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<h3>Job Description</h3>
Job Description
General Summary:
Greets patients and maintains the proper collection, processing, maintenance, storage, retrieval, and distribution of their clinical record.
Works under the supervision of the OPS Office Manager

Principal Duties &amp; Responsibilities:
Example of Essential Duties: 
<ol>
<li>Promptly and courteously greets patients and families.</li>
<li>Identifies patient and validates pertinent data.</li>
<li>Directs patients and family members to pre/post operative areas and to the pre-op interview office.</li>
<li>Informs families of patient's progress as directed.</li>
</ol>
5. Accurately prepares patient clinical records.
6. Accurately interprets procedure schedule.
7. Records and forwards specimens to appropriate laboratory.
8. Review clinical records for completeness.
9. Accurately relays messages.
10. Ability to create MS Word and Excel documents.
11. Maintain and order office supplies for OPS.
Other Essential Duties May Include (but are not limited to):
12. Other duties as assigned.

Knowledge, Skills &amp; Abilities:
Required:
- Previous medical experience required. 
- Computer skills are essential. 
- Adheres to Universal Precaution Standards and the Policies and Procedures of the TCI Outpatient Surgery Center. 
- Consistently arrives at work on time and completes all tasks within established time frame. 
- Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed. 
- Demonstrates adaptability to expanded roles. - Adheres to clinic’s policies and procedures.
Education: 
- HS diploma or GED required. 

Preferred:
- Medical terminology knowledge preferred. 
- Medical secretarial training preferred

MEDICAL SECRETARY - FULL TIME

<h3>Job Description</h3>
Job Description
GENERAL SUMMARY:
Functions as the Medical Secretary at MOC-370 (2 Dudley St.) and reports to the office supervisor/practice manager. Primary responsibility is to provide medical secretarial support in the practice. 
Works with physicians, secretarial and clinical staff to facilitate patient-centered care. Proficiency using computer software, electronic medical records, and practice management systems for appointment scheduling. Demonstrates an understanding of the organization, its policies and procedures related practice operations. Displays professionalism while addressing patient issues. Adheres to HIPAA guidelines. 
This is a full-time, 40 hrs./wk. (8:30AM-5:00PM, Monday-Friday) position, located at our 2 Dudley Street office in Providence, RI.
 
ESSENTIAL FUNCTIONS:
Provides patients and families with a welcoming professional demeanor.
<ul>
<li>Answers all incoming telephone calls and responds to messages retrieved from the answering service, refers calls to the appropriate person as needed and follows through to ensure timely response. </li>
<li>Monitors and manages proper handling of all incoming referrals (fax, phone, EMR) and schedules appointments in a timely manner.</li>
<li>Ensures accuracy of all patient demographic information and pertinent data in the patient’s medical record.</li>
<li>Prepares patient charts prior to the office visit verifying that all necessary paperwork and/or test results are available for the scheduled appointment.</li>
<li>Ensures efficient practice patient flow.</li>
<li>Schedules office appointments, office procedures, tests, imaging studies, in-patient and out-patient procedures. Ensures all necessary paperwork is submitted to the appropriate hospital department. Contacts patients and families as necessary.</li>
<li>Obtains referrals for office visits, authorizations for surgical procedures/tests, and diagnostic imaging. </li>
<li>Maintains tracking mechanisms to ensure timely receipt of patient’s imaging and pathology results.</li>
<li>Obtains proper authorization and submits timely release of patient’s medical record form.</li>
<li>Manages all surgical services billing and hospital services billing performed by the physician with timely submission of operative notes and accompanying documentation to the Billing Office.</li>
<li>Completes all insurance, TDI, and Workers Comp forms.</li>
<li>Assists with completion and timely submission of credentialing and reappointment applications.</li>
<li>Coordinates administrative appointments and meetings for designated physician(s).</li>
<li>Prepares and submits check requests.</li>
<li>Maintains up to date CME files.</li>
<li>Updates physician information on the CAQH (Council for Affordable Quality Healthcare) website (if applicable)</li>
<li>Coordinates transcription for the physician(s), if applicable.</li>
<li>Other duties, as assigned by the office supervisor/practice manager. </li>
</ul>
 
