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<h3>Job Description</h3>
Job Description
 
GENERAL JOB DESCRIPTION
The Executive Assistant performs a variety of administrative duties to support one assigned executive. Some of the duties will include setting and managing daily schedules and calendars, answering phones and taking messages, arranging meetings, screening and greeting visitors and clients, making travel arrangements, preparing reports, filing and organizing documents, and recording meeting minutes. The person in this role ensures all incoming information is processed in an efficient, accurate, expedient, and confidential manner. An Executive Assistant must be sensitive to our employee and client needs, department needs,and have excellent working relationships when interacting with others throughout the firm. There is travel between Los Angeles and Westlake Village.

DUTIES AND RESPONSIBILITIES
<ul>
<li>Executes a broad variety of tasks for assigned executive(s) including managing an active calendar of appointments, compiling expense reports, composing and preparing correspondence, arranging complex/detailed travel plans, itineraries, and agendas </li>
<li>Assists in the weekly travel arrangements for the executive(s) including commute.</li>
<li>Serves as the primary contact for internal and external parties on matters pertaining to assigned executive(s)</li>
<li>Provides daily support to assigned executive(s) by organizing and coordinating calendars, meetings, distributions, etc. and overseeing various special projects. </li>
<li>Screens incoming calls, determining whether or not it requires the attention of the assigned executive(s). </li>
<li>Partners closely and effectively to keep the executive(s) well informed of upcoming commitments and responsibilities; point of contact for a range of staff and external stakeholders</li>
<li>Completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the executive(s) ability to effectively lead.</li>
<li>Prepares and/or edits documents, such as expense reports, memos, client deliverables, presentations, podcasts, and invoices.</li>
<li>Assists in managing corporate charitable events: invites, solicit for auction items, etc.</li>
<li>Maintains a high level of confidentiality.</li>
<li>Other duties as assigned.</li>
</ul>

EXPERIENCE/CREDENTIALS
<ul>
<li>High school diploma or general education degree (GED) required; Associate's or Bachelor’s degree in Business Administration or other discipline preferred.</li>
<li>5+ years of related Executive Assistant experience in investment, finance, banking, accounting, sales, or a similar industry.</li>
<li>Knowledge of office management systems and procedures.</li>
<li>High level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).</li>
</ul>

COMPETENCIES
<ul>
<li>Thrives in a fast-paced and dynamic team-based, collaborative environment, and works well with others to resolve conflicts, especially under pressure.</li>
<li>Highly organized, detail-oriented, and able to meet deadlines, while still maintaining flexibility to meet firm needs.</li>
<li>Strong organizational and interpersonal skills with a demonstrated commitment to teamwork and partnerships.</li>
<li>Excellent oral and written communication skills.</li>
<li>Maintains absolute confidentiality of all information and safeguards firm data; maintains high ethical standard in all practices.</li>
<li>Ability to handle critical internal relationships within the firm, including with the Management team, other departments, and employees of all levels.</li>
<li>Willingness to learn new procedures or skills, accept new projects and challenges, and pitch in to help others as needed.</li>
<li>Problem solving and analytical skills; able to clearly define a problem, synthesize data to derive fact-based insights and actionable recommendations.</li>
<li>Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity.</li>
</ul>
FEATURED BENEFITS: 
<ul>
<li>Discretionary Bonus</li>
<li>Medical Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>401(k)</li>
<li>Health Savings Account</li>
<li>Paid Maternity Leave</li>
<li>Paid Parental Leave</li>
<li>Tuition Reimbursement</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM.
Key Responsibilities:
<ul>
<li>Executive Support &amp; Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. </li>
<li>Property &amp; Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.</li>
<li>Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.</li>
<li>Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.</li>
<li>Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks.</li>
<li>Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.</li>
</ul>
Requirements
<ul>
<li>3+ years as an executive or personal assistant to high-level executives.</li>
</ul>
<ul>
<li>Experience in office management a plus.</li>
<li>Superior ability to organize, prioritize, and multi-task in a fast-paced environment.</li>
<li>Excellent verbal and written communication; a polished, professional demeanor.</li>
<li>Proven ability to handle confidential information with integrity and discretion.</li>
<li>Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. </li>
<li>Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools.</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>401(k) with company match</li>
<li>Generous PTO and paid holidays</li>
<li>Professional development opportunities</li>
<li>Employee assistance program</li>
<li>Company-sponsored events and activities</li>
<li>Hybrid Work Environment</li>
<li>Pay Range: $55,000-65,000/year</li>
</ul>

