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<h3>Job Description</h3>
Job Description
We are seeking a highly organized and detail-oriented Event Operations Coordinator to join our dynamic team. The ideal candidate will be responsible for executing, and overseeing various events from conception to completion. This role requires a creative mindset, excellent communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Event Operations Coordinator will work closely with clients to ensure their vision is realized while maintaining high standards of hospitality and service. As our offices are based in Palm Beach, we work throughout South Florida as an established supplier delivering creative and innovative programs for corporate meetings, social events and incentive travel groups.
Duties
<ul>
<li>Plan and coordinate all aspects of events, including logistics, catering, venue selection, and vendor management.</li>
<li>Execute events, transportation, tours and all program logistics for clients.</li>
<li>Confirming all logistics of programs including staff, vendors, transportation and client communication</li>
<li>Input and monitor client manifest in Excel, secure staffing for airports and venues</li>
<li>Coordinate transportation scheduling, confirm and communicate with all vendors, clients and staff.</li>
<li>Create a program recap to include all details pertaining to the program timeline, load in and out schedules, items being provided, etc.</li>
<li>Supporting sales team with client requests and administrative work</li>
<li>Will be on call during program operations – must have company provided phone during operations on call schedule</li>
<li>Site inspections with clients as requested walking through venues and logistics</li>
<li>Being on site during program operation</li>
<li>Conduct post-event evaluations to gather feedback and identify areas for improvement.</li>
</ul>
Requirements
<ul>
<li>Proven experience in event planning or coordination within the hospitality industry. 5 years minimum</li>
<li>Strong organizational skills with the ability to manage multiple projects simultaneously.</li>
<li>Flexibility when it comes to scheduling - This role will require some nights and weekends</li>
<li>Excellent communication and interpersonal skills for effective client interaction.</li>
<li>Experience in catering management and banquet coordination is highly desirable.</li>
<li>Ability to upsell services and negotiate contracts effectively.</li>
<li>A creative mindset with a keen eye for detail in event design and execution.</li>
<li>Proficiency in Microsoft Office software</li>
</ul>
Company DescriptionKirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients. Our passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida. As part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure. We believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way. Our strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry. 
<h3>Company Description</h3>
Kirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients.\r\n\r\nOur passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida.\r\n\r\nAs part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure.\r\n\r\nWe believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way.\r\n\r\nOur strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry.

Event Operations Coordinator

<h3>Job Description</h3>
Job DescriptionSalary: 
Do you love to entertain and create memorable experiences for others?
Does planning activities and designing exciting atmospheres sound like more fun than work?
Start building your professional network and gaining experience in the community event field today with an internship withRISHER LIFESTYLE MANAGEMENT (RLM). From large scale community events to small intimate programs, our robust internship program has successfully mentored, guided, and prepared individuals interested in having a career in events since 2009.We have helped students satisfy school credits and requirements through paid and unpaid internship opportunities and are ready to prepare you to enter the event planning field upon completion.
An internship withRLMoffers a comprehensive experience in the event industry.Our interns work alongside our Lifestyle Directors to see first-hand how we construct, schedule, and execute community events and programs based on our clients needs. From the initial understanding of what the client is looking for to securing space, assembling activities, and executing all aspects of the event, our directors and interns are involved with every detail of making the vision come to fruition.
RLMfocuses on ensuring the clients/communities receive the event they imagined, and all attendees have a safe and pleasant experience.We offer event and activity management to the highest standard and aim to provide unparalleled customer service to all individuals. Interns withRLMwill experience how ourdirectorsintegrate their creativity and passion into reality through their daily operations.
RLMinterns will complete most of their internship hours at one or two locations but will have the opportunity to visit all sites and speak with eachDirector about their personal experience within the industry.
RLM Internship Objectives
<ul>
<li>Work alongside LifestyleDirectors</li>
<li>Participate in the planning of various sizes and styles of community events and programs</li>
<li>Assist in the design of activities and details required for each</li>
<li>Assist in marketing and advertising of events</li>
<li>Set the standard for and provide clients and attendees with exceptional customer service</li>
<li>Observe and shadow Directors and staff at events</li>
<li>Receive hands on experience by attending and helping at events</li>
<li>Create itemized budgets, site maps, and marketing materials through various mediums</li>
<li>Learn about space designing, facility management, staffing, and administrative operations</li>
<li>Visit a variety of sites to speak with Lifestyle Directors</li>
<li>Experience different locations and community amenities available for events</li>
</ul>
RLM Internship Requirements
<ul>
<li>Must be seeking a degree</li>
<li>CPR/AED certification required or must be obtained with 30 days of start of internship</li>
<li>Must be at least 18 years of age</li>
<li>Must be dependable and have reliable transportation</li>
<li>Must be punctual, friendly, and have a positive attitude</li>
<li>Must always maintain a professional appearance</li>
<li>Must be organized and able to perform a variety of tasks including laborious assignments</li>
<li>Ability to multi-task, work independently and with a team, and perform detail-oriented functions</li>
</ul>

