field_job_employment_type

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field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description Executive Assistant 3Job Details
<ul>
<li>Executive Assistant 3 (Contract)</li>
<li>Location: San Jose, CA 95110 (Hybrid)</li>
<li>Duration: 8/01/2025 to 12/31/2025</li>
<li>Team: Administration</li>
</ul>
Key Responsibilities:
<ul>
<li>Maintain executive calendar, manage staff meetings and commitments. </li>
<li>Organize department communications and key events. </li>
<li>Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed. </li>
<li>Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes </li>
<li>Assist with scheduling group meetings </li>
<li>Coordinate special projects and large meetings with internal and external individuals </li>
<li>Organize quarterly all hands meetings and semi-annual team building events. </li>
<li>Compile and publish weekly senior staff minutes and group updates. </li>
<li>Maintain up to date organizational charts, contact lists and email alias lists. </li>
<li>Assist staff with travel coordination when required. Plan and schedule group off-sites. </li>
<li>Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests. </li>
<li>Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests. </li>
<li>Perform general office Administrative duties such as ordering supplies and equipment. </li>
<li>Assist with audio, visual and video and web conferencing when needed. </li>
<li>Manage all open purchase orders. </li>
<li>Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for. </li>
<li>Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.</li>
</ul>
Required Skills &amp; Qualifications:
<ul>
<li>Team player Ability to communicate in a clear and concise way. </li>
<li>Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment. </li>
<li>Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction. </li>
<li>Strong organizational skills, attention to detail and timely follow-through. </li>
<li>Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly. </li>
<li>Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed. </li>
<li>Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines. Excellent written and interpersonal communication skills.</li>
</ul>
Education &amp; Experience:
<ul>
<li>High School Graduate.</li>
</ul>
Compensation:
<ul>
<li>Up to $50.00 per hour.</li>
</ul>
# 36281656

Executive Assistant 3

<h3>Job Description</h3>
Job DescriptionJoin Our Team as a Executive Assistant at HomePro
Company Overview:
Join HomePro as an Executive Assistant, and become an essential part of our dedicated team, supporting leadership and driving operational efficiency. If you're highly organized, thrive in a fast-paced environment, and are passionate about helping others succeed, this role is perfect for you.
Benefits Include:
<ul>
<li>Competitive salary with growth opportunities</li>
<li>Comprehensive health coverage, including medical, dental, and vision insurance</li>
<li>401(k) plan with company matching contributions</li>
<li>Generous paid time off and company-recognized holidays</li>
<li>A welcoming and diverse workplace culture that promotes innovation</li>
<li>Employee discounts on the latest home technology products and services</li>
</ul>
Role Overview:
The Executive Assistant will provide high-level, confidential administrative support to the Executive Team at HomePro. This role requires a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment. The ideal candidate will have excellent communication skills, strong organizational abilities, and a service-driven mindset. This individual must be comfortable interacting with people at all levels, managing competing priorities with discretion, and staying two steps ahead of the executive team’s needs.
This position involves managing calendars, travel, events, meetings, expense reporting, and special projects, while maintaining strict confidentiality and a positive, professional demeanor.
Essential Functions:
<ul>
<li>Provide comprehensive administrative support to the Executive Team, anticipating needs and prioritizing tasks proactively.</li>
<li>Manage executive calendars, appointments, meetings, travel, and event schedules with precision and discretion.</li>
<li>Plan and execute internal and external events, including employee functions, leadership retreats, town halls, and client events—overseeing logistics, vendors, budgets, and feedback.</li>
<li>Prepare and distribute meeting materials, presentations, and agendas; coordinate follow-ups and document action items.</li>
<li>Greet and assist visitors and clients, answering calls and handling inquiries with professionalism and warmth.</li>
<li>Coordinate executive travel arrangements and submit accurate, timely expense reports.</li>
<li>Support conference and industry event preparation for the Executive Team.</li>
<li>Draft professional correspondence, emails, reports, and documentation with high attention to grammar and tone.</li>
<li>Maintain well-organized digital and physical filing systems for efficient access to records and reports.</li>
<li>Represent the Executive Team with tact and professionalism in all internal and external interactions.</li>
<li>Ensure meeting spaces are well-prepared, including catering, materials, and tech setup.</li>
<li>Act as a gatekeeper and facilitator, managing incoming requests with urgency and diplomacy.</li>
<li>Perform additional administrative duties as needed or assigned.</li>
</ul>
Required Skills &amp; Abilities: 
<ul>
<li>3–5 years of Executive Assistant experience preferred.</li>
<li>High school diploma required; bachelor’s degree a plus.</li>
<li>Highly organized with exceptional time management and multitasking abilities.</li>
<li>Advanced proficiency in Microsoft Word and PowerPoint; working knowledge of Excel.</li>
<li>Strong written and verbal communication skills with attention to tone and professionalism.</li>
<li>Self-starter with the ability to problem-solve and make sound decisions independently.</li>
<li>Personable, approachable, and able to maintain composure under pressure.</li>
<li>Demonstrates the highest level of integrity, discretion, and confidentiality.</li>
<li>Proactive, resourceful, and solutions-oriented.</li>
<li>Comfortable working across departments and levels of the organization.</li>
</ul>
Additional Information:
<ul>
<li> Job Type: Full-time</li>
<li>Location: Carrollton Tx</li>
<li>Benefits: Competitive salary, health coverage, 401(k), PTO</li>
</ul>
If you are driven by customer satisfaction and eager to join a company that values excellence, apply today to be a part of our passionate team at HomePro.
Company Website: <a href="http://www.HomeProTech.com" target="_blank">www.HomeProTech.com</a>
*We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
TX DPS: B09309 - Fire License: ACR-1757869 M#228511 - Electrical: TECL#32568

