field_job_employment_type

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field_job_experience

job_organization_name

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<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized and tech-savvy Executive Assistant to support the President of a non-profit organization based in Richmond, Virginia. This Contract position requires a self-starter who can quickly adapt to a dynamic environment without formal training, while efficiently managing multiple priorities. The ideal candidate will possess strong communication skills and a proven ability to handle complex scheduling, presentations, and correspondence. Responsibilities: • Provide comprehensive administrative support to the President, including managing schedules, correspondence, and travel arrangements. • Coordinate and facilitate virtual meetings using platforms such as Teams, Zoom, and Cisco Webex. • Prepare detailed presentations and reports using Microsoft PowerPoint and Excel. • Maintain and organize calendars to ensure seamless scheduling of meetings and events. • Handle booking of travel arrangements and accommodations, ensuring all logistics are managed effectively. • Utilize various systems such as ADP, Concur, and Kronos to support financial and timekeeping tasks. • Collaborate with C-suite executives to ensure smooth communication and alignment on priorities. • Manage CRM systems to maintain accurate records and support organizational operations. • Adapt quickly to changing priorities and provide solutions with minimal direction or supervision. • Ensure confidentiality in handling sensitive information and maintain professionalism in all interactions.• Proven experience as an Executive Assistant, preferably supporting C-suite executives. • Proficiency in Microsoft Suite applications, including Excel, PowerPoint, and Teams. • Skilled in using virtual meeting platforms such as Zoom and Cisco Webex. • Familiarity with systems like ADP, Concur, Kronos, and CRM software. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent communication abilities, both written and verbal. • Demonstrated ability to work independently with minimal supervision. • Experience in managing calendars, travel arrangements, and correspondence.

Executive Assistant

<h3>Job Description</h3>
Job Description
We are looking for a highly experienced Executive Assistant for HASLC’s Executive Director. Prefer someone with a bachelor’s degree and at least 8 years’ experience performing highly complex administrative duties in an executive management support position, or a combination of education and experience. This is a long-term temporary position. 
<ul>
<li>
Reports directly to Executive Director and gets guidance on priority of duties from Executive Director.
</li>
<li>
Act as a liaison and provide support to the Board of Commissioners. Arrange and handle all items for Board meetings and events, including but not limited to scheduling, drafting agendas, develop, compile, and distribute presentation materials/reports, oversee recording and preparation of meeting minutes, and preparing final board communications. Maintain compliance to applicable rules and regulations set in bylaws regarding Board matters.
</li>
<li>
Manage calendar, emails, and phone calls for Executive Director and other entities/persons. Prioritize inquires and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day engagements. 
</li>
<li>
Review Executive Director communications in advance (email, mail, voicemail) and perform as proxy, including follow-up.
</li>
<li>
Complete a broad variety of administrative tasks for senior leadership to ensure their ability to effectively lead the organization, including assisting with special projects, creating complex documents, reports, and presentations, composing and preparing correspondence, maintaining contact lists, making travel arrangements, and completing expense reports.
</li>
<li>
Serve as primary point of contact for internal and external constituents on all matters pertaining to management, including highly confidential, critical, and sensitive items. Prioritize and determine appropriate course of action by exercising good judgement based on HASLC policies and procedures.
</li>
<li>
Work with the leadership team to coordinate with community partners and conduct outreach.
</li>
<li>
Oversight of meeting room calendar and set up for meetings with necessary items
</li>
<li>
Other duties/projects as assigned.
</li>
</ul>
 Knowledge, Skills, and Abilities:
<ul>
<li>
Must provide hospitality to all guests and create a welcoming environment and be able to establish rapport to build long-lasting relationships with internal and external stakeholders.
</li>
<li>
Excellent organizational skills and attention to detail. Must be able to anticipate the executive Director’s needs in advance of meetings, conferences, etc.
</li>
<li>
Expert proficiency with Microsoft Office 365 and related software. Ability to learn new computer programs quickly.
</li>
<li>
High degree of professionalism in dealing with diverse groups of people, including customers, Board members, senior executives, staff, community leaders, and the general public.
</li>
<li>
Ability to work highly independently and complete a high volume of tasks and projects with little or no guidance.
</li>
<li>
Exceptional communication skills, both oral and written.
</li>
<li>
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
</li>
<li>
Ability to maintain composure during stressful situations.
</li>
<li>
Ability to maintain a high level of integrity and discretion in handling confidential and sensitive information.
</li>
<li>
Exceptional analytical skills, with the ability to prioritize work and change priorities quickly.
</li>
<li>
Must have a valid driver’s license and reliable transportation.
</li>
</ul>
 Equal Opportunity Employer/Veterans/Disabled
Interested or know someone who might be? APPLY NOW for a chance at an IMMEDIATE interview! 
 Pay Details: $27.00 to $31.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.adecco.com/en-us/candidate-privacy" target="_blank">https://www.adecco.com/en-us/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

