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<h3>Job Description</h3>
Job Description
Company Overview
General Equipment &amp; Supply is a leader in the construction industry, providing high-caliber, re-manufactured tools and equipment for almost 40 years. Our mission is to deliver exceptional customer service and quality products at competitive prices.
 Summary
We are seeking an Administrative Assistant to join our dynamic team in [Location]. This role is vital for supporting our operations and ensuring seamless communication within the company. The ideal candidate will embody our commitment to first-class customer service.
 
Responsibilities
<ul>
<li>Act as the point of contact among executives, employees, clients, and other external partners</li>
<li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li>
<li>Manage information flows in a timely and accurate manner (e.g., email, phone mail, texts, mail, etc.)</li>
<li>Manage upper management calendars and set up meetings</li>
<li>Provide exceptional customer service via phone and email</li>
<li>Make travel and accommodation arrangements</li>
<li>Keep up with office supply inventory and place orders when necessary</li>
<li>Format information for internal and external communication – memos, emails, presentations, reports</li>
<li>Assist with data entry and maintain organized filing systems</li>
<li>Support budgeting and bookkeeping procedures</li>
<li>Submit timely reports and prepare presentations/proposals as assigned</li>
<li>Manage daily administrative tasks to ensure smooth operations</li>
<li>Support front desk operations and manage multi-line phone systems</li>
<li>Utilize Microsoft Office for various administrative functions</li>
<li>Maintain confidentiality of sensitive information</li>
<li>Collaborate with team members to enhance operational efficiency</li>
<li>Assist colleagues whenever necessary</li>
</ul>
<ul>
<li>Qualifications</li>
<li>Work experience as an Executive Assistant, Personal Assistant, or similar role</li>
<li>Expense reconciliation experience</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li>
<li>Strong organizational skills with attention to detail</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to manage multiple tasks effectively</li>
<li>Customer service-oriented mindset</li>
<li>Outstanding organizational and time management skills</li>
<li>Discretion and confidentiality</li>
<li>Experience with data entry and clerical duties</li>
<li>High School diploma</li>
<li>Valid Driver’s license with clean MVR</li>
</ul>
 
If you are ready to take the next step in your career with a company that values excellence, we invite you to apply today!