Executive Assistant

<h3>Job Description</h3>
Job Description
Position Summary
We are seeking a highly organized, detail-oriented Executive Assistant to provide top- tier scheduling and administrative support for our Vice President, Chief Financial Officer (CFO), and Managing Directors. This role is pivotal in ensuring the seamless operation of high- level executive functions and requires exceptional organizational, communication, and multitasking skills. The ideal candidate is proactive, professional, and adept at managing competing priorities with efficiency and confidentiality.
 Essential Duties and Responsibilities
<ul>
<li>Executive Scheduling and Calendar Management:
<ul>
<li>Manage and maintain the calendars for the Vice President and CFO, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Coordinate and resolve scheduling conflicts with internal and external stakeholders.</li>
<li>Ensure executives are fully prepared for meetings by providing necessary materials, agendas, and logistical details.</li>
</ul>
</li>
<li>Meeting Preparation and Coordination:
<ul>
<li>Organize and prepare materials for meetings, including agendas, presentations, and reports.</li>
<li>Record, distribute, and track meeting minutes and follow-up action items as needed.</li>
<li>Arrange and set up meeting spaces, ensuring required technology and materials are available</li>
</ul>
</li>
<li>Document Management and Reporting:
<ul>
<li>Gather, organize, and analyze documents and information requested by the Vice President, CFO, and Managing Director.</li>
<li>Maintain accurate and organized records, both physical and digital.</li>
<li>Assist in the preparation of reports, presentations, and correspondence.</li>
</ul>
</li>
<li>General Administrative Support:
<ul>
<li>Act as the first point of contact for inquiries directed to the Vice President and CFO, responding professionally and efficiently.</li>
<li>Support the Managing Director with administrative tasks and projects.</li>
</ul>
</li>
<li>Travel and Expense Management:
<ul>
<li>Arrange travel accommodations and itineraries for executives.</li>
<li>Process expense reports and ensure compliance with company policies.</li>
</ul>
</li>
<li>Communication and Relationship Management:
<ul>
<li>Coordinate communication with internal departments, partners, and stakeholders.</li>
<li>Maintain professionalism and confidentiality in all interactions.</li>
</ul>
</li>
</ul>
Minimum Qualifications (Knowledge, Skills, and Abilities)
Qualifications:
<ul>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred; equivalent experience considered.</li>
<li>Minimum of 3 years of experience in an administrative or executive support role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and virtual meeting platforms.</li>
<li>Strong organizational skills with a keen eye for detail and the ability to prioritize tasks effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Demonstrated ability to handle confidential information with integrity and discretion.</li>
<li>Flexibility to adapt to changing priorities and work independently in a fast-paced environment.</li>
</ul>
Key Competencies
<ul>
<li>Proactive problem-solving and critical thinking.</li>
<li>High level of professionalism and customer service orientation.</li>
<li>Strong time management and multitasking abilities.</li>
<li>Team player with a positive attitude and willingness to support others.</li>
<li>Physical Demands and Work Environment</li>
<li>Work is performed primarily in an office environment.</li>
<li>Prolonged periods of sitting at a desk.</li>
<li>Must be able to lift up to 15 pounds at times.</li>
<li>Requires the ability to operate standard office equipment and keyboards.</li>
</ul>
 The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable
 
This position requires successful completion of an employment screening BCI/ FBI background check.