Event Coordinator Internship

<h3>Job Description</h3>
Job Description
"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".
Job Title: Event Coordinator
Location: Redwood City, CA 94305
Schedule:&nbsp; This is a hybrid, 3 or more days working onsite in the Stanford Redwood City Campus.
Duration: Temp assignment is full-time for up to 6 months
PR Range: $20/hr - $25/hr on W2
Job Description:
The Temp Events Coordinator is responsible for coordinating event parking in the main and Redwood City campuses and interacting with faculty, staff, students, vendors, and organizations having events on both campuses.
Typical duties:
<ul>
<li>Answer phone and email requests and communications regarding the events parking program</li>
<li>Build and maintain relationships with event coordinators, vendors, and internal and external partners.</li>
<li>Process requests for event parking</li>
<li>Coordinate parking with the collaboration of the Operations team for parking availability, and signage and enforcement with the Department of Public Safety.</li>
<li>Manage the event parking calendar, event parking inventory system, and website information.</li>
<li>Generate invoices and process event parking payments</li>
<li>Manage event parking signage</li>
<li>Gather metrics data on event parking</li>
<li>Provide general administrative assistance for the department; handle phone calls, emails, and other correspondence relating to event(s).</li>
<li>May be required to drive to main campus to assist with event logistics utilizing department motor pool vehicle.</li>
</ul>
Requirements:
EDUCATION &amp; EXPERIENCE (REQUIRED):
<ul>
<li>High school diploma and four years of administrative experience, or combination of education and relevant experience.</li>
</ul>
Qualifications:
<ul>
<li>Associate degree and two years of relevant experience or combination of education and relevant experience.</li>
<li>Strong verbal and written communication skills</li>
<li>Proficient computer skills and demonstrated experience with office software and email applications.</li>
<li>Strong administrative and organizational skills; detail-oriented</li>
<li>Be able to work independently with minimal supervision and as part of a team</li>
<li>Ability to function effectively and multi-task in a fast-paced, high-pressure environment, with frequent interruptions</li>
<li>Be able to perform detailed and repetitive work accurately and expeditiously</li>
<li>Demonstrated ability in problem solving, taking initiative, judgment, and making sound decisions</li>
<li>Requires occasional work schedule adjustments and ability to work overtime during peak periods</li>
<li>Valid California non-commercial class drivers license</li>
</ul>
About ASK:&nbsp;ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.

Event Coordinator (266046)

