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field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
JOB SUMMARY:
The Office Administrator ensures the efficient operation of Lightbeam’s Coppell, Texas corporate office by overseeing daily administrative functions, managing office resources, and supporting HR and executive teams. This role is key to creating a professional, organized, and welcoming environment for employees and visitors.

JOB RESPONSIBILITIES:

<ul>
<li>Oversee and ensure the smooth execution of daily office operations, procedures, and administrative activities</li>
<li>Partner with HR to update, implement, and maintain office and company policies and procedures as necessary</li>
<li>Actively support the Senior HR Manager with internal events and initiatives</li>
<li>Assist with internal employee articles and library postings</li>
<li>Update records and HR database as needed</li>
<li>Assist in the preparation of department reporting&nbsp;&nbsp;</li>
<li>Act as the company liaison with Cypress Waters management office</li>
<li>Manage phone calls and correspondence (e-mail, letters, packages, etc.)</li>
<li>Handle inventory tracking, ordering, and distributing office supplies, ensuring office does not run out of any needed supplies</li>
<li>Review/Approve/Deny supply requisitions&nbsp;</li>
<li>Assist with managing contract and price negotiations with office vendors</li>
<li>Ensure front office/lobby is kept clean and in order at all times</li>
<li>Ensure conference rooms are presentable, prepared, and ready to host guests when not occupied, etc.&nbsp;</li>
<li>Manage guest hospitality, including greeting visitors, coordinating travel, and arranging meeting refreshments and cleanup</li>
<li>Order and set up food for meetings and company lunches</li>
<li>Assist with recruitment and onboarding processes and logistics</li>
<li>Manage appointments for interviews, agendas, and travel plans (when applicable)</li>
<li>Manage welcome gifts for newly hired employees (preparation, etc.)</li>
<li>Order employee occasion gifts (baby, wedding, retirement, milestones, etc.)</li>
<li>Address employee queries regarding office management issues</li>
<li>Provide administrative support to executives, including scheduling, communications, and special projects</li>
<li>Handle all sensitive information in a highly confidential manner</li>
<li>Assist colleagues whenever there is an opportunity to do so</li>
<li>Other tasks as applicable</li>
</ul>

QUALIFYING JOB KNOWLEDGE, SKILLS, &amp; ABILITIES:
<ul>
<li>Previous experience in office administration or a similar role preferred</li>
<li>Ability to present and maintain professional demeanor</li>
<li>Outstanding verbal and written communication skills</li>
<li>Must have a positive and “can-do” attitude</li>
<li>Ability to work independently while collaborating effectively within a team environment</li>
<li>Exceptional organizational and time management skills with the ability to prioritize and handle multiple tasks effectively</li>
<li>Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)</li>
<li>Strong planning and execution skills, including experience coordinating events</li>
<li>Handle multiple projects as needed</li>
<li>Proficiency in operating standard office equipment and troubleshooting minor issues</li>
<li>Proactive and creative approach to problem-solving and process improvement</li>
<li>Sharp attention to detail</li>
<li>Strong problem-solving skills</li>
</ul>
EDUCATION:
<ul>
<li>Associate or bachelor’s degree or equivalent experience</li>
</ul>
**This position is a full-time in-office position, M-F, 8:30AM – 5:00PM**

Office Administrator / Manager

<h3>Job Description</h3>
Job Description
Automotive Office Manager $60,000 - $75,000 Brunswick, OH Automotive dealership looking for experienced office manager!
Responsibilities
<ul>
<li>Payroll</li>
<li>Sales tax</li>
<li>Bank reconciliations</li>
<li>Assist with financial reporting and budgeting.</li>
<li>Process invoices, payments, and manage accounts payable/receivable.</li>
</ul>
Qualifications
<ul>
<li>Automotive dealership experience is a MUST!!!</li>
<li>All levels of automotive experience encouraged to apply</li>
<li>CDK experience</li>
</ul>
Company DescriptionAPN Staffing and Employment Solutions is a recruiting firm specialized in working with clients and candidates in the healthcare and automotive industry. While hiring employees can be an extremely rewarding experience, it takes time and attention that companies don’t often have. Since 1991, APN has placed over 15,000 candidates by listening to the needs, personality and style of clients and candidates to find the right fit for the team. Working with companies of all sizes in the private, non-profit and government sectors to provide permanent placements, temporary-to-permanent placements and contract staffing, APN prides itself on our ability to retain client and candidate relationships. What was originally a small business with one employee specializing in the automotive industry is now a profitable company spanning multiple industries, working with clients and candidates across the country. Nearly 30 years later, our mission still stands strong – “To provide our clients with the best”, and we will do that for you with honesty and integrity. We are an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Please contact us for more information! 
<h3>Company Description</h3>
APN Staffing and Employment Solutions is a recruiting firm specialized in working with clients and candidates in the healthcare and automotive industry. While hiring employees can be an extremely rewarding experience, it takes time and attention that companies don’t often have. \r\n\r\nSince 1991, APN has placed over 15,000 candidates by listening to the needs, personality and style of clients and candidates to find the right fit for the team. Working with companies of all sizes in the private, non-profit and government sectors to provide permanent placements, temporary-to-permanent placements and contract staffing, APN prides itself on our ability to retain client and candidate relationships. What was originally a small business with one employee specializing in the automotive industry is now a profitable company spanning multiple industries, working with clients and candidates across the country. \r\n\r\nNearly 30 years later, our mission still stands strong – “To provide our clients with the best”, and we will do that for you with honesty and integrity.\r\n\r\nWe are an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.\r\n\r\nPlease contact us for more information!