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:
Graduate of an accredited medical secretarial school or college preferred. 
<ul>
<li>Three years’ experience in a medical-surgical office setting required.</li>
<li>Medical terminology required.</li>
<li>Knowledge of ICD-10 and CPT codes.</li>
<li>Computer literate with working knowledge of Microsoft office software, Electronic Medical Record and computerized appointment scheduling systems.</li>
<li>Be comfortable with multi-tasking in a fast-paced environment</li>
<li>Attention to detail. Ability to work independently and meet deadlines.</li>
<li>Exceptional interpersonal skills. </li>
<li>Required to travel to Brown Surgical Associates satellite offices, if applicable.</li>
<li>Ability to represent the organization in a professional manner and promote a positive image of the organization and its services.</li>
<li>Adhere to HIPAA Guidelines.</li>
<li>Ability to walk, sit, and stand for long periods of time, ability to lift to 20 pounds. </li>
<li>Upon successful completion training and testing for Bilingual Fluency Assessment for Clinicians, staff members may serve as qualified interpreters.</li>
</ul>
 
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment.
Employees are required to be vaccinated against Covid as a condition of employment, subject to accommodation for medical exemptions. 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
SUPERVISORY RESPONSIBILITY:
None.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Surgical Associates welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Medical Secretary - Surgery

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
UMSJ Outpatient Rehabilitation Institute is a multidisciplinary ambulatory rehab clinic. We offer free parking and are closed on weekends and for major holidays.&nbsp;
Take a tour! Link to our clinic:&nbsp;<a href="https://www.umms.org/sjmc/health-services/rehabilitation" target="_blank">https://www.umms.org/sjmc/health-services/rehabilitation</a>
Job Description 
Job Summary
The Medical Secretary II performs all secretarial functions to include but not limited to answering phones, taking messages, scheduling appointments, maintaining files, edit and proofread materials, distributing correspondence. The Medical Secretary II is responsible for monitoring patient check in and check out and performing other duties as assigned.
Organizational Expectations
1. Adheres to and exhibits our core values:
Reverence: Having a profound spirit of awe and respect for all creation, shaping relationships to self, to one another and to God and acknowledging that we hold in trust all that has been given to us.
Integrity: Moral wholeness, soundness, uprightness, honesty and sincerity as a basis of trustworthiness.
Compassion: Feeling with others, being one with others in their sorrows and joys, rooted in the sense of solidarity as members of the human community.
Excellence: Outstanding achievement, merit, virtue; continually surpassing standards to achieve/maintain quality. Attends staff meetings and completes mandatory in-services, requirements and competency evaluations on time.
Compliance: Understands regulatory requirements with regard to compliance and all other laws and regulations that apply to the organizational operations (e.g. Code of Conduct) and how these regulations apply to the individual’s role/ department/ unit. Proactive in addressing compliance issues; reporting through appropriate channels such as supervisor, chain of command and Ethics Point. Completes mandatory introductory and ongoing training within the specified timeframes.
2. Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
3. Works collaboratively and supports efforts of team members. Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
COMMUNICATIONS AND COLLABORATION:
Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients' rights by addressing patient by name and maintaining confidentiality. Collaborates with the patient, significant others, and ancillary departments to become a multidisciplinary health - care team whose goal is to provide care that is continuous and well-coordinated. Accurately maintains charts, files, and identification numbers. Obtains, verifies and documents required patient information.
PATIENT SUPPORT: Responsible for patient check-in and discharge, scheduling.
PRIMARY CARE OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems. Prints daily clinic schedules, prepares new patient information packets, answers telephone and triages calls/questions as appropriate. Collects physician practice authorizations, enter appropriate information in both registration/billing systems. Instructs patients to obtain referrals as needed. Assists with follow up directly with referring physician office as needed. Explains general policies related to registration, co-payments, referrals, pre-authorizations, and deductibles as well as policies related to physician billing and different specialty services within UMSJMG.
Qualifications 
Education
<ul>
<li>* High School Diploma or GED (Required)</li>
<li>2 year / Associate's Degree (Preferred)</li>
</ul>
Certification / Licensure / Registration
<ul>
<li>Not Applicable – No Certification and Licensure Requirements required or preferred</li>
</ul>
Experience and Skills
<ul>
<li>*0 - 1 year Related experience (Required)</li>
<li>EPIC ambulatory cadence/prelude experience preferred</li>
</ul>
Required Skills:
Strong Verbal Communications Skills, Strong Written Communications Skills, General Clerical Skills, Basic Computer Skills, Multi Line Telephone Operational Skills, Excellent Organizational Skills, Strong Customer Services Skills
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
<ul>
<li>Pay Range:&nbsp;$19.23 - $27.31</li>
<li>Other Compensation (if applicable):</li>
<li>Review the 2024-2025 UMMS Benefits Guide</li>
</ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