<h3>Job Description</h3>
Job Description
We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. 
Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. 
Responsibilities:
<ul>
<li>Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups</li>
</ul>
<ul>
<li>Draft and send professional, concise email communications (especially follow-ups)</li>
<li>Sit in on all calls and meetings, take notes, and track action items</li>
<li>Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups</li>
<li>Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams)</li>
<li>Track invoices, deposits, and assist in basic financial workflows</li>
<li>Follow up and schedule with clients, agencies, and vendors</li>
<li>Create decks, one-pagers, or summaries based on meeting content</li>
<li>Monitor and manage communications across email, Slack, and other platforms</li>
<li>Support with occasional personal assistant tasks (e.g., finding housing, setting up health insurance)</li>
</ul>
Requirements
<ul>
<li>1+ years of experience in an administrative, operations, or assistant role</li>
<li>Strong writing skills — especially in professional, persuasive email communication</li>
<li>Highly organized, detail-oriented, and able to manage multiple tasks at once</li>
<li>Comfortable sitting in on calls and synthesizing information clearly</li>
<li>Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc.</li>
<li>Interest in social media, startups, and working in fast-paced environments</li>
<li>Experience in or exposure to a marketing agency is a plus</li>
<li>Can handle both professional and occasional personal assistant responsibilities</li>
<li>Able to anticipate needs and stay one step ahead of the founder</li>
</ul>
Benefits
Location: New York City, Gramercy Park (on-site)
Type: Full-Time
Compensation: $50 - $60k

