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<h3>Job Description</h3>
Job Description
Position Overview:
 At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques.
We’re seeking a Business Office Assistant to join our finance team. Under the guidance of the Director of Finance, you will provide a variety of administrative, data entry, and accounting duties to support the business office.

Essential Duties &amp; Responsibilities
Finance:
<ul>
<li>Monthly bank reconciliations for multiple entities</li>
<li>Back up to AP Clerk
<ul>
<li>Validating invoices</li>
<li>Matching purchase orders</li>
<li>Processing checks</li>
</ul>
</li>
</ul>
Administrative:
<ul>
<li>Assist with Surgery Center Scheduling</li>
<li>Answering incoming phone calls</li>
<li>Monitoring video doorbell system; greeting visitors and directing them appropriately</li>
<li>Managing incoming and outgoing mail/packages</li>
<li>General office duties such as copying, scanning, faxing, filing</li>
<li>Additional duties may be assigned as required</li>
</ul>
Qualifications &amp; Requirements
<ul>
<li>Associate’s degree preferred. High school diploma required</li>
<li>Proficient in MS Office</li>
<li>Experience in QuickBooks (preferred)</li>
<li>Ability to accurately process high volumes of work, prioritize duties, and meet deadlines</li>
<li>High attention to detail</li>
<li>Strong organizational skills</li>
<li>Possess excellent oral and written communication skills to develop strong working relationships with both internal and external team members/customers/clients/vendors</li>
<li>Ability to work both independently and in a group to problem solve and improve processes</li>
<li>Ability to maintain strict confidentiality regarding all financial and personal information related to the individuals and organizations</li>
</ul>

Working Hours &amp; Location:
<ul>
<li>On-site in Rochester, NY</li>
<li>Part-Time, 24 hours per week</li>
<li>Hours of operation are Monday–Friday, 08:30am – 05:00pm</li>
<li>Working hours will be agreed upon with the Finance Director</li>
</ul>

What We Offer:
<ul>
<li>Competitive salary with performance-based incentives</li>
<li>Comprehensive benefits package, including health, dental, and vision insurance</li>
<li>Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance</li>
<li>Safe Harbor 401k program with 3% employer contribution</li>
<li>Opportunities for professional development and career growth within a leading multi-disciplinary practice</li>
<li>A collaborative and supportive work environment dedicated to excellence in patient care and service</li>
</ul>
 
It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Business Office Assistant

<h3>Job Description</h3>
Job Description
OSITION SUMMARY:
Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient’s vision.
Taking Care of our Teams who Take Care of our Patients
<ul>
<li>Competitive Wages</li>
<li>401K with Match </li>
<li>Vacation Pay/Personal Day </li>
<li>Volunteer Time Off </li>
<li>Sick Pay for Hourly Teammates</li>
<li>Health &amp; Wellbeing Benefits</li>
<li>Voluntary/Cafeteria Offerings</li>
<li>Employee Assistance Program</li>
<li>On the Job Training &amp; Certification</li>
<li>Teammate Recognition Program</li>
</ul>
DUTIES AND RESPONSIBILITIES:
CUSTOMER SERVICE
• Greet patients and customers
• Answer the telephone in a professional manner
• Book appointments accurately
• Other duties as assigned
OPERATIONAL STANDARDS
• Confirm appointments
• Process transactions in the optical billing and point of sale systems
• Process medical billing information
• Organize and file patient and customer records
MINIMUM KNOWLEDGE, EXPERIENCE &amp; SKILLS REQUIREMENTS:
• High School Diploma or equivalent
• Previous experience in an office is preferred
• Basic computer skills
• Able to handle multiple customer interactions/phone calls at a time
• Excellent organizational skills
• Able to work cross-functionally with excellent attention to detail and follow through
• Solid interpersonal relationship skills
ESSENTIAL FUNCTIONS &amp; WORK REQUIREMENTS:
• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to read and write at a high school graduate level
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Ability to lift 10 to 20 pounds
• Ability to see (Near, Distance, Color, and Depth Perception)
• Manual and finger dexterity, as well as hand/arm steadiness
• Ability to grip and hold items
• Good eye and hand coordination
• Able to operate a cash register, various optical equipment and tools
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Office Assistant/Receptionist

<h3>Job Description</h3>
Job Description
Come join UMH Properties, Inc. and make a difference! 
 
UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) on the New York Stock Exchange (NYSE:UMH) with over 50 years in the manufactured housing industry. As a company that provides high-quality affordable homes and well-cared for communities in eleven states, we know that our company is only as strong as our people. That is why we provide stable and long lasting careers, with extensive training and opportunities for growth.
 
We are looking for a Community Office Assistant for our Summit Village Community and ensuring UMH standards are consistently maintained for residents and employees. 
 