Medical Secretary II, Women's Health

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Competitive salary</li>
<li>Flexible schedule</li>
</ul>
 Position OverviewWe are looking for a dedicated and detail-oriented Part-Time Secretary to join our team. The ideal candidate will provide administrative support to ensure the efficient operation of the center. This role requires excellent organizational and communication skills, as well as a compassionate and professional demeanor when interacting with clients and team members. Key Responsibilities Greet clients and visitors warmly, ensuring a welcoming environment. Answer, screen, and direct incoming phone calls and emails to appropriate staff. Schedule and confirm client appointments, ensuring accurate record-keeping. Maintain and update client files and databases in compliance with confidentiality regulations. Prepare and distribute correspondence, memos, and reports as needed. Handle routine office tasks, such as filing, photocopying, and ordering supplies. Assist with billing and insurance claim processes as required. Coordinate with clinicians and staff to support daily operations of the center. Qualifications High school diploma or equivalent; additional education in office administration or a related field is a plus. Previous administrative or secretarial experience, preferably in a healthcare or behavioral health setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling software. Strong organizational and multitasking abilities with keen attention to detail. Excellent verbal and written communication skills. Ability to maintain confidentiality and professionalism at all times. Compassionate and empathetic approach when interacting with clients experiencing mental health challenges. Working HoursThis is a part-time position requiring approximately 20 hours per week, with flexible scheduling to meet the needs of the center and its clients.

Medical Secretary PT

<h3>Job Description</h3>
Job Description
We are looking for a motivated individual to join our family. Answering phones, confirming and scheduling appointments, insurance verification and obtaining referrals and authorizations will be part of your daily routine. We are also looking for a highly motivated candidate to assist with administrative duties. Bi lingual English / Spanish a plus but not required. Experience&nbsp;working in a medical office is required.

Medical Secretary Receptionist

<h3>Job Description</h3>
Job Description
<ul>
<li>MUST SPEAK SPANISH</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities 
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications 
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
<li>MUST SPEAK SPANISH</li>
</ul>

Medical Secretary, Spanish speaking

<h3>Job Description</h3>
Job Description
Position Summary
The Department Secretary provides administrative and clerical support to the Rehab Services team to ensure efficient daily operations and a positive patient experience. This role manages patient scheduling, communication, records, and authorization workflows while maintaining professionalism and accuracy in a fast-paced clinical environment.
 
Essential Duties &amp; Responsibilities
<ul>
<li>Answer and direct incoming phone calls in a courteous and professional manner.</li>
<li>Schedule appointments for new and returning patients according to provider availability.</li>
<li>Assist with patient registration, check-ins, and completion of departmental forms.</li>
<li>Pull charts, file notes, and maintain patient records both paper and electronic.</li>
<li>Perform digital faxing and manage incoming and outgoing clinical documents.</li>
<li>Use the EMR and scheduling system to update patient information, appointment status, and documentation.</li>
<li>Request and monitor authorizations and referrals as needed for patient services.</li>
<li>Support chart management and ensure confidential handling of protected health information.</li>
<li>Provide general clerical support to the Rehab Services team as needed to maintain efficient workflow.</li>
</ul>
 
Required Qualifications
<ul>
<li>Education: High school diploma or equivalent.</li>
<li>Certification: BLS (Basic Life Support) required.</li>
<li>Experience: Minimum 1 year of medical office experience.</li>
</ul>
 
Preferred Skills
<ul>
<li>Experience working in a medical front office or outpatient setting</li>
<li>EMR experience</li>
<li>Patient scheduling experience</li>
<li>Strong organizational, communication, and multitasking skills</li>
<li>Ability to work independently and with clinical staff in a supportive manner</li>
</ul>
 
Work Environment
The Department Secretary works closely with therapists, support staff, and patients in a clinical rehab setting and is expected to provide friendly, professional, and efficient service while maintaining HIPAA and confidentiality standards.
Company DescriptionAlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional &amp; technical niches, vendor-on-site, and managed service programs. 
<h3>Company Description</h3>
AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional &amp; technical niches, vendor-on-site, and managed service programs.