<h3>Job Description</h3>
Job DescriptionWhy Join JVS?&nbsp;&nbsp; JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with family-sustaining wages. Grounded in core values of repair the world and focused on helping our program participants achieve economic mobility, we believe everyone deserves access to training and the chance for a good job. JVS develops training programs in close partnership with employers in high growth sectors, offering high quality jobs.&nbsp; Building on decades of experience and success, JVS is a data-driven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs, employer engagement and policy change, JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility.&nbsp; The Role&nbsp;&nbsp; The Executive Assistant is a pivotal role providing comprehensive support to the Chief Executive Officer (CEO), Executive Management Team (EMT), and the Board of Directors at JVS. This position involves executive support, board administration, and serving as a backup to the Office Administrator for front desk duties and other administrative tasks. This role plays a critical role in achieving JVS's mission, vision, and strategy by providing essential support to the CEO, Executive Management Team, and Board of Directors, ensuring organizational efficiency, proactive communication, and compliance. This role will report into the Chief of Staff &amp; Human Resources Director position.&nbsp; Scope&nbsp; Executive Support:&nbsp;
<ul>
<li>Support the CEO with scheduling and calendar maintenance, coordinating travel arrangements, coordinating meeting and food arrangements, and responding to requests from public officials, community members, donors, press, and staff&nbsp;&nbsp;&nbsp;</li>
<li>Provide proactive administrative support to EMT, including calendar management, meeting planning and preparation, meeting notes, event arrangements, expense processing and reporting, credit card reconciliation, and internal/external communication&nbsp;</li>
<li>Assist in building out team efficiencies and communications, including tracking, managing, and coordinating work streams and metrics in Asana/Project Management tools&nbsp;</li>
</ul>
Board of Directors Support:&nbsp;
<ul>
<li>Act as the primary liaison and internal administrative support for the JVS Board of Directors and its committees handling annual planning and communications&nbsp;</li>
<li>Coordinate meetings for the JVS Board of Directors and board committees through scheduling, preparing agendas and decks, meeting minutes and notes, and being point person on any meeting and event logistics&nbsp;</li>
<li>Maintains the master calendar and board governance documents and communications for accreditation and monitoring compliance&nbsp;</li>
<li>Foster close communication with board and committee members to enhance engagement and connection&nbsp;</li>
<li>Serve as a resource for EMT in maintaining compliance with articles of incorporation, bylaws, and board policy manual&nbsp;</li>
</ul>
Office Administration:
<ul>
<li>Serve as a member of the Safety Committee&nbsp;</li>
<li>Serve as a backup to the Office Administrator to ensure seamless office operations:
<ul>
<li>Manage the front desk, including greeting and assisting visitors, handling incoming and outgoing mail, and answering and screening incoming phone calls and emails, directing them to the appropriate personnel&nbsp;</li>
<li>Assist in maintaining office supplies, coordinating office events, and managing general office logistics&nbsp;</li>
</ul>
</li>
</ul>
 Qualifications&nbsp; &nbsp;
<ul>
<li>Minimum three (3) years of experience as a development, administrative, or executive assistant supporting a high-level executive(s) and Board of Directors&nbsp;</li>
<li>Proficient in using and learning various technologies, including Microsoft Office skills (Word, Excel, Outlook, PowerPoint), Slack, Asana, Canva, etc.&nbsp;</li>
<li>Experience with AI productivity tools (e.g., Copilot, Claude, ChatGPT, etc.)&nbsp;</li>
<li>Ability to organize and manage multiple projects in a fast-paced, performance-oriented environment; ability to set and meet deadlines and/or clearly communicates obstacles&nbsp;</li>
<li>Meticulous attention to detail and ability to master new tasks quickly&nbsp;</li>
<li>Excellent customer service and collaboration skills&nbsp;</li>
<li>Self-starter with strong independent judgment, discretion and problem-solving abilities; ability to work autonomously as well as part of a team, and to stay focused under pressure&nbsp;</li>
<li>Excellent communications skills, including the ability to write and edit communications using appropriate grammar and spelling&nbsp;</li>
<li>Strong interpersonal skills, including patience, flexibility, discretion and tact&nbsp;</li>
<li>Exhibits a commitment to exercising discretion and upholding strict confidentiality&nbsp;</li>
<li>Ability to work in a multi-cultural environment with a diverse staff and clientele&nbsp;</li>
<li>Demonstrates flexibility; can effectively shift directions due to changing priorities or processes and maintain a positive outlook in the face of ambiguity or adversity&nbsp;</li>
</ul>
Preferred Qualifications:&nbsp;
<ul>
<li>Executive Assistant experience in a nonprofit or educational setting working with executive staff and Board of Directors&nbsp;</li>
<li>Minimum one (1) year of office management experience&nbsp;</li>
</ul>
 What We Offer&nbsp;&nbsp;&nbsp; &nbsp;
<ul>
<li>Annual Salary: $80,000 - $90,000&nbsp;&nbsp;</li>
<li>100% covered medical and dental plans for the employee&nbsp;&nbsp;</li>
<li>Accrued sixteen (16) days of Vacation + accrued ten (10) days of Paid Sick Leave&nbsp;</li>
<li>Paid federal and Jewish holidays&nbsp;&nbsp;</li>
<li>3% 403(b) retirement contribution match and 3% non-elective contribution&nbsp;</li>
<li>Healthcare and Dependent Care FSA&nbsp;&nbsp;</li>
<li>Pet Insurance Discounts&nbsp;</li>
<li>Employee Assistance Program&nbsp;&nbsp;</li>
<li>Professional development opportunities and $500 Work-From-Home stipend&nbsp;</li>
<li>This position is hybrid with the expectation of working in our San Francisco office; JVS does not provide relocation packages&nbsp;</li>
<li>4 Day Work Week</li>
</ul>
&nbsp; As an&nbsp;Equal Opportunity Employer,&nbsp;JVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.We welcome diverse applicants. Please let us know if you need accommodations or auxiliary aids for the interview process. &nbsp;
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<h3>Job Description</h3>
Job Description
Position Overview&nbsp;
Reporting to the Executive Director, the Executive Assistant is responsible for providing comprehensive support to the Executive Director, including overseeing all aspects of the monthly board meetings for our program. This position ensures the seamless execution of board meetings from the initial planning stages to the conclusion of the meetings. Additionally, the Executive Assistant will handle communication for the Executive Director, manage the Executive Director's calendar, and assist with various administrative tasks. This role requires excellent communication skills, high attention to detail, and a strong commitment to confidentiality. The ideal candidate will have 5-7 years of experience as an executive assistant to a senior executive or president. This position is Exempt under the Fair Labor Standards Act (FLSA).&nbsp;
Duties and Responsibilities:&nbsp;
<ul>
<li>
Coordinate and manage all aspects of monthly board meetings, including planning, execution, and follow-up.&nbsp;
</li>
</ul>
<ul>
<li>
Correspond with board members and the Executive Director to schedule meetings and ensure all participants are informed and prepared.&nbsp;
</li>
</ul>
<ul>
<li>
Gather, draft, and print materials for board packets, ensuring accuracy and completeness.&nbsp;
</li>
</ul>
<ul>
<li>
Order catering for meetings and track monthly spending.&nbsp;
</li>
</ul>
<ul>
<li>
Reserve secure meeting spaces that ensure all standards are met.&nbsp;
</li>
</ul>
<ul>
<li>
Maintain a high level of confidentiality in all communications and document handling.&nbsp;
</li>
</ul>
<ul>
<li>
Develop and maintain effective relationships with board members and the Executive Director.&nbsp;
</li>
</ul>
<ul>
<li>
Handle communication for the Executive Director.&nbsp;
</li>
</ul>
<ul>
<li>
Assist with special projects and other duties as assigned.&nbsp;
</li>
</ul>
Qualifications:&nbsp;
<ul>
<li>
Excellent communication and interpersonal skills.&nbsp;
</li>
</ul>
<ul>
<li>
High attention to detail and strong organizational skills.&nbsp;
</li>
</ul>
<ul>
<li>
Ability to manage multiple tasks and priorities effectively.&nbsp;
</li>
</ul>
<ul>
<li>
Strong commitment to confidentiality and discretion.&nbsp;
</li>
</ul>
<ul>
<li>
Ability to work independently and as part of a team.&nbsp;
</li>
</ul>
<ul>
<li>
Proficiency in Microsoft Office Suite and other relevant software.&nbsp;
</li>
</ul>
<ul>
<li>
Proficiency in Asana and Slack, or other project management software.&nbsp;
</li>
</ul>
<ul>
<li>
Excellent writing and detailed notetaking.&nbsp;
</li>
</ul>
Education &amp; Experience:&nbsp;
<ul>
<li>
5-7+ years of experience as an executive assistant to a senior executive or president.&nbsp;
</li>
</ul>
<ul>
<li>
Experience in coordinating and managing high-level meetings and events preferred.&nbsp;
</li>
</ul>
<ul>
<li>
Bachelor’s degree preferred but not required.&nbsp;
</li>
</ul>
Virginia Birth Injury is an Equal Opportunity Employer. Virgnia Birth Injury does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or family status, national origin, non-job-related disability, or status as a veteran.   &nbsp;
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28qYGucC5J