Automotive Office Manager

<h3>Job Description</h3>
Job Description
About Morada Senior Living:
Morada Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care- and lifestyle-focused senior living communities in Texas, Oklahoma, New Mexico, and Colorado. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent care for our residents. 
Morada Senior Living is hiring a Business Office Manager for our community Morada Pantego. 
We offer rewarding career opportunities that include:
<ul>
<li>Competitive wages </li>
<li>Access to wages before payday </li>
<li>Flexible scheduling options with full-time and part-time hours </li>
<li>Paid time off and Holidays (full-time) </li>
<li>Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time) </li>
<li>401(K) with employer matching </li>
<li>Paid training </li>
<li>Opportunities for advancement </li>
<li>Meals and uniforms </li>
<li>Employee Assistance Program</li>
</ul>
Responsibilities:
<ul>
<li>Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges. </li>
<li>Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash </li>
<li>Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable. </li>
<li>Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained. </li>
<li>Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements. </li>
<li>Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts. </li>
<li>Reviews and distributes the monthly financial statements. </li>
<li>Prepares Management reports as requested. </li>
<li>Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements. </li>
<li>Interfaces with residents on billing/collection issues. </li>
<li>Oversees preparation and maintenance of resident files, records and reports. </li>
<li>Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program. </li>
<li>Oversees payroll and Team Member paperwork including new hire and Change forms. </li>
<li>Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members. </li>
<li>Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines. </li>
<li>Other duties as assigned. </li>
</ul>
Qualifications:
<ul>
<li>Bachelor's degree in Accounting with one-year experience as an Accountant, or </li>
<li>Associates degree in Accounting with two to three years related experience </li>
</ul>
If having a direct impact on the lives of others is appealing to you, apply today and join our team!
No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you.
EOE D/V

Business Office Manager

<h3>Job Description</h3>
Job Description
Hotel :
Dallas Fort Worth Embassy Suites2401 Bass Pro DriveGrapevine, TX 76051Full timeCompensation Range : 60,000K-70,000K
Compensation is determined based on a variety of factors, including experience, skills, qualifications, and the specific location of the role. Actual pay may differ depending on these factors. 
What's in it for you?
The Atrium SPIRIT is a belief in the power of Service, Perseverance, Inclusion, Respect, Innovation, and Teamwork to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us.
<ul>
<li>Career Growth &amp; Learning - 40% of our management hires are internal promotions!</li>
<li>Invest in Your Future - 401(k) plan with company match.</li>
<li>Comprehensive Health Coverage - Medical, dental, and vision insurance options.</li>
<li>Paid Time Off &amp; Vacation - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations</li>
<li>Perks That Fit Your Life - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services.</li>
<li>Purpose &amp; Impact - Make a difference through Atrium's community service and volunteer programs.</li>
</ul>
Job Description
What You Will Do:• Lead and inspire a team of front office associates, ensuring clarity in expectations and accountability in performance.• Champion exceptional guest experiences by anticipating needs, resolving concerns, and building loyalty.• Collaborate across departments to deliver seamless service and operational excellence.• Drive financial performance by managing labor costs, controlling expenses, and identifying revenue opportunities.• Maintain brand and cleanliness standards, stepping in to support operations when needed.• Serve as Manager on Duty, ensuring smooth operations and guest satisfaction at all times.What We Are Looking For:• 2+ years of front desk experience - Because you've seen it all and know how to keep things running smoothly.• 2+ years of supervisory experience - Leadership isn't new to you; you know how to coach, support, and elevate a team.• High school diploma or equivalent - A solid foundation to build on; a degree is a plus but not required.• Tech-savvy with Microsoft Office - You can navigate Word, Excel, and Teams like a pro.• Flexible schedule availability - Hospitality never sleeps, and neither do you (well, not during your shift).• Physically able to lift and move as needed - You're hands-on and ready to jump in when the team needs you.What Atrium Leadership Looks Like:• Accountable Achiever - You own your results and celebrate your wins.• Agile Thinker - You adapt quickly and solve problems creatively.• Talent Curator - You grow people, not just teams.• Transparent Leader - You lead with honesty and clarity.• Leading with SPIRIT - Service, Perseverance, Inclusion, Respect, Integrity, and Teamwork guide everything you do.Why Atrium?Hear it from Maria O. "For anyone considering a career with Atrium, I highly recommend it. The company is big on internal promotions, and there are always opportunities to grow, whether it happens right away or down the road."
___________________________________________
 