Administrative Executive Assistant

<h3>Job Description</h3>
Job Description
Harbor Health looking for an engaging Executive Assistant to become a member of our team! Harbor Health is an entirely new multi-specialty clinic group in Austin, TX utilizing a modern approach to co-create health with those who get, give, and pay for it, allowing everyone to fully flourish. Join us as we build a fully integrated system that connects care to a better payment model that truly puts the human being at the center.
Harbor Health is seeking an exceptional Executive Assistant to support our Harbor Leadership Team, including the Chief Operating Officer (COO), Chief Financial Officer (CFO), and one additional executive. This role serves as a strategic partner and trusted advisor, managing complex schedules, facilitating communication across the organization, and ensuring seamless execution of day-to-day operations for these key leaders. The ideal candidate will thrive in a fast-paced startup environment, demonstrate exceptional organizational skills, and possess the discretion required to handle confidential information while supporting Harbor Health's mission to transform healthcare in Texas.
**Hybrid (onsite 3x/week in Austin)
Our Executive Assistant will be responsible for:
<ul>
<li>Manage complex calendars for three executives, proactively anticipating scheduling conflicts and prioritizing time allocation to support strategic initiatives</li>
<li>Coordinate executive meetings, including agenda preparation, materials distribution, note-taking, and action item tracking</li>
<li>Serve as primary point of contact between executives and internal/external stakeholders, screening and prioritizing communications</li>
<li>Arrange comprehensive travel logistics, including flights, accommodations, ground transportation, and detailed itineraries</li>
<li>Prepare expense reports, track budgets, and manage purchase requisitions for executive activities</li>
<li>Draft, edit, and proofread correspondence, presentations, and other materials on behalf of executives</li>
<li>Coordinate and manage special projects as assigned, conducting research and synthesizing information to support executive decision-making</li>
<li>Organize and maintain confidential files, records, and documentation systems</li>
<li>Plan and execute leadership team meetings and offsites, including venue selection, logistics coordination, and materials preparation</li>
<li>Anticipate needs and proactively address issues before they arise, demonstrating strong problem-solving capabilities</li>
<li>Build effective relationships across the organization to facilitate collaboration and information flow</li>
<li>Support HR-related tasks such as coordinating interviews, onboarding logistics, and team events</li>
</ul>
Successful Executive Assistants will have:
<ul>
<li>Bachelor's degree preferred or equivalent professional experience</li>
<li>Minimum 5+ years of executive assistant experience, preferably supporting C-suite executives</li>
<li>Experience in healthcare, payvider, or startup environments strongly preferred</li>
<li>Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace</li>
<li>Exceptional organizational and time management skills with ability to prioritize competing demands</li>
<li>Outstanding written and verbal communication skills</li>
<li>Proven ability to handle confidential information with discretion and maintain professional boundaries</li>
<li>Demonstrated resourcefulness and ability to work independently with minimal supervision</li>
<li>Strong attention to detail with ability to produce error-free work under tight deadlines</li>
<li>Proactive mindset with ability to anticipate needs and take initiative</li>
<li>Flexibility and adaptability in a dynamic, rapidly changing startup environment</li>
<li>Professional demeanor with ability to interact effectively with all organizational levels</li>
<li>Experience managing multiple executives' needs simultaneously</li>
</ul>
WHAT WE OFFER
<ul>
<li>Opportunity to directly impact the success of Harbor Health's leadership team and shape the future of our transformative healthcare organization</li>
<li>Collaborative and dynamic work environment</li>
<li>An organization made of people who are passionate about changing the healthcare landscape</li>
<li>Professional development and growth opportunities</li>
<li>A transparent and unique culture</li>
</ul>
Physical Requirements of the role include:
<ul>
<li>Light Travel 10%</li>
<li>Standing, walking</li>
</ul>
ABOUT HARBOR HEALTH
At Harbor Health, we're transforming healthcare in Texas through collaboration and innovation. We're seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model. If you're ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!
Typical Physical DemandsPosition requires prolonged sitting, standing, some bending, stooping, and stretching at their designated workplace. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, and reach with hands and arms. The employee must be able to lift and/or move up to 50 pounds on a regular basis. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Harbor Health is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all clinicians and teammates and actively encourage applications from people of all backgrounds.
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Executive Assistant (Hybrid)