<h3>Job Description</h3>
Job Description
PURPOSE OF THE CLASSIFICATION: 
Performs independent, complex and varied clerical and administrative work requiring the application of knowledge and skill acquired through experience. Work entails performing a variety of office tasks with minimal direction and relieving a superior of numerous administrative details. Work involves considerable contact with the public and includes arranging schedules, meetings and travel arrangements. Work is performed with a high degree of independence, though it is subject to administrative review. 
ESSENTIAL TASKS:
<ul>
<li>Serves as receptionist for the City Manager and Mayor, providing information to visitors and assisting the general public with requests; takes messages, or transfers calls to appropriate individuals.</li>
<li>Arranges conferences, meetings, and travel reservations for City Manager, Mayor and City Council; maintains scheduling and event calendars; coordinates conferences and meetings; confirms appointments for City Manager, Mayor and City Council.</li>
<li>Coordinates and maintains smooth communication efforts between City Manager’s office, internal departments, the public, and City Councilors, that are crucial to the success of the City Manager and Mayor’s initiatives and to the City as a whole.</li>
<li>Communicates directly to the City Council, Department Heads, and other community leaders on behalf of City Manager and Mayor.</li>
<li>Advises assistant staff, office clerks and department heads by giving verbal and written assignments, and resolving problems.</li>
<li>Reviews work for accuracy and grammar.</li>
<li>Manages the Citizen Relationship Management System. </li>
<li>Exercises sound judgment by keeping the City Manager and Mayor abreast of any issues that may arise internally and/or externally which could impact the Department or the City.</li>
<li>Provides substantial contact with the public, other agencies, and fellow employees with tact, diplomacy, and confidentiality.</li>
<li>Composes, types, and distributes meeting notes, routine correspondence, and reports; Prepares correspondence, memoranda, reports, memos and agendas as needed.</li>
<li>Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.</li>
<li>Locates and attaches appropriate files to incoming correspondence requiring replies; makes copies of correspondence and other printed material; opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.</li>
<li>Uses significant discretion in day to day decision making on behalf of the City Manager, Mayor, Department Heads, and City Council. </li>
<li>Sets up and maintains paper and electronic filing systems for records, correspondence, and other material.</li>
<li>Orders and dispenses supplies as needed; sets up purchase orders, assigns accounts and requisition invoices for payment.</li>
<li>Performs payroll function for department. </li>
<li>Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications; learns to operate new office technologies as they are developed and implemented.</li>
<li>Performs other work as necessary and or as assigned.</li>
<li>Must report to work on a regular and timely basis.</li>
</ul>
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.
REPORTING RELATIONSHIPS:
The Executive Assistant reports directly to the City Manager and also includes providing administrative support to the Mayor and City Council members.
The Executive Assistant does not have any direct reports or supervisory responsibilities.
QUALIFICATIONS:
Training and Experience: Specialized course work in general office practices such as computer operation (Microsoft Excel, Word, PowerPoint), filing, accounting and bookkeeping and five (5) years of increasingly responsible related experience; or an equivalent combination of related education and experience. 
Knowledge, Abilities and Skills: Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. Skilled in typing to effectively complete work assignments, type correspondence, transcribe minutes, disseminate information to staff and others. Demonstrated knowledge of standard office routines and procedures and of principles and practices of office management and supervision. Must be proficient with computers and other office equipment with considerable knowledge in Microsoft programs.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone. Occasional sitting and standing is required. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech, and hearing sufficient to perform essential tasks. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam.
Licenses and Certificates: Possession of a valid Oklahoma Class D driver’s license is required. Requires ability to receive within three (3) months of employment, and maintain, a Notary Public Certification.
WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment. Will travel to other City locations as required. 
WORK HOURS: 8:00 a.m. to 5:00 p.m., Monday through Friday.