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
Notice of candidate Privacy Rights: <a href="https://www.atriumhospitality.com/privacy-policy" target="_blank">https://www.atriumhospitality.com/privacy-policy</a>

Front Office Manager

<h3>Job Description</h3>
Job Description
Position Requirement: ** 3 - 5 years of experience in managing a service provider’s office (preferably involving the Entertainment Industry, or a business management firm ). Must have the ability to handle all aspects of the administration and management of an office including but not limited to, addressing client emails, Office deadline tracking, client billings, processing incoming mails. The duties also include reporting payroll hours to Paychex every other week..
Other preferred qualifications: Must be able to work independently (self-starter) and a good team player. Must have minimum of a High School Degree but a college Degree is preferred. Must have strong organizational and time management skills. MS Excel, MS word, Liscio, Monday.com, and working knowledge of QuickBooks is required. Oral and written communication skills. Must adhere to strict confidentiality policy and have a strong sense of integrity. If interested - please reply with "Admin. / Office Manager" along with your name in the heading of the e-mail.
Company DescriptionBoutique Accounting /Business Management Firm in the Entertainment Industry has an opening for an Office Manager (with experience). Our clients consist of actors, directors, writers and stuntmen, as well as other professionals in the Entertainment industry. We are seeking an experienced Office Manager who does NOT need training and supervision and can hit the ground running. 
<h3>Company Description</h3>
Boutique Accounting /Business Management Firm in the Entertainment Industry has an opening for an Office Manager (with experience). Our clients consist of actors, directors, writers and stuntmen, as well as other professionals in the Entertainment industry. We are seeking an experienced Office Manager who does NOT need training and supervision and can hit the ground running.

Office Manager

<h3>Job Description</h3>
Job Description
Office Manager 
5 Star Charleston is a locally-owned HVAC company operating in the Charleston area for the past 8 years. We are expanding our business and are seeking an Office Manager to join our team. 
Who We Are
We keep on growing because we only hire the best, and our customers love us for it; our 4.8-Star rating is no accident! We've been at this since 2017 here in Charleston. We've grown into one of the destination employers within the Charleston area. You've probably seen our trucks and our ads, now we want to see YOU!
Position Summary: Our team is growing and we are looking for a customer focused individual to supervise and guide our office processes, including all service and install jobs, while also spending a significant portion of their time directly assisting customers via phone support. This hybrid role combines leadership and hands-on customer service, ensuring the team meets performance goals, resolves issues efficiently, and maintains high levels of customer satisfaction.
We offer a competitive salary and benefits package, as well as opportunities for growth and advancement within our company.
Benefits of joining the 5 Star Team:
<ul>
<li>Competitive Pay </li>
<li>Paid holidays, insurance, vacation, sick time and productivity bonuses</li>
<li>Steady Work &amp; Growth Opportunities</li>
<li>Supportive Team &amp; Positive Work Environment</li>
</ul>
Hours: Monday - Friday 8am - 5pm
Required Qualifications:
<ul>
<li>Strong customer service and/or scheduling background</li>
<li>Prior supervisory experience</li>
<li>Experience with Quickbooks - A/P and A/R</li>
<li>Experience with Service Titan - preferred </li>
<li>Advanced customer service skills</li>
<li>Ability to multitask proficiently</li>
<li>Well organized and acutely detail oriented</li>
<li>Excellent phone presence and communication skills</li>
<li>Must be able to make quick judgement calls regarding the best plan of action</li>
<li>Proofreading and preparing estimates and invoices for processing</li>
<li>Accounting software experience preferred</li>
<li>Geographical knowledge of the greater Charleston area</li>
<li>Advanced level skills with Microsoft Office software</li>
<li>High school diploma or general education degree (GED)</li>
<li>Advanced level knowledge of software technologies</li>
<li>Prior experience in HVAC, plumbing or electrical preferred</li>
</ul>
**NO PHONE CALLS OR IN OFFICE INQUIRIES ABOUT THIS POSITION. ALL CANDIDATES MUST APPLY ONLINE

