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<h3>Job Description</h3>
Job Description???? We're Hiring: Bilingual Receptionist
Location: Providence, RI, Pawtucket, RI and/or Central Falls, RI *please note you could be placed at any of our sites located in these 3 cities* Reports To: Administrative Support Supervisor Employment Type: Full Time- Monday through Friday, 8 hour shifts
Pay: 15.20/hr
Children’s Friend is seeking a warm, organized, and dependable Bilingual Receptionist to be the first point of contact for our clients, visitors, and staff. As the face of our organization, you will play a vital role in creating a welcoming environment while providing essential administrative support and ensuring smooth daily operations.
???? What You’ll Do:
<ul>
<li>
Greet visitors and clients with professionalism and compassion.
</li>
<li>
Answer and direct incoming calls, including appointment cancellations.
</li>
<li>
Maintain reception logs, calendars, and sign-in sheets.
</li>
<li>
Provide administrative support and assist with bilingual translations.
</li>
<li>
Operate office equipment and follow daily opening/closing procedures.
</li>
<li>
Sort and distribute mail and manage office supply inventory.
</li>
<li>
Fill in at other Children’s Friend locations as needed.
</li>
</ul>
???? What You Bring:
<ul>
<li>
High School diploma or GED.
</li>
<li>
Bilingual fluency (English/Spanish required).
</li>
<li>
Proficiency in Microsoft Office (Word, Excel, Outlook).
</li>
<li>
Strong interpersonal and communication skills.
</li>
<li>
Ability to work independently, multitask, and maintain confidentiality.
</li>
<li>
Reliable transportation and willingness to work across multiple locations.
</li>
</ul>
???? Why Children’s Friend?
At Children’s Friend, we are proud to be a mission-driven organization that values diversity, inclusion, and teamwork. Our employees are passionate about serving families and communities, and we support that dedication through a collaborative environment and room for growth.
???? Equal Opportunity Employer
We are committed to equity and diversity in the workplace. If you require accommodations during the application process, please contact us at <a href="mailto:talent@cfsri.org" target="_blank">talent@cfsri.org</a>.
Children’s Friend offers a comprehensive benefits package that includes the following:
<ul>
<li>Medical Dental and Vision coverage </li>
<li>Employer contributions to the 403(b) plan</li>
<li>Employer-paid Life and Disability insurance </li>
<li>Flex Spending Accounts </li>
<li>12 Holidays </li>
<li>Competitive Vacation Benefits </li>
<li>Training and Professional Development </li>
<li>Education Assistance </li>
<li>Student Loan Repayment Assistance </li>
</ul>

Bilingual Receptionist/Secretary

<h3>Job Description</h3>
Job Description
Sosslau Simcox &amp; Cohen a dedicated personal injury law firm with over 100 years of combined experience, is seeking a highly motivated and experienced Legal Secretary to join our team. We are committed to protecting the rights of individuals who have suffered serious injuries, permanent disabilities, or the loss of a loved one due to negligence. Our practice areas include, but are not limited to, auto accidents and motorcycle accidents, pedestrian accidents, slip and fall incidents, car accidents, dog bites, medical malpractice, truck accidents, and wrongful death cases. At Sosslau Simcox &amp; Cohen, we pride ourselves on providing proactive, experienced, and dedicated representation.
Responsibilities:
<ul>
<li>Provide comprehensive administrative and secretarial support to attorneys.</li>
<li>Prepare and format legal documents, correspondence, and pleadings.</li>
<li>Manage and organize physical and electronic case files.</li>
<li>Schedule appointments, hearings, and meetings.</li>
<li>Communicate professionally with clients, court personnel, and opposing counsel.</li>
<li>Handle incoming and outgoing mail, faxes, and emails.</li>
<li>Assist with legal research, as needed.</li>
<li>Maintain client confidentiality and adhere to all legal ethical standards.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as a Legal Secretary, preferably within a personal injury or civil litigation setting.</li>
<li>Strong understanding of legal terminology, procedures, and documentation.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook), MDec, Pacer and WorkPerfect</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to manage multiple tasks, prioritize effectively, and meet deadlines.</li>
<li>Discreet and professional demeanor with a strong commitment to client service.</li>
</ul>
Why Join Sussman &amp; Simcox?
<ul>
<li>Be part of a firm dedicated to fighting for justice for injured individuals.</li>
<li>Work in a supportive and experienced legal environment.</li>
<li>Contribute to a team that truly makes a difference in clients' lives.</li>
</ul>
If you are a dedicated legal secretary looking for a rewarding opportunity to utilize your skills in a client-focused personal injury practice, we encourage you to apply.
To Apply:
Please submit your resume and cover letter through ZipRecruiter.
Company DescriptionSosslau Simcox &amp; Cohen a dedicated personal injury law firm with over 100 years of combined experience, is seeking a highly motivated and experienced Legal Secretary to join our team. We are committed to protecting the rights of individuals who have suffered serious injuries, permanent disabilities, or the loss of a loved one due to negligence. Our practice areas include, but are not limited to, auto accidents and motorcycle accidents, pedestrian accidents, slip and fall incidents, car accidents, dog bites, medical malpractice, truck accidents, and wrongful death cases. At Sosslau Simcox &amp; Cohen, we pride ourselves on providing proactive, experienced, and dedicated representation. 
<h3>Company Description</h3>
Sosslau Simcox &amp; Cohen a dedicated personal injury law firm with over 100 years of combined experience, is seeking a highly motivated and experienced Legal Secretary to join our team. We are committed to protecting the rights of individuals who have suffered serious injuries, permanent disabilities, or the loss of a loved one due to negligence. Our practice areas include, but are not limited to, auto accidents and motorcycle accidents, pedestrian accidents, slip and fall incidents, car accidents, dog bites, medical malpractice, truck accidents, and wrongful death cases. At Sosslau Simcox &amp; Cohen, we pride ourselves on providing proactive, experienced, and dedicated representation.