Job Purpose
 
The purpose of the Community Office Assistant position is to support the Community Manager in handling all duties required to keep each community running as well as working together to ensure UMH standards are consistently maintained for residents and employees. 

Job Duties
<ul>
<li>Assist the Community Manager with collecting rent </li>
<li>Assist the Community Manager with the process of selling and renting of homes</li>
<li>Support efforts necessary to regularly inspect and maintain the community to consistently provide an attractive, clean and safe place to live.</li>
<li>Help enforce community rules and regulations </li>
<li>Assist with supervising of maintenance staff</li>
<li>Maintain working knowledge and application of the Americans with Disabilities Act as it pertains to various aspects of the community</li>
<li>Maintain working knowledge and application of the Fair Housing Act and other local laws as they pertain to the sale, rental and financing of homes in our communities</li>
<li>Assist with monitoring rent payments and take action to ensure timely rent payments by residents</li>
<li>Follow UMH rent collection procedures </li>
<li>Learn and adhere to state specific guidelines on commencing eviction actions against residents who are delinquent in paying their rent or in violation of community rules. </li>
<li>Answer phones, take messages, coordinate with Community Manager on responding to resident needs</li>
<li>Interface with residents, applicants, contractors and outside vendors</li>
<li>Input checks into the Rent Manager System</li>
<li>Enter bills for the community into the Rent Manager System</li>
<li>Organize and file electronic and paper documents</li>
<li>Clean and organize the office on a regular basis </li>
<li>Communicate professionally and respectfully with coworkers, managers and community residents.</li>
<li>Closely follow UMH procedures for managing the community</li>
<li>Consistently meet UMH standards for quality and safety</li>
<li>The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned.</li>
</ul>

Physical requirements of the job
<ul>
<li>Moving throughout the community by vehicle or on foot. </li>
<li>Frequent use of computer, keyboard, mouse and phone during the work day.</li>
<li>No heavy lifting is required. </li>
</ul>

Work Environment
<ul>
<li>Working indoors in an office environment as well as moving throughout the community on foot or by vehicle</li>
</ul>
 
Travel
<ul>
<li>Occasional car travel may be required to handle work-related errands outside of the community.</li>
<li>Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities. </li>
</ul>
 
Work Schedule
<ul>
<li>Full-time schedule, Monday through Friday, 40 actual hours worked per week with an unpaid lunch break each day.</li>
<li>Occasional weekend, holiday or evening hours may be required based upon specific community needs such as special events, sales promotions, etc. </li>
<li>Part-time schedules will vary based upon specific community needs.</li>
<li>In-person attendance is an essential function of this position.</li>
</ul>
 
Job classification
<ul>
<li>This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. </li>
</ul>

Required qualifications
<ul>
<li>Strong customer service skills and the ability to provide the UMH standard of service</li>
<li>Ability to work as part of a team as well as independently to complete job duties</li>
<li>Strong time management and organizational skills</li>
<li>Willingness to attend periodic trainings on procedures and laws as they pertain to the job duties </li>
</ul>
UMH offers employees a range of benefits:

<ul>
<li>Competitive wages with options for annual bonuses and pay increases</li>
<li>Sales positions include the option to earn commission</li>
<li>401(k) retirement savings plan with company match</li>
<li>Generous paid time off</li>
<li>Company-paid life insurance for full-time employees</li>
<li>Medical/Rx, Dental and Vision insurance</li>
<li>Voluntary benefit plans: Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical Illness coverage</li>
<li>Pet Insurance</li>
<li>Employee Assistance Program (EAP)</li>
</ul>

UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions. 
UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.