<h3>Job Description</h3>
Job Description
Job Title: Part-Time Development &amp; Event Coordinator
Job Description Updated: July 2025
Reports To: Director of Development
FLSA Classification: Non-Exempt
Position Summary
The Development &amp; Event Coordinator is a part-time position and a key team member in the dynamic and successful organization, which reaches students throughout Western New York. They will report to the Director of Development and work closely with the Director of Community Relations and the other members of the staff to raise money as forecasted for the fiscal year. In addition, this position collaborates closely with Buffalo Prep’s extremely active volunteer base that serves as ambassadors throughout the community to advocate for education and raise essential funds for its programs.
Essential Functions
<ul>
<li>The Development Coordinator will have responsibility for both development and events. Buffalo Prep’s current fundraising program includes a well-established annual fund; major gifts and grants (including individual gifts, corporate support, and foundation grants); several new and growing programs including a burgeoning Business Council, Prep Collective, and an Alumni Council; a variety of popular and successful special events; and a growing donor constituency.</li>
<li>Support an annual appeal program, including biannual appeal letters and online giving days (Give716, Giving Tuesday).</li>
<li>Support other mailings and solicitations as needed such as Business Council mailings, Board and Alumni mailings, etc.; work with development and community relations team on theme and artistic concept.</li>
<li>Oversee matching gift documentation.</li>
<li>Assist with managing volunteers, vendors, and in-kind relationships for mailings and special events.</li>
<li>Work closely with the Director of Development to evolve fundraising strategies; continually research and explore new ideas to improve current fundraising programs and engage new constituents.</li>
<li>Support signature events (Celebration, Party for Prep) by producing mailing lists, completing mail merges, and assisting with sponsorship follow-up.</li>
<li>Collaborate and help coordinate additional events (e.g., Pregame for Prep, Prep Talk, READI Summit).</li>
<li>Help develop event communication, including internal and external emails.</li>
<li>Analyze campaign and/or mailing outcomes and make recommendations for improvements.</li>
<li>Provide support to staff by assisting with the creation of reports and mailing lists as needed.</li>
<li>Support grant writing and reporting as needed.</li>
<li>Must be able to work evenings or Saturday as needed, additional hours during peak times or as required.</li>
<li>Adheres to all policies including Buffalo Prep’s Stop Light Policy and mandated reporting as outlined by NYS Office of Children and Family Services.</li>
<li>Have fun! We love our scholars and strive to maintain a joy-filled environment where all scholars and staff feel cared for, capable, and connected!</li>
<li>Additional duties as assigned by management.</li>
</ul>
Education and Experience
<ul>
<li>Associate’s degree is required; bachelor’s degree preferred.
<ul>
<li>If you meet the other qualifications and bring relevant experience, we encourage you to apply.</li>
</ul>
</li>
<li>A minimum of two years of fundraising or related experience.</li>
<li>Experience in planning and executing special events.</li>
<li>Broad knowledge of the principles of fundraising and donor rights.</li>
<li>Working knowledge of donor database systems (Network for Good preferred).</li>
<li>Proficiency with Microsoft Office Suite, Canva and Google Suite.</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Excellent skills in cultivating and stewarding donors and corporate partnerships. Astute at prospecting and donor research.</li>
<li>Ability to work well and interface with volunteers and donors.</li>
<li>Detail-oriented, with strong organizational, analytical, and planning skills.</li>
<li>Initiative and independence in carrying out responsibilities.</li>
<li>Strong ability to prioritize and manage multiple tasks and a variety of demands.</li>
<li>Strong self-motivation and the ability to work as a team member.</li>
<li>Commitment to maintain confidentiality and a high degree of accuracy in alumni &amp; donor records.</li>
<li>Must have reliable transportation.</li>
<li>Strong written and verbal communication skills.</li>
<li>Excellent organizational skills.</li>
<li>Ability to work effectively in collaboration with diverse groups of people.</li>
<li>Dedication to continuous professional development and self-improvement, openness to feedback, and learning aligned with the organization’s commitment to educational access.</li>
<li>Unwavering commitment to the mission, vision, and values of Buffalo Prep and its programs.</li>
</ul>
Requirements
Interested applicants should submit a cover letter and resume to Ashley Coder, Director of Development, by August 25, 2025.