Legal Secretary

<h3>Job Description</h3>
Job Description
Provides administrative support to department or one or more physicians; performs routine tasks, such as typing correspondence, scheduling patient appointments for a limited number of physicians and business appointments; requires intermediate knowledge of medical terminology and insurance information; may serve as a leader to lower level administrative staff; where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties as assigned.
ESSENTIAL FUNCTIONS
<ul>
<li>Greets, screens, and directs patients, visitors and internal customers.</li>
<li>Performs secretarial/clerical duties including medical transcription, composition, and dictation.</li>
<li>Prepares and processes correspondence. Answers routine medical inquiries and drafts letters.</li>
<li>Performs medical receptionist duties as necessary. Answers telephone, screens calls, takes messages, and provides information.</li>
<li>Obtains, verifies, and updates patient information and provides support services to patients, families, and medical staff.</li>
</ul>
 EDUCATION and/or EXPERIENCE 
<ul>
<li>High school diploma or general education degree (GED) preferred</li>
<li>Minimum of two years of experience in a medical office setting; knowledge of medical terminology is required</li>
<li>Accurate typing and data entry skills</li>
<li>Excellent organization skills</li>
<li>Basic knowledge of software used by department</li>
<li>Knowledge of general customer service practices</li>
<li>Ability to deal effectively and diplomatically with team members and public</li>
<li>Ability to work independently as well as in a team environment</li>
</ul>
Total Rewards The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: <a href="https://www.umfpi.org/jobs/summary-employee-benefits" target="_blank">https://www.umfpi.org/jobs/summary-employee-benefits</a>