Community Office Assistant

<h3>Job Description</h3>
Job Description
 
Spectrum Health &amp; Human Services
Agency Profile: Spectrum Health &amp; Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.
Full time: 1775 Niagara Street/1298 Main Street
SUMMARY OF POSITION FUNCTION:
Clinic Office Assistant I performs complex administrative tasks and provides administrative support to clinicians, providers and/or managers while delivering exceptional customer service to the individuals we serve.
MAJOR DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Knowledge and demonstration of agency core values in day-to-day activities</li>
</ul>
<ul>
<li>Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment.</li>
</ul>
<ul>
<li>Maintain a neat, organized workspace consistently.</li>
<li>May require travel between sites to provide coverage for other support staff.</li>
<li>Greeting and checking clients in using a friendly demeanor upon arrival for their appointment.</li>
<li>Manages intakes, scheduling, auditing, uploading documents into client health record, processing of patient letters and filing.</li>
<li>Politely answering and directing calls to the appropriate person.</li>
<li>Daily insurance verification of 3rd party payers, Medicaid and completion of financial reviews.</li>
<li>Collection, reconciliation and posting of all client payments.</li>
<li>Sends/receives incoming, outgoing mail and faxes.</li>
<li>Responding to high volume of email requests in timely manner.</li>
<li>Attend meetings onsite and offsite as assigned.</li>
<li>Other duties as assigned.</li>
</ul>
SKILLS/COMPETENCIES:
<ul>
<li>Strong ability to navigate computer programs, including Microsoft Office, internet search engines and agency’s Electronic Health Record system</li>
<li>Excellent customer service skills with clients and colleagues</li>
<li>Excellent computer skills and use of office machines</li>
<li>Strong communication skills, both verbal and written</li>
<li>Meticulous attention to detail; excellent time management and organizational skills</li>
<li>Ability to multitask in a fast-paced work environment</li>
</ul>
EDUCATION REQUIREMENTS:
<ul>
<li>High School Diploma or equivalent</li>
</ul>
EXPERIENCE:
<ul>
<li>One year work experience in work related field preferable</li>
</ul>
OTHER REQUIREMENTS FOR CLINIC OFFICE ASSISTANT:
<ul>
<li>Flexible availability and willingness to work nights and weekends.</li>
</ul>
<ul>
<li>Must possess a valid driver’s license with an acceptable driving record and have reliable transportation. </li>
</ul>
COMPENSATION: $17.00/hr - $19.36/hr

Clinic Office Assistant I

<h3>Job Description</h3>
Job Description
Girl Scouts of Central Texas
Job Description

Job Title: Summer Office Assistant FLSA Status: Seasonal- Summer Camp Staff 
Department: Camp Services Reports To: Camp Manager
Location: Camp Texlake Rate: $400/week
 
Job Purpose: The camp Administrative Assistant oversees all office operations, maintains responsive e-mail, phone, and face-to-face communications, and provides program activity summaries to the Camp Manager. Strong customer service skills are a large component of this position and the ability to interface with both internal and external customers with positivity and competence. 

Essential Functions
 
<ul>
<li>Ensure the safety of all campers during their stay at Girl Scouts of Central Texas camps by following all policies, procedures, and protocols.</li>
<li>Assists with paperwork collection during check in/check out procedures with all campers.</li>
<li>Answer phones in a timely, professional, and competent manner.</li>
<li>Returns messages, as well as relay messages to camp staff and the GSCTX Camp Management team.</li>
<li>Coordinates communication, camper mail/camper e-mail, and picture taking.</li>
<li>Uploads photos to Flickr, filtering out any photos with campers without photo releases.</li>
<li>Helps maintain a customer friendly, organized, and friendly office atmosphere.</li>
<li>Assists with the filing and organizing of camper and staff forms.</li>
<li>Maintains camper and staff files, release forms, and other records in accordance with confidentiality policies of GSCTX.</li>
<li>Provide quality camper experience that resolves concerns by offering creative solutions in a timely manner.</li>
<li>Be a role model to campers and staff in your attitude and behavior.</li>
<li>Work with and teach children ages six through seventeen.</li>
<li>Ensure work areas and activities are safe and meet the requirements of the American Camp Association, Texas State Health Department, and GSCTX.</li>
<li>Assisting with daily, weekly, and end of season camp cleaning responsibilities.</li>
<li>Engages in problem-solving skills, by clarifying desired information, researching, locating, and delivering findings and solutions.</li>
<li>Displays professional demeanor, and integrity at all times.</li>
<li>Maintains strict confidentiality and professionalism when handling sensitive information.</li>
</ul>
<ul>
<li>Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.</li>
<li>Adheres to the policies of the Girl Scouts of Central Texas and promotes Girl Scouting in a positive manner to the public as well as to all internal and external customers.</li>
<li>Continuous work as a team member and ability to work independently with some supervision.</li>
<li>Frequent work under stress and under pressure of deadlines with overlapping projects.</li>
<li>Continuous ability to work well with others.</li>
<li>Continuous ability to follow and enforce all Health &amp; Safety guidelines.</li>
<li>Performs other duties or assists other projects as assigned.</li>
</ul>
Required Qualifications 
<ul>
<li>Must be at least 18years of age by June 1, 2026</li>
<li>High School Diploma/GED required.</li>
<li>Adheres to Personnel Policies for Summer Camp Staff.</li>
<li>Experience in customer service and serving the public.</li>
<li>Extremely organized, detail-oriented, and takes initiative.</li>
<li>Exhibits good judgment and risk management assessment skills.</li>
<li>Exhibits mature and responsible behavior at all times.</li>
<li>Residing on camp property is preferred;mayneed to live in units with campers.</li>
<li>Ability to make a commitment to the philosophy of Girl Scouting, both nationally and locally.</li>
</ul>
<ul>
<li>Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.</li>
<li>Have and maintain a valid TX driver’s license, and acceptable driving record, acceptable insurance, and reliable transportation (for positions that require driving).</li>
<li>Yearly membership in GSUSA is required.</li>
<li>Satisfactory results from a criminal background check are required.</li>
</ul>