<h3>Job Description</h3>
Job Description
Harrison Gray Search has partnered with a fast-growing boutique immigration and criminal defense law firm dedicated to serving the immigrant community of West Michigan. Our client specializes in immigration court defense, immigration family practice, and criminal defense often linked to immigration cases. They are committed to providing high-quality legal services and advocating for their clients' rights.
 
Job Description
Our client is seeking a bilingual, proactive, and highly organized Executive Assistant to support senior leadership within a fast-paced law office. This role is ideal for a tech-savvy professional who excels at managing administrative operations, optimizing workflow through technology, and playing a key role in the implementation of office policies and procedural updates.
 
Key Responsibilities
<ul>
<li>Provide high-level administrative support to the managing attorney, including calendar management, meeting coordination, travel arrangements, and correspondence.</li>
<li>Draft, proofread, and format legal documents, reports, and internal communications.</li>
<li>Manage confidential information with discretion and professionalism.</li>
<li>Identify opportunities to improve operational efficiency and implement new technologies or systems to streamline office processes.</li>
<li>Lead the rollout of policy updates and procedural changes; ensure compliance and staff alignment.</li>
<li>Maintain and update filing systems, client databases, and internal tracking tools using case management and document automation software.</li>
<li>Troubleshoot technical issues and oversee software implementations or upgrades.</li>
<li>Support onboarding and training of new staff on internal systems and updated policies.</li>
</ul>
 
Qualifications
<ul>
<li>3+ years of experience in an Executive Assistant or Legal Assistant role, preferably in a law firm or professional services environment.</li>
<li>Strong proficiency with Microsoft Office Suite, document management systems, and cloud-based collaboration tools (e.g., SharePoint, Clio, NetDocuments, or similar platforms).</li>
<li>Proven ability to lead or support the implementation of office-wide initiatives, including tech upgrades and policy changes.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong attention to detail, problem-solving ability, and a proactive mindset.</li>
<li>Discretion and professionalism in handling sensitive information.</li>
<li>Bilingual in Spanish &amp; English.</li>
</ul>
 
Preferred
<ul>
<li>Experience supporting senior leadership or managing cross-departmental projects.</li>
<li>Familiarity with legal terminology and court filing procedures.</li>
</ul>
 
What Our Client Offers
<ul>
<li>Competitive salary commensurate with background and experience.</li>
<li>Health insurance, 401k, PTO, and sick days.</li>
<li>Opportunity to work in a supportive and collaborative environment.</li>
<li>Professional growth and development opportunities.</li>
</ul>