Medical Secretary II- Medicine

<h3>Job Description</h3>
Job Description
Coleman Chavez &amp; Associates LLP is a Workers' Compensation Defense Law Firm that is currently seeking a Full Time Legal Secretary to support our Roseville, CA location.
We offer a comprehensive benefit package that includes Health, Dental and Life Insurance; PTO; Sick pay; 401k and 401k Roth; and Holiday pay.
This is not a 100% remote position. After 90 days and approved by the supervisor, you may work one day a week from home. 
We are looking for a Legal Secretary that has strong Workers Compensation Deference experience. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. Understanding data confidentiality principles is compulsory.
After your 90-day probation period, we will offer a (1) day a week work from home option. In 2023, we will be moving to work (2) days from home if approved. We are an "at will" company.
Legal Secretary will be responsible for, but not limited to the following:
<ul>
<li>Filing and serving Workers’ Compensation documents</li>
<li>Prepare Medical Record Addendum’s for Doctors Letters</li>
<li>Heavy emphasis on scheduling depositions</li>
<li>Prepare Proofs of Service</li>
<li>EAMS System</li>
<li>Experience with automated, paperless software system</li>
<li>Formatting, editing letters and documents</li>
<li>Organize Diaries</li>
<li>Familiar in Workers Comp legal terminology</li>
<li>Copy records for evaluations</li>
<li>Schedule med-legal evaluations</li>
<li>Maintain file base</li>
<li>Must be proficient with Excel, Word, and general office equipment</li>
<li>Excellent grammar and communication skills</li>
<li>Must have a strong work ethic and have a professional and positive attitude</li>
<li>Ability to work in a fast-paced, high-volume environment</li>
<li>Dependable, work independently under minimal supervision with strong attention to detail and have good communication skills</li>
<li>Must be reliable, punctual and have reliable transportation</li>
<li>Must be organized, hardworking and a team player</li>
<li>Occasional over time might be necessary</li>
<li>Work on special projects, reports, filing, research, etc.</li>
<li>Must be able to sit for prolonged periods of time in front of a computer.</li>
<li>Applicants are subject to a 90-day probationary period.</li>
</ul>
Only serious applicants with the necessary requirements will be considered.

WC Defense - Legal Secretary

<h3>Job Description</h3>
Job Description
Coleman Chavez &amp; Associates LLP is a Workers' Compensation Defense Law Firm that is currently seeking a Full Time Legal Secretary to support our Santa Ana, CA location.
We offer a comprehensive benefit package that includes Health, Dental and Life Insurance; PTO; Sick pay; 401k and 401k Roth; and Holiday pay.
This is not a 100% remote position. 
We are looking for a Legal Secretary that has strong Workers Compensation Deference experience. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. Understanding data confidentiality principles is compulsory.
After your 90-day probation period, we will offer a (1) day a week work from home option, and after 6 months, we will offer a second day work from home option. Both must be approved by management first. We are an "at will" company.
Legal Secretary will be responsible for, but not limited to the following:
<ul>
<li>Filing and serving Workers’ Compensation documents</li>
<li>Prepare Medical Record Addendum’s for Doctors Letters</li>
<li>Heavy emphasis on scheduling depositions</li>
<li>Prepare Proofs of Service</li>
<li>EAMS System</li>
<li>Experience with automated, paperless software system</li>
<li>Formatting, editing letters and documents</li>
<li>Organize Diaries</li>
<li>Familiar in Workers Comp legal terminology</li>
<li>Copy records for evaluations</li>
<li>Schedule med-legal evaluations</li>
<li>Maintain file base</li>
<li>Must be proficient with Excel, Word, and general office equipment</li>
<li>Excellent grammar and communication skills</li>
<li>Must have a strong work ethic and have a professional and positive attitude</li>
<li>Ability to work in a fast-paced, high-volume environment</li>
<li>Dependable, work independently under minimal supervision with strong attention to detail and have good communication skills</li>
<li>Must be reliable, punctual and have reliable transportation</li>
<li>Must be organized, hardworking and a team player</li>
<li>Occasional over time might be necessary</li>
<li>Work on special projects, reports, filing, research, etc.</li>
<li>Must be able to sit for prolonged periods of time in front of a computer.</li>
<li>Applicants are subject to a 90-day probationary period.</li>
</ul>
Only serious applicants with the necessary requirements will be considered.

<h3>Job Description</h3>
Job Description
Coleman Chavez &amp; Associates LLP is a Workers' Compensation Defense Law Firm that is currently seeking a Full Time Legal Secretary to support our Pleasant Hill, CA location.
We offer a comprehensive benefit package that includes Health, Dental and Life Insurance; PTO; Sick pay; 401k and 401k Roth; and Holiday pay.
We are looking for a Legal Secretary that has strong Workers Compensation Deference experience. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. Understanding data confidentiality principles is compulsory.
After your 90-day probation period, we will offer a (1) day a week work from home option if approved by management. We are an "at will" company.
Legal Secretary will be responsible for, but not limited to the following:
<ul>
<li>Filing and serving Workers’ Compensation documents</li>
<li>Prepare Medical Record Addendum’s for Doctors Letters</li>
<li>Heavy emphasis on scheduling depositions</li>
<li>Prepare Proofs of Service</li>
<li>EAMS System</li>
<li>Experience with automated, paperless software system</li>
<li>Formatting, editing letters and documents</li>
<li>Organize Diaries</li>
<li>Familiar in Workers Comp legal terminology</li>
<li>Copy records for evaluations</li>
<li>Schedule med-legal evaluations</li>
<li>Maintain file base</li>
<li>Must be proficient with Excel, Word, and general office equipment</li>
<li>Excellent grammar and communication skills</li>
<li>Must have a strong work ethic and have a professional and positive attitude</li>
<li>Ability to work in a fast-paced, high-volume environment</li>
<li>Dependable, work independently under minimal supervision with strong attention to detail and have good communication skills</li>
<li>Must be reliable, punctual and have reliable transportation</li>
<li>Must be organized, hardworking and a team player</li>
<li>Occasional over time might be necessary</li>
<li>Work on special projects, reports, filing, research, etc.</li>
<li>Must be able to sit for prolonged periods of time in front of a computer.</li>
<li>Applicant is subject to a 90-day probationary period.</li>
</ul>
Only serious applicants with the necessary requirements will be considered.