Development & Event Coordinator

<h3>Job Description</h3>
Job Description ESSENTIAL DUTIES Supports events that inspire, engage, and raise vital revenue for the museum. Coordinate fundraising and donor-focused events and provides cross-functional support to ensure high-quality, inclusive, and effective experiences for all participants. Responsibilities will include the following, but are not limited to: &nbsp;Events Coordination – 95%
<ul>
<li>Coordinate, support, and assist with planning a variety of fundraising and donor engagement events (exhibition openings, stewardship events, donor cultivation receptions, and fundraising galas)</li>
<li>Maintain and manage a comprehensive fundraising event calendar, coordinating with internal departments and external stakeholders </li>
<li>Serve as departmental lead user of event management software (Momentus)</li>
<li>Collaborate with the Institutional Giving team to secure in-kind donations, conducting research, coordinating outreach, managing donor acknowledgements, and tracking inventory</li>
<li>Process and track invoices and assist in event budget reconciliation</li>
<li>Support vendor and talent contracts, liaising with legal department and supervisor</li>
<li>Assist with gift processing related to fundraising events</li>
<li>Manage post-event wrap-up including guest follow-up, analytics, final reports, and donor acknowledgement communications</li>
<li>Maintain, update, and manage guest lists and mailing lists for all fundraising events</li>
<li>Collaborate with Marketing &amp; Communications on promotional efforts for fundraisers such as email campaigns, printed invitations, web content, and social media </li>
<li>Coordinate RSVPs, dietary needs, and assist with guest seating plans</li>
<li>Oversee online ticketing setup and management</li>
<li>Provide on-site event support, ensuring successful execution and a high-level donor experience</li>
<li>Maintain an organized inventory of fundraising event materials and supplies</li>
</ul>
&nbsp;Other Duties – 5%
<ul>
<li>Provide event-related support to other museum-wide initiatives as needed </li>
<li>Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer service—creating positive, meaningful experiences for all visitors, every time</li>
<li>Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism, cultural competency, and equity values into SAM’s work</li>
</ul>
 WE ARE LOOKING FOR Required Qualifications
<ul>
<li>Associates degree or equivalent combination of education and experience </li>
<li>Two years’ experience in event coordination, fundraising, development, or related nonprofit </li>
<li>Professional&nbsp;verbal and written communication, with an ability to tailor communications according to audience</li>
<li>Strong organizational skills with the ability to simultaneously manage several projects</li>
<li>Successfully assess priorities and work well with deadlines, strong time management skills</li>
<li>Detail-oriented, proactive, and solution-focused </li>
<li>Exercise discretion in maintaining confidentiality of sensitive information </li>
<li>Proficiency in Microsoft Office Suite, Zoom, and internet-based research</li>
<li>Ability to learn the museum’s event software and CRM software tools</li>
<li>Ability to pass and maintain security background check clearance</li>
</ul>
 Preferred Qualifications
<ul>
<li>Non-profit, arts, or culture sector experience</li>
<li>Experience using event or CRM software platforms</li>
<li>Familiarity with Momentus Elite software</li>
<li>Familiarity with donor stewardship practices and principles</li>
<li>Experience with Asana and Slack</li>
</ul>
 APPROACH TO WORK We come together to contribute our unique talents towards connecting art to life. We take our passion for the arts and personal connections to the mission, and channel it into our employee, visitor, and partner experience. We hold with care our impact on the local community, the arts and culture sector, and beyond. We know we’re at our best when we create an inclusive and equitable workplace and museum that reflects our plurality. The following are ways we agree to work together – they play a essential role in fulfilling our mission. Be Accountable: Our work is ambitious – it requires us to stay organized, hold multiple responsibilities, maintain an eye for the details and the big picture, and consistently deliver exceptional work. We rely on our colleagues when working collaboratively and independently. We practice expert time management, are responsible for our commitments and deadlines, and proactively communicate when we need extra support. We know being accountable matters – it’s a commitment to care for everyone we work with. Be Collaborative: We know that the success of the collective is paramount – we’re all working towards a common goal. Our diverse perspectives strengthen our work, so we default to inclusion. We’re eager to work in partnership cross functionally and create the space for others to contribute to the work. Cultivate Innovation: Our success is rooted in the creation and adoption of new ideas that make a positive impact. Change is inevitable, so we stay open to the possibilities that come with it. We bring a commitment to navigating new circumstances with flexibility, adaptability, creativity, and persistence. We’re not afraid to meet the moment – taking strategic risks and maximizing resources to create positive change. We lean on each other as we experiment and build new ways of working together. Bring A Learning Mindset: We know that curiosity and humility are key to our individual and collective growth and ultimately, improving our work. We regularly seek new inputs and perspectives that can expand our thinking. When met with something we don’t understand, we remain open to learning from colleagues and our community. Most importantly, when we encounter an inevitable stumble, we seek feedback and reflect on how to learn from the experience. Lift Each Other Up: We practice helping each other be successful by empowering, supporting, and celebrating the work of our colleagues, teams, and the institution. An optimistic and inspiring attitude makes our work better – for our colleagues, our visitors, and the broader community we’re part of. We bring integrity and joy to our interactions with others – centering welcoming, engaging, and inspiring interactions with and within SAM. WORK SCHEDULE This role is typically scheduled to work business hours Monday - Friday. However, the needs of this role require a willingness to work a flexible schedule with evening and weekend work required based on event schedule in support of the department or organization as directed by your supervisor. Please connect with your Recruiter or Manager for more information about SAM’s current hybrid work policy and expectations. SAM’s hybrid work policy is subject to change. COMPENSATION&nbsp;$28.32 - $31.44 BENEFITS The Seattle Art Museum offers a comprehensive benefits package, including:
<ul>
<li>Medical, dental, and vision insurance</li>
<li>Employer-paid life insurance and long-term disability coverage</li>
<li>Paid time off (vacation, sick leave, and holidays)</li>
<li>403(b) retirement savings plan with employer match</li>
<li>Employee assistance program (EAP)</li>
<li>Free museum admission and discounts at the SAM Shop and Café</li>
</ul>
WORK CONDITIONS Exposure: Work areas are primarily inside, in a climate-controlled environment with moderate background noise. Some outdoor event work is required and may occur under all weather conditions. Stationary Work:&nbsp; Approximately 75% of time is spent stationary while working at a desk. Balance of time (approximately 25%) is spent moving around the work area. Occasional extended periods of standing and moving about events for a long period of time is required. Communication:&nbsp; Clear and effective verbal and written communication in English with trustees, donors, museum members, the public, and co-workers is necessary. Vision:&nbsp; Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork. Office Work:&nbsp; Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary. Lifting/Carrying/Pushing/Pulling:&nbsp; Ability to transport up to forty (40) pounds of equipment and supplies. ACCOMMODATION The Seattle Art Museum will consider reasonable accommodations for employees with disabilities to perform the essential functions/duties of this position. If you would like to request a reasonable accommodation to best enable your success in the role, please discuss this possibility with a member of our HR team at <a href="mailto:recruiting@seattleartmuseum.org" target="_blank">recruiting@seattleartmuseum.org</a>. &nbsp;
------------------------------------------------
Celebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, it’s ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.
SAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at <a href="mailto:hr@seattleartmuseum.org" target="_blank">hr@seattleartmuseum.org</a>. The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact <a href="mailto:hr@seattleartmuseum.org" target="_blank">hr@seattleartmuseum.org</a>. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.
We encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesn’t feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.
Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check. 
Want to learn more? If you haven't already, check out our Careers page for more on working at SAM. 
Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!
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Fundraising Event Coordinator