<h3>Job Description</h3>
Job Description
Executive Assistant – Midvale, Utah
Executive Assistant (Part-Time, 30 Hours/Week) – in office 4 hours per day, 4 days a week. The rest of the position can be remote. Reports To: Board of Directors
Job Summary
The EA provides comprehensive administrative, financial, and operational support to the Board of Directors (who control 33% each of the company) including designated board members and the broader family network. This role is critical to ensuring the integrity, compliance, and smooth operation of various trusts, estates, LLCs, and family governance structures. The position requires strong skills in coordination, accounting, tax support, and confidential communication.
The Family Office Manager is a highly trusted partner who maintains complex schedules, manages sensitive financial documents, supports compliance with regulatory and tax obligations, and facilitates logistics for family events and governance activities. This role demands professionalism, discretion, and an ability to adapt in a dynamic environment while delivering high-quality service to multiple stakeholders.
Key Responsibilities
Accounting &amp; Tax Support
<ul>
<li>Coordinates with external accountants, investment advisors, and tax professionals to gather and prepare documentation for annual tax filings (including K-1s, 1099s, etc.).</li>
<li>Tracks account balances, reconciles purchase card transactions, and processes routine financial transactions (e.g., wire transfers, deposits, reimbursements).</li>
<li>Maintains updated tax calendars, including federal and state filing deadlines, estimated payments, and entity renewals.</li>
<li>Assists with quarterly distributions and monitors compliance with trust and estate accounting requirements.</li>
<li>Organizes and maintains records of LLC registrations, renewals, and legal documentation across jurisdictions.</li>
<li>Supports estate planning efforts by organizing and maintaining relevant legal, financial, and ownership documents.</li>
</ul>
Administrative &amp; Operational Coordination
<ul>
<li>Establishes and maintains a secure cloud-based and physical document storage system for all family-related financial, legal, and personal files.</li>
<li>Serves as liaison between family members and external advisors; coordinate communication and scheduling for projects or required meetings.</li>
<li>Provides logistical support for family meetings, educational sessions, governance events, and the annual Family Meeting (including travel, facility bookings, catering, and reimbursements).</li>
<li>Manages calendars for family leadership and coordinate complex schedules across time zones.</li>
</ul>
Governance &amp; Family Council Support
<ul>
<li>Supports Family Council Chair and Vice-Chair in monthly planning, meeting preparation, agenda development, and minute-taking.</li>
<li>Administers and trains users on the Trusted Family platform or other family governance tools.</li>
<li>Curates and drafts newsletters, internal communications, and updates for family engagement.</li>
<li>Tracks action items from Family Council and advisor meetings to ensure timely follow-up and execution.</li>
</ul>
Special Projects &amp; Strategic Support
<ul>
<li>Leads or contributes to cross-functional projects, including technology platform migrations, data centralization, asset valuation coordination, and process improvement.</li>
<li>Assists family leaders with special requests and manages ad hoc assignments involving vendor relationships, event planning, and gift coordination.</li>
</ul>
Required Experience
<ul>
<li>Minimum of 5–7 years of experience in EA and management, executive administrative support, accounting coordination, or a similar role supporting high-level individuals or complex organizational structures.</li>
<li>Proven experience managing confidential information and sensitive relationships with professionalism and discretion.</li>
<li>Familiarity with trust and estate administration, basic accounting principles, and tax preparation support.</li>
</ul>
Education
<ul>
<li>Associate’s degree in Business Administration, Accounting, Paralegal Studies, or a related field highly desired.</li>
<li>Bachelor’s degree preferred.</li>
</ul>
Preferred Certifications
<ul>
<li>Notary Public (or willingness to obtain).</li>
<li>Bookkeeping or accounting certification is a plus.</li>
</ul>
Technical Proficiencies
<ul>
<li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook), Zoom, and digital file management systems.</li>
<li>Experience with platforms such as Concur, Egencia, QuickBooks, or SharePoint.</li>
<li>Familiarity with Trusted Family or other private governance platforms is a plus.</li>
</ul>
Core Competencies
<ul>
<li>Strong organizational and time management skills</li>
<li>Financial acumen and attention to detail</li>
<li>Exceptional written and verbal communication</li>
<li>Sound judgment and proactive problem-solving</li>
<li>High emotional intelligence and a service-oriented mindset</li>
<li>Ability to juggle multiple projects and meet deadlines in a fast-paced environment</li>
</ul>
Work Environment and Schedule
<ul>
<li>Hybrid role with remote and in-person flexibility; occasional travel may be required. Possibly 2 times a year. Might need to work a weekend occasionally if an event has been planned involving Board members.</li>
<li>Approximately 30 hours per week, with flexibility to support early mornings, evenings, or weekend events.</li>
<li>Considered a full time position as far as qualifying for benefits.</li>
</ul>
Please send a copy of your resume as a word or PDF doc to&nbsp;<a href="mailto:loralea@professionalrecruiterinc.com" target="_blank">loralea@professionalrecruiterinc.com</a> If I can assist you with any of your recruiting efforts please give me a call – 801/327-9990 **I grow my business through referral. If you know someone who would benefit from the way I work then please recommend me, or pass me their contact details and I will be happy to call them.** Lora Lea Mock
801/327-9990
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Company DescriptionWork for the worldwide leader in mining services. 
<h3>Company Description</h3>
Work for the worldwide leader in mining services.