Medical Secretary/Front Desk Receptionist

<h3>Job Description</h3>
Job DescriptionJoin Our Team as a Medical Secretary -PRN (as needed) Flexible Hours!
Dakota Vascular in Sioux Falls, SD is seeking a dedicated and detail-oriented Medical Secretary to join our team on a PRN basis with flexible hours. As a Medical Secretary, you will play a crucial role in ensuring the smooth operation of our clinic by providing administrative support to our healthcare team.
Job Responsibilities:
<ul>
<li>Manage patient records and ensure accurate documentation</li>
<li>Checking patients in and out for appointments</li>
<li>Schedule appointments and coordinate with healthcare providers</li>
<li>Verify demographic and insurance information</li>
<li>Answer phone calls and assist patients with inquiries</li>
<li>Perform general office tasks such as faxing and data entry</li>
</ul>
Qualifications:
<ul>
<li>Previous experience as a Medical Secretary or in a similar role</li>
<li>Proficiency in medical terminology and coding</li>
<li>Strong communication and organizational skills</li>
<li>Ability to multitask and prioritize tasks efficiently</li>
<li>Attention to detail and accuracy</li>
</ul>
Benefits:
<ul>
<li>Opportunity to work on a flexible schedule</li>
<li>Gain valuable experience in a healthcare setting</li>
<li>Collaborate with a supportive and experienced healthcare team</li>
<li>Room for growth and advancement within the organization</li>
<li>Competitive compensation and benefits package</li>
</ul>
If you are a motivated individual with a passion for healthcare and exceptional administrative skills, we would love to hear from you! Join Dakota Vascular as a Medical Secretary and make a difference in the lives of our patients.
About Dakota Vascular:
Dakota Vascular is a premier vascular surgery practice in Sioux Falls, SD, dedicated to providing high-quality care to patients with vascular conditions. Our team of experienced healthcare professionals offers a wide range of services, from diagnostic testing to minimally invasive procedures, to ensure the best possible outcomes for our patients. At Dakota Vascular, we prioritize patient-centered care and strive to create a welcoming and supportive environment for both patients and staff.
 #hc210413

Medical Secretary PRN Flexible Hours

<h3>Job Description</h3>
Job DescriptionMedical Secretary- Day ShiftLocation:&nbsp;Needham, MA, 02494Schedule:&nbsp;Monday – Friday |&nbsp;8:30 AM – 5:00 PMDuration:&nbsp;13-weeksGuaranteed Hours:&nbsp;40 hours per weekWeekly&nbsp;Pay Rate:&nbsp;$960 - $1,120;&nbsp;(Negotiable based on experience)
Job Summary:
We are seeking a dedicated and detail-oriented&nbsp;Medical Secretary&nbsp;to support clinical and administrative operations at a healthcare facility in&nbsp;Needham, MA. The ideal candidate will possess excellent communication and organizational skills and be comfortable working in a fast-paced medical environment.
Key Responsibilities:
<ul>
<li>Greet and check in patients in a professional and courteous manner</li>
<li>Schedule patient appointments and manage provider calendars</li>
<li>Answer incoming calls, respond to inquiries, and route messages as needed</li>
<li>Verify insurance eligibility and collect co-pays or other payments</li>
<li>Prepare and maintain medical records and documentation</li>
<li>Coordinate referrals, authorizations, and follow-ups</li>
<li>Communicate with healthcare providers, patients, and other departments</li>
<li>Assist with data entry, filing, and general office tasks</li>
<li>Maintain confidentiality and adhere to HIPAA regulations</li>
</ul>
Qualifications:
<ul>
<li>High School Diploma or equivalent (Associate’s Degree)</li>
<li>1+ year of experience as a Medical Secretary or in a similar administrative healthcare role</li>
<li>Knowledge of medical terminology and EHR systems (e.g., Epic, Cerner, or similar)</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Strong interpersonal, communication, and organizational skills</li>
</ul>
Note:
<ul>
<li>Local candidates required***</li>
</ul>
Interested candidates are encouraged to apply with an updated resume. Our recruitment team will reach out within 24 hours.
Apply Now!

Medical Secretary- Day Shift

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
Job Description 
<ol>
<li>COMMUNICATIONS AND COLLABORATION: Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients' rights by addressing patient by name and maintaining confidentiality.</li>
<li>PRIMARY CARE OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems.</li>
</ol>
Qualifications 
<ul>
<li>High School Diploma or GED (Required)</li>
<li>2 year / Associate's Degree (Preferred)</li>
<li>0 - 1 year Related experience (Required)</li>
</ul>
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation
<ul>
<li>Pay Range:&nbsp;$19.23-$27.31</li>
<li>Other Compensation (if applicable):&nbsp;</li>
<li>Review the 2025-2026 UMMS Benefits Guide</li>
</ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

3,140 medical-secretary Jobs