<h3>Job Description</h3>
Job Description
Overview
SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”
We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.
Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.
 
Responsibilities

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
<ul>
<li>Oversees general office maintenance, records management, vending services, office supplies, phone systems, mail services, and office equipment.</li>
<li>Supervises and trains any customer service/clerical personnel in the Regional Office/Parking Office, if applicable.</li>
<li>Supports other functions managed out of the Regional/Parking Office, which can include but not limited to: assisting with billing and submission of payment requests for invoices, setting up visitor parking, establishing and maintaining parking accounts and issuing hang tags and setting up visitor parking.</li>
<li>Ensures all new hire paperwork for new staff is submitted to Corporate HR Department to ensure new employees are set-up on payroll system.</li>
<li>Maintains correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.</li>
<li>Complete other administrative duties as assigned, such as:</li>
<ul>
<li>Make travel arrangements</li>
<li>Process and submit expense reports on behalf of direct managers.</li>
<li>Submit payment requests for invoices to the Accounts Payable Department</li>
<li>Responds to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).</li>
</ul>
</ul>
 
Qualifications
<ul>
<li>Minimum high-school diploma or equivalent; Bachelors degree (B. A.) preferred.</li>
<li>Minimum of three years of administrative/bookkeeping/clerical experience, preferably in a supervisory role. </li>
<li>Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.</li>
<li>Strong analytical and interpersonal communication skills are a must.</li>
<li>Candidate must be a self-starter who can prioritize, problem solve, multi-task, delegate, lead, and motivate with minimal supervision.</li>
<li>Candidate must be reliable and punctual, flexible, well organized, diplomatic, and able to manage a heavy workload.</li>
<li>Extreme attention to detail, proofreading skills and accuracy are essential.</li>
<li>The successful candidate will possess solid verbal and written communication skills and will demonstrate initiative and critical thinking in their work.</li>
<li>Prior experience working with any type of database (e.g. AS400) is beneficial.</li>
<li>Ability to interact professionally and courteously with clients, customers, office personnel and contractors.</li>
<li> Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required</li>
<li>Knowledge of modern office practices and procedures.</li>
<li>A professional appearance/presentation.</li>
</ul>
Salary Range: $24.00 - $26.00 per hour

Benefits: Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.
SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.
Right to Work Poster
SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting. 
As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. 
If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact <a href="mailto:Recruit@spplus.com" target="_blank">Recruit@spplus.com</a>. We are here to assist you.

<h3>Job Description</h3>
Job DescriptionSalary: Commensurate with experience 
OFFICE MANAGER 
 
Demeter Millwork is a premier custom architectural millwork and fabrication company known for delivering exceptional craftsmanship and precision in every project. Founded in 2010, we specialize in high-end commercial, institutional, and residential interiors, producing custom casework, paneling, fixtures, and architectural elements that meet the highest standards of quality and design. 
 
Our success is built on a culture of collaboration, accountability, and pride in our work from design to installation.
We are embarking on our most ambitious endeavor yet, the construction of a new 55,000 SF production facility located in Woodridge, IL featuring the latest in production technology. Please visit our website for additional information <a href="http://www.demetermillwork.com" target="_blank">www.demetermillwork.com</a>
 