<h3>Job Description</h3>
Job Description
Who We Are:
We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.
Fooda is currently&nbsp;recruiting for a full time Lead Event Coordinator in our Memphis market.&nbsp;This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.
What You’ll Be Doing
<ul>
<li>Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience</li>
<li>Gain competency with Fooda’s technology and standard operations procedures</li>
<li>Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication </li>
<li>Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards</li>
<li>Conduct onsite Fooda promotions and mobile app coaching</li>
<li>Provide real-time onsite customer service to resolve issues promptly directly with the consumer</li>
<li>Facilitate audits of restaurant event set-up to ensure consistency and high quality</li>
<li>Escalate issues to Operations Manager when necessary to keep them informed or help problem solve</li>
<li>Program will include lunch and dinner services Monday – Friday, typically (9am – 5pm) but responsibilities may span 9am-8pm, depending on the market and need</li>
</ul>
Who You Are:&nbsp;
<ul>
<li>You love building relationships with customers and enjoy customer service</li>
<li>You are friendly, high energy and love interacting with other people</li>
<li>You are savvy with technology and will be comfortable in a fast-paced start-up</li>
<li>You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions</li>
<li>You are a strong communicator and self-starter</li>
<li>You are organized and detail oriented. Type-A personality is a plus!</li>
<li>You’re someone who knows the local territory and gets around efficiently in your own car</li>
<li>You’re looking for a steady full-time&nbsp;job (between 35-40&nbsp;hours per week) during regular business hours and value flexibility</li>
<li>Prior catering or serving experience strongly preferred</li>
</ul>
What We’ll Hook You Up With:
<ul>
<li>Competitive wages&nbsp;</li>
<li>Insurance benefits plans - healthcare, dental and vision</li>
<li>401k Retirement Savings Plan with company match</li>
<li>Long-term opportunities for advancement within Fooda</li>
<li>Networking opportunities for work or career with local restaurants</li>
<li>A fulfilling, challenging work experience and free food!</li>
</ul>
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.
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Lead Event Coordinator (Full-Time)

