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<h3>Job Description</h3>
Job Description
Robert Half has partnered with a wonderful non-profit in Denver in search of an Executive Assistant! The Executive Assistant will support the CEO. The Executive Assistant position is paying $55,000-$62,000 and offering a very generous benefits package (free parking, free eco-pass, medical, dental, vision, retirement contributions, etc.)! The Executive Assistant is offering a hybrid work schedule where you are in the office 2 days/week!
 
Responsibilities for the Executive Assistant include:
<ul>
<li>Manage the daily calendar and schedule of the President, including organizing appointments and coordinating meetings.</li>
<li>Prepare and organize materials for meetings and events, ensuring all necessary documents are available in advance.</li>
<li>Assist with drafting correspondence, analyzing information, and maintaining accurate records.</li>
<li>Provide logistical and organizational support for staff meetings, annual events, and retreats.</li>
<li>Offer administrative assistance to various executive team members including the Chief of Staff and Human Resources Director.</li>
<li>Coordinate and schedule board and committee meetings, prepare agendas, and compile necessary materials.</li>
<li>Record and distribute minutes for board and committee meetings, ensuring accuracy and timeliness.</li>
<li>Handle special projects as assigned, ensuring completion within set deadlines.</li>
<li>Maintain confidentiality while managing sensitive information with discretion.</li>
<li>Occasionally provide backup support for front desk operations as needed.</li>
</ul>
Requirements for the Executive Assistant include: 
<ul>
<li>Tech savvy</li>
<li>Heavy Calendar management experience</li>
<li>Previous administrative experience </li>
<li>Very strong in the Microsoft office suite </li>
<li>Strong passion for their mission!&nbsp;</li>
</ul>
If interested in the Executive Assistant position, please click "Apply Now" below! 
Requirements for the Executive Assistant include: 
<ul>
<li>Tech savvy</li>
<li>Heavy Calendar management experience</li>
<li>Previous administrative experience </li>
<li>Very strong in the Microsoft office suite </li>
<li>Strong passion for their mission!&nbsp;</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
As an Executive Assistant, you will hold a pivotal position providing essential administrative support to our senior leadership in our technology, product and design teams. We place a high value on your commitment to integrity and confidentiality. The ideal candidate should possess exceptional communication skills and be comfortable collaborating with individuals at every level within our organization. In addition, you will excel in a fast-paced, occasionally demanding, and high-pressure environment, demonstrating the ability to prioritize multiple time-sensitive tasks.
This position is based onsite at our headquarters in Lehi, Utah - Monday to Friday.
What you will be doing:
<ul>
<li>Manage general administrative tasks: coordination, communication, organization, and ad-hoc projects</li>
<li>Make contacts of sensitive nature inside and outside of the company</li>
<li>Manage both simple and complex calendars and scheduling logistics</li>
<li>Arrange group or team meetings; may take meeting minutes</li>
<li>Organize group events and meetings both on and off-site</li>
<li>Coordinate a high volume of domestic and international travel arrangements and processes expense reports</li>
<li>Help coordinate and run Podium's town hall meeting and other company wide initiatives</li>
</ul>
What you should have:
<ul>
<li>Must have Executive Assistant experience or strong project management equivalent</li>
<li>Clear communication skills and attention to detail</li>
<li>Collaborative processes while working well under pressure and within deadlines</li>
<li>Independent thinker and worker. Can figure out scheduling problems without needing to have executives weigh in necessarily</li>
<li>Organizational skills &amp; time management in a fast-paced environment</li>
<li>Knowledge of how to comport oneself in a professional, tech environment</li>
<li>Effective planning, problem solving, and follow-up processes</li>
<li>Dependability, focus on getting results </li>
<li>Familiarity with Google for Business, Google Calendar in particular, and Slack</li>
<li>Understanding of tech-based terminology is a plus</li>
<li>Can do attitude; proactive; solutions oriented</li>
</ul>
Benefits
<ul>
<li>Open and transparent culture </li>
<li>Life insurance, long and short-term disability coverage</li>
<li>Paid maternity and paternity leave</li>
<li>Fertility Benefits</li>
<li>Generous vacation time, plus three 4-day summer holiday weekends</li>
<li>Excellent medical, dental, and vision benefits</li>
<li>401k Plan with competitive company matching</li>
<li>Bi-annual swag drops with cool Podium gear and apparel </li>
<li>A stellar HQ (Utah) gym with local professional coaches and classes offered</li>
<li>Onsite HQ (Utah) child care center, subsidized for employees </li>
</ul>