Position Overview
The Office Manager will serve as the central hub of administrative and operational support within the organization. This role requires a proactive, detail-oriented professional who understands the dynamics of a fast-paced construction and manufacturing environment. The ideal candidate will have experience in financial administration, HR coordination, and process management ideally within a construction, fabrication, or design/build business. This position will be in in office, located in our Woodridge Facility.
Key Responsibilities
Administrative &amp; Operational Management
<ul>
<li>Oversee all front-office operations, including communications, scheduling, document management, mailing/shipping, and supplies</li>
</ul>
<ul>
<li>Maintain company records, contracts, and compliance documentation</li>
</ul>
<ul>
<li>Manage relationships with office vendors, service providers, and subcontractors</li>
</ul>
<ul>
<li>Create and maintain company asset management database</li>
</ul>
<ul>
<li>Create/organize, and maintain company electronic filing system through SharePoint</li>
</ul>
<ul>
<li>Support project managers and estimators with documentation, proposals, and invoicing</li>
</ul>
<ul>
<li>Other projects as needed</li>
</ul>
Financial Administration
<ul>
<li>Coordinate with accounting to manage accounts payable and receivable.</li>
</ul>
<ul>
<li>Prepare purchase orders, expense reports, and credit card reconciliations.</li>
</ul>
<ul>
<li>Assist in budget tracking and monthly financial reporting as needed by Ownership and accounting</li>
</ul>
<ul>
<li>Work with accounting on payroll, benefits, and tax documentation.</li>
</ul>
<ul>
<li>Provide backup for accounting functions, as necessary</li>
</ul>
Human Resources &amp; Compliance
<ul>
<li>Manage onboarding/offboarding of employees</li>
</ul>
<ul>
<li>Update and maintain company HR platform</li>
</ul>
<ul>
<li>Maintain personnel files, certifications, and safety training records.</li>
</ul>
<ul>
<li>Administer employee benefits and assist with HR policy implementation</li>
</ul>
<ul>
<li>Assist with annual Open Enrollment census, documentation, and implementation</li>
</ul>
<ul>
<li>Support leadership with recruiting and performance review logistics</li>
</ul>
Process Improvement &amp; Systems
<ul>
<li>Streamline, define, and document administrative processes and improve internal communication systems</li>
</ul>
<ul>
<li>Maintain ERP/project management software (Innergy)</li>
</ul>
<ul>
<li>Support leadership in developing standard operating procedures across departments</li>
</ul>
Qualifications
<ul>
<li>Minimum 5 years of office management experience, ideally in construction, millwork, or manufacturing</li>
</ul>
<ul>
<li>Notary License preferred, or ability to obtain an Notary License.</li>
</ul>
<ul>
<li>Strong understanding of project-based accounting and job costing</li>
</ul>
<ul>
<li>Proficient in QuickBooks and Microsoft Office (especially Excel)</li>
</ul>
<ul>
<li>Experience with ERP software preferred</li>
</ul>
<ul>
<li>Excellent written and verbal communication skills</li>
</ul>
<ul>
<li>Strong organizational and multitasking abilities with attention to detail</li>
</ul>
<ul>
<li>Ability to maintain confidentiality and handle sensitive information</li>
</ul>
 
Why work with us?
<ul>
<li>Fast growing, progressive work environment</li>
</ul>
<ul>
<li>Salary plus bonus opportunity</li>
</ul>
<ul>
<li>Comprehensive benefits package</li>
</ul>

<h3>Job Description</h3>
Job Description
SUMMARY OF POSITION:
The Office Manager provides comprehensive administrative and operational support to the Public Works Department. This position coordinates communications between city departments, residents, vendors, and external partners such as the Georgia Department of Transportation and DeKalb County. The Office Manager manages departmental records, assists with project tracking and reporting, and develops internal documents and procedures to improve efficiency and service delivery. A key responsibility includes processing and maintaining accurate records of invoices and financial transactions. The Office Manager also provides administrative support to the Public Works Superintendent and Director of Public Works as needed.
 ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul>
<li>Schedule and organize meetings, prepare agendas, and maintain departmental calendars.</li>
<li>Manage departmental supplies, office equipment, and technology needs</li>
<li>Draft and distribute departmental correspondence, public notices, and website updates to communicate project and service information to residents</li>
<li>Serve as the primary administrative liaison between Public Works, other city departments, and external agencies and vendors.</li>
<li>Input service requests into work order software and produce reports as requested.</li>
<li>Assist in the implementation and training of new software and workflow systems.</li>
<li>Ensure accurate budget coding, adherence to procurement procedures, and timely payment of invoices.</li>
<li>Manage contract and price negotiations with office vendors and service providers</li>
<li>Create and track purchase orders, invoices, and vendor contracts.</li>
<li>Provide general support to residents.</li>
<li>Respond to inquiries from residents, businesses, and other stakeholders regarding sanitation, right-of-way maintenance, and other Public Works services.</li>
<li>Assist in on-boarding process for new hires</li>
<li>Contributes to and updates department social media presence.</li>
<li>Screens and directs phone calls, answer various inquiries from the general public and other City departments</li>
<li>All other duties as assigned</li>
</ul>
DESIRED SKILLS AND QUALIFICATIONS:
<ul>
<li>Proficiency in Microsoft Office (Excel, Outlook, Word, Teams, etc.)</li>
<li>Knowledge of or ability to learn the city’s work order management and financial systems.</li>
<li>Excellent time management and organizational skills; ability to prioritize multiple tasks.</li>
<li>Attention to detail and problem-solving skills.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
MENTAL AND PHYSICAL REQUIREMENTS:
<ul>
<li>Ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying pushing, and/or pulling of objects and materials of moderate weight (12-20 pounds).</li>
<li>Ability to communicate orally and to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals.</li>
<li>In compliance with the American Disabilities Act, or other applicable law, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the City.</li>
</ul>
OTHER REQUIREMENTS:
<ul>
<li>Must be eighteen (18) years of age or older.</li>
<li>Must be able to work various shifts, including weekends and holidays.</li>
<li>Must have a high school diploma, GED or equivalent. Bachelor’s Degree preferred.</li>
<li>Ability to pass a pre-employment background investigation, to include but not limited to, a physical examination with drug screening, finger printing and an oral interview.</li>
</ul>
AT-WILL EMPLOYMENT:

This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Employment with the City of Doraville is at-will in accordance with Georgia law.
EQUAL OPPORTUNITY:

The City of Doraville is an Equal Opportunity Employer.

<h3>Job Description</h3>
Job DescriptionSalary: 
About iBusiness Funding 
 
iBusiness Funding is a software and lender service provider specializing in small business lending. Our technology, team, and process enable us to support loans from $10,000 to $25 million for our lending partners. Our technology solutions have been proven to quickly scale our clients portfolios without the need for additional overhead. Our flagship product, LenderAI, features end-to-end lending functionality from sales all the way through servicing 
 
To date, weve processed over $11 billion in small business loans and handle more than 1,000 business loan applications daily. Our team is driven by our core values of innovation, integrity, enjoyment, and family.
 
Join us and be part of a team thats transforming the finance industry and empowering businesses to thrive!
 
Major Areas of Responsibility
 
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<li>Process purchases of IT equipment and office/kitchen supplies; track spending and maintain inventory</li>
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<li>Receive, open, and accurately direct mail and packages received; send out mail and packages via USPS, FedEx, and other shipping carriers</li>
</ul>
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<li>Handle in-office administrative tasks related to current business projects as required, including mailing, placing calls as needed, entering information into our CRM, receiving, sorting, scanning, and filing mail, and directing notices to internal team members as necessary</li>
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<li>General office administration tasks including greeting visitors; validating parking; maintaining supplies in the office, kitchen, and conference room; keeping public areas clean and always ready for guests, and submitting building maintenance requests</li>
</ul>
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<li>Schedule catering for in-office meetings and other events; assist with planning and execution for in-office events</li>
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<li>Support HR with employee recognition programs, milestone celebrations, and culture building initiatives</li>
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<li>Track the admin's credit card spending and provide the accounting team with full details and receipts</li>
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<li>Review and approve office related expenses</li>
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<li>Create remote deposits for checks received in the office</li>
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<li>Work with third-party vendors for office equipment, including copiers, coffee machines, and shredders, to ensure equipment remains in working order</li>
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<li>Collaborating and supporting all departments with administrative tasks as needed, including maintaining organized and up-to-date records of all shared tasks to ensure smooth workflow</li>
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<li>Performing other duties and assisting in other projects that may arise occasionally, as assigned</li>
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<li>Maintaining a positive and professional work environment.</li>
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Required Knowledge, Skills, and Abilities
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<li>Energetic, Consistent, accurate, thorough, and detail oriented</li>
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<li>Outstanding internal and external communication skills, written and verbal</li>
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<li>Ability to think critically and troubleshoot problems</li>
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<li>Ability to multitask, prioritize, and manage time effectively</li>
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<li>Microsoft Office experience required; tech savvy is a plus</li>
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<li>Ability to work productively on your own and as a team</li>
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<li>Willing and able to work at a fast pace and adjust well to change</li>
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<li>Must be able to come into the office in Fort Lauderdale on a full-time basis, 5 days a week</li>
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<li>Must be able to work with computers and have a good understanding of Microsoft Office software.</li>
</ul>
Conclusion 
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.
 
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

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