<h3>Job Description</h3>
Job Description
Who We Are:
We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.
Fooda is currently recruiting for a full time Event Coordinator in our Conesville market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.
What You’ll Be Doing
<ul>
<li>Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience</li>
<li>Gain competency with Fooda’s technology and standard operations procedures</li>
<li>Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication</li>
<li>Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards</li>
<li>Conduct onsite Fooda promotions and mobile app coaching</li>
<li>Provide real-time onsite customer service to resolve issues promptly directly with the consumer</li>
<li>Facilitate audits of restaurant event set-up to ensure consistency and high quality</li>
<li>Escalate issues to Operations Manager when necessary to keep them informed or help problem solve</li>
<li>Critical hours are over lunch Monday - Friday (6am – 2:30pm) but responsibilities may span 7am-4pm, depending on the market and need</li>
</ul>
Who You Are:
<ul>
<li>You love building relationships with customers and enjoy customer service</li>
<li>You are friendly, high energy and love interacting with other people</li>
<li>You are savvy with technology and will be comfortable in a fast-paced start-up</li>
<li>You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions</li>
<li>You are a strong communicator and self-starter</li>
<li>You are organized and detail oriented. Type-A personality is a plus!</li>
<li>You’re someone who knows the local territory and gets around efficiently in your own car</li>
<li>You’re looking for a steady full-time job (between 35 - 40 hours per week) during regular business hours and value flexibility</li>
<li>Prior catering or serving experience strongly preferred</li>
</ul>
What We’ll Hook You Up With:
<ul>
<li>Competitive wages</li>
<li>Insurance benefits plans - healthcare, dental and vision</li>
<li>401k Retirement Savings Plan with company match</li>
<li>Long-term opportunities for advancement within Fooda</li>
<li>Networking opportunities for work or career with local restaurants</li>
<li>A fulfilling, challenging work experience and free food!</li>
</ul>
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

Event Coordinator (Full Time + Benefits!)

<h3>Job Description</h3>
Job Description
We are seeking a dynamic, organized, and highly personable Events Coordinator &amp; Firm Ambassador to represent our firm in the community, develop strong referral relationships, and oversee events that support brand awareness, client outreach, and community engagement. This hybrid role blends event management with relationship-building to generate opportunities that strengthen the firm’s network and reputation.
Key ResponsibilitiesEvent Planning &amp; Execution
<ul>
<li>Plan, coordinate, and execute firm-sponsored events, community outreach activities, and networking opportunities.</li>
<li>Manage event logistics including venue selection, vendor coordination, permits, budgets, and timelines.</li>
<li>Track attendance, gather feedback, and measure ROI for all events.</li>
<li>Develop event themes and activations that reflect the firm’s mission and values.</li>
</ul>
 