<h3>Job Description</h3>
Job Description
This is a remote position.
Executive Assistant First Due, a leading SaaS technology company providing an end-to-end software platform for Fire and EMS agencies, is searching for a flexible, motivated, and organized executive assistant to support our C-Suite team. This person’s well-rounded background with prior experience in supporting C-Suite tech leaders will help them jump in from day one and support our busy team in a fast-paced company experiencing outstanding year-over-year growth. The Role As First Due’s Executive Assistant, you will: 
<ul>
<li>Partner with the C-Suite to support day-to-day business operations </li>
<li>Maintain a heavy calendar of appointments with various demands and priorities, meetings and deadlines. </li>
<li>Manage multiple email boxes, working with leaders to build a filing and response system for a high-traffic email address. </li>
<li>Ingest a high level of time-sensitive, confidential and complex information and ensure the appropriate action is taken. </li>
<li>Assist with travel arrangements both domestic and international as well as lodging, and meal planning as needed. </li>
<li>Prepare and submit expense reports. </li>
<li>Support additional tasks as requested by the team. </li>
</ul>
 The Executive Assistant must enjoy working within an entrepreneurial environment and display the ability to exercise sound judgment, learn the business, and provide best-in-class service to internal and external customers alike. The Executive Assistant must be able to work independently on projects and deliver a wide variety of activities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities required of this role. RequirementsSkills, Experience, and Qualifications The ideal candidate will have: 
<ul>
<li>Bachelor's degree or equivalent experience </li>
<li>5+ years of experience in similar roles, ideally supporting more than one leader simultaneously in a remote environment </li>
<li>Experience in a SaaS tech company ideal </li>
<li>Ability and experience working in a fully remote, multi-time zone organization </li>
<li>Proficient in Microsoft Office including Outlook, Word, Excel, Power Point, and Teams </li>
<li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail </li>
<li>High ability to pivot and adapt; thrive in a fast-paced growth environment </li>
<li>Very strong interpersonal skills and the ability to build relationships across the organization </li>
<li>Expert level written and verbal communication skills </li>
<li>Demonstrated proactive approaches to problem-solving with strong decision-making capability </li>
</ul>
 We welcome a diverse workforce! If you don’t fit all the qualifications for the job listed above but feel you bring unique experience and perspective that would serve this role and First Due well, we encourage you to apply. All applicants must be authorized to work for any US employer in the United States. Locality Media Inc. is unable to sponsor or transition sponsorship ownership of employment visas at this time. Hiring is contingent upon candidates successfully passing a criminal background check. As part of the I-9 verification of authorization to work in the US, Locality Media Inc. participates in E-Verify. Physical Demands and Work Environment This role is fully remote with minimal travel expectations at this time. Reasonable accommodation may be made to enable qualified employees and applicants to perform the essential functions as outlined above. If you require an accommodation during the interview process, please reach out to <a href="mailto:people@firstdue.com" target="_blank">people@firstdue.com</a>. Working at First Due First Due offers a comprehensive compensation and benefits package for eligible employees, including competitive pay, medical, dental, and vision coverage, FSA/HSA, 401(k), flexible PTO, a fully remote workplace, a technology stipend, opportunities for advancement, and other benefits and perks that sets our team apart. Visit <a href="http://www.firstdue.com" target="_blank">www.firstdue.com</a> to learn more. If you are a resident of a state with wage transparency laws, please reach out to <a href="mailto:people@firstdue.com" target="_blank">people@firstdue.com</a> for a reasonable estimate of annual base compensation and any eligible incentive compensation. The actual compensation offered to successful candidates for roles may be higher or lower, based on non-discriminatory criteria including but not limited to relevant professional experience, geographic location, knowledge, skills, and abilities. This range will be reviewed on a regular basis. About First Due First Due is re-imagining Fire and EMS by providing a modern cloud-based platform that allows agencies to run their entire operation in one place. From Fire Prevention, Pre-Incident Planning, Incident Reporting, Scheduling, Asset Management, Reporting, Response and more, First Due is leading the public safety software industry in transforming public safety through next-generation technology and innovation. Locality Media Inc. dba First Due is an equal opportunity employer. We do not discriminate in any aspect of employment on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, or any other protected status or class. We are committed to promoting an environment of respect, acceptance, diversity and inclusivity, and equal opportunity. Discrimination and harassment of any type in any form will not be tolerated. When you apply for a role at Locality Media, Inc. dba First Due, we will collect some personal data, including information from your application, resume, or LinkedIn profile. This information is used during the interview and candidate evaluation process for opportunities at First Due and is only shared internally. Please review our candidate privacy notice here.

