Job Description
Job DescriptionSummary of Position
The Office Assistant & Mail Courier provides administrative support to office operations and ensures the accurate, timely pickup and delivery of mail, documents, and materials. This role supports staff, maintains organized office functions, and serves as a reliable point of contact for internal and external mail handling.
Essential Job Requirements
- Performs general office duties including filing, scanning, copying, and data entry
- Greets visitors and assists staff with administrative needs
- Maintains office supplies inventory; restocks and places orders as needed
- Prepares documents, forms, and correspondence as assigned
- Assists with scheduling, calendar coordination, and meeting preparation
- Maintains organized electronic and physical records in compliance with agency policies
- Supports the Program Manager as needed
- Picks up, sorts, and delivers incoming mail, packages, and interoffice documents
- Prepares outgoing mail, including certified, priority, and specialized deliveries
- Coordinates with USPS, UPS, FedEx, and other carriers for pickups and shipments
- Documents courier routes, deliveries, and receipt confirmations as required
- Handles sensitive or confidential documents with discretion and security
- Ensures timely delivery of documents to courts, partner agencies, and other locations (if applicable)
- Regular and timely attendance
- Other duties as assigned
Required Education
High School diploma or equivalent
Required Experience
- Valid driver’s license with a clean driving record (for courier duties)
- Professional experience with Microsoft Office and basic computer applications
- Prior experience in office administration, mailroom operations, or courier work preferred
- Knowledge of filing systems, document handling, and record-keeping best practices preferred
- Familiarity with government or legal environments preferredvvvvv