<h3>Job Description</h3>
Job Description
Executive Administrative Assistant Schedule: Monday – Friday, 9:00 AM – 5:30 PM Pay Rate:&nbsp;37 per hour
Summary
We are seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive support to the department’s leadership team. This role is essential to ensuring the efficient operation of the office and will involve direct support for executives such as Division Chiefs, Department Administrators, and Directors. The successful candidate will also assist with financial operations and personnel-related changes for employees and faculty.
Responsibilities
<ul>
<li>
Provide high-level administrative support, including scheduling, correspondence, and meeting coordination.
</li>
<li>
Maintain and organize records, reports, and confidential information.
</li>
<li>
Assist with department financial operations, including expense tracking and invoice processing.
</li>
<li>
Support onboarding, staffing changes, and faculty or employee documentation.
</li>
<li>
Prepare and edit reports, presentations, and other materials as needed.
</li>
<li>
Serve as a liaison between executives, staff, and external stakeholders.
</li>
<li>
Handle day-to-day office management tasks to ensure smooth department operations.
</li>
</ul>
Requirements
<ul>
<li>
Bachelor’s Degree required.
</li>
<li>
4–6 years of administrative or executive assistant experience.
</li>
<li>
Exceptional organizational, communication, and interpersonal skills.
</li>
<li>
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li>
<li>
Ability to handle sensitive information with discretion.
</li>
<li>
Strong problem-solving and multitasking abilities in a fast-paced environ
</li>
</ul>
Company DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search. 
<h3>Company Description</h3>
The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