<h3>Job Description</h3>
Job Description
Team Sunshine is obsessed with being New England's Premier Installer and leaving no doubt with our guys this is the best company to be at in New England. We aren't perfect but we are highly committed to nailing that goal and are looking for professionals who want to build this company to that ideal.
Job Summary:&nbsp;
We are seeking an experienced Executive Administrative Assistant to join our team at our Hudson, MA office. In this role, you will provide administrative support to the CEO of the company, this individual will get to know the business inside and out. Responsibilities include a variety of administrative duties of a complex and confidential nature. Must be able to manage multiple projects, effectively prioritize, and anticipate the needs of the executives. The ideal candidate will have strong attention to detail and excellent organizational skills.
Key Responsibilities:
<ul>
<li>Maintain calendar of all appointments, meetings, and travel based on priorities.</li>
<li>Manage sensitive matters with a high level of confidentiality and discretion.</li>
<li>Prepare executives for all meetings and engagements.</li>
<li>Be responsive to emails/texts/phone calls, with contact outside normal business hours.</li>
</ul>
Qualifications:
• Minimum of 1-2 years of administrative support experience, preferably in the solar or construction industry
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Good communication and customer service skills
• Valid driver's license and reliable transportation
Benefits:
We offer a highly competitive salary and benefits package, including health insurance, dental, eye and paid time off. Additionally, we provide opportunities for career growth and advancement within the company.
If you are passionate about the solar industry and have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity.
$22-30/hr
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Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we
have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.
ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine, CA.
DUTIES AND RESPONSIBILITIES:
<ul>
<li>Daily general administrative support: provide support to Vice President’s, Division Managers, Field Personnel, and other departments as needed.</li>
<li>Bids/RFP’s: Maintain bid calendar. Coordinate and aid in complete, accurate and prompt responses for proposals, bid packages and prequalification’s. Maintain/update project experience, resumes, and other bid files for bid packages. Also act as a liaison between contracts and insurance departments. </li>
<li>Event Planning: both large- and small-scale including golf tournaments, airshow, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc.</li>
<li>Accounts Payable: work closely with AP department and staff for check requests, coding, setting up new vendors, and approving invoices. Maintain Imprest Checking Account.</li>
<li>Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts. </li>
<li>Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts, fill out missing receipt forms, coding, accessibility, train other employees, answer employee questions, and resolve issues.</li>
<li>Travel Arrangements: Plan and execute logistics such as flights, hotels, car rental, car services, convention registration, activities, etc. </li>
<li>Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom</li>
<li>Manage multiple ticket accounts for clients and vendors</li>
<li>Other job-related miscellaneous duties such as: special projects as needed, ordering office supplies and business cards, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc.</li>
</ul>
 EXPERIENCE:
<ul>
<li>Administrative: 5 years (preferred)</li>
</ul>
 QUALIFICATIONS:
<ul>
<li>Experience in construction industry a plus</li>
<li>Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)</li>
<li>Ability to interact with C-level internal/external Executives</li>
<li>Able to exercise strict confidentiality</li>
<li>Convey professionalism</li>
<li>Ability to work with minimal supervision in a fast-paced environment</li>
<li>Multi-task and perform under pressure</li>
<li>Ability to perform duties with speed and accuracy</li>
<li>Excellent written and verbal communication skills</li>
<li>High attention to detail</li>
<li>Self-reliant and resourceful</li>
<li>Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies</li>
</ul>
 SCHEDULE:
<ul>
<li>Monday - Friday</li>
<li>7:30 am – 4:30 pm</li>
<li>Some overtime required (as needed)</li>
</ul>
BENEFITS INCLUDE:
<ul>
<li>Competitive compensation is paid weekly.</li>
<li>Best-in-class; Medical, Dental, Vision, and LTD/STD.</li>
<li>401(k) with company match, vested day-one.</li>
<li>Employee Stock Purchase Plan [ESPP].</li>
</ul>
<ul>
<li>Paid Time Off, Holiday Pay, and Community Service Paid Time</li>
<li>Pet Coverage "For our Furry Friends"</li>
<li>Legal Assistance Coverage</li>
<li>Award-winning safety</li>
<li>And more</li>
</ul>
Compensation: $65,000 - $85,000/yr (DOE)
EEO Statement:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Third Party Agency Notice:
Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Executive Assistant