<h3>Job Description</h3>
Job Description
America's Got Soccer is seeking a highly motivated and organized Executive Assistant to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. 
Requirements
<ul>
<li> Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.</li>
<li> Drive to deliver in a fast-paced international organization that operations across multiple time-zones.</li>
<li> Prepare reports, presentations, and correspondence as needed.</li>
<li> Act as the point of contact for internal and external stakeholders, managing communication effectively.</li>
<li> Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism.</li>
<li> Assist in organizing events and meetings, including logistics and materials preparation.</li>
<li> Conduct research on various topics as requested to support decision-making.</li>
<li> Maintain organized and efficient filing systems and document management.</li>
</ul>
Qualifications:
<ul>
<li> Proven experience as a personal assistant or in a similar role.</li>
<li> Excellent organizational and time-management skills.</li>
<li> Strong written and verbal communication skills.</li>
<li> Proficiency in Microsoft Office Suite and other relevant software.</li>
<li> Ability to maintain discretion and confidentiality.</li>
<li> Flexibility to adapt to changing priorities and work under pressure.</li>
</ul>
Benefits
Compensation: competitive salary based on experience

<h3>Job Description</h3>
Job Description
Worth Ross Management Company (WRMC) is seeking an exceptional Executive Assistant (EA) to support the c-suite by optimizing productivity, supporting operations, and managing critical administrative tasks. The ideal candidate will act as an extension of the executive team, allowing leadership to focus on high-value, strategic initiatives that drive business growth.
This role requires someone who thrives in a fast-paced, dynamic environment and excels with organization, communication, and problem-solving. Our EA will embody WRMC’s values of Integrity, Resourcefulness, Kindness, Curiosity, and Unity while maintaining the highest level of discretion and professionalism.
Key Responsibilities:Administrative Efficiency &amp; Calendar Management
<ul>
<li>Proactively manage complex calendars, ensuring optimal use of executive time by eliminating low-value tasks.</li>
<li>Schedule and coordinate internal and external meetings, ensuring proper prioritization and minimizing time waste.</li>
<li>Anticipate scheduling conflicts and resolve them efficiently while protecting focus time for strategic work.</li>
</ul>
Communication Management
<ul>
<li>Act as a gatekeeper, filtering, prioritizing, and responding to emails and inquiries on behalf of the leadership team.</li>
<li>Draft, proofread, and edit professional correspondence, presentations, and reports.</li>
<li>Ensure timely follow-up on action items and facilitate seamless communication between departments.</li>
</ul>
Process Optimization &amp; System Management
<ul>
<li>Identify and automate repetitive tasks to free up executive time, utilizing systems and tools to increase efficiency.</li>
<li>Implement and refine workflows and processes to maintain consistency across departments.</li>
<li>Leverage technology (such as task management platforms and CRM systems) to streamline operations.</li>
</ul>
Project Coordination &amp; Goal Tracking
<ul>
<li>Assist with tracking key business initiatives, aligning projects with organizational priorities.</li>
<li>Monitor deadlines and deliverables, ensuring follow-through on executive commitments.</li>
<li>Coordinate cross-departmental collaboration to ensure smooth project execution.</li>
</ul>
Data &amp; Information Management
<ul>
<li>Organize, maintain, data, documents, and reports.</li>
<li>Conduct research and compile data to support decision-making processes.</li>
<li>Prepare executive summaries, analyze dashboards, and produce reports to keep leadership informed.</li>
</ul>
Qualifications &amp; Requirements:
<ul>
<li>Education: Bachelor’s degree in business administration, communications, or a related field required.</li>
<li>Experience:</li>
<ol>
<li>Minimum 3-5 years of experience supporting C-level executives or senior leaders in a dynamic, high-growth organization.</li>
<li>Proven ability to manage competing priorities and execute tasks efficiently.</li>
<li>Experience working in the property management, real estate, or association management industry is a plus.</li>
</ol>
<li>Technical Skills:</li>
<ol>
<li>Proficiency in Microsoft Office Suite</li>
<li>Familiarity with workflow automation and collaboration platforms (e.g., Planner).</li>
</ol>
</ul>
Worth Ross Management Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