<h3>Job Description</h3>
Job Description
Team Delegate, LLC is a leading provider of virtual executive assistant services. Founded in 2019, our company is backed by over 20 years of industry expertise from our Founder. We proudly support small business owners and entrepreneurs by offering remote executive assistance that allows them to focus on strategic growth rather than administrative tasks. Our mission is to empower clients to concentrate on the big picture by handling the details that keep their businesses running smoothly. At Team Delegate, we foster a fun, professional, and growth-oriented work culture, valuing our team members and their professional development. Though our team is fully remote, we deeply value collaboration and time spent together. We are seeking proactive, tech-savvy virtual executive assistants to join our expanding team. If you're an exceptional executive assistant seeking a flexible work schedule, we’d love to hear from you! &nbsp;
This is a remote position.&nbsp;
Job Responsibilities:
<ul>
<li>Manage calendars and scheduling efficiently</li>
<li>Coordinate travel arrangements, including accommodations and itineraries</li>
<li>Oversee social media management and engagement</li>
<li>Create professional PowerPoint presentations</li>
<li>Handle invoicing and manage payment processing</li>
<li>Prepare and submit expense reports</li>
<li>Provide excellent client care and support</li>
<li>Assist with light event planning and coordination</li>
<li>Manage and organize email correspondence</li>
<li>Help create and maintain procedural documents</li>
<li>Manage newsletters for distribution</li>
</ul>
Preferred Candidate Attributes:
<ul>
<li>Ability to work independently in a virtual environment, managing tasks and meeting deadlines</li>
<li>A proactive work ethic with a strong sense of responsibility</li>
<li>Exceptional attention to detail</li>
<li>Pride in producing high-quality work</li>
<li>Strong written communication skills</li>
<li>Ability to follow both written and verbal instructions accurately</li>
<li>Excellent customer service skills</li>
<li>Ability to handle multiple tasks and prioritize effectively</li>
<li>Strong organizational skills for managing multiple clients</li>
<li>Commitment to maintaining confidentiality</li>
</ul>
Required Abilities:
<ul>
<li>Establish and manage priorities effectively</li>
<li>Analyze complex information and draw meaningful insights</li>
<li>Develop strategic solutions to address challenges</li>
<li>Work in a methodical and sequential manner</li>
<li>Design and systematize processes for efficiency</li>
<li>Visualize and diagram workflows, steps, and procedures</li>
<li>Create order and structure from disorganized situations</li>
<li>Organize both information and physical/material resources effectively</li>
<li>Implement structured systems to improve workflow and efficiency</li>
</ul>
Requirements:
<ul>
<li>Minimum of three (3) years of experience as an administrative or executive assistant</li>
<li>Fully equipped home office, including:</li>
<li>A computer with the full version of MS Office 365:
<ul>
<li>High-speed internet access</li>
<li>A smartphone with email capability</li>
<li>A computer with a functioning webcam for virtual meetings</li>
</ul>
</li>
<li>Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)</li>
<li>Excellent time management and organizational skills</li>
<li>Ability to maintain a high level of professionalism and confidentiality</li>
</ul>
Note:
<ul>
<li>This is a 1099 contractor position.</li>
<li>The role is fully remote.</li>
<li>A background check is required prior to contracting with us.</li>
<li>We are seeking candidates with availability during regular business hours (8 a.m. - 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.</li>
<li>At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.</li>
</ul>
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Virtual Executive Assistant

<h3>Job Description</h3>
Job Description
Are you a driven, detail-oriented professional with the unique ability to keep visionary leaders grounded and operations running smoothly? If you are a proactive, accountable leader who can turn strategy into execution, we want you on our team!
 
We are a high-performing independent insurance agency looking for an exceptional Leadership Executive Assistant to partner directly with our President and leadership team. You will play a key role in aligning vision and execution, solving challenges, and driving measurable growth.
 
Our hours are Monday through Friday from 8:30 to 5:30. You will be asked to attend early morning, evening, and occasional Saturday meetings for either networking or to support local and community events.
 
To Apply:
<ol>
<li>Submit your resume and a brief cover letter highlighting why you’re the perfect fit for this role.</li>
<li>Include a short video (2–3 minutes) sharing one idea on how you could help improve our business. (Please note: all submissions will remain confidential.)</li>
</ol>
Compensation:
$20 - $23 hourly
Responsibilities:
<ul>
<li>Lead and organize high-level company tasks and projects on strict timelines</li>
<li>Manage office scheduling, workflow, and internal systems for efficiency</li>
<li>Lead weekly and monthly leadership and team meetings (L10 format using our proprietary system)</li>
<li>Assist with employee training and development, including “The Insurance Vibe”</li>
<li>Manage vendor relationships (IT, HR, CPA, virtual team members, etc.)</li>
<li>Assist in marketing coordination: social media, email campaigns, and event planning</li>
<li>Organize team-building and internal company events</li>
<li>Handle confidential information with the highest level of discretion</li>
<li>Support agency expansion by driving initiatives aligned with the company’s 10-year vision</li>
</ul>
Qualifications:
<ul>
<li>Proactive, resourceful, and able to anticipate needs before they arise</li>
<li>A learner – willing to take initiative, ask questions, and continuously improve skills</li>
<li>Highly organized with exceptional attention to detail</li>
<li>Strong communication skills—both written and verbal</li>
<li>Tech-savvy: comfortable with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools</li>
<li>Ability to juggle multiple priorities and adapt quickly in a fast-paced environment</li>
<li>A positive and professional attitude, along with strong interpersonal skills</li>
<li>A self-starter sees what is needed and runs with it</li>
<li>Full-time, in-house role: This position is based at our office and requires daily, on-site presence</li>
</ul>
About Company 
We are a team of people helping people. Our independent insurance business is based on the relationships we build within our team, clients, potential clients, our community, and the companies we work with. As an independent insurance agency, we work for clients, not one insurance company.

