(k) with company match, life and disability insurance, supplemental insurance, EAP, phone reimbursement and PTO. Quarterly bonuses are available.
 
We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
 Job Posted by ApplicantPro

Administrative Specialist

<h3>Job Description</h3>
Job Description
The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar Corporate Real Estate Department in Baton Rouge, Louisiana is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Baton Rouge, LA and the surrounding areas.&nbsp;
The Administrative Specialist provides comprehensive administrative and operational support to the Corporate Real Estate Department. This role ensures the efficient management of office processes, supports real estate transactions, and maintains key financial and administrative systems. The position offers broad exposure to all aspects of the department and is ideal for a motivated professional seeking long-term growth.
Why Lamar?&nbsp;
Lamar Advertising has been named as a “Best Company to Work For” in U.S. News &amp; World Report’s annual ranking.
<ul>
<li>Learn more about us on our official&nbsp;YouTube channel.</li>
<li>Check reviews and company updates on our&nbsp;Glassdoor page</li>
</ul>
What you can expect from us:
<ul>
<li>A Monday - Friday 8:00 am - 5:00 pm work schedule&nbsp;</li>
<li>120 hours of paid time off (PTO) that increases with tenure</li>
<li>12 paid company holidays, including President's day and Juneteenth</li>
<li>A comprehensive 3 month training program&nbsp;</li>
<li>Career advancement opportunities</li>
<li>Ongoing professional development and internal leadership programs to maximize your career potential</li>
<li>Multiple medical plan options and health savings account</li>
<li>Hospital and Critical Illness and Accident coverage&nbsp;</li>
<li>Short &amp; long-term disability and paid parental leave</li>
<li>Employee Stock purchase plan</li>
<li>401k plan with company match</li>
<li>Wellness program incentives such as medical plan premium holidays and HSA contributions&nbsp;</li>
</ul>
What we're looking for in YOU:&nbsp;
<ul>
<li>Requires an excellent command of the English language.</li>
<li>Strong organizational skills with a high attention to detail.</li>
<li>Professional communication, tact, and diplomacy when handling sensitive information.</li>
<li>Proficiency in Microsoft Office Suite and Google Workspace tools.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
<li>Analytical and problem-solving skills to support financial and transactional accuracy.</li>
<li>Commitment to learning and professional growth within the department.</li>
</ul>
Education and experience:
<ul>
<li>High school diploma or Equivalent required</li>
<li>Associates degree, business school certification, and/or some college preferred</li>
<li>2 years of computer software (e.g. Microsoft Office, database, and presentation) use required</li>
<li>2 years in an office setting preferred</li>
<li>Or an equivalent combination of education and experience (i.e. a college degree in lieu of 2 years of software use experience)</li>
</ul>
Candidates with a disability in need of an accommodation to fulfill our application requirements should email <a href="mailto:recruiting@lamar.com" target="_blank">recruiting@lamar.com</a>.&nbsp;
A day in the life:&nbsp;
Department Administration
<ul>
<li>Provide day-to-day administrative support to ensure efficient and effective departmental operations.</li>
<li>Organize and prioritize large volumes of information, calls, and correspondence.</li>
<li>Create, format, and maintain documents such as memos, letters, reports, and financial reporting.</li>
<li>Perform general office tasks including scheduling, filing, copying, mailing, and ordering supplies.</li>
<li>Assist with special projects and departmental initiatives as assigned.</li>
</ul>
Accounting &amp; Financial Coordination
<ul>
<li>Maintain department accounts receivable, including invoicing, collections, and updates to the Aged Trial Balance (ATB).</li>
<li>Manage accounts payable by processing invoices, ensuring accurate coding, and coordinating with the Accounts Payable team to resolve issues.</li>
<li>Update and maintain billing systems, including customer data, contracts, and account setup.</li>
<li>Prepare weekly, monthly, and annual financial reports and reconciliations.</li>
</ul>
Lease &amp; Contract Administration
<ul>
<li>Abstract lease agreements and maintain accurate electronic lease files.</li>
<li>Track and manage critical lease dates such as expirations, renewals, and rate adjustments.</li>
<li>Administer billing and payment processes for both landlord and tenant leases.</li>
<li>Communicate with landlords, tenants, and internal teams to resolve lease-related questions or discrepancies.</li>
<li>Audit lease files regularly to ensure compliance and accuracy.</li>
</ul>
Real Estate Tax &amp; Capital Expenditure Support
<ul>
<li>Process and track real estate tax invoices for owned properties, ensuring timely and accurate payments.</li>
<li>Maintain CapEx tracking spreadsheets; process and monitor related invoices.</li>
<li>Assist with annual budget preparation and reporting for tax and capital expenditure accounts.</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>The primary work environment for this position is the office.</li>
<li>The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.</li>
<li>Nights spent traveling, away from home, are less than 10%.</li>
</ul>
Who we are:
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
<ul>
<li>Billboards</li>
<li>Interstate logos</li>
<li>Handpainted murals</li>
<li>Transportation and airports</li>
<li>The largest network of digital billboards in the United States </li>
</ul>
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.
Please note:&nbsp;Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.
SMS and Email Communications:&nbsp;By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing&nbsp;<a href="mailto:recruiting@lamar.com" target="_blank">recruiting@lamar.com</a>&nbsp;or replying 'STOP' to text messages. Your information will be processed in accordance with our&nbsp;privacy policy.
Disability Self-Identification:&nbsp;When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.&nbsp; By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.&nbsp; Lamar will not sell this information.
#CorpID&nbsp;
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