<h3>Job Description</h3>
Job Description
TMB, Inc has a challenging opportunity for a contingent Executive Assistant to support the Team Ships Front Office (TSFO).
Responsibilities
<ul>
<li>Prepare high quality, executive-level briefings, reports, and other documentation in support of customer programs.</li>
<li>Manage the calendar/schedule for the Program Executive Office Ships Executive Staff.</li>
<li>Manage, track, and maintain official correspondence.</li>
<li>Draft correspondence for visits of senior executives</li>
<li>Prepare correspondence and interoffice communications for daily distribution.</li>
<li>Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.</li>
<li>Generate detailed travel and meeting itineraries.</li>
<li>Maintain Travel Books.</li>
<li>Maintain the organization chart, phone roster, emergency contacts list, and muster listing.</li>
<li>Plan and coordinate meetings, events, and ceremonies as required.</li>
<li>Coordinate meetings with Senior Officials and Industry offices.</li>
<li>Print weekly reports from contractors in preparation for meetings.</li>
<li>Strategically schedule and perform calendar management with respect to priorities, goals, and objectives.</li>
<li>Provide preparation for meetings and ensure read ahead material is received/distributed in advance.</li>
<li>Monitor inbox and draft email correspondence as required.</li>
<li>Administer the leave calendar.</li>
<li>Interact frequently with Navy and civilian personnel, must have outstanding verbal communications skills.</li>
<li>Make sound decisions and valuable recommendations that reflect subject matter competence and good judgment.</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree or equivalent U.S. military service experience.</li>
<li>Must be a United States citizen.</li>
<li>
Must have Navy EA experience, preferably NAVSEA and Flag level EA experience.
</li>
<li>Strongly prefer U.S. Navy experience as a military member, civilian employee, or support contractor.</li>
<li>Must possess an active DOD Secret security clearance.</li>
<li>Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.</li>
<li>Outstanding verbal and written communications skills.</li>
<li>Outstanding time management and organization skills.</li>
<li>Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.</li>
<li>Ability to be able to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.</li>
<li>Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.</li>
</ul>
 
Benefits
TMB currently offers the following employee benefits:
<ul>
<li>Health, Dental, and Vision Insurance</li>
<li>Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans</li>
<li>Life and AD&amp;D Insurance</li>
<li>Short- and Long-Term Disability coverage</li>
<li>Paid Holidays</li>
<li>Paid Time Off (PTO)</li>
<li>Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Serve as a key point of contact between the Chief Program Officer (CPO) and internal/external stakeholders.
• Manage and coordinate all aspects of the CPO’s calendar, including meeting planning and scheduling appointments and coordinating travel arrangements including communication of details, preparation of materials and monitoring RSVP’s and inquiries.
• Screen and prioritize incoming emails, phone calls, and meeting requests for the CPO.
• Attend meetings as requested to take notes, prepare summaries and action items.
• Assist with the coordination and tracking of departmental projects, deadlines, and deliverables.
• Compile and organize materials for program meetings, grant proposals, and reports.
• Support planning and logistics for team retreats, program events, and stakeholder meetings.
• Track and process expense reports, invoices, purchase orders, and credit card coding related to the CPO’s office.
• Proofread, finalize, and draft correspondence, memos, PowerPoint presentations, and other documents on behalf of the CPO.
• Undertake special administrative, programmatic, or research projects as assigned.
• Act as the primary communication liaison for the CPO.
 