Leadership Executive Assistant

<h3>Job Description</h3>
Job Description
Complete Health and Wellness in Missouri City, TX is looking to hire a full-time Executive Assistant - Bookkeeper to support the operations of our integrative medical care business while delivering exceptional customer service. Are you passionate about helping others achieve higher levels of health and wellness? Do you want to work for an established medical care company that offers room for professional growth? If so, please read on!
This bookkeeping position earns a competitive wage of up to $45.00/hour, depending on experience. We provide our office with terrific benefits, including medical, dental, vision, paid time off (PTO), a 401(k), health benefits, continual training, and professional development opportunities. If this sounds like the right customer service opportunity for you, apply today to become our essential Executive Assistant - Bookkeeper!
ABOUT COMPLETE HEALTH AND WELLNESS
We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person!
Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement!
A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT - BOOKKEEPER
As an Executive Assistant - Bookkeeper, you play a direct role in keeping our administrative office running smoothly. Your friendly smile and welcoming, professional demeanor help form the first impressions our clients make when they visit our facility. With your excellent customer service skills, you help create a safe and responsive environment for our patients to receive medical care. You answer questions to the best of your abilities and assist patients with scheduling and receiving treatment.
You also perform typical bookkeeping duties such as maintaining accurate financial records and sending out invoices. Diligently, you keep the office clean and offer a helping hand to coworkers who may need it. You feel great about playing your part in helping others improve their health and wellness!
QUALIFICATIONS FOR AN EXECUTIVE ASSISTANT - BOOKKEEPER
<ul>
<li>Experience with performing executive assistant or bookkeeping duties</li>
<li>Passion for health and wellness</li>
<li>Utmost professionalism</li>
</ul>
The ability to speak Spanish would be a bonus, but is not required. Do you have excellent customer service skills? Are you a clear and personable communicator? Do you present yourself professionally? Are you incredibly organized? If yes, you might just be perfect for this bookkeeping position with our medical care company!
ARE YOU READY TO JOIN OUR OFFICE TEAM?
If you can provide exceptional customer service and feel that you would be right for this bookkeeping job at our office, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
Location: 77459
The Wedge video interview sent after you have applied must be completed to be considered for this position.
 
Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.
 Job Posted by ApplicantPro

Executive Assistant - Bookkeeper

<h3>Job Description</h3>
Job DescriptionJob Summary:
The Executive Operations Assistant is a key support role, working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities:Executive Support:
<ul>
<li>
Manage the calendars, schedules, and travel arrangements for the VP of Operations and CEO.
</li>
<li>
Prepare reports, presentations, and executive correspondence.
</li>
<li>
Act as a liaison between the executives and internal/external stakeholders.
</li>
<li>
Coordinate and organize executive meetings, board meetings, and company-wide initiatives.
</li>
<li>
Handle confidential information with discretion and professionalism.
</li>
</ul>
Operations &amp; Project Coordination:
<ul>
<li>
Assist the VP of Operations in monitoring and tracking key operational projects.
</li>
<li>
Support process improvements and workflow efficiencies within the organization.
</li>
<li>
Conduct research, gather data, and provide insights to support strategic decision-making.
</li>
<li>
Ensure smooth communication between departments and executive leadership.
</li>
<li>
Help manage operational budgets, expense reports, and vendor relationships.
</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>
Oversee office operations, including supply management and facilities coordination.
</li>
<li>
Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives.
</li>
<li>
Maintain and organize company records, ensuring easy access for executives.
</li>
<li>
Draft internal communications and announcements as needed.
</li>
</ul>
Qualifications &amp; Skills:
<ul>
<li>
Education: Bachelor's degree in business administration, management, or a related field preferred.
</li>
<li>
Experience: 3-5+ years in executive assistance, operations support, or a similar role.
</li>
<li>
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools (Asana, Trello, Monday.com, etc.).
</li>
<li>
Exceptional organizational and multitasking abilities.
</li>
<li>
Strong problem-solving skills with attention to detail.
</li>
<li>
Ability to work independently, prioritize tasks, and meet tight deadlines.
</li>
<li>
Excellent written and verbal communication skills with a professional demeanor.
</li>
<li>
Experience handling sensitive and confidential information with discretion.
</li>
</ul>
 #hc166947