<h3>Job Description</h3>
Job Description
Position Title: Executive Assistant Location: St. George, UT Compensation: $60,000–$75,000 (based on experience and interview performance) Hiring Timeline: Within the next 2 weeks 
About The JKR Team
JKR Windows is the leading authority in Residential Window Sales and Installation in Utah, now expanding across the nation. Our team includes industry leaders, innovators, and a culture that values employee growth and well-being. Joining JKR means becoming part of a fast-paced, success-driven environment with a mission to empower individuals and transform lives.
 
What Sets Us Apart?
At JKR Windows, we believe success stems from collaboration, leadership, and continuous learning. Our winning culture combines mentorship from industry experts with opportunities for personal and professional development. As part of our team, you’ll be equipped with the tools and support to excel in your role.
 
Role Overview
As the Executive Assistant to our leadership team, you will play a pivotal role in ensuring the smooth and efficient operation of our growing organization. You will act as the right-hand support to executives by managing schedules, coordinating projects, and enhancing team productivity. This is a role for someone who thrives on organization, excels in communication, and enjoys working in a dynamic, fast-paced environment.
Key Responsibilities
<ul>
<li>
Executive Support: Manage schedules, appointments, and communications for key executives.
</li>
<li>
Operational Excellence: Coordinate travel arrangements, meetings, presentations, and reporting with efficiency and accuracy
</li>
<li>
Communication Management: Act as a liaison between executives, internal teams, and external parties, ensuring clear, proactive communication and follow-up.
</li>
<li>
Project Leadership: Oversee complex, cross-functional projects, ensuring timely execution and alignment with organizational goals.
</li>
<li>
Team Collaboration: Serve as a liaison between executives and internal teams, ensuring clear communication and timely follow-up.
</li>
<li>
Problem Solving: Anticipate the needs of executives and proactively address challenges or inefficiencies.
</li>
<li>
Implementation: Act as a key implementer, ensuring that ideas and initiatives brought forward by executives and team members are effectively executed, monitored, and successfully completed.
</li>
<li>
Strategic Partnership: Anticipate executive needs, contribute to strategic discussions, and assist in decision-making processes.
</li>
</ul>
 
We’re seeking a professional who:
<ul>
<li>
Demonstrates exceptional organizational and time management skills.
</li>
<li>
Thrives in fast-paced, dynamic environments, adeptly managing multiple high-priority tasks.
</li>
<li>
Possesses excellent verbal and written communication skills.
</li>
<li>
Is proficient with Microsoft Office Suite, Google Workspace, CRM systems (Salesforce), and project management tools (ClickUp).
</li>
<li>
Maintains strict confidentiality and displays high emotional intelligence.
</li>
<li>
Is motivated, adaptable, and committed to continuous growth and excellence.
</li>
<li>
Brings 3+ years of experience in an executive assistant or similar administrative role.
</li>
</ul>
 Reporting Structure This role reports directly to the CEO and provides indirect support to other executives as required.
Work Environment This role is primarily office-based in our St. George location, with occasional off-site traveling when required.
 Benefits &amp; Perks
<ul>
<li>
Competitive Salary, and Performance-based raises
</li>
<li>
Comprehensive health insurance (medical, dental, vision)
</li>
<li>
Generous paid time off and holiday schedule
</li>
<li>
Personal development opportunities 
</li>
</ul>
What You’ll Gain
<ul>
<li>
Growth Opportunities: Direct interaction with senior leadership, contributing to strategic initiative, and impactful decisions.
</li>
<li>
Supportive Culture: Join an organization that deeply values employee well-being, learning, and personal development.
</li>
<li>
Competitive Compensation: Earn a salary based on experience, with substantial opportunities for advancement.
</li>
</ul>

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