Requirements:
• Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of administrative experience supporting executives required.
• Strong organizational and time management skills, exceptional attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment with a high tolerance for ambiguity.
• Excellent written and verbal communication skills.
• Proven skills in meeting documentation, project planning and management, multitasking, organization, team collaboration, initiative, and follow-through.
• Experience managing relationships with individuals and organizations preferred.
• Demonstrated commitment to diversity, equity, and inclusion.
• Ability to learn quickly, accurately relay information, and maintain strict confidentiality.
• Strong analytical and problem-solving abilities.
• Must be dependable, ethical, and conduct oneself with professionalism and integrity.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Google Workspace).
• Experience in nonprofit, philanthropic, or mission-driven organizations preferred.
• Flexibility required for occasional early mornings, evenings, and weekend work.
 
Part-time Benefits
· 403b Retirement Plan
· 403b Employer Match
· IL Paid Leave for All or Chicago Paid Leave
· Vision Insurance
· EAP

<h3>Job Description</h3>
Job Description
Executive Assistant
Benefits:
<ul>
<li>Salary: $30-35/hour DOE </li>
<li>Comprehensive Benefits Package: Health, Dental, Vision, and 401(k)</li>
<li>Eligibility for annual bonus </li>
</ul>
Employment Type:
<ul>
<li>Full-Time, Exempt </li>
<li>Schedule: Monday – Friday. </li>
<li>Work setting – in-person </li>
<li>Location – Sacramento, CA </li>
<li>Travel Requirement: Up to 50%</li>
</ul>
About Compassion Pathway Behavioral Health (CPBH) Founded in 2020, CPBH is a mission-driven behavioral health organization committed to transforming mental health care across California. We proudly serve over 200 clients and families annually across multiple counties, including Sacramento, Placer, El Dorado, Shasta, Siskiyou, Colusa, Sutter-Yuba, and Butte. 
Our focus is on building innovative mental health facilities that offer treatment, rehabilitation, and support in nurturing, home-like environments. By collaborating with local mental health agencies, we aim to reduce hospital readmissions and improve outcomes for individuals living with mental illness. 
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer (CEO). This position is a key liaison between the CEO, senior leadership, and internal/external stakeholders. The successful candidate will demonstrate exceptional communication, discretion, and multitasking abilities, along with a strong grasp of business compliance, bookkeeping, and healthcare terminology. 
This is a high-exposure role with growth potential into management for the right candidate.
Supervision Received: 
Executive Assistant receives supervision and directions from the CEO.
Supervision Exercised:
The Executive Assistant does not provide administrative supervision to employees. 

Duties: 
Executive Support: 
<ul>
<li>Serve as the trusted Executive Assistant to the CEO. </li>
<li>Manage and coordinate the CEO’s calendar, travel, meetings, and communication. </li>
<li>Prioritize and track tasks, projects, and recommendations from the CEO and Leadership Team. </li>
<li>Prepare reports, memos, and correspondence on behalf of the CEO. </li>
<li>Ensure professional and timely internal and external communication.</li>
<li>Represent the CEO in communications with business partners and community stakeholders. </li>
</ul>
Administrative &amp; Operational Support
<ul>
<li>Perform secretarial duties using Medi-Cal terminology and knowledge of behavioral health procedures. </li>
<li>Schedule appointments, prepare reports, and maintain accurate records. </li>
<li>Coordinate meetings, agendas, and minutes; send reminders and follow-ups as needed. </li>
<li>Maintain files, databases, and documentation systems (paper and electronic). </li>
<li>Assist with compiling, tracking, and submitting regulatory and compliance documentation. </li>
<li>Provide general office support and manage confidential documents with discretion. </li>
</ul>
Finance &amp; Compliance
<ul>
<li>Collaborate with the CEO on accounting and financial matters, including budget tracking. </li>
<li>Assist in bookkeeping activities using QuickBooks or similar software. </li>
<li>Support business compliance efforts including audits, licenses, and regulatory filings. </li>
<li>Monitor business processes and assist with maintaining internal controls. </li>
</ul>
Project &amp; Strategic Support
<ul>
<li>Support leadership in project planning and implementation. </li>
<li>Participate in strategic discussions and provide insight when requested. </li>
<li>Occasionally assist with urgent or weekend assignments related to business operations. </li>
</ul>
Required Qualifications
<ul>
<li>Bachelor’s degree in Business Administration, Accounting, Healthcare Administration, or related field (Master’s preferred; experience may be substituted). </li>
<li>1–3 years of administrative or executive-level support experience (preferably in healthcare or behavioral health). </li>
<li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Slides). </li>
<li>Familiarity with bookkeeping software such as QuickBooks and basic accounting principles. </li>
<li>Strong Tying skills (minimum 60 WPM with high accuracy</li>
<li>Excellent written and verbal communication skills. </li>
<li>Strong organizational and time management skills with the ability to prioritize effectively.</li>
<li>Ability to exercise sound judgment, discretion, and confidentiality at all times. </li>
<li>Must be able to pass a physical, drug screening, and criminal background check. </li>
<li>Must provide three professional references. </li>
<li>Will be required to sign a Non-Disclosure Agreement upon hire. </li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Medi-Cal processes, behavioral health terminology, and California mental health regulations. </li>
<li>Knowledge of California Code of Regulations related to mental health services. </li>
<li>Demonstrated ability to thrive in a fast-paced, high-growth environment. </li>
<li>Growth mindset and interest in leadership or management track. </li>
</ul>
Compensation &amp; Benefits
<ul>
<li>Salary: DOE (Depending on Experience) </li>
<li>Comprehensive benefits package including: </li>
<li>Medical, Dental, and Vision Insurance </li>
<li>401(k) Retirement Plan </li>
<li>Paid Time Off (PTO) and Holidays </li>
<li>Annual Performance Bonus Eligibility </li>
</ul>
Must pass physical health and drug screening tests and must pass criminal background check.