Executive Operations Assistant

<h3>Job Description</h3>
An investment advisory firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
Schedule: Fully Onsite
Salary: $110-130K plus bonus
Hours: 8-5:30
 
Responsibilities:
<ul>
<li>Manage calendars (both personal and professional), ensuring efficient scheduling and prioritization of appointments</li>
<li>Act as the primary contact for the executive, managing communications and inquiries</li>
<li>Coordinate and oversee travel arrangements, accommodations, and itineraries</li>
<li>Handle daily administrative tasks such as booking reservations and personal errands</li>
<li>Assist with personal tasks, including family-related matters and scheduling</li>
<li>Process expenses and ensure timely reimbursements</li>
<li>Maintain and update databases with accuracy</li>
<li>Collaborate across teams to support initiatives</li>
<li>Ensure smooth day to day operations for executive</li>
<li>Assist with small remote tasks as needed after hours (e.g., making last-minute travel adjustments, handling dinner reservations)</li>
</ul>
 
Requirements:
<ul>
<li>3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services</li>
<li>Excellent communication skills, both written and verbal, with the ability to interact with high-level executives</li>
<li>Proven ability to handle confidential and sensitive information with discretion</li>
<li>Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment</li>
<li>Must be adaptable, with the ability to work under pressure and juggle competing priorities</li>
<li>Ability to work effectively as part of a team and independently</li>
<li>Strong Microsoft Excel, Word and database technical abilities</li>
</ul>

Executive Personal Assistant

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul>
 Job Description: Responsibilities: 
<ul>
<li>Update, distribute and maintain company manuals and materials</li>
<li>Organize Schedules and Calendars</li>
<li>Coordinate Meetings and Events</li>
<li>Prepare communications to organization or social media</li>
<li>Maintain Office Supplies</li>
<li>Assist with Charitable Donations and Hardship Committe</li>
<li>Attend meetings and take meeting notes</li>
<li>Assist with other general clerical duties</li>
</ul>
 Required: 
<ul>
<li>Experience with Microsoft Office</li>
<li>Pleasant and professional phone manners</li>
<li>Attention to detail and administrative filing</li>
<li>Ability to lift up to 10lbs</li>
</ul>

Temporary Executive Assistant

<h3>Job Description</h3>
Job Description
Our client in the Bronx is seeking a temporary Executive Assistant. Must have 3+ years of experience in an administrative/executive support role.
Onsite Monday - Friday in the Bronx
Contract for 2-3 months
Pay rate: $30 - $35/hr (depending on experience)
Job description:
<ul>
<li>Seeking an experienced Executive Assistant with a background in legal, academic, or similarly structured environments</li>
<li>
Skilled in complex calendar management and meeting coordination across time zones
</li>
<li>
Proficient in Microsoft Office (especially PowerPoint, Word, Excel) and Google Workspace tools
</li>
<li>
Ability to manage workflows, filing systems, and office logistics efficiently
</li>
<li>
Experienced in preparing agendas, briefing materials, and executive-level presentations
</li>
<li>
Trusted to handle confidential and sensitive information with discretion
</li>
<li>
Serve&nbsp;as the primary liaison with internal and external stakeholders
</li>
<li>
Proactive, adaptable, and collaborative
</li>
<li>
Anticipate&nbsp;executive needs and contributes to team goals
</li>
</ul>

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