<h3>Job Description</h3>
Job Description
POSITION SUMMARY:
The Executive Assistant provides high-level administrative support to the President/CEO and serves as a key resource to managers, instructors, and staff. This role ensures smooth daily operations, supports organizational efficiency, and contributes to event coordination and internal communication across the organization.
As a grassroots nonprofit, Power52 is fast-paced, hands-on, and mission-driven. The ideal candidate is an energetic, proactive professional who thrives in a dynamic environment and enjoys wearing multiple hats. This position is perfect for someone who takes initiative, works independently, and is motivated by meaningful community impact. The Executive Assistant must be highly organized, detail-oriented, adaptable, and comfortable working with a diverse team.
This individual will play a central role in supporting both administrative and programmatic needs, while gaining exposure to nonprofit operations, community engagement, and leadership decision-making.
GENERAL RESPONSIBILITIES (including, but not limited to the following)
<ul>
<li>Provide high-level administrative support to the Executive Team, maintaining strict confidentiality and demonstrating a strong self-starter mindset.</li>
<li>Manage the executive’s calendar, including scheduling appointments, organizing meetings, prioritizing urgent matters, and coordinating meeting logistics such as reminders, agendas, notes, minutes, and catering when needed.</li>
<li>Greet and assist visitors, determining the purpose of their visit and directing them to the appropriate staff or department.</li>
<li>Answer, screen, and route incoming calls with professionalism, ensuring timely follow-up and resolution.</li>
<li>Draft and prepare letters, reports, presentations, and other documents; collect, research, and analyze information to support decision-making.</li>
<li>Prepare comprehensive reporting packages for board meetings, including compiling presentations, financial summaries, department updates, and all required supporting documents to ensure board members are fully informed and prepared.</li>
<li>Make domestic and/or international travel arrangements, including flights, lodging, ground transportation, and information travel packages for travelers.</li>
<li>Maintain efficient filing systems (digital and physical) and work with all departments to ensure proper document organization and retention.</li>
<li>Support the maintenance of office supplies by monitoring inventory, evaluating products, placing orders, expediting deliveries, and verifying receipts.</li>
<li>Assist with basic bookkeeping functions by maintaining organized receipts and financial records, processing invoices, entering data, tracking expenses, and supporting account reconciliations.</li>
<li>Support grant reporting by gathering required documentation, tracking grant-related expenses, and assisting with preparation of financial and narrative reporting materials.</li>
<li>Ensure proper operation of office equipment by coordinating preventive maintenance, troubleshooting issues, scheduling repairs, and tracking equipment inventories.</li>
<li>Update and maintain office policies, procedures, and administrative systems to increase organizational efficiency and streamline internal processes.</li>
<li>Assist with pre-screening potential employees, scheduling interviews, and supporting HR administrative tasks as needed.</li>
<li>Plan and order lunch and other refreshments for meetings, events, or staff gatherings.</li>
<li>Support planning and execution of company-wide events, including board meetings, trainings, community outreach events, and major annual engagements such as Pull Up &amp; Pick Ups, Operation Sleigh Bells, and Power52 Live events.</li>
<li>Volunteer at all community outreach activities and represent the organization with professionalism and enthusiasm.</li>
<li>Manage office opening and closing procedures to ensure a safe, clean, and productive work environment.</li>
<li>Proactively anticipate the needs of the executive team and staff to ensure a seamless and positive experience across all operations.</li>
<li>Collaborate with colleagues across departments, contributing to team efforts and supporting organizational goals as needed.</li>
<li>SELF STARTER!</li>
</ul>
PROFESSIONAL QUALIFICATIONS
<ul>
<li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities simultaneously.</li>
<li>Strong written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud-based platforms (Google Workspace, Teams, Zoom, etc.).</li>
<li>High level of professionalism, discretion, and confidentiality.</li>
<li>Ability to work independently and as part of a team in a fast-paced and dynamic environment.</li>
<li>Event planning or project coordination experience.</li>
</ul>
PERSONAL ATTRIBUTES
<ul>
<li>Energetic, resourceful, and solutions oriented.</li>
<li>Flexible and comfortable supporting diverse teams and workflows.</li>
<li>Strong problem-solving ability and a proactive mindset.</li>
<li>Enjoys the administrative challenges of supporting a mission-driven organization.</li>
</ul>
WORK EVIRONMENT
<ul>
<li>Primarily in-office role Monday through Friday with occasional off-site event support.</li>
<li>May require evening or weekend availability during special events.</li>
<li>Fast-paced, collaborative, and hands-on nonprofit culture.</li>
</ul>
ADDITIONAL BENEFITS OF WORKING WITH A GRASSROOTS NONPROFIT
<ul>
<li>Opportunities for growth into operations, project management, program coordination, or Chief of Staff pathways.</li>
<li>High visibility and direct access to leadership, offering substantial professional development.</li>
<li>Meaningful, mission-aligned work that directly impacts underserved communities.</li>
<li>Flexible work culture that values initiative, creativity, and problem-solving.</li>
<li>Ability to shape administrative systems and processes in a growing organization.</li>
<li>A supportive team environment that encourages autonomy, innovation, and ownership of work.</li>
</ul>
Company DescriptionTHIS IS A HYBRID TRAINING COURSE. TRAINEES COME IN HOUSE TWICE A WEEK. CLASSES ARE MONDAY - FRIDAY 9:00AM - 1:00PM. Staff is in office Mon - Friday 8:30 am - 5:00 pm. Power52 provides employment training for at-risk adults, returning citizens, and underserved individuals living in underserved communities across the state of Maryland that prepares participants for careers in the solar industry as well as other green job opportunities. 80% of the class is virtual with 20% in person for labs and performance exams. 
<h3>Company Description</h3>
THIS IS A HYBRID TRAINING COURSE. TRAINEES COME IN HOUSE TWICE A WEEK. CLASSES ARE MONDAY - FRIDAY 9:00AM - 1:00PM. Staff is in office Mon - Friday 8:30 am - 5:00 pm.\r\n\r\nPower52 provides employment training for at-risk adults, returning citizens, and underserved individuals living in underserved communities across the state of Maryland that prepares participants for careers in the solar industry as well as other green job opportunities. 80% of the class is virtual with 20% in person for labs and performance exams.