<h3>Job Description</h3>
Job Description
The Executive Assistant play's a key role in supporting executive leadership and the board of directors. They maintain high level of attention to detail, are able to anticipate board and executive needs, and remain flexible and organized within a fast paced environment. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you!
This position is based out of our Abbott Headquarters (1941 Abbott Rd.)
Pay Range: $29.99/hr. - $44.86/hr.
ESSENTIAL JOB FUNCTIONS:
<ul>
<li>Provides administrative support of a highly complex and responsible nature to members of the executive management team. Works directly with the executive team to support all aspects of their daily work. May support one primary Executive or be assigned to support multiple Executives, dependent on workload, projects and timelines.</li>
<li>Prepare and distribute correspondence, memos and reports as directed. Coordinate record retention and mailing of executive communications and complaint resolution process.</li>
<li>Maintain the calendar for designated executive, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc. Exercise discretion in committing time and evaluating needs.</li>
<li>Create monthly meeting agendas based on regulatory oversight requirements and requests from the board and executive team. Organize and record paperwork flow during assigned meetings, to include items such as employee anniversary resolutions, corporate card and reimbursement reports, and any other documents that may be distributed. May be responsible for transcribing minutes for various meetings.</li>
<li>Coordinate details of offsite meetings for board and/or designated executive, including travel, catering, meeting space, etc. Maintain responsibility for associated schedules and agendas and ensure all attendees and executive management are made aware of itineraries, meeting objectives and other relevant information.</li>
<li>Manage the Onboard software and platform used for interfacing with Board of Directors, Supervisory Committee and CU1 management.</li>
<li>Complete a variety of special projects including creating presentations, spreadsheets, special reports, agenda material, etc.</li>
<li>Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines. Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details. Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary.</li>
</ul>
ADDITIONAL RESPONSIBILITIES:
<ul>
<li>Assist with notary administration as needed.</li>
<li>Complete monthly corporate card and reimbursement reports for designated executive.</li>
<li>Serve as receptionist to the executive floor on a rotating schedule with other Executive Assistant’s and perform administrative duties for executive management as needed. Greet and direct callers and members using sound judgment.</li>
<li>Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence.</li>
<li>Meet current standards as established for the department or branch in the completion of all assigned duties.</li>
<li>Performs other duties as assigned.</li>
</ul>
QUALIFICATIONS:
<ul>
<li>High school graduate required, some college courses or equivalent preferred.</li>
<li>Five years of progressively responsible secretarial and administrative work experience preferred.</li>
<li>Must be fluent in word processing, personal computer operations and use of position relevant software.</li>
<li>Prior experience in file management, travel arrangements, meeting and facility scheduling and reception of visitors is required.</li>
<li>Experience working in an executive office is preferred, and financial institution experience is preferred.</li>
<li>Requires fluent knowledge of basic office procedures, correspondence formatting and filing.</li>
<li>Typing speed must be a minimum of 60 WPM, with the ability to operate office machines, personal computers, MSWord and Excel. Shorthand or speedwriting helpful.</li>
<li>Ability to compose and format correspondence, maintain confidentiality of information, be pleasant and effective on the telephone, interact effectively with the public, management, Board of Directors and employees, is required. Must have excellent spelling and grammar, legible handwriting, excellent organizational skills and the ability to prioritize.</li>
<li>Must be professional, courteous and able to work positively with employees at all levels of the organization.</li>
<li>Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).</li>
</ul>
Only applicants who meet the minimum requirements for this position will be considered for an interview. This position is open until filled, however the job may be unposted early due to amount of applicants.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Credit Union 1 does not provide visa sponsorship.
Please note: Credit Union 1 does not provide relocation assistance. If selected for an on-site position, candidates will be responsible for relocating to Alaska prior to the agreed upon start date at their own expense. 
Thank you for your interest in this opportunity with Credit Union 1!
Background Screening Statement: Candidates selected for a position at Credit Union 1 will be subject to a criminal background check prior to their employment. An offer of employment may be rejected or terminated based on receipt of an unacceptable background screening. 
EEO Statement: Credit Union 1 provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 
E-Verify Statement: Credit Union 1 participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Credit Union 1 is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue after Credit Union 1 can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer an completed the Form I-9. For more information on E-Verify, or if you believe that Credit Union 1 has violated its E-Verify responsibilities, please contact DHS at 888-897-7781 or dhs.gov/e-verify.com