<h3>Job Description</h3>
Job DescriptionDescription:
Office Location/Schedule: Boston, MA (Hybrid)
50% In-Office/50% Remote
Classification: Full-time
 
About Us
Educate 360 is a family of specialized training brands with a joint mission: to help individuals and organizations gain the skills needed to thrive in today’s technology-led and innovation-driven economy. Educate 360 develops integrated solutions across brands to achieve enterprise customers’ learning &amp; development goals in Management &amp; Leadership, Data Science, and IT skills. 
 
About the Role
The Executive Assistant to the Chief Executive Officer (CEO) provides high-level, confidential administrative support to the CEO and acts as a trusted partner in managing daily operations and strategic priorities. This role is ideal for a highly organized, proactive, and resourceful individual who thrives in a fast-paced environment and can anticipate needs, manage shifting priorities, and maintain discretion at all times. This hybrid role is based in Boston’s Faneuil Hall Marketplace with the flexibility to work remotely up to 50% of the time.
 
Main Responsibilities
Executive Support:
<ul>
<li>Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Prepare agendas, presentations, reports, and meeting materials.</li>
<li>Act as a gatekeeper and primary point of contact between the CEO and internal/external stakeholders.</li>
<li>Track deadlines, follow up on action items, and ensure timely execution of tasks.</li>
<li>Handle confidential and sensitive information with the utmost discretion.</li>
<li>Provide support for personal administrative tasks as needed to enhance executive productivity.</li>
</ul>
Communication &amp; Coordination:
<ul>
<li>Draft and manage high-level correspondence and communications on behalf of the CEO.</li>
<li>Coordinate leadership team meetings and company-wide communications.</li>
<li>Liaise across departments and with external partners to ensure alignment and clarity.</li>
<li>Assist in planning executive meetings, events, and offsites.</li>
</ul>
Operational &amp; Office Support:
<ul>
<li>Support the efficient functioning of the Boston office.</li>
<li>Maintain document organization and filing systems.</li>
<li>Coordinate with vendors, service providers, and building management when necessary.</li>
</ul>
 
Requirements:
<ul>
<li>Bachelor’s degree in Business Administration or a related field.</li>
<li>Proven experience supporting a C-level executive, preferably a CEO.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and problem-solving abilities.</li>
<li>High level of integrity, professionalism, and discretion.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Able to work independently, take initiative, and anticipate needs.</li>
<li>Adaptable, flexible, and able to work in a fast-paced environment.</li>
</ul>
 
 
Why Educate 360?
We believe that great ideas emerge when people collaborate in an environment where thoughts and perspectives can be freely shared. Effective teamwork happens when every member feels empowered, valued, and respected. We are committed to fostering a culture where everyone is accepted, included, and encouraged to contribute in meaningful ways.
 