<h3>Job Description</h3>
Job Description
Executive Assistant
Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.
 
Responsibilities
•Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.
•Prepare, proofread, and edit correspondence, legal documents, and presentations.
•Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.
•Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.
•Manage confidential information with a high degree of discretion and professionalism.
•Assist with billing, expense reporting, and timekeeping for Managing Partners.
•Conduct legal or business-related research as requested.
•Support project management and strategic initiatives led by legal leadership.
 
Qualifications
•Bachelor’s degree preferred
•3+ years of experience supporting executives in a law firm or corporate legal department.
•Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.
•Bilingual in English and Italian is a plus
•Event planning experience is a plus
•Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.
•Excellent verbal and written communication skills.
•Superior organizational skills with the ability to manage multiple priorities.
•High level of professionalism, discretion, and confidentiality.
 
This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental &amp; life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly.
 
Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume.
 
Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

<h3>Job Description</h3>
Job Description
Residential carpet contractor is searching for a well-organized, detail-oriented individual to provide support the office of the President. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers and senior level executives. Due to the dynamic nature of our executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. College degree is preferred.
We are a small but active privately owned company and have been in business for over 134 years in the very demanding and competitive New York City market. We believe that "the only foolish question is the one that is not asked" and strongly encourage our employees to ask appropriate questions in a timely manner to gain understanding. We are seeking someone who is a self-starter, enjoys problem solving and has a "sense of urgency" to complete tasks. This is an excellent opportunity to acquire expert knowledge and enhanced job skills with an established and growing company in a unique and challenging field. We will actively strive every day to develop you and your colleagues for what we believe is a challenging yet supportive business environment.
Responsibilities:
<ul>
<li>Support the President primarily and provide additional support to managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently</li>
<li>Manage communication with employees by liaising with managers on various projects and tasks</li>
<li>Provide administrative and office support, such as drafting email correspondence, taking meeting notes, and printing and scanning files</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Manage professional and personal scheduling for CEO, including mail, emails, phone calls, client management, and other company logistics</li>
<li>Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.</li>
<li>Interview and hire staff for multiple departments and manage the employee onboarding process</li>
<li>Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices</li>
<li>Answer phone calls and emails and direct to the appropriate person or department, or effectively deal with inquiries to the business in general</li>
<li>Ensure facilities and office equipment are always in good working order.</li>
<li>Create shipping labels and BOL’s as needed</li>
<li>Create sales orders using Netsuite program</li>
<li>Contact IT with any issues the President may be facing</li>
<li>Place orders for the company (equipment, office supplies, company gear, food etc)</li>
</ul>
Required skills and qualifications:
<ul>
<li>2 years of experience in an administrative role reposting directly to upper management</li>
<li>Strong research and analytical skills with an ability to understand and analyze a wide variety of data points.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li>
<li>Proficiency with office programs and an aptitude for learning new software and systems</li>
<li>Flexible team player, willing to adapt to changes and unafraid of challenges</li>
<li>Ability to maintain confidentiality of information related to the company and its employees</li>
</ul>
Salary based on experience and qualifications. We do offer a medical plan.