<h3>Job Description</h3>
Job Description
Located in a creative hub of Costa Mesa, Morrissey Associates has focused on providing design services to the educational sector since 1998.&nbsp; We offer an integrated project approach in a small office environment, providing numerous opportunities for growth and advancement.
The Executive Assistant’s will provide a wide range of administrative and organizational support to executives.&nbsp; The EA will work with the President and Vice President to coordinate oversight of their administrative functions for accounting, office management and human resources.&nbsp; The Executive Assistant will be expected to contribute to better organization and planning as well as assist in implementing executive initiatives and perform occasional clerical tasks.
Responsibilities:
<ul>
<li>Executive Assistant duties may include but not be limited to:</li>
</ul>
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage Calendar, Prioritize meetings and appointments.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Confirm meetings and assist in preparing meeting deliverables.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Respond to communications.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide Administrative assistance such as overseeing and proofing outgoing announcements, blogs, letters, website updates&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;and&nbsp;other correspondence.
<ul>
<li>Executive assistant will&nbsp;provide general clerical assistance as needed.</li>
<li>Executive Assistant will&nbsp;coordinate and collaborate on&nbsp;special executive projects and initiatives.</li>
</ul>
​Qualifications:
<ul>
<li>Five years’ experience in Executive assistance is preferred.</li>
<li>College degree is preferred.</li>
<li>Strong time management and organization skills.</li>
<li>Expert understanding of MS Office Suite.</li>
<li>Strong analysis and critical thinking skills.</li>
<li>Deadline and detail oriented.</li>
<li>Strong leadership qualities with the ability to solve problems independently.</li>
<li>Ability to work in a small office team environment.</li>
<li>Ability to prioritize tasks and disseminate information to maintain timely workflow.</li>
<li>Strong verbal and written communication skills.</li>
</ul>

<h3>Job Description</h3>
Job Description
For the highly organized, people-savvy pro who thrives in a fast-paced, relationship-driven environment. Be the strategic right hand that keeps our business moving at top speed.
The Executive Assistant will serve as the right hand to Anna Cook, Branch Manager, providing high-level organizational and administrative support to ensure smooth day-to-day operations. This role is central to keeping our high-performing mortgage team running efficiently and effectively. You'll manage schedules, oversee projects, and act as a trusted representative for the Branch Manager, ensuring the business operates with precision, professionalism, and purpose
<ul>
<li>Hourly pay: $22-$27 based on experience</li>
<li>Health, dental, vision, life, and disability insurance</li>
<li>Retirement plan and parental leave</li>
<li>Hands-on training and career growth opportunities</li>
<li>Monday-Friday schedule with evenings and weekends off</li>
</ul>
If you're proactive, organized, and excited to play a critical role in driving success, apply today!
 Benefits
Hourly Base Salary Based on Experience
Paid Time Off (PTO)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Parental Leave
Hands on Training
Mon-Fri Schedule
Career Growth Opportunities
Retirement Plan
Occasional evenings/weekends for events
 Responsibilities 
<ul>
<li>Manage and maintain the Branch Managers' calendar, meetings, events, and follow-ups</li>
<li>Coordinate client and marketing gift programs to ensure timely delivery</li>
<li>Support marketing initiatives across digital and print platforms</li>
<li>Plan, prepare, and attend networking events, mixers, and social activities</li>
<li>Serve as a warm, professional point of contact for clients and referral partners</li>
<li>Handle office operations, including supplies, orders, and errands</li>
</ul>
 Requirements 
<ul>
<li>Prior experience as an Executive Assistant, Administrative Assistant, or similar role</li>
<li>Strong organizational and time management skills; able to balance multiple priorities</li>
<li>Exceptional written and verbal communication skills with a professional, people-first approach</li>
<li>Adaptable under pressure; able to remain calm in fast-paced situations</li>
<li>Positive, proactive, and resourceful; anticipates needs and offers solutions</li>
</ul>