Workers Compensation Legal Secretary

<h3>Job Description</h3>
Job Description
This posting will remain open until filled: 12-Month Building Secretary&nbsp;
Business school or Associates Degree preferred.&nbsp; A minimum of 2 years’ experience working in a school office is preferred.&nbsp; A minimum grade point average shall be a B or 3.0 on a 4.0 scale for high school and/or college grades.&nbsp;&nbsp; An “excels” rating on the secretarial test is required.
Persons interested in the position listed above should submit their application&nbsp;through the online application system at the following link:&nbsp; <a href="https://www.applitrack.com/fcasd/onlineapp/" target="_blank">https://www.applitrack.com/fcasd/onlineapp/</a>.&nbsp; EOE
 Skills required:
<ul>
<li>Experience and expertise operating a computer using various software applications such as, but not limited to: Microsoft Word and Microsoft Excel</li>
<li>Effective working relationships with students, staff, and the school community</li>
<li>Ability to speak effectively before staff and public</li>
<li>Pleasant and polite telephone answering skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Excellent organizational skills</li>
<li>Excellent proofreading skills</li>
<li>Ability to handle frequent distractions and multiple tasks</li>
<li>Ability to maintain confidentiality regarding student and administrative matters</li>
<li>Ability to work independently as well as with co-workers</li>
<li>Ability to add, subtract, multiply, and divide in all units of measure</li>
<li>Ability to compute rate, ratio, and percent&nbsp;</li>
</ul>
 Required Documentation: -Letter of interest -Resume -3 signed letters of reference -Clearances: Act 34, Act 114, Act 151, Act 126

12-month Building Secretary

<h3>Job Description</h3>
Job Description
We are looking for an experienced Legal Secretary to join our team in Milford, Michigan. This is a part-time Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic legal environment by providing administrative support and ensuring smooth operations. The ideal candidate will possess strong organizational skills and a thorough understanding of legal processes.
 
Responsibilities:
• Prepare, organize, and file legal documents, including e-filing and court submissions, ensuring accuracy and deadlines are met.
• Manage calendars and schedules for attorneys, coordinating appointments and court dates effectively.
• Handle dictation tasks, transcribing legal correspondence and documents with precision.
• Maintain communication with clients and court personnel, ensuring all necessary information is relayed.
• Assist with administrative tasks such as drafting correspondence, maintaining records, and organizing files.
• Monitor and update case information in the relevant systems, ensuring all data is current.
• Ensure compliance with legal procedures and filing requirements.
• Support attorneys with research and preparation for cases.
• Coordinate and manage deadlines for various legal matters.
• Provide general office support, including answering phones and responding to inquiries.
 
 
• Proven experience as a Legal Secretary or similar role.
• Proficiency in e-filing and court filing processes.
• Strong skills in calendar management and scheduling.
• Ability to transcribe dictation accurately and efficiently.
• Excellent organizational skills with attention to detail.
• Effective communication skills, both written and verbal.
• Familiarity with legal terminology and procedures.
• Proficiency in office software and tools relevant to legal work.
 