<h3>Job Description</h3>
Job Description
Create Your Experience of a Lifetime!
Come work and play in the mountains!&nbsp; Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). &nbsp;
Job Benefits
<ul>
<li>Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons&nbsp;</li>
<li>MORE employee discounts on lodging, food, gear, and mountain shuttles</li>
<li>401(k) Retirement Plan&nbsp;</li>
<li>Employee Assistance Program</li>
<li>Excellent training and professional development</li>
<li>Referral Program &nbsp;</li>
</ul>
Full Time roles are eligible for the above, plus:
<ul>
<li>Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)</li>
<li>Free ski passes for dependents</li>
<li>Critical Illness and Accident plans</li>
</ul>
Job summary: The Specialist-Administrative reports directly to the Director of Base Experience. This position provides administrative support to the leadership team and multiple departments including Base Area Operations, Building Maintenance and Guest Experience. The Specialist-Administrative position works closely with other departments at the resort and with corporate partners in procurement, AP, finance, and other areas.In addition to performing the job duties, the ideal candidate will be well aligned with our company values and mission. 
Job Specifications:&nbsp;
<ul>
<li>
Starting Wage: $22.43/hr - $34.15/hr&nbsp;
</li>
</ul>
<ul>
<li>
Employment Type: Year Round&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Shift Type: Full Time hours available&nbsp;
</li>
</ul>
<ul>
<li>
Minimum Age: At least 18 years of age&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Housing Availability: No&nbsp;
</li>
</ul>
Job Responsibilities:
<ul>
<li>&nbsp;Provide administrative assistance to Base Experience departments including Building Maintenance, Parking, Grounds, Janitorial, Uniforms, Product Sales and Guest Services.</li>
<li>Payroll/Time and Labor – use enterprise systems to accurately record, monitor, report and allocate&nbsp;labor hours and wages as required.</li>
<li>Procurement – use enterprise systems to purchase and receive goods. Process and prepare invoices&nbsp;to support AP/AR functions. Reconcile month end finances.</li>
<li>Assist in preparation of annual operating budgets and perform regular analysis of capital and&nbsp;operational budget performance.</li>
<li>Monitor, track and record data to support accurate and timely reporting of utilities, waste and&nbsp;various other metrics.</li>
<li>Assist in administration of Work Order Management system to track work requests, work details and&nbsp;associated labor and materials required to complete tasks.</li>
<li>Partner with managers to assist in the on-boarding and off-boarding of year-round and seasonal&nbsp;staff.</li>
<li>Maintain confidentiality regarding sensitive employee and business dat</li>
<li>Manage leases, lease payments, HOA contracts and payment schedules.</li>
<li>Assist with recurring operational permit payments and other permitting coordination.</li>
<li>Provide administrative support for training, driver verifications, parking, housing and internal communications</li>
<li>Other duties as assigned</li>
</ul>
Job requirement:
<ul>
<li>Education: High School Diploma is required with a degree in Business Administration preferred</li>
<li>Work Experience: 3 years’ experience in Business Administration, Payroll and AP is required</li>
<li>Excellent written and verbal communication skills, and strong interpersonal skills</li>
<li>Proficient with computer operation including MS Office suite of programs for data analysis, and enterprise systems including Planful, PeopleSoft, Coupa, </li>
<li>Highly organized and motivated for personal and team success</li>
<li>Ability to work a flexible schedule occasionally</li>
</ul>
The expected pay range is&nbsp;$22.43/hr - $34.15/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.&nbsp;
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Requisition ID &nbsp;512367 Reference Date:&nbsp;10/31/2025&nbsp; Job Code Function:&nbsp;Administrative&nbsp;