<h3>Job Description</h3>
Job Description
Are you an organized and proactive professional with a passion for keeping things running smoothly? We are looking for an Administrative Associate to be the backbone of our dynamic team. You'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.
salary: $30 - $35 per hour shift: First work hours: 8 AM - 4 PM education: Bachelors 
Responsibilities
Key Responsibilities
<ul>
<li>Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.</li>
<li>Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed.</li>
<li>Procedure Adherence: Follow established guidelines with precision.</li>
<li>Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures.</li>
</ul>
Qualifications
<ul>
<li>Experience: At least 3 years of administrative experience, ideally in a medium to large organization.</li>
<li>Education: A High School Diploma or equivalent is required; an Associate degree or related degree is preferred.</li>
<li>Technical Skills: Proficiency with Microsoft Office products (Outlook, Word, Excel, PowerPoint).</li>
</ul>
 Skills
<ul>
<li>Administrative Duties (3 years of experience is required)</li>
 Qualifications
<li>Years of experience: 3 years</li>
<li>Experience level: Experienced</li>
 Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. 
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact <a href="mailto:HRsupport@randstadusa.com" target="_blank">HRsupport@randstadusa.com</a>. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. 
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $90,000 - $110,000 DOE 
WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.
 
Were looking for a highly organized and detail-oriented Executive Assistant to support the firms Executive Director. If you have experience in immigration support, or legal administration, this could be a fantastic opportunity for you to grow your career.
 
What Youll Be Doing:
<ul>
<li>Project management for the operations team</li>
<li>Support strategy to improve office operational efficiency</li>
<li>Produce reports and handle vendor and internal contracts</li>
<li>Work on various administrative projects as directed by leadership</li>
<li>Support in-office file production needs</li>
</ul>
 
Requirements:
<ul>
<li>Bachelors degree</li>
<li>Experience in managing a team</li>
<li>Experience in legal admin</li>
<li>Familiarity with immigration visa types</li>
<li>Prior experience in a leadership position at a professional office setting</li>
<li>Strong writing skills with an emphasis on email correspondence in a professional work setting</li>
<li>Excellent written English and high attention to detail</li>
<li>Strong confidentiality, accuracy, and compliance skills</li>
<li>Great organizational abilities and comfort managing multiple cases/projects</li>
<li>Excellent attention to detail, organization, and follow-through with all responsibilities</li>
<li>Ability to work independently, multitask, and prioritize workload in a fast-paced environment</li>
<li>Professional presentation and effective communication skills with a variety of stakeholders, including employees and clients</li>
<li>Leadership ability to manage challenges and oversee employees</li>
<li>Proficiency with tools like Microsoft Excel, Adobe, Zoom, Salesforce experience is a plus</li>
<li>Coordinate company-wide activities and operations to ensure efficiency and compliance</li>
</ul>
 
Interested applicants should submit a cover letter and resume. Salary may vary based on location and experience. The expected salary range for this position is between $90,000 and $110,000 per year.
 
Diversity inspires excellence.WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it isourresponsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.