After initial training period this opportunity can move to a hybrid role

Legal Secretary (part-time)

<h3>Job Description</h3>
Job Description
We are seeking a dedicated and proactive Secretary to join our team at SK Houston Constructions. This full-time position will be based in our showroom and will play a crucial role in ensuring smooth office operations and providing administrative support to our team.
Responsibilities:
<ul>
<li>
Answer and direct phone calls in a professional manner
</li>
<li>
Manage scheduling and calendar appointments
</li>
<li>
Handle office tasks, such as filing, generating reports, and data entry
</li>
<li>
Assist in accounting tasks using Google Drive Excel sheets
</li>
<li>
Coordinate with vendors and suppliers
</li>
<li>
Follow up with clients and handle customer inquiries
</li>
<li>
Manage social media updates and blog posts
</li>
<li>
Prepare contracts and&nbsp;invoices
</li>
<li>
Maintain office supplies inventory and place orders as necessary
</li>
<li>
Support other administrative tasks as assigned
</li>
</ul>
Requirements:
<ul>
<li>
Proven work experience as a secretary or administrative assistant
</li>
<li>
Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive)
</li>
<li>
Excellent organizational and time management skills
</li>
<li>
Strong written and verbal communication abilities
</li>
<li>
Attention to detail and problem-solving skills
</li>
<li>
Ability to work independently and as part of a team
</li>
<li>
Knowledge of social media management is a plus
</li>
</ul>
Benefits:
<ul>
<li>
Competitive salary based on experience
</li>
<li>
Opportunities for growth and professional development
</li>
</ul>
Company DescriptionSK Houston Constructions is a leading home remodeling company specializing in high-end residential projects. We are committed to providing exceptional service and outstanding results. As we continue to grow, we are looking for a motivated and professional Outbound Sales Representative / Appointment Scheduler to join our team. 
<h3>Company Description</h3>
SK Houston Constructions is a leading home remodeling company specializing in high-end residential projects. We are committed to providing exceptional service and outstanding results. As we continue to grow, we are looking for a motivated and professional Outbound Sales Representative / Appointment Scheduler to join our team.

Administrative Assistant - Office Secretary

<h3>Job Description</h3>
Job DescriptionDescription:
About Us
2bFocused is a New York firm with national reach, flexible work schedules, and a savvy professional staff. We're looking for individuals with diverse backgrounds who can easily adapt and understand the demands of the present job market. We are currently looking to hire a Secretary. The hours for this position are 6:00 am to 3:30 pm. This is a Full-time contract position.
 
FOR IMMEDIATE HIRE: SECRETARY (IMMEDIATE HIRE)
The candidate shall provide non-manual work directly related to the management or general business operations for the Chief, Office of Enterprise Solutions. At a minimum, the candidate shall be responsible for receptionist support, special assistant support, budgeting, personnel records, payroll, filing, taking phone calls, scheduling appointments, making travel arrangements, etc. The candidate may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
 
Requirements:
Duties may include, but are not limited to:
<ul>
<li>Maintaining Office SharePoint sites including managing user permissions, maintain site content, and training users.</li>
<li>Maintaining office workload management system (Smartsheet) including updating progress on office goals and tracking action items.</li>
<li>Updating, tracking, and reporting status of office initiatives in Jira and Confluence including maintaining Kanban boards, updating milestone charts; and maintaining content on work team collaboration workspaces</li>
<li>Monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met.</li>
<li>Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations within the agency, as directed.</li>
<li>Plan, coordinate, and organize events for assigned Federal staff.</li>
</ul>
Sub-tasks may include, but are not limited to:
<ul>
<li>Perform all actions required to schedule, coordinate, and setup/connect for Video Teleconferences as required.</li>
<li>Transmit all presentations and/or meeting materials in electronic format prior to the meeting.</li>
<li>Secure necessary equipment (projector, computer, etc.) to conduct briefing.</li>
<li>Operate equipment (projector, computer, etc.) as required.</li>
<li>Take attendance at meetings as necessary.</li>
<li>Take meeting minutes and distribute them to participants.</li>
<li>Maintain assigned files and record systems in accordance with agency approved guidelines.</li>
<li>Assist the assigned staff with official travel requirements.</li>
<li>Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary.</li>
<li>Must have a minimum of 3 years Administrative Assistant or Secretarial experience.</li>
<li>Criminal Background check and Fingerprinting mandatory.</li>
<li>Bachelor's degree, or an Associate's degree and 2 years of relevant experience.</li>
<li>Must be Public Trust eligible.</li>
<li>Prior government experience a plus.</li>
</ul>

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