Benefits: We're committed to supporting our employees’ health, financial stability, and overall well-being. Our comprehensive benefits include competitive Paid Time Off (PTO), Medical, Dental, and Vision plans, 100% company-paid Life and Disability insurance, and a generous 401(k) matching program.
 
Equal Opportunity Employer: Educate 360 is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, marital status, national origin, citizenship status, disability, or veteran status.

<h3>Job Description</h3>
Job DescriptionMuseum of Contemporary Art San Diego: &nbsp;Executive Assistant Department: &nbsp;Director’s Office Reports to: Director &amp; CEO and CFO/COO Employee Status: Full-time, Exempt Primary Work Location:&nbsp; La Jolla Salary Range:&nbsp; $68,640 - $70,759 Apply By:&nbsp; COB, July 24th, 2025 JOB SUMMARY: &nbsp;Provide administrative and liaison support to the Director &amp; CEO and CFO/COO. Fully understand the goals of the Director &amp; CEO’s Office and assist in achieving them. &nbsp;Exercise discretion and professionalism in all interactions and transactions. &nbsp;Update Director &amp; CEO on the status of projects and other relevant issues.&nbsp; Serve as the primary liaison for the Director &amp; CEO and CFO/COO to the Board of Trustees.&nbsp; Support mission and vision of museum throughout performance of duties.&nbsp;&nbsp; &nbsp; ESSENTIAL FUNCTIONS: &nbsp; &nbsp;
<ul>
<li>Provide administrative assistance to the Director &amp; CEO and CFO/COO, including scheduling meetings and appointments, preparing meeting materials, and drafting agendas and minutes.</li>
<li>Maintain the Director &amp; CEO and CFO/COO calendars.</li>
<li>Maintain Director &amp; CEO’s travel arrangements, itineraries, and expense reports.</li>
<li>Administer the Director’s Office budget, including recording all expenses, processing monthly finances, and drafting annual budget.</li>
<li>Liaison with staff across the institution to facilitate requests of the Director &amp; CEO and advance departmental tasks.</li>
<li>Assist the Director &amp; CEO and the CFO/COO with trustee board meetings logistics and scheduling. &nbsp;Draft notes for Director &amp; CEO’s reports, assist board President with meeting preparations as needed, and compile presentation materials, agendas, and minutes.</li>
<li>Coordinate all Executive and Nominating Committee activities with the Director &amp; CEO. &nbsp;Assist CFO/COO with Budget &amp; Finance, Investment, and Audit Committees’ communications and materials.</li>
<li>Be available to work weekdays, evenings, weekends, and holidays as needed.</li>
<li>Follow policies and procedures to ensure a safe work environment.</li>
<li>Other duties as assigned.</li>
</ul>
 KNOWLEDGE, SKILLS, AND EXPERIENCE: &nbsp;Outstanding organizational skills with the ability to prioritize, innovate, problem-solve, and manage projects. &nbsp;Excellent interpersonal skills and the sensitivity to act with diplomacy and discretion in all matters. &nbsp;Impeccable verbal and written communication skills with the ability to actively listen and clearly communicate. &nbsp;Ability to take initiative and work without direction. &nbsp;Experience interacting with a Board of Trustees and ability to maintain and understand protocol and formality. &nbsp;Experience in a philanthropic and fundraising environment. Strong technical and MS Office skills.&nbsp; Bachelor’s degree and a minimum of 5 years’ recent, relevant, and demonstrated administrative experience in an executive administrative capacity or equivalent education and experience. &nbsp;Experience in a non-profit environment and knowledge of and interest in contemporary art preferred. BACKGROUND CHECKS AND LICENSING:&nbsp; Professional references and criminal background check. OUR WORK CULTURE:&nbsp; MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities. ABOUT MCASD:&nbsp; It is an exciting time to join MCASD!&nbsp; Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building’s overall size.&nbsp; We are positioned to be a cultural beacon as the region’s foremost forum devoted to the exploration and presentation of the art of our time.&nbsp; From the coastal community of its La Jolla flagship building, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.&nbsp;&nbsp; EOE STATEMENT:&nbsp; MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, reproductive health decisions, medical condition, covered veteran status, or any other characteristic protected by law.
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