<h3>Job Description</h3>
Job Description
Position Summary: Executive Assistant
Location: Nashua, NH
Amphenol High Speed Products Group is the market leader for high speed, high bandwidth electrical connectors for the Telecom/Datacom market (Mobile Networks, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1 OEMs globally. We are currently seeking an Executive Assistant to join our team. This would be an onsite, Monday through Friday position in Amphenol's Nashua, NH office. 
Responsibilities:
<ul>
<li>Providing white glove support to assigned executive team members as well as assisting with ad hoc requests from management team.</li>
<li>Supporting travel needs
<ul>
<li>Booking flights, hotels, and ground transportation for executives, as well as assisting with departmental stakeholders as needed</li>
<li>Supporting expense reports as needed</li>
</ul>
</li>
<li>Assist with planning, management of annual Budget, Strategy, and Regional meetings as well as Training Programs
<ul>
<li>Venue selection (working with venue directly)</li>
<li>Budget/Cost analysis</li>
<li>Planning team building events</li>
<li>Handling correspondence and promotional material</li>
<li>Anticipating and proactively addressing issues that may arise</li>
</ul>
</li>
<li>Assist team with conference rooms, meeting preparations, and scheduling customer outings</li>
<li>Providing logistics support for internal training and customer visits
<ul>
<li>Venue selection</li>
<li>Coordinating related presentations</li>
<li>Handling correspondence and meeting materials</li>
<li>General meeting support</li>
</ul>
</li>
<li>Preparing PowerPoint presentations for internal stakeholders</li>
<li>Assist with support of the Nashua office with various administrative tasks as needed
<ul>
<li>Purchasing supplies</li>
<li>On-site event planning</li>
<li>Selecting and procuring branded give-away items (shirts, mugs, etc.)</li>
</ul>
</li>
<li>Coordinate Visitor Schedules</li>
<li>Required travel to support regional, domestic, and international events</li>
<li>Additional duties, as required</li>
</ul>
Qualifications:
<ul>
<li>3+ years of experience supporting high-level executives</li>
<li>Bachelor's degree preferred</li>
<li>A customer first mindset with proven success executing large scale events</li>
<li>Ability to multi-task and manage competing priorities with minimal guidance</li>
<li>Exemplary planning, time management, and analytical skills</li>
<li>Ability to professionally interface with all levels of employees in the company</li>
<li>Intermediate to advanced PowerPoint and Excel skills</li>
<li>Flexibility and adaptability to changing priorities and deadlines</li>
<li>Problem-solving skills and the ability to anticipate the needs of team members</li>
</ul>

<h3>Job Description</h3>
Job Description

Executive Assistant / Project Manager
Williamsburg, Brooklyn | On-Site
75k-100k
Overview Seeking a highly organized Executive Assistant / Project Manager to support senior leadership and help manage day-to-day priorities and projects in a growing healthcare organization.
Responsibilities
<ul>
<li>
Manage calendars, scheduling, and executive support
</li>
<li>
Track projects, tasks, and follow-ups
</li>
<li>
Coordinate communication and ensure deadlines are met
</li>
<li>
Assist with operational and administrative projects
</li>
</ul>
Qualifications
<ul>
<li>
2+ years in an EA, Project Coordinator, or similar role
</li>
<li>
Strong organization and communication skills
</li>
<li>
Reliable, detail-oriented, and proactive
</li>
</ul>
Email resumes to <a href="mailto:yanky@maiplacement.com" target="_blank">yanky@maiplacement.com</a>