<h3>Job Description</h3>
Job Description
Position Summary
 The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO’s calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information. 
Key Responsibilities
<ul>
<li>Manage CEO’s calendar, scheduling, and correspondence.</li>
<li>Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials.</li>
<li>Support the CEO in advocacy work—tracking legislation, assisting with research, and preparing talking points.</li>
<li>Prepare presentations, reports, and follow-up communications as directed.</li>
<li>Maintain organization of digital and physical executive files.</li>
<li>Coordinate with staff leadership to ensure alignment on priorities and communication.</li>
<li>Provide general administrative support for CEO projects, grants, and special initiatives. </li>
</ul>
Qualifications
<ul>
<li>3–5 years of experience providing executive-level support.</li>
<li>Strong writing, organizational, and time-management skills.</li>
<li>Proficiency in Microsoft Office Workspace.</li>
<li>Experience preparing board materials, minutes, and correspondence.</li>
<li>Ability to maintain confidentiality and handle sensitive issues with professionalism.</li>
<li>Strong attention to detail and proactive communication skills.</li>
<li>A creative and witty communicator who enjoys storytelling, visual consistency, and keeping materials on-brand.</li>
<li>
Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite
Benefits:
</li>
<li>SafeHarbor 401k with 4% Company Match
<ul>
<li>Eligible after 1000hrs</li>
</ul>
</li>
</ul>
 #hc213706

<h3>Job Description</h3>
Job Description Company: Religious Non-Profit Clinic Position: Executive Assistant Position Type: Temp-to-Hire (around 6-9 months before conversion) Location: Downtown Houston Parking: a surface lot ($14/month) Dress Code: Business Casual Position Summary: The Executive Assistantprovides high-level administrative, operational, and project support to theClinics Executive Leadership Team. This role ensures the smooth, efficientfunctioning of executive operations through exceptional organization, communication,confidentiality, and follow-through. The Executive Assistant serves as atrusted partner to leadership and a professional representative of the Clinicto staff, Board members, donors, patients, and community stakeholders. DUTIES ANDRESPONSIBILITIES: 
<ul>
<li>Coordinate and attending board of director and committee meetings </li>
<li>Prepare executives for meetings with agendas, reports, and materials and general correspondence. </li>
<li>Draft and edit professional correspondence and presentations. </li>
<li>Handle sensitive communications with discretion and professionalism. </li>
<li>Coordinate leadership meetings and special events. </li>
<li>Track executive action items and deadlines. </li>
<li>Support audits, compliance, and accreditation processes. </li>
<li>Ability to manage multiple priorities in a fast-paced environment. </li>
<li>Act as administrative liaison to Board of Directors as directed by CEO </li>
<li>Provide administrative support to Executive Leadership </li>
<li>Provide telephone support, take messages, and follow up accordingly. </li>
<li>Assist with meeting scheduling and set-up as needed. Ensure visitors to Clinic are welcomed appropriately </li>
<li>Support the Board of Directors by maintaining all Board records; updating Board roster; setting up Board and Committee meetings; taking meeting minutes, tracking Board volunteer hours </li>
<li>Support with received donations, make appropriate copies and distribute accordingly, with Development department when available </li>
<li>Support Clinics fundraising events by assisting with functions such as reservations, correspondence, and other related duties </li>
<li>Supports Chief HR Officer with administrative procedures, interview scheduling, events and recruiting </li>
<li>Other duties as assigned </li>
</ul>
 QUALIFICATIONS, EDUCATIONAND EXPERIENCE: 
<ul>
<li>Bachelors or Associates degree preferred </li>
<li>Minimum of 3 years experience of administrative experience </li>
<li>Demonstrates excellent organizational skills, multi-tasking and effective use of time </li>
<li>Proven ability to handle and complete multiple tasks or projects with multiple competing deadlines </li>
<li>Proficient in Microsoft Office</li>
<li>Proven ability to deal professionally, courteously and efficiently with public and all levels of the organization to include public speaking </li>
<li>Ability to operate computers and must be proficient in Microsoft Office, practice management system software applications and electronic medical record </li>
<li>Must also possess facilitation skills, community organization skills, governance skills, and resource development experience </li>
<li>Bilingual in English/Spanish, preferred </li>
</ul>
 HOUDT42 #ZRCompany DescriptionAbout Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results. As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a> Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights! 
<h3>Company Description</h3>
About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: <a href="http://www.burnettspecialists.com" target="_blank">www.burnettspecialists.com</a>\r\nFollow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

<h3>Job Description</h3>
Job Description
We’re seeking a full-time&nbsp;Executive Assistant&nbsp;to support the&nbsp;CEO/Team Leader of The Rubin Team, one of Douglas Elliman’s top-performing Manhattan real estate teams. This role is ideal for a highly organized, proactive professional who thrives on managing details, anticipating needs, and keeping a fast-paced executive on track.
 