Preferred Qualifications

<ul>
<li>College hours/professional experience preferred.</li>
<li>Fluent in Spanish and English is preferred.</li>
</ul>

Physical Requirements

<ul>
<li>Frequent sitting, standing, walking, bending and twisting upper body. </li>
<li>Capable of lifting up to 50lbs.</li>
<li>Capable of viewing computer monitor for long periods.</li>
<li>Continuous requirement for professional demeanor and appropriate camp staff attire at all times.</li>
</ul>
Environmental Demands

<ul>
<li>Continuous outdoor activity and exposure to weather.</li>
</ul>
Important Note: The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas. 

Girl Scouts of Central Texas is an Equal Opportunity Employer. 
 
This employer participates in the Electronic Employment Verifications Program. Please click the E-Verify link below for more information. 

<a href="https://www.e-verify.gov/" target="_blank">https://www.e-verify.gov/</a>

Summer Office Assistant

<h3>Job Description</h3>
Job DescriptionSummary of Position
The Office Assistant &amp; Mail Courier provides administrative support to office operations and ensures the accurate, timely pickup and delivery of mail, documents, and materials. This role supports staff, maintains organized office functions, and serves as a reliable point of contact for internal and external mail handling.
Essential Job Requirements
<ul>
<li>Performs general office duties including filing, scanning, copying, and data entry</li>
<li>Greets visitors and assists staff with administrative needs</li>
<li>Maintains office supplies inventory; restocks and places orders as needed</li>
<li>Prepares documents, forms, and correspondence as assigned</li>
<li>Assists with scheduling, calendar coordination, and meeting preparation</li>
<li>Maintains organized electronic and physical records in compliance with agency policies</li>
<li>Supports the Program Manager as needed</li>
<li>Picks up, sorts, and delivers incoming mail, packages, and interoffice documents</li>
<li>Prepares outgoing mail, including certified, priority, and specialized deliveries</li>
<li>Coordinates with USPS, UPS, FedEx, and other carriers for pickups and shipments</li>
<li>Documents courier routes, deliveries, and receipt confirmations as required</li>
<li>Handles sensitive or confidential documents with discretion and security</li>
<li>Ensures timely delivery of documents to courts, partner agencies, and other locations (if applicable)</li>
<li>Regular and timely attendance</li>
<li>Other duties as assigned</li>
</ul>
Required Education
High School diploma or equivalent
Required Experience
<ul>
<li>Valid driver’s license with a clean driving record (for courier duties)</li>
<li>Professional experience with Microsoft Office and basic computer applications</li>
<li>Prior experience in office administration, mailroom operations, or courier work preferred</li>
<li>Knowledge of filing systems, document handling, and record-keeping best practices preferred</li>
<li>Familiarity with government or legal environments preferredvvvvv</li>
</ul>

Office Assistant/Courier

<h3>Job Description</h3>
Job Description
 
POSITION SUMMARY:
Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient’s vision.
Taking Care of our Teams who Take Care of our Patients
<ul>
<li>Competitive Wages</li>
<li>401K with Match </li>
<li>Vacation Pay/Personal Day </li>
<li>Volunteer Time Off </li>
<li>Sick Pay for Hourly Teammates</li>
<li>Health &amp; Wellbeing Benefits</li>
<li>Voluntary/Cafeteria Offerings</li>
<li>Employee Assistance Program</li>
<li>On the Job Training &amp; Certification</li>
<li>Teammate Recognition Program</li>
</ul>
DUTIES AND RESPONSIBILITIES:
CUSTOMER SERVICE
• Greet patients and customers
• Answer the telephone in a professional manner
• Book appointments accurately
• Other duties as assigned
OPERATIONAL STANDARDS
• Confirm appointments
• Process transactions in the optical billing and point of sale systems
• Process medical billing information
• Organize and file patient and customer records
MINIMUM KNOWLEDGE, EXPERIENCE &amp; SKILLS REQUIREMENTS:
• High School Diploma or equivalent
• Previous experience in an office is preferred
• Basic computer skills
• Able to handle multiple customer interactions/phone calls at a time
• Excellent organizational skills
• Able to work cross-functionally with excellent attention to detail and follow through
• Solid interpersonal relationship skills
ESSENTIAL FUNCTIONS &amp; WORK REQUIREMENTS:
• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to read and write at a high school graduate level
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Ability to lift 10 to 20 pounds
• Ability to see (Near, Distance, Color, and Depth Perception)
• Manual and finger dexterity, as well as hand/arm steadiness
• Ability to grip and hold items
• Good eye and hand coordination
• Able to operate a cash register, various optical equipment and tools
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

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