<h3>Job Description</h3>
Job DescriptionSalary: $67,000 - $72,000 
Executive Assistant
Los Angeles Waterkeeper (Los Angeles, CA)
Los Angeles Waterkeeper (LAW) is a dynamic environmental nonprofit organization seeking a highly motivated individual to join our team as Executive Assistant. This position will work closely under the supervision of the Operations Director and support the work of the administrative team and specifically the Executive Director. Candidates should have experience in scheduling, work planning, data management, and other administrative duties.This person will be a proactive troubleshooter with impeccable organizational skills and attention to detail.
Responsibilities:
<ul>
<li>Calendar management for the Executive Director (ED). Prioritize requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.</li>
</ul>
<ul>
<li>Manage the EDs administrative tracking such as timesheets and task management, upcoming deadlines, and status of key projects.</li>
</ul>
<ul>
<li>Arrange for travel when necessary. Book flights, rental cars, hotels, etc. Track all travel expenses for reporting to the Operations Director.</li>
</ul>
<ul>
<li>Manage preparation for Board meetings including scheduling, preparation of meeting materials, location and lunch arrangements when relevant, minute taking and attendance tracking.</li>
</ul>
<ul>
<li>Prepare materials for staff and operations meetings such as agendas, reports, presentations, notes from previous meetings, and be prepared to take minutes in meetings. Keep all materials organized and archived in shared files.</li>
</ul>
<ul>
<li>Facilitate Zoom and Teams meetings.</li>
</ul>
<ul>
<li>Under the supervision of the Operations Director, manage all IT operations for the organization including but not limited to basic troubleshooting, procuring new equipment, acting as the primary liaison with IT consultants, managing inventory, and making recommendations for upgrades.</li>
</ul>
<ul>
<li>Support the offboarding and onboarding of all staff and interns by setting up accounts with IT, ordering equipment, and creating and ordering business cards.</li>
</ul>
<ul>
<li>Serve as leader in office management by maintaining inventory of office supplies and materials, keeping the supply closet organized and the office welcoming and tidy. Will also manage the building tenant portal for work orders, guest list management, visitation requests, parking validation, andcommon area reservations. </li>
<li>Serve asco-floor warden for safety drills and procedures and ensure staff receives adequate training on all safety protocols.</li>
</ul>
<ul>
<li>Retrieve the mail daily and be responsible for package delivery and security.</li>
</ul>
<ul>
<li>Support organization of all-team events such as scheduling staff meetings, team trainings, team building outings, annual holiday dinners, birthdays and other celebrations.</li>
</ul>
<ul>
<li>Provide administrative support to all departments as needed, e.g., filing, organizing meetings, arranging travel, etc.</li>
</ul>
<ul>
<li>Support Waterkeeper events as needed including community cleanups and fundraisers. May include occasional evenings and weekends.</li>
</ul>
Qualifications &amp; Requirements:
<ul>
<li>Ideally have a passion for water, healthy ecosystems, resilient communities, and environmental justice</li>
</ul>
<ul>
<li>Bachelors degree in related field preferred, but we encourage candidates with equivalent professional experience otherwise meeting qualifications to apply</li>
</ul>
<ul>
<li>At least two years of administrative experience in similar role</li>
</ul>
<ul>
<li>Skilled at project and people management including ability to oversee timelines, task lists and budgets</li>
</ul>
<ul>
<li>Strong organizational skills and impeccable attention to detail</li>
</ul>
<ul>
<li>Experience working in a fast-paced, nonprofit setting. Must be comfortable juggling multiple projects and adopting new skills as necessary. Flexibility is an asset as the organization grows and evolves.</li>
</ul>
<ul>
<li>Has reliable transportation to be able to come to LAWs DTLA office and get to events throughout LA (sometimes transporting supplies)</li>
</ul>
<ul>
<li>Resides in LA County or near enough to commute to downtown Los Angeles three days a week.</li>
</ul>
<ul>
<li>Familiarity with Microsoft Office suite and virtual communications such as Zoom and Teams.</li>
</ul>
<ul>
<li>Ability to adopt new software quickly and assist with adoption across teams.</li>
</ul>
Salary, Benefits &amp; Terms
Salary $67,000 - $72,000 based on experience. This is a full-time, exempt position that reports to the Operations Director.
Benefits:
<ul>
<li>paid health, vision, and dental insurance</li>
</ul>
<ul>
<li>403(b)-retirement plan with match</li>
</ul>
<ul>
<li>Hybrid work option (remote and in-office)</li>
</ul>
<ul>
<li>Generous paid time off policy</li>
</ul>
<ul>
<li>13 holidays observed annually plus 3 floating holidays</li>
</ul>
<ul>
<li>Paid winter break Dec 24 Jan 1</li>
</ul>
Start Date As soon as possible, with a target start of February 3, 2026
To Apply
We will be accepting applications on a rolling basis. We encourage you to apply online, or you may submit a cover letter, resume, and three references to <a href="mailto:careers@lawaterkeeper.org" target="_blank">careers@lawaterkeeper.org</a>. Deadline to apply is January 23, 2026.
An Equal Opportunity Employer
Our goal is to be a diverse workforce that is representative of the communities we serve. LA Waterkeeper encourages applications from Black, Indigenous, People of Color, Persons with Disabilities, Women and Gender-nonconforming people especially in occupations or positions where they are underrepresented. We do not discriminate based on any class protected by law. 
About Los Angeles Waterkeeper LA Waterkeeper was founded in 1993 to fight for the health of the regions waterways, and for sustainable, equitable and climate-friendly water supplies. We envision the region as an international leader on integrated, sustainable, and equitable water management; a region that is water self-sufficient, and where all waterways throughout the county are safe, healthy, and accessible to the public. More about us can be found at lawaterkeeper.org.

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