Firm Ambassador Duties
<ul>
<li>Act as a primary representative of the firm at community events, professional gatherings, and industry functions.</li>
<li>Build and maintain relationships with referral partners, local organizations, nonprofits, and key community stakeholders.</li>
<li>Identify and pursue opportunities to participate in speaking engagements, sponsorships, and community initiatives.</li>
<li>Maintain an active presence in targeted communities to increase brand recognition and goodwill.</li>
<li>Drive and maintain the branded company vehicles</li>
</ul>
 
Marketing &amp; Outreach Collaboration
<ul>
<li>Work closely with the marketing team to promote events and initiatives via digital channels, media outreach, and direct invitations.</li>
<li>Assist in the creation of event materials, signage, and branded giveaways.</li>
<li>Collaborate with attorneys and staff to identify opportunities for client and partner engagement.</li>
</ul>
 
Data &amp; Relationship Management
<ul>
<li>Maintain a contact database of partners, vendors, and community leaders.</li>
<li>Track relationship touchpoints and follow-ups to ensure consistent engagement.</li>
<li>Monitor the success of outreach efforts and report results to leadership.</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree in marketing, communications, hospitality, or related field preferred.</li>
<li>2+ years of event coordination, marketing, community relations, or similar experience.</li>
<li>Strong interpersonal and networking skills with the ability to connect authentically with diverse audiences.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Ability to manage multiple projects simultaneously under tight deadlines.</li>
<li>Proficiency in Microsoft Office Suite; familiarity with CRM software is a plus.</li>
<li>Must be comfortable working evenings or weekends for events, as needed.</li>
</ul>
 
Core Competencies
<ul>
<li>Relationship-Driven: Able to build rapport quickly and sustain long-term partnerships.</li>
<li>Organized &amp; Proactive: Anticipates needs and addresses challenges before they arise.</li>
<li>Professional &amp; Personable: Represents the firm with integrity, warmth, and professionalism.</li>
<li>Results-Oriented: Focused on creating measurable impact from events and outreach.</li>
</ul>

Event Coordinator and Firm Ambassador

<h3>Job Description</h3>
Job Description
Who We Are:
We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company’s top perks.
Fooda is currently&nbsp;recruiting for a full time&nbsp;Event Coordinator in our Sunnyvale market.&nbsp;This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.
What You’ll Be Doing
<ul>
<li>Support Fooda events in a variety of capacities, including: 1.) being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience, 2.) serve as back-up cashier at Fooda Cafés for team members who have time off, and 3.) getting restaurants onsite and access to the building&nbsp;</li>
<li>Gain competency with Fooda’s technology and standard operations procedures</li>
<li>Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication </li>
<li>Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards</li>
<li>Conduct onsite Fooda promotions and mobile app coaching</li>
<li>Provide real-time onsite customer service to resolve issues promptly directly with the consumer</li>
<li>Facilitate audits of restaurant event set-up to ensure consistency and high quality</li>
<li>Escalate issues to Operations Manager when necessary to keep them informed or help problem solve</li>
<li>Critical hours are over lunch Tuesday - Thursday (10 am – 2 pm) but responsibilities may span 8am-4pm, depending on the market and need</li>
</ul>
Who You Are:&nbsp;
<ul>
<li>You love building relationships with customers and enjoy customer service</li>
<li>You are friendly, high energy and love interacting with other people</li>
<li>You are savvy with technology and will be comfortable in a fast-paced start-up</li>
<li>You are resourceful, exhibit grace under pressure, and know you’re capable of finding solutions</li>
<li>You are a strong communicator and self-starter</li>
<li>You are organized and detail oriented. Type-A personality is a plus!</li>
<li>You’re someone who knows the local territory and gets around efficiently in your own car</li>
<li>You’re looking for a steady part-time job (between 5 - 25 hours per week) during regular business hours and value flexibility</li>
<li>Prior catering or serving experience strongly preferred</li>
</ul>
What We’ll Hook You Up With:
<ul>
<li>Competitive wages - $21-$22/hr&nbsp;</li>
<li>Paid time off</li>
<li>401k Retirement Savings Plan with company match</li>
<li>Pre-tax commuter expense benefit</li>
<li>Long-term opportunities for advancement within Fooda</li>
<li>Networking opportunities for work or career with local restaurants</li>
<li>A fulfilling, challenging work experience and free food!</li>
</ul>
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.
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Catering Event Coordinator (Part-Time)

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary: The Events Services Project Coordinator is responsible for assisting in the timeline management of Federation events, while working within the mission, vision, and core values of the organization. 
 
