Job Description
Job Description
Executive Assistant 3Job Details
- Executive Assistant 3 (Contract)
- Location: San Jose, CA 95110 (Hybrid)
- Duration: 8/01/2025 to 12/31/2025
- Team: Administration
Key Responsibilities:
- Maintain executive calendar, manage staff meetings and commitments.
- Organize department communications and key events.
- Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
- Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
- Assist with scheduling group meetings
- Coordinate special projects and large meetings with internal and external individuals
- Organize quarterly all hands meetings and semi-annual team building events.
- Compile and publish weekly senior staff minutes and group updates.
- Maintain up to date organizational charts, contact lists and email alias lists.
- Assist staff with travel coordination when required. Plan and schedule group off-sites.
- Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
- Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
- Perform general office Administrative duties such as ordering supplies and equipment.
- Assist with audio, visual and video and web conferencing when needed.
- Manage all open purchase orders.
- Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
- Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.
Required Skills & Qualifications:
- Team player Ability to communicate in a clear and concise way.
- Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
- Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
- Strong organizational skills, attention to detail and timely follow-through.
- Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
- Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
- Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines. Excellent written and interpersonal communication skills.
Education & Experience:
- High School Graduate.
Compensation:
- Up to $50.00 per hour.
# 36281656