You’ll serve as the operational backbone of the CEO/Team Leader’s day-to-day managing priorities, calendars, follow-ups, and the countless micro-details that ensure the business runs smoothly. If you’re detail-oriented, calm under pressure, and take pride in being indispensable, we’d love to meet you.
 
Why You’ll Love This Role
You’ll work directly with the CEO / Team Leader of a high-performing Manhattan real estate team and play a critical role in keeping the business running efficiently. This is a trusted, high-impact position where your organization, foresight and execution directly influence the team’s success and growth.
 
Schedule: Full Time (Fully In-Person) | Manhattan, NYC
 
Compensation: $65,000 – $90,000 yearly + bonus potential
Compensation:
$65,000 - $90,000 yearly
Responsibilities:
Executive &amp; Calendar Management
<ul>
<li>Manage the CEO/Team Leader’s daily, weekly, and long-term calendar</li>
<li>Prioritize meetings, appointments, and deadlines to maximize efficiency</li>
<li>Prepare daily agendas and briefing notes</li>
<li>Anticipate conflicts and proactively adjust schedules</li>
<li>Track follow-ups and ensure action items are completed</li>
</ul>
 
Task &amp; Priority Management
<ul>
<li>Own and manage the CEO / Team Leader’s to-do list across multiple initiatives</li>
<li>Break large projects into actionable steps and timelines</li>
<li>Track deadlines, deliverables, and recurring responsibilities</li>
<li>Follow up with internal team members and external partners to ensure completion</li>
</ul>
 
Communication &amp; Inbox Management
<ul>
<li>Manage and triage the email inbox and messages</li>
<li>Draft, edit, and respond to emails on behalf of the CEO / Team Leader when appropriate</li>
<li>Ensure important communications are flagged, organized, and addressed promptly</li>
<li>Act as a gatekeeper while maintaining professionalism and warmth</li>
</ul>
 
Operational &amp; Administrative Support
<ul>
<li>Prepare documents, reports, and internal summaries</li>
<li>Maintain organized digital files and systems</li>
<li>Assist with listing-related administrative tasks and paperwork coordination</li>
<li>Support CRM updates and internal systems as needed</li>
</ul>
 
Team &amp; Business Coordination
<ul>
<li>Liaise between the CEO / Team Leader and team members to keep projects moving</li>
<li>Coordinate meetings, events, and internal check-ins</li>
<li>Help enforce systems, processes, and accountability across the team</li>
<li>Support special projects and growth initiatives</li>
</ul>
Qualifications:
What We’re Looking For
<ul>
<li>3+ years of experience as an Executive Assistant, Operations Manager, or similar role</li>
<li>Exceptional organizational and time-management skills</li>
<li>Strong written and verbal communication abilities</li>
<li>Close attention to detail and follow-through</li>
<li>Ability to manage multiple priorities in a fast-paced environment</li>
<li>Discretion, professionalism, and trustworthiness</li>
<li>Proactive, solutions-oriented mindset</li>
<li>A valid Real Estate License is required for this job</li>
</ul>
 
Preferred (Not Required) Tools
<ul>
<li>Experience in real estate or supporting high-level executives is a plus, but not required</li>
<li>New York Real Estate License</li>
<li>Google Workspace (Gmail, Calendar, Docs, Sheets)</li>
<li>Asana, Monday, Notion, or task management tools</li>
<li>CRM systems (real estate CRM experience is a bonus)</li>
<li>Slack or team communication platforms</li>
</ul>
About Company 
Why Join Us?
<ul>
<li>A Leader in NYC Real Estate: Douglas Elliman is the largest real estate brokerage in New York City, and The Rubin Team is one of its top-performing teams.</li>
<li>Direct Access &amp; Impact: Work closely with leadership and be deeply involved in the business’s daily and long-term success.</li>
<li>Culture of Excellence: We value accountability, professionalism, and continuous improvement while supporting one another and celebrating wins.</li>
</ul>
If you’re ready to be a key player behind the scenes of a top NYC real estate team and thrive in a role where details matter, we’d love to hear from you. Apply today and start your next chapter with The Rubin Team at Douglas Elliman.

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