<h3>Job Description</h3>
Job DescriptionJoin the Schaedler Yesco Distribution Team!Why You’ll Love Schaedler Yesco Distribution:
At Schaedler Yesco Distribution, we’ve been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.
What Sets Us Apart are our Core Values:
<ul>
<li>
Commitment to Integrity
</li>
<li>
Teamwork
</li>
<li>
Accountability
</li>
<li>
Profitability
</li>
</ul>
Where we work hard and go home happy!
Electrifying Benefits:
<ul>
<li>
Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!
</li>
<li>
401K with company match.
</li>
<li>
Flexible Spending Account (FSA) &amp; Health Savings Account (HSA).
</li>
<li>
Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!
</li>
<li>
Quarterly bonuses.
</li>
<li>
Company-paid disability and life insurance.
</li>
<li>
Generous paid holidays and paid time off.
</li>
<li>
Opportunities for continuing education and professional development.
</li>
</ul>
Summary/ Objective:
The Administrative Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested.
Work Shift Hours: Monday–Friday, 7:30 a.m.–4:30 p.m. or 8:00 a.m.–5:00 p.m. Work Location: Onsite in Mechanicsburg, PA.
Essential Functions:
<ul>
<li>Managing communication –
<ul>
<li>handling phone calls, emails, and faxes coming into main console</li>
</ul>
</li>
<li>Reception duties –
<ul>
<li>greeting visitors, answering inquiries, directing them to appropriate contacts</li>
</ul>
</li>
<li>Provide administrative support for various departments/managers/executives
<ul>
<li>Prepare and submit executive expense reports</li>
<li>Support in managing departmental projects</li>
</ul>
</li>
<li>Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees </li>
<li>Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees</li>
<li>Scheduling and meeting coordination –
<ul>
<li>Assist in coordinating appointments, meetings, conference calls for executives and others. Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees.</li>
</ul>
</li>
<li>Office Maintenance –
<ul>
<li>overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings</li>
<li>Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the company</li>
</ul>
</li>
<li>Order, set up and clean up lunch for meetings and training events </li>
<li>Must always adhere to strict confidentiality and will be required to sign a non-disclosure agreement </li>
</ul>
Competencies:
<ul>
<li>Excellent customer service skills </li>
<li>Strong organizational skills with high degree of attention to detail</li>
<li>Outstanding verbal and written communication skills</li>
<li>Ability to multitask and work in a fast-paced environment</li>
</ul>
Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)
Supervisory Responsibility:
<ul>
<li>This position is not a supervisory role and does not have any direct reports.</li>
</ul>
Work Environment:
This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers. 
Mental Demands:
<ul>
<li>Able to gather information, use logic to analyze information and adapt well in a fast-paced environment</li>
</ul>
<ul>
<li>Strong interpersonal and communication skills</li>
<li>Ability to learn, grow, and adapt to change </li>
<li>Ability and willingness to work collaboratively</li>
<li>Ability to analyze workload and establish priorities with time sensitive deadlines</li>
</ul>
Physical Demands:
While performing the duties of this job, the employee is required to have:
<ul>
<li>Ability to use a keyboard and type proficiently</li>
<li>Ability to lift to 30lbs</li>
<li>Ability to walk short distances periodically</li>
<li>Specific vision abilities required by this job include close vision and ability to adjust focus</li>
<li>Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</li>
</ul>
Travel:
This position may require occasional travel to local branches. 
Clearances and Certifications:
<ul>
<li>U.S. Citizenship or U.S. Permanent Resident status required.</li>
</ul>
Education and Experience: 
<ul>
<li>High School Diploma required</li>
</ul>
Other Duties:
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Support SpecialistJob Description
We are seeking a dedicated Administrative Support Specialist who excels in customer service and can efficiently handle administrative tasks. This role involves interacting face-to-face with customers who have experienced significant losses, providing empathetic and sincere support while managing essential paperwork and office duties.
Responsibilities
<ul>
<li>Process total loss paperwork, including titles.</li>
<li>Distribute payment checks to customers.</li>
<li>Order and organize police reports.</li>
<li>Mail letters to customers.</li>
<li>Manage FedEx shipments, including sending and receiving packages.</li>
<li>Scan and file total loss paperwork electronically.</li>
<li>Maintain office supplies and needs, including ordering coffee and other essentials.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in customer service, particularly face-to-face interactions.</li>
<li>Strong interpersonal communication skills, with empathy and sincerity.</li>
<li>Ability to multitask effectively.</li>
<li>Organizational skills to manage multiple responsibilities efficiently.</li>
<li>Proficiency in Microsoft Office, including Outlook, Teams, and Word.</li>
<li>Capability to adapt quickly to new processes and programs.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience in administrative support.</li>
<li>Familiarity with data entry tasks.</li>
<li>Knowledge of Microsoft Excel.</li>
</ul>
Work Environment
This position operates within a 100% office-based environment, requiring direct interaction with customers. The role involves using standard office technology and software. The work environment encourages professionalism and empathy, with a focus on supporting individuals who have experienced significant personal losses.
Job Type &amp; Location
This is a Contract to Hire position based out of Shreveport, LA.
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Shreveport,LA.
Application Deadline
This position is anticipated to close on Dec 25, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

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