Essential Duties and Responsibilities:
<ul>
<li>Serve first and foremost in a Project Coordinator role for the Event Services Department, creating and maintaining deliverable timelines for event components from inception to completion. </li>
<li>Track and manage all timelines, ensuring all tasks are completed by their due dates. This includes supporting the Event Planners, Donor Officers and Admins in meeting project deadlines. </li>
<li>Schedule meetings for each event, inviting the appropriate participants, and distribute weekly task lists to keep team members informed of upcoming deadlines. </li>
<li>Collaborate with Marketing Project Manager to ensure marketing related deadlines are met and coordinate any necessary timeline adjustments. </li>
<li>Collaborate across departments and Federation leadership including Senior Executives, Marketing and Strategic Initiatives, Development, Engagement/Programming and IT Teams to facilitate events. </li>
<li>Submit and manage request forms for all Marketing materials through WorkZone, routing them for approval and feedback from donor officers and senior management. </li>
<li>Oversee the approval process, following up on multiple rounds of revisions and relaying all comments and revisions to Marketing teams for necessary adjustments. </li>
<li>Ensure all files/documents are saved in appropriate folders on server.</li>
<li>Initiate discussions with event team members and lead professionals to identify their speaker requirements for the season. </li>
<li>Research, book and manage external speakers for various events throughout the season, maintaining relationships with agencies to ensure smooth coordination of logistical needs. </li>
<li>Serve as the main point of contact for all speaker-related arrangements, from initial booking to event execution. </li>
<li>Maintain Federation’s speaker database, ensuring accurate tracking of all booked speakers across the organization. </li>
<li>Streamline speaker timelines to ensure all processed and timely completion of all necessary steps. </li>
<li>Collaborate with colleagues that are booking speakers for other programs to optimize scheduling and coordinate potential cross-program booking. </li>
<li>Work with IT and Tech teams to ensure smooth event execution. This includes setting up all Zoom meetings/webinars, reviewing settings, creating technical drafts of scripts (including back-up plans), and scheduling and facilitating multiple technical run-throughs with all necessary participants.</li>
<li>Track stats and data for events to properly work with the development team and increase recruitment year after year by conducting follow-ups post event.</li>
<li>Attend approximately 25-40 events per season, including during working hours and after hours. </li>
</ul>
Qualifications and Success Factors:
<ul>
<li>Bachelor’s Degree preferred, preferably in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar. </li>
<li>Strong organizational skills required. </li>
<li>Experience with fundraising events and event coordination required.</li>
<li>Experience working with volunteers and committees preferred.</li>
<li>Bring creativity and innovative thinking to event execution. </li>
<li>Ability to problem solve and multi-task with numerous deadlines.</li>
<li>Excellent verbal and written communication skills required.</li>
<li>Ability to work independently and as a member of a team required.</li>
<li>Strong knowledge of basic office computing, including MS Office (Word, Outlook, Excel, PowerPoint) and basic database skills required.</li>
<li>Experience with donor relation systems preferred. </li>
</ul>
Work Environment:
Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:
· Follow all Federation policies and procedures,
· Be available to other employees during Federation’s normal business hours,
· Not work from a public place (e.g., coffee shop, library, etc.) and/or join a public, insecure wi-fi network when working with sensitive or confidential information,
· Coordinate with IT department to maintain appropriate computer equipment and connectivity.
Pay Rate:
In addition to benefits, the hourly rate range for this role begins at $28 per hour. We benchmark our salaries for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation levels.
